X--Title of Project: Real Estate Support IDIQ
Department of Veterans Affairs, VA Office of Construction & Facilities Management | Published August 30, 2015 - Deadline September 9, 2015
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. This is a Request for Quote and the solicitation number is VA101-15-Q-0236. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-51. This solicitation (see attached file) is targeting only Service Disabled Veteran-Owned Small Business (SDVOSB).
VA has a portfolio of over 1,900 operational leases, approximately 1,500 of which are direct (i.e. via GSA Delegation) leases. Each year, VA replaces, renews, or enters into hundreds of leases, in addition to the exercising of options, entering into standstill agreements, and other similar lease actions. Recent changes to GSA Delegation policy provides that VA must secure delegation on a project by project basis and make use of GSA's GREX delegation system to do so. This process involves the preparation of lease packages for internal VA approval, upload of various documents to GSA's GREX system (including scoring), and ultimately execution of the lease contract once delegation is received. This process must be completed in compliance with internal VA policy requirements, GSA delegation requirements, and OMB A-11 Appendix B requirements.
Additionally, CFM's workload includes land management activities: the acquisition, disposal, and modification of real estate interests, including fee simple, easements, licenses, permits, and outleasing. These actions involve the preparation of internal approvals, obtaining and reviewing various due diligence studies and other deliverables, the closing/settlement process, and title review and approval according to Department of Justice (DOJ) standards.
The selected contractor shall be responsible for the following: using available systems and databases to track and report leases and land management actions; preparation of lease packages to ensure compliance with internal approval, GSA, and OMB A-11 requirements including documentation and communication of any identified deficiencies; documenting leasing and land management process flows, to include internal routing and external routing; documenting requirements in support of process flows, including checklists, cheat sheets, and FAQs; specific documentation and training material related to policies, procedures, design guides, and handbooks for leasing and land management; providing project management support services for leasing and land management activities; and general real estate program support.
CFM intends to acquire the services necessary to satisfy this requirement through limited competitive means - SDVOSB firms must complete 51 percent of the work. The complete solicitation document file is attached. All questions should be emailed to firstname.lastname@example.org by September 2 (Noon EST) and a response to the questions will be posted as an amendment to the solicitation. The associated NAICS code is 531390 (Other activities related to real estate). This solicitation closes on Wednesday September 09, 2015 at 8:00 am (EST). Point of contact is email@example.com or 202 461 6849. Interested contractors must be registered in the Central Contractor Registration (CCR) www.ccr.gov and verified at www.vetbiz.
Please respond to the attached Task I PWS as well. To eliminate competitive advantage to other CFM lease related work, note the restrictions as listed at the last page of the RFQ