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Uniform Apparel, Embroidery and Screen Printing

National Transportation Safety Board, National Transportation Safety Board | Published May 19, 2016  -  Deadline June 23, 2016
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I. SOLICITATION INFORMATIONThis is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This simplified acquisition will be conducted pursuant to FAR Subpart 13 procedures. The National Transportation Safety Board (NTSB) Request for Proposal (RFP) number is: NTSBR160004. This solicitation document incorporates all mandatory commercial item provisions and clauses are those in effect through Federal Acquisition Circular 05-87-1; effective March 16, 2016. The associated North American Industrial Classification System (NAICS) code is 323113. This requirement is being solicited as a 100% Total Small Business set-aside for a size standard of 500 employees. II. REQUIREMENTSThe NTSB seeks to establish a firm-fixed price (FFP) Blanket Purchase Agreement (BPA) for Uniform Apparel brand name or equal to various described items in the Statement of Work (SOW). The BPA will be established for one 12-month base year and four 12-month Option Years for the Office of Administration, Safety Division (AD-40). Delivery shall occur within twenty (21) days after receipt of each BPA order. Delivery will occur to the Washington, DC location. The Offeror shall be able to provide the complete requirements in accordance with the Attachment 1 - RFP & Statement of Work (SOW). Offerors shall also submit Attachment 2 - Price Schedule. III. SOLICITATION PROVISIONS/CLAUSESFederal Acquisition Regulations (FAR) provisions and clauses in full text are accessible via www.acquisition.gov. Attachment 1 - RFP & SOW encloses and incorporates the FAR provisions/clauses and supplemental NTSB clauses that apply. IV. SOLICITATION INFORMATION & BASIS OF AWARD 1. Offerors must submit technical and pricing requirements as set forth in Attachment 1 - RFP & SOW. 2. Offerors must submit Attachment 2 - Price Schedule. 3. The Basis for Award is stated in Section M of Attachment 1. The Government intends to award a single firm-fixed price BPA to one (1) responsible offeror whose proposal represents the best value to the Government. Best value is defined in FAR Part 2, as the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement. 4. Submission of Offeror Representation and Certifications via System for Award Management (SAM) record, or submission of completed FAR 52.212-3, Offeror Representations and Certifications - Commercial Items enclosed herein. The Government will verify the NAICS, Size Standard and Small Business designation in SAM. 5. Offerors must be registered and/or have an active (non-expired) registration in the System for Award Management at the time of proposal submission. Offerors not registered at the time of proposal submission must submit the completed FAR 52.212-3, Offeror Representations and Certifications - Commercial Items enclosed in Attachment 1.Questions: Questions shall be submitted to Contract Specialist, Wendy Kwong at Wendy.Kwong@ntsb.gov via electronic mail by May 26, 2016 no later than (NLT) 2:30 PM/EDT. Quotation Submission Deadline: Proposal submissions will only be accepted in electronic form to Wendy Kwong, Contract Specialist at email Wendy.Kwong@ntsb.gov by June 7, 2016 NLT 2:30 PM/EDT. Full-size samples must be received no later than June 23, 2016, delivered no later than close of business at 4:30 PM/EDT. The subject line of the email must contain the solicitation number and the "Uniform Apparel, Embroidery and Screen Printing" description. Any responses received after the closing times and dates listed above will not be considered. IMPORTANT NOTE: The maximum size of an email, including attachments, which the NTSB email server can accept is 15 megabytes (MB). Therefore, the offeror may choose to send their quote in separate emails, if the combined file size of any email received by the NTSB email server will exceed 15 MB. It is the Offeror's responsibility to ensure that the designated point of contact has received your quote at the email address of the contact specified above by the quote due date. Any responses received after the closing times and dates listed above will not be considered. ATTACHMENTS:(1) RFP & SOW, 43 pgs; (2) Price Schedule, 10 tabs;(3) NTSB Seal; and (4) NTSB Block Lettering

70--OPTION - Printed Circuit Boards

Department of the Army, FedBid | Published June 5, 2015
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No Description Provided

70--OPTION - Printed Circuit Boards

Department of the Army, FedBid | Published May 18, 2015  -  Deadline May 29, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is W911SD-15-T-0200 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-82. The associated North American Industrial Classification System (NAICS) code for this procurement is 334418 with a small business size standard of 500.00 employees.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2015-05-29 16:30:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be WEST POINT, NY 10996 The MICC West Point requires the following items, Purchase Description Determined by Line Item, to the following: Base Period of Performance: 08/25/2015 - 08/25/2015 LI 001: PRINTED CIRCUIT BOARD WITH SMT COM SEE ATTACHED DOCUMENT FOR SPECIFICATIONS, 1250, EA; Option 1 Period of Performance: 08/25/2016 - 08/25/2016 LI 001: PRINTED CIRCUIT BOARD WITH SMT COM SEE ATTACHED DOCUMENT FOR SPECIFICATIONS, 1250, EA; Option 2 Period of Performance: 08/25/2017 - 08/25/2017 LI 001: PRINTED CIRCUIT BOARD WITH SMT COM SEE ATTACHED DOCUMENT FOR SPECIFICATIONS, 1250, EA; Option 3 Period of Performance: 08/25/2018 - 08/25/2018 LI 001: PRINTED CIRCUIT BOARD WITH SMT COM SEE ATTACHED DOCUMENT FOR SPECIFICATIONS, 1250, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, MICC West Point intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. MICC West Point is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. Offeror must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov. No partial shipments are permitted unless specifically authorized at the time of award. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5 (DEV), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, and the following clauses: 52.219-28, 52.222-19, 52.222-21, 52.22-22, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.225-13, 52.232-34, 52.232-99 (DEV), 52.233-4 and DFAR 252.212-7001, 252.232-7003, 252.232-7010, 252.232-7006 and 252.209-7999. The full text of the referenced FAR clauses may be accessed electronically at http://farsite.hill.af.mil/VFFAR1.htm

Q--Pupose of requirement is to provide Medical/Dental Non-clinical Case Management and administrative Care Coordinator staffing in support of Individual Medical Readiness.

Department of the Army, National Guard Bureau | Published June 10, 2015
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This contract action was accomplished using other than competitive procedures because a statute exists that expressly authorizes or requires that the acquisition be made from a specific source or through another agency (FAR 6.302-5); specifically, Sole source awards under the 8(a) Program. Per FAR 6.302-5 a J&A is not required for this award. 1 PERFORMANCE WORK STATEMENT (PWS) FOR Nonclinical Case Management Services 1. General: 1.1 Scope: The purpose of this requirement is to provide Medical and Dental Non-clinical Case Management and administrative Care Coordinator staffing in support of Individual Medical Readiness (IMR). This requirement is designed to be flexible, responsive, and meets the ever-evolving needs of the government. DoDI 6025.19 establishes aggressive quarterly and annual metric goals for the separate IMR elements and for the overall IMR category of Fully Medically Ready (FMR) soldiers. The ultimate goals are to produce real-time reports based on complete, accurate data. The minimum goal for overall medical readiness is more than 75% of Service members FMR, with the ideal goal being 100%. The Montana Army National Guard (ARNG) Surgeon's Office requires a highly responsive process whereby the government can quickly obtain needed support and services. This PWS reflects existing National Guard Bureau policies and regulations. 1.1.1 MT ARNG Surgeon's Office requires 1 case manager and 2 administrative care coordinator support service personnel. The case management position may be filled at a minimum by either a licensed Registered Nurse (RN) or licensed Social Worker. The administrative care coordination/medical records technicians do not require special licensure, but previous medical records/clinical background experience is preferred. 1.1.2. The Contractor shall furnish all labor and services required to provide a wide range of Medical and Dental Non-clinical Case Management and related Medical Administrative support services. 1.1.3 Period of Performance (PoP): The period of performance shall be 12 June 2015 to 11 June 2016. 1.2 Background: The Department of Defense (DoD) TRICARE Management Activity (TMA) values all staff involved in the delivery of high-quality care to service members. In 2009, a Medical Management Guide was issued by the Office of the Assistant Secretary of Defense for Health Affairs (ASD [HA]) and TMA, Office of the Chief Medical Officer (OCMO), Population Health and Medical Management Division (PHMMD). The Guide covers the components of a Medical Management (MM) program, including applicable principles, implementation concepts, processes, and tools/databases for Utilization Management (UM), Case Management (CM), and Disease Management (DM). It complements the 2001 DoD Population Health Improvement Plan and Guide published by TMA and the Government Printing Office http://www.tricare.mil/ocmo/download/mhs_phi_guide.pdf. Under legislative mandates, the ASD (HA) submitted an annual report to Congress regarding healthcare delivery for Military Health System (MHS) beneficiaries. The 2009 report documented the MHS goal to providing high-quality care, improving performance through clinical and process outcomes, and increasing patients' confidence in the care they receive. The Guide describes crucial components of Medical Management within the MHS, 2 including the link between MM and population health and the dynamics between Utilization Management, Case Management and Disease Management in helping reduce unnecessary or inappropriate services and/or duplication of services. In the military setting, Case Management targets Active Duty Service Members and beneficiaries with complex, multisystem healthcare needs who require care coordination or case management services. Originally, Case Management almost exclusively targeted in-patients with catastrophic illnesses or injuries. However, a number of developments have served to change that strategy; notably: - The emergence of the National Committee for Quality Assurance (NCQA): http://www.ncqa.orgorg/. - The development of accreditation standards by the Utilization Review Accreditation Commission (URAC): http://www.urac.org. While Case Management continues to focus on catastrophic illness or injury, Case Management practices are also intensely directed at addressing chronic conditions that are more prevalent in the general patient population. Case managers can affect patient outcomes through proactive interventions across multiple healthcare settings. Additionally, case managers are expected to engage community resources and facilitate ongoing and consistent patient education. The MHS has three primary goals for Case Management: - Improve the care, management, and transition of recovering Service members. - Broaden the application of CM to include those with complex and at-risk needs before the Soldier requires complex care. - Evaluate the impact of case management on the quality of military health care. The Army National Guard, recognizing the importance of Medical Readiness after several years of combat deployments, implemented the Case Manager Support Contract in August 2005 as a time and materials contract, not Firm Fixed Price (FFP) and Performance Statement of Work-based. The current contract was originally awarded August 2009 to Skyline Ultd (with 49% subcontract to Sterling Medical). At the end of FY09, case managers in 31 states were using the medical non-deployable module to manage their caseloads. During the period of August 2008 to August 2009, 15,292 cases were put into the module; of these, 6734 were closed by return to duty, fit for duty, or forwarded for an MEB/PEB evaluation. Additionally, readiness increased from 35% fully-ready in FY08 to 44% in FY09. This success resulted from increased targeted funding and a concerted effort by the National Guard Bureau. On 29 March 2012, the ARNG achieved the Department of Defense (DoD) goal of 75% Fully Medically Ready (FMR) Soldiers per DoD Instruction (DoDI) 6025.19, Individual Medical Readiness (IMR). This monumental accomplishment marked the highest medical readiness percentage the ARNG has achieved in documented history. Over the past year, ARNG readiness has continued to increase to over 80%. Montana has over 2500 Soldiers which require both hard copy medical record maintenance along with ongoing requirements to scan, batch, index and maintain compliance within Health Readiness Record (HRR). Continued utilization of medical case managers is essential to maintaining established medical readiness goals for the ARNG. 1.3 Quality Control (QC): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The Contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After 3 acceptance of the quality control plan the Contractor shall receive the contracting officer's acceptance in writing of any proposed change to his QC system. 1.3.1 Quality Assurance (QA): The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 1.3.2 Recognized Holidays: The following are recognized US holidays. The contractor is available 365 calendar days a year and is available to perform services on these days: 1.3.3.1 New Year's Day: January 1st 1.3.3.2 Martin Luther King, Jr.'s Birthday 1.3.3.3 President's Day 1.3.3.4 Memorial Day 1.3.3.5 Independence Day: July 4th 1.3.3.6 Labor Day 1.3.3.7 Columbus Day 1.3.3.8 Veteran's Day: November 11th 1.3.3.9 Thanksgiving Day 1.3.3.10 Christmas Day 1.3.4 Place and Performance of Services: The contractor shall provide support services at Fort Harrison, MT. The Contract employees may be required to travel to execute any missions to support and augment the ARNG consistent with all services described within the PWS as shown below. Specifically, in the event of a mobilization event, the Contractor shall ensure adequate non-clinical case management support is available for travel to locations to best support these activities (i.e. work at armories) as directed by the Contracting Officer. If changes to the original work in this PWS arise during the performance of the contract will notify the COR. If determined to be within the scope of the contract the Contracting Officer will provide 30 calendar day notice to the contractor with full description of the need and request a proposal. The contracting officer will negotiate a modification to the contract to provide this in-scope work effort. Travel to and from the primary worksite will not be reimbursed. 1.3.4.1 Unscheduled gate closures by the facility may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee's installation driving privileges. 1.3.4.2 The contractor's employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at 4 all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. 1.3.5 Anti-Terrorism (AT) Awareness Training: All contractor employees, to include subcontractor employees, requiring access to army installations, facilities and controlled access areas shall complete the AT Level 1 Awareness Training within 15 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, through the COR to the Contract Specialist/Officer within 05 days after completion of training by all employees and subcontractor personnel. AT level 1 awareness training is available at the following website: http://jko.jten.mil. For new NON-CAC users: http://jko.jten.mil/courses/atl1/launch.html. 1.3.5.1 Anti-Terrorism iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award with the completion results reported through the COR to the Contract Specialist/Officer 15 calendar days after contract award. 1.3.5.2 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer's Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. 1.3.5.3 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings. 1.3.5.4 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall: Comply with the command's Acceptable Use Policy (AUP) for 5 Government owned IS and sign an AUP prior to or upon account activation. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil). Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements. Practice safe network and Internet operating principles and take no actions threatening the integrity of the system or network. 1.3.5.5 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised. 1.3.5.6 CAC Requirements: The Common Access Card (CAC) is the Department of Defense (DOD) Federal Personal Identity Verification (PIV) credential. In accordance with Directive Type Memorandum (DTM) 08-003, December 1, 2008, incorporating Change 5, October 8, 2013, Initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check with favorable results reflecting quote mark No Record quote mark and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DOD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and (d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS). 1.3.5.6.i HSPD-12 Background Investigation Requirements: The contractor ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and by personnel requiring access to a DoD network (and other eligible populations as specified in DTM-08-003 Attachment 3, paragraph 3a.) are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to the Office of Personnel Management (OPM) a National Agency Check with Inquiries (NACI) or equivalent/higher investigation. It is the responsibility of the contractor to ensure all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form, coordinating with MTARNG G2, Fort Harrison, MT, at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm the request has been received by the Office of Personnel Management, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the 6 security manager, the BI will be initiated. The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system are complied with immediately. The contractor is cautioned the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause. 1.3.5.6.ii Trusted Associate Sponsorship System (TASS): The contractor is responsible for processing applications for Common Access Cards (CAC) for every contractor employee who deploys with the military force OR who has need to access any government computer network in accordance with FAR 52.204-9, quote mark Personal Identity Verification of Contractor Personnel. quote mark The contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the Contracting Officer's Representative (COR) or Contracting Officer. It is recommend a quote mark Corporate Facility Security Officer quote mark (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications. CAC applications shall be processed through the TASS. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) https://www.dmdc.osd.mil/tass/. The FSO or contractor employee will submit completed applications in TASS and will follow up to ensure the TA is processing the request. A CAC cannot be issued without evidence the FSO has initiated a National Agency Check with Written Inquires (NACI). The government will inform the contractor's applicant, via email, of one of the following: Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/). Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection. Returned. *Additional information or correction to the application required by the contractor employee. The contractor shall maintain records of all approved and rejected applications. At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, quote mark Employment Eligibility Verification. quote mark Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate 7 fingerprints, picture, and updates to DEERS and will then issue a CAC. Issued CACs shall be for a period of performance not longer than three (3) years or the individual's contract end date (inclusive of any options), whichever is earlier. The contractor shall return issued CAC's to the COR/KO office upon departure or dismissal of each contractor employee. Obtain a receipt for each card. 1.3.5.6.iii The contractor shall obtain a DOD enterprise email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by completing the DD Form 2875, Acceptable Use NGB Policy form, and completing the new user Information Assurance (IA) and Personally Identifiable Information (PII) training. The IA training requires an exam completion certificate and can be found at https://ia.signal.army.mil/DoDIAA/default.asp and the PII training requires a completion certificate (no exam) and can be found at http://iatraining.disa.mil/eta/piiv2/launchPage.htm. 1.3.5.7 Operations Security: Requirements. All contractors that require access to Government information systems and any employee with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully have completed the DOD IA awareness training prior to access and annually thereafter. Website is https://atc.us.army.mil/iastar/register.php. Contractor employees must also complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Website is http://cdsetrain.dtic.mil/opsec/. Certificates are given to the COR and Contracting Officer. 1.3.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. 1.3.6.1 Key Control. The contractor will be issued keys or access badges as determined by the COR. 1.3.6.2 Lock Combinations. The contractor will be given lock combinations as determined by the COR. 1.3.7 Special Qualifications: The non-clinical case nurse manager requires the expertise as dictated by the quote mark practice of nursing quote mark - the systematic application of substantial specialized knowledge and skills derived from the biological, physical, and behavioral sciences, to the care, treatment, counsel, and health teaching of individuals who are experiencing changes in the normal health processes or who require assistance in the maintenance of health and the prevention or management of illness, injury, or disability. The non-clinical case nurse manager will maintain appropriate licensure and credentials; current Registered Nurse (RN) licensure and in good standing with the State Board of Nursing, or equivalent, in any State or Territory of the United States and knowledgeable on the state specifics of the nurse practice act. 1.3.8 The non-clinical direct service social work case managers require the expertise as dictated by the individual State Licensing boards which set the scope of practice for social workers. Case management knowledge domains consist of assessment, planning, 8 implementation, coordination, monitoring and evaluations of the options and services required to meet the ARNG Soldier's health and human services' needs. The non-clinical direct service social work case managers will maintain appropriate licensure and credentials; current Licensed Social Worker (LSW) and in good standing with State Committee for Social Workers, or equivalent, in any State or Territory of the United States. 1.3.9 The non-clinical case management personnel will be experienced in all aspects and qualified in their respective functional areas. Contactor personnel shall not perform inherently governmental functions (i.e., representation of government, decision authority, etc.) 1.3.10 Responsible for tracking medical status of ALL assigned Soldiers. 1.3.11 Responsible for medical charting in eCase. 1.3.12 Request profile exams/evaluations and audiology exams at physical exam center. 1.3.13 Coordinate Soldier treatment plans with appropriate medical facilities. 1.3.14 Maintain automated referrals indicated in MEDCHART. 1.3.15 Submit case processing, medical documentation, and profile concerns to military/contacted provider. 1.3.16 Attend PHA events as determined by the needs of the state and the individual units. 1.3.17 Ensure those Soldiers referred by a provider are followed by the case management team. 1.3.18 Manage Soldier's care from the identification of the condition to when the Soldier is either: - Considered medically ready. - Administratively separated from the military. 1.3.19 Follow the regulations and policies applicable to Individual Medical Readiness (IMR) and deployment, to include AR 40-501 and other applicable guidance. 1.3.20 Ensure all medical documentation received from the Soldier and/or their medical team is received and placed in appropriated electronic record, as well as the Soldier's hard copy record. 1.3.21 Maintain Soldier medical records in accordance with AR 40-66. 1.3.22 Provide Records Custodian or delegate with all relevant medical/dental documentation. 1.3.23 Obtain release of information from Soldier. 9 1.3.24 Educate Soldiers on resources available to improve medical and dental readiness. 1.3.25 Maintain Health Insurance Portability and Accountability Act of 1996 (HIPAA) standards and guidelines. Contractor's personnel are required to complete and pass the annual HIPAA training before access to any medical application or system. All individuals shall also sign a Business Associate Agreement created by the COR before any access to protected health information. 1.3.26 Review and track health assessment (PHA, SRP) lab results contact SM and educate on lifestyle modifications. 1.3.27 Upload medical documents of case managed Soldiers into Health Readiness Record (HRR). 1.3.28 Stamp all medical documents for verification after uploading. 134.29 Index uploaded medical documents. 1.3.30 MODS entry of immunizations, designation of pregnancy, eye exams, medical warning tags. 1.3.31 Provide all medical documents received for case management to Records Custodian to be filed using a document evidencing transfer of custody from the contractor to the government. Copy of each supporting transfer document shall be provided to the COR at the end of each month no later than 7 calendar days at the end of the month. 1.3.32 Contractor will ensure all administrative charting in eCase is completed. 1.3.33 Track medical appointments by communication with unit to ensure Soldier attendance and submission of follow up documentation. 1.3.34 Log in eCase any contact with SM (email, voice call, or personal interview). 1.3.35 Communicate with delegated government personnel to track compliance versus noncompliance. 1.3.36 Run MEDPROS report Post PHA/SRP event. 1.3.37 Monitor MEDPROS to ensure all scheduled services are completed/updated and current medical status is reflected. 1.3.38 Report Medical Readiness to the Commander or his/her designated representative. 1.3.39 Ensure Soldiers with T3, T4, P3 or P4 profiles are case managed in the eCase module. 1.4 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO. The KO, Contracting Officer's Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor performance. 10 1.5 The contractor shall designate the non-clinical case manager as the onsite supervisor to serve as the lead POC over all contractors who will ensure performance is IAW this PWS. The name of this person, and an alternate who shall act for the contractor when the individual is absent, shall be designated in writing to the COR/KO. The individual or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The individual shall work with the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The individual(s) shall ensure contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The individual(s) shall ensure contractor employees understand services performed outside the scope of the contract are not permitted. 1.6 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones are required to identify themselves as contract employees to avoid creating an impression they are Government employees. The contractor shall ensure all documents or reports produced by contractor personnel are suitably marked as contractor products or contractor participation is appropriately disclosed. The contractor's status as a quote mark contractor quote mark shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non- Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word quote mark contractor quote mark displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the COR/KO within 14 calendar days of an employee's departure. 1.7 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any form of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government's zero tolerance policy, the actions will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors violate the US Government policy as described at FAR 22.17. 1.8 Contractor Travel: Travel shall be in accordance with the Federal Travel Regulation. Travel may be required for all Contractor personnel performing on this requirement. Contractor shall be required to comply with travel policies as outlined in the DoD Financial Management Regulation and the Federal Travel Regulation (FTR). 1.9 Data Rights. N/A 1.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR 11 Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor's mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI. 2. Definitions and Acronyms: 2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as the direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.4 DEFECTIVE SERVICE. A service output which does not meet the standard of performance associated with the Performance Work Statement. 2.1.5 DELIVERABLE.A deliverable is anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports. 2.1.6 KEY PERSONNEL. Contractor personnel who may be required to be used in the performance of a contract as Key Personnel listed in the PWS. 2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. 2.1.8 QUALITY ASSURANCE. The government procedures to verify services being performed by the Contractor are performed according to acceptable standards. 2.1.9 QUALITY ASSURANCE. SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure the quality of an end product or service meets contract requirements. 2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 12 2.1.12 WORK HOURS. The number of hours per day the Contractor provides services in accordance with the contract. 2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise. May be required to work Saturday and/or Sunday in support of a PHA, SRP, or other event. 2.2 ACRONYMS: AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit 3. Government Furnished Property, Materials, and Equipment (GFP/M/E): 3.1 Property: Troop Medical Clinic and any other Government facility that requires contractor to occupy. 3.2 Materials: The government will provide required materials necessary to comply with contract requirements at the job site. 3.3 Equipment: The government will provide required computers, scanners, telephones as necessary to comply with contract requirements at the job site. 13 3.4 Services: None 3.5 Utilities: Power, water, electrical, telephone, internet. 4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): 4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as required by the contract. 4.2 Secret Facility Clearance: N/A 5.0 Requirements: The intent of this requirement is to provide case management services for the Army National Guard in support of surge and contingency requirements as well as its steady-state mission. Any changes to the initial staffing will be completed through a bilateral supplemental agreement. 5.1 Contractor shall provide at a minimum a License Vocational/Practitioner Nurse (LVN/LPN) (or equivalent as determined by state law requirements), Registered Nurse (RN) or Direct Service Social Worker as Non-clinical Case Managers to provide IMR support to the Army National Guard. Personnel assigned to this requirement shall possess the required technical skills and expertise to perform the functions with minimum guidance. Technical skills for both Nonclinical Case managers and care coordinators include PC proficiency, specifically Microsoft Word and Excel. 5.1.1 The Government will provide training via VTC, digital, or one-on-one for eCase to the contractor. Point of contact will be the COR or NGB through the COR. Training shall be conducted first 30 days of contract award. 5.2 Contractor Manpower Reporting Application (CMRA): 5.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site. 5.2.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at http://www.ecmra.mil.

Solicitation for the award of up to forty-two (42) Concession Contracts for Guided Saddle and Pack Stock Tours within Yellowstone National Park

Department of the Interior, National Park Service | Published December 16, 2014  -  Deadline March 17, 2015
cpvs

The National Park Service (NPS) will issue a Prospectus soliciting proposals for the award of up to forty-two (42) Concession Contracts for Guided Saddle and Pack Stock Tours within Yellowstone National Park on December 16, 2014. The Prospectus explains the business opportunities and the terms and conditions under which the NPS will award the Concession Contracts. The Director, pursuant to 36 CFR, Part 51, has determined that this is a qualified concession contract and each contract has a Preferred Offeror. Any proposal, including that of the existing concessioners, must be received by the Chief of Concessions, Intermountain Region, National Park Service, 12795 West Alameda Parkway, Lakewood, Colorado 80228 by 4:00 p.m. MST on Tuesday, March 17, 2015, in order to be evaluated and considered for award of the Concession Contract. The Prospectus will be available at http://concessions.nps.gov/prospectuses.htm Hard copies will be available upon request for a printing cost recovery charge. The fee is $35.00 per copy to be delivered via Federal Express or $30.00 per copy if picked up in person. Persons interested in obtaining a Prospectus should mail, or bring in person, a check or money order made payable to the NPS. (Cash will not be accepted.) You must include a physical address (no post office box) and a telephone number to receive a Federal Express package. Contact the Chief of Concessions, Intermountain Region, National Park Service, 12795 West Alameda Parkway, Lakewood, Colorado 80228 or at telephone number (303) 969-2661, during business hours of 8:00 a.m. until 4:00 p.m., Monday through Friday. All existing saddle and pack stock concessioners will receive a hard copy of the prospectus at no charge. To receive notification of responses to questions or amendments to this Prospectus, please provide Paula Bauer, Concessions Management Specialist, at paula_bauer@nps.gov or 303-969-2666, with your contact information (name, email address, and phone number). The NPS will send any additional information specific to the Prospectus in writing, via email, to interested parties who request a hard copy of the Prospectus or who have been placed on the contact list. The contact list already includes all existing saddle and pack stock concessioners. Information relative to the solicitation will also be posted to the above mentioned website.

Seaplane Service from Key West, Florida to Dry Tortugas National Park.

Department of the Interior, National Park Service | Published December 3, 2014  -  Deadline March 27, 2015
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The National Park Service (NPS) issued a Prospectus soliciting proposals for the award of a 10-year Concession Contract to provide seaplane services from Key West, Florida, to Dry Tortugas National Park. The Prospectus explains the business opportunities and the terms and conditions under which the NPS will award the Concession Contract. The Director, pursuant to 36 CFR, Part 51, has determined that there is no existing concessioner and therefore there is not a preferred offeror for the Contract. Any proposal must be received by the Chief of Commercial Services, Southeast Region, National Park Service, 100 Alabama St, SW, Bldg 1924, Atlanta, GA, 30303 by 4:00 p.m. EST on Friday, March 27, 2015, in order to be evaluated and considered for award of the Concession Contract. The Prospectus will be available at http://www.concessions.nps.gov/prospectuses.htm. Hard copies will be available upon request for a printing cost recovery charge. The fee is $50.00 per copy to be delivered via Federal Express or $45.00 per copy if picked up in person. Persons interested in obtaining a Prospectus should mail, or bring in person, a check or money order made payable to the NPS (cash will not be accepted). You must include a business address (no post office box) and telephone number to receive a Federal Express package. For personal pick up, contact Bill Stevens, Chief of Commercial Services, Southeast Region, NPS, 100 Alabama St, SW, Bldg 1924, Atlanta, GA, 30303 or at telephone number (404) 507-5636. If you have obtained your Prospectus from the website, please advise Bill Stevens, Chief of Commercial Services, at (404) 507-5636 or e-mail Bill_G_Stevens@nps.gov of your contact information in order to receive future responses to questions or amendments to the Prospectus. Those requesting hard copy or who have been placed on the mailing list will be provided with any additional information specific to the Prospectus in writing. Information relative to the solicitation will also be posted to the above mentioned website. Point of Contact Bill Stevens, Chief of Commercial Services, 404 507-5636, Bill_G_Stevens@nps.gov. Email your questions to Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance at EC_helpdesk@NBC.GOV Place of Performance Address: Dry Tortugas National Park, Key West, Florida Postal Code: 33041 Country: USA Additional Info: Click here to see more information about this opportunity on FedConnect Contracting Office Address: NPS, WASO - WCP Contracting, P.O. Box 25287 MS WCP Denver, CO, 80225 US Point of Contact(s): Michelle Yates Michelle_Yates@nps.gov

74--Lease of copiers to include maintenance and consumable supplies. Performance: base + four

Department of Veterans Affairs, VBA Office of Acquisition | Published August 24, 2016  -  Deadline September 2, 2016
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COMBINED SYNOPSIS SOLICITATION i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates a single (all or none), firm fixed price award. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. ii. VA101V-16-Q-0408 iii. The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-89. iv. The solicitation is set aside for exclusively for Service-Disabled Veteran- Owned Small Business concerns only in accordance with Public Law (PL) 109-461, Veterans First Programs. The applicable NAICS Code for this solicitation is 333244 and the Small Business Size limitation is 750 employees. To be considered for award, prospective offerors must be a verified SDVOB concern in the VA Center for Verification and Evaluation (CVE) Veteran Information Pages (VIP) pages at the date and time set for receipt of offers. An Offeror who is not a verified SDVOB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive, and will not be considered for award. v. The contractor shall provide all labor, parts, personnel, equipment, supplies, materials, travel, supervision and other related supplies and services needed in order to integrate new multifunction copiers for the duplication, scanning, faxing and printing of various types of documents for the Department of Veterans Affairs Milwaukee VA Regional Office. See attached SOW below. vi. Description of Requirement: This Statement of Work delineates the various tasks and activities required for installation and integrating of new copiers for the entire VA Regional Office. The contractor shall provide all labor, parts, personnel, equipment, supplies, materials, travel, supervision and other related supplies and services to install copiers as well as provide maintenance and repair services for all of the stations copier's as identified above. vii. Period of Performance: Work shall begin within thirty (30) days ARO. FOB Destination Point: Milwaukee VA Regional Office, 5400 W. National Avenue, Milwaukee, WI 53214. Part 1. General Information 1. Background: The Department of Veterans Affairs, Milwaukee VA Regional Office, has a requirement to obtain contracted services for the leasing, maintenance, and supplies for copiers for the duplication, scanning, faxing and printing of the various documents it uses to perform its mission. The primary role of the machines to be acquired will be for copying with a secondary role of a faxing function. The machines will also be equipped with the ability to serve as a network printer. The Government also requires the equipment to have the capability to scan documents back to the user's desktop and to transmit these documents electronically to other authorized users via the network interface. The Government currently accomplishes these functions through the use of 32 leased copiers. 1.2 SCOPE OF WORK: Introduction The purpose of this requirement is to obtain contracted services for the leasing, maintenance, and supplies for copiers at The VA Regional Office, Milwaukee, Wisconsin. 1.2.1 Background The Department of Veterans Affairs, Milwaukee VA Regional Office, has a requirement to acquire multifunction copiers for the duplication, scanning, faxing and printing of the various documents it uses to perform its mission. The primary role of the machines to be acquired will be for copying with a secondary role of a faxing function. The machines will also be equipped with the ability to serve as a network printer. The Government also requires the equipment to have the capability to scan documents back to the user's desktop and to transmit these documents electronically to other authorized users via the network interface. The Government currently accomplishes these functions through the use of 32 leased copiers. 2. Scope The functions to be performed under the terms of this contract are to provide and maintain copiers and copier supplies at the Milwaukee VA Regional Office. The lease of the copiers shall include all supplies including, but not limited to, toner, parts, adaptors, and cartridges, maintenance, and labor at no additional fee. The copiers shall be Energy Star qualified. 3. Tasks 3.1 General Requirements 1. The contractor shall provide all labor, supervision, tools, parts, equipment, and transportation necessary to install copiers and maintain them during the lease period at no additional charge to the Government. 2. The contractor will not be responsible for paper. 3. The contractor is to maintain a total of 28 each multifunction copiers at the VA Regional Office location throughout the duration of the lease. The contractor shall replace toner cartridges as needed on a will call basis to replenish stock. Toner cartridges should be biodegradable which can be disposed of in normal office recycling. The total copy/print count will be monitored by meters on each machine by the COTR or their GPOC and the contractor. Upon completion of the lease, any remaining unused toners for copiers not being purchased will be returned to the contractor. 4. The contractor shall provide all necessary training to VA Regional Office personnel on the operation and functions of the copiers at the time of installation and up to two additional training classes if needed, throughout the duration of the lease to be determined by VA Regional Office Milwaukee at no additional charge to the Government, classes will be 15 to 30 minute familiarity sessions. 5. The copiers are to be 508 compliant (Handicap Accessible) and Energy Star rated. 4. Security Requirement: Contractor personnel shall comply with all rules and regulations and follow required Department of Veterans Affairs security procedures. Contractor personnel shall comply with Veteran Affairs Handbook 6500.6. The equipment must meet all security requirements of the Government at time of installation and be able to securely access the Local Area Network (LAN). Equipment must have encryption, secure print, encrypted secure print, and encrypted Pdf. Mode. Contractor personnel shall wear an identification badge that, at minimum, displays the company's name, the employee's photo, and employee's name. Contractor personnel shall comply with all Government rules and regulations while at the facility. At the end of the contract, all hard drives are to be removed and become the property of the Government or will be over-written using approved Government software prior to copiers being removed from the area. 5. Response to Service Calls: During normal Business Hours, Monday through Friday, 8:00 - 5:00 PM (Excluding holidays observed by the Government), Federal holidays are New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The contractor shall respond to verbal and or written requests for service calls within 4 business hours after call is placed. The contractor's response time on service call starts when VA Regional Office authorized personnel places a verbal or written request to the contractor for a service call. Servicing technicians and contractors are required to present proper identification (valid picture identification) and demonstrate the purpose of their visit at sign-in before being allowed access to the VA Regional Office. 6. Backup and Replacement Equipment: The contractor shall have backup and replacement lease equipment available. When leased equipment cannot be repaired within sixteen (16) business hours, the ordering activity may require the contractor to provide backup equipment. The contractor shall deliver equipment within 8 business hours of the ordering activity's notifying the contractor that backup equipment is required. Backup equipment must equal or exceed the performance capabilities of the equipment being replaced at no charge to the Government. 7. Period of Performance: October 1, 2016 through September 30, 2017 with four additional one-year option periods (60 months total). 8. Basis for Selection: The Government will issue one firm fixed-price award the offeror whose quote is determined to meet all requirements of the Statement of Work at the lowest price. Offerors should address the following: " Price: Evaluation of price will be based on the total quoted price for the twelve-month lease plus all option periods. Please provide pricing in the following or similar format: Annual Lease Equipment Monthly Rate Annual Total Per Item Quantity Annual Total per line Ricoh Aficio MP C3501G or Equivalent 6 Ricoh Aficio MP 9001 or Equivalent 1 Ricoh Aficio MP 2851SP or Equivalent 21 Per copy overage charges after - B&W copies 1000/month, Color copies 100/month Note: this line will not be evaluated. Per Copy Charge Total Quote: Quotes should not include more than 3 pages of information. Include pricing, all requested information and basic quote information (e.g., delivery, terms of quote validity, etc.) 9. Basis for Determining Technical qualifications: You must quote the specified brand name item or return a technical certification for any quote based on supplying an "equal" item. If your quote is based on supplying an "equal" item, failure to return a technical certification will result in your quote not being considered for award. 10. Payments: Invoicing will be on a monthly calendar basis. The COTR will turn in meter readings no later than the 10th of each month to contractor for payment invoice processing. 1.3 Applicable Documents: 1.3.1 VA Handbook 6500.6 1.3.2 Service Contract Labor Standards (January 2016): Wage Determination No.: 05-2582, Revision No.: -19, Date Of Revision: 01/05/2016, Hourly Rate / Class of Employee $25.38/ 23710 Office Appliance Repairer, Fringe Benefits: $8.34 per hour. Part 2. Definition and Acronyms: N/A Part 3. Government-Furnished Items and Services Part 4. Contractor-Furnished Items and Services 4.1 The contractor shall furnish all personnel, materials, labor, parts, supplies, travel, supervision and equipment required to perform work under the resulting contract, to include but not limited to, tools and expendable items. 4.2 The contractor shall provide one designated point of contact (POC) to the government's designated representative for coordination of parts delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of the resulting contract. Part 6. Government Point of Contact/Contracting Officer Representative (COR): To be released to the contractor at the time of the award. Part 7. Changes to the Scope of Work (SOW): Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. viii. FAR 52.212-1, Instructions to Offerors - Commercial Items (Oct 2015), applies to this solicitation. The following provisions and clauses are added as addenda: 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015) 52.204-16 Commercial and Government Entity Code Reporting (JULY 2015) 52.204-17 Ownership of Control of Offeror (NOV 2014) 52.209-5 Certification Regarding Responsibility Matters (APR 2010) 52.209-11 Representation by Corporations Regarding an Unpaid Tax Liability or Felony Conviction Under Any Federal Law (DEVIATION) MAR 2012) 52.211-6 Brand Name or Equal (Aug 1999) 52.217-5 Evaluation of Options (JUL 1990) 52.225-25 Prohibition on Contracting Within Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (Oct 2015) 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998) ix. Offers will be evaluated as follows: 1. Criteria: The Government will evaluate offers submitted in response to this solicitation on a Lowest Evaluated Price, Technically Acceptable basis. All quotes will be evaluated for Technical Acceptability. The Contractor's offer will be compared to the technical requirements depicted within the attached Statement of work (SOW). If the Offered services do not meet or exceed the specifications and quality per the SOW, the Contractor's overall offer will be found to be Technically Unacceptable. 2. Technical Acceptability: The Government will evaluate quotes submitted in response to the solicitation for the technical capability to meet this requirement. Included with each Contractor's quote, the Offeror is to provide a written statement limited to one page or less as to how the offeror intends to comply with the technical specifications of the statement of work. 3. Basis for Award: The Government shall make award to that quote that is found to be the Lowest Priced, Technically Acceptable based upon the stated strategy above. x. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Apr 2016) applies to this solicitation. The offeror has completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. xi. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015) applies to this solicitation. The following provisions and clauses are added as addenda: 5.203-99 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015) 52.204-18 Commercial and Government Entity Code Maintenance (JULY 2015) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed Five (5) years and Six (6) months. (End of Clause) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2014) 52.232-18 Availability of Funds 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-1 Disputes (MAY 2014) 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.252-6 Authorized Deviations in Clauses (Apr 1984) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.211-70 Service Data Manuals (Nov 1984) VAAR 852.211-73 Brand Name or Equal (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC2009) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibility (APR 1984) VAAR 852.246-70 Guarantee (Jan 2008) VAAR 852.246-71 Inspection (Jan 2008) LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. xii. 52.212-5, Terms and Conditions Required to Implement Executive Orders - Commercial Items (Jun 2016), applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation: Paragraph b clauses applicable: (4) 52.204-10 Reporting Executive compensation and First Tier Subcontract Awards (Oct 2015) (8) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015). (22) 52.219-28 Post-Award Small Business Program Representation (Jul 2013) (25) 52.222-3 Convict Labor (June 2003) (27) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) (28) 52.222-26 Equal Opportunity (MAR 2007) (30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (39) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (43) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (49) 52.232-33 Payment by Electronic Funds Transfer--System for Award Management (Jul 2013) Paragraph c clauses applicable: (1) 52.222-41 Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67) (2) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) (3) 52.222-55 Minimum Wages under Executive Order 13658 (DEC 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class: 23710 - Office Appliance Repairer - WG-9 Monetary Wage-Fringe Benefits: $28.32 xiii. N/A xiv. Offers are due no later than September 2, 2016 by 5:00 PM Central Time. Offers shall be submitted electronically to email address rebecca.quilhot@va.gov. Only written quotes shall be acceptable and must be received and identified by solicitation #VA101V-16-Q-0408. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. Please complete and submit the Certifications listed in the above viii section and please submit a written statement limited to one page or less as to how the offeror intends to comply with the technical specifications of the statement of work. Offerors shall ensure the following information is also on their written quote: Unit Price, Extended price, FOB Point, Prompt Payment Terms, Correct Remittance Address, Cage Code, DUNs Number, Tax Identification Number, Full Name and Telephone Number of vendor's point of contact. All pages of the quote must be emailed before the deadline specified in this solicitation. Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. The vendor must be active in the System for Award Management (SAM) to receive an award. xv. For additional information, please contact the Contracting Officer, Rebecca Quilhot at (563)424-5874, or via e-mail to rebecca.quilhot@va.gov

BPA Books-Library

Department of the Army, Army Contracting Command, MICC | Published November 16, 2015  -  Deadline December 7, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Synopsis/Sources Sought Notice for commercial services to support the Jefferson Library at the US Military Academy, West Point, NY. The requirements will be fulfilled using the Simplified Acquisition Procedures of the Federal Acquisition Regulation (FAR) Part 13. The Government intends to award two (2) or more Blanket Purchase Agreements (BPAs) to responsible vendors that provide a response to this notice showing they are capable of providing the required services described herein. Interested vendors must provide all the requested information identified in this notice in order to be considered. There will not be any additional solicitation or notice issued. The West Point Jefferson Library at the US Military Academy, West Point, NY is seeking sources capable of providing the service identified below: All capability statements should: Not exceed and will be restricted to four (4) pages. Vendor responses shall be electronically submitted to the email address below. Responses shall include: - Information regarding your company small business classification (s) such as Service Disabled Veteran-Owned Small Business SDVOSB; Woman Owned Small Business (WOSB), economically Disadvantaged Woman Owned Small Business (EDWOSB); HubZone; 8(a); 8(a), HubZone; Large Business; etc. relative to NAICS Code 323117 Books Printing. The size standard for this NAICS Code is 500. - List references and experience, as prime contractor, in providing similar services within the past 3 years. Synopsis: The USMA Library supports a four year college curriculum leading to a bachelor's degree with advanced programs in History, Military Science, and Engineering. The library collection contains over 300,000 books supporting a range of subjects covered by the curriculum. 1. The contractor shall provide access to an online acquisitions and collection development support system. The system shall: 1.1 Include a comprehensive database of available publications, with querying, selection, ordering and reporting functions. The database will show title, author, publisher, place and date of publication, level of interest, subject heading, Library of Congress classification number, ISBN or ISSN, availability, list and discounted price, and terms of license for electronic books. 1.2 Provide a method of notifying library staff of new publications based on a library-determined profile based on a wide range of characteristics including subject matter, level of treatment, publisher, price, and format. The profile shall be revised any time at the discretion of the Library. 1.3 Provide a method for library staff and faculty to store, share, and edit lists of titles under consideration and to place orders using lists or individual entries. 1.4 Provide management information on the status of acquisitions. 1.5 Provide a comprehensive set of reports showing the history of title transactions with the Library. This history shall show status of open orders, shipped orders, and cancelled orders. This history shall be searchable by title, invoice number, and account number. 1.6 The Government is not obligated to order any items identified by the notification service. 2. The Contractor shall be responsible for knowing when publications are to be published and claim them with the publisher if they are not received by the expected publication date. 3. The Contractor shall notify the Government if any publisher previously used will no longer deal with the Contractor. 4. The Contractor shall take returns on damaged, poorly bound or mis-paged books and replace with a good copy at the discretion of the library. 5. The Contractor shall take returns on books found to have been inadequately described by the bibliographic database and not fitting the library's collection needs. 6. The Contractor shall provide bibliographic records via the OCLC WorldCat Partners program. The records shall include order data and be compatible with the library's Innovative Interfaces Millennium integrated library system. 7. All shipping costs for books will be at the contractor's expense. 8. Performance. Upon receipt of any firm order under the contract, the Contractor shall notify the Government within ten (10) working days of receipt of the order of any change in publication date, the new date, if known, change in edition, existing or anticipated shortages in stock, projected delivery times, or any other discrepancies in the order which can be identified. Within ten working days of receipt of information from a publisher that a book is unavailable, the Contractor shall notify the Government. In no event will any item on an individual order be placed on backorder exceeding 90 days. 9. Within fifteen (15) working days after receipt of the information concerning changes to an order the Government will contact the Contractor and authorize any changes required. The Contractor shall make no shipment of any item which indicates a price increase over 25% until notification is received from the Government. The Contractor shall be prepared to produce, upon request of the Government, documented information required concerning contractor performance on a particular order or orders including dates contractor placed orders with the publisher, dates follow-up was made on orders, shipping dates of material, method of shipment, carrier and bill of lading number. The Contractor shall screen orders for books to insure they do not duplicate previous orders unless noted "added" copy. 10. The Contractor will provide a named customer service representative for the resolution of issues and questions. 11. Packaging and Marking. 15.1 Books shall be packaged, packed and marked in conformance with standard commercial practices and in accordance with the following requirements. 15.2. Address labels including names and complete addresses of contractor and receiving activity shall be legibly printed, typed, or reproduced and must include the contract number, and the number of boxes in the shipment, i.e., box 1 of 4, etc. 15.3 One copy of the Contractor's packing list shall be packed in each shipment of approval books and shall be placed in the #1 box of the shipment and the box so annotated. The packing list shall include the following information: Destination of shipment as shown on delivery order, Contractor's name and address, Contract Number, Shipment Date, List of titles and quantity shipped. 15.4 Administrative remarks to be added to the title list by the Contractor shall include the line item numbers as shown on the delivery order. Example: cancellations and reasons for cancellations. 15.5 Each packing list shall be marked as "Partial" or "Final". 15.6. Any paperwork needed for return of items shall be included in the each shipment. 2.0 Period of Performance. The period of performance for this statement of work shall be five years from the date of award. This will represent a Base year plus four (4) Option years. 3.0 Billing. All orders will be paid via Government Procurement Card (GPC) credit card. The US Military Academy, West Point, NY will use the information submitted to determine which vendors it would award a BPA to. The Government intends to award a minimum of two (2) and a maximum of three (3) BPAs which would remain in effect for a five (5) year period. This notice will be the only means of soliciting vendors for this requirement and there will not be a separate Request For Quotes/Proposals issued. All interested vendors are required to be registered in the System for Award Management (SAM) at www.sam.gov . All interested vendors must submit all required information in writing by email to Joseph.R.Bloss.civ@mail.mil . Responses need to be received by 3:00 PM on 07-DEC- 2015. The Government is not obligated and will not pay for any information received from potential sources as a result of this notice.

Q--Lithotripsy Services

Department of Veterans Affairs, VA Gulf Coast Veterans Health Care System | Published July 17, 2015  -  Deadline August 14, 2015
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This Gulf Coast Veterans Health Care System (GCVHCS), Biloxi, MS, is issuing a combined synopsis/ solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice in conjunction with procedures in FAR Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation is being issued. The solicitation number VA256-15-Q-0874 is issued as a Request for Quote (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-81 effective April 10, 2015. The NAICS code is 621999 and the size standard is $15.0 million. This requirement is full and open, unrestricted; however, small businesses are preferred, and will be awarded as firm-fixed-price. The closing date for this notice is 3:00 p.m. EST August 14, 2015. The requirement is for the following: The Michael E. DeBakey VA Medical Center (VAMC) is seeking preferably small businesses (but will accept other than small business) capable of providing one Lithotripsy Services technician. The location of service is 2002 Holcombe Boulevard, Houston, TX 77030-4298. The contractor shall provide availability to the Michael E. DeBakey VAMC, one ESWL technician trained and certified in Lithotripsy services and operation of the equipment units. See Statement of Work (SOW) for details of services. Contractor to provide services in accordance with the terms and conditions of the contract for the period of October 1, 2015 through September 30, 2016, with two (2) - twelve (12) month option periods to be exercised at the Government's discretion. To be eligible for award of a contract, vendor must be actively registered in the SAM database (http://www.sam.gov). Vendor is also required to complete representations and certifications fund in the provision at 52.212-3, Offeror Representations and Certifications - - Commercial Items. Questions regarding this solicitation must be made in writing to the Contract Specialist, Rene' Impey, at rene.impey@va.gov, or by fax at 228-523-4324, and must include the solicitation number VA256-15-Q-0874 on the subject line or the fax cover sheet. NO TELEPHONE REQUESTS OR INQUIRIES WILL BE ACCEPTED. Submissions must be received by 3:00 p.m. EST on August 14, 2015. In order to be responsive, the firm must offer a quote on all items and total base year including all option years pricing as provided below. Base Year: 10/01/2015 - 09/30/2016 Option Year 1: 10/01/2016 - 09/30/2017 Option Year 2: 10/01/2017 - 09/30/2018 Base Year: 10/01/2015 - 9/30/2016 ITEM NO LOCATION QTY UNIT UNIT COST TOTAL 0001 ESWL procedure, unilateral episode, regularly scheduled clinic CPT Code 50590 51 EA TOTAL BASE YEAR Option year 1: 10/01/2016 - 9/30/2017 ITEM NO LOCATION QTY UNIT UNIT COST TOTAL 1001 ESWL procedure, unilateral episode, regularly scheduled clinic CPT Code 50590 54 EA TOTAL OPTION YEAR Option year 2: 10/01/2017 - 9/30/2018 ITEM NO LOCATION QTY UNIT UNIT COST TOTAL 2001 ESWL procedure, unilateral episode, regularly scheduled clinic CPT Code 50590 57 EA TOTAL OPTION YEAR *NOTE: Unit Cost/Price must be firm-fixed, all-inclusive. STATEMENT OF WORK 1. CONTRACTOR SPECIFIC TASKS A. The Contractor's technical personnel shall be certified and trained in ESWL Lithotripsy services and operation of the equipment units. The technician shall assist the attending Urologist and other physicians in the operating room and/or cysto suite in the operation of the equipment units. The technician may be required to operate the device. B. The contractor shall be responsible for providing the following: 1. Provide portable, state of the art, digital units that can be easily moved into the operating rooms/cysto suite in the Michael E. DeBakey VA Medical Center (VAMC), Houston, TX. The equipment must meet or exceed the following criteria: a. Treats all stones anywhere in the urinary tract. b. Has a greater than 80% success rate based on FDA clinical study data. c. Is modular and can treat patients in the operating room/cysto suite. d. Has the ability to do endourological procedures before and after ESWL without moving the patient. 2. Such additional materials and supplies, including consumables, as are necessary to conduct ESWL. 3. Maintenance of the devices to include service and preventative maintenance to insure that the devices are in the highest level of functioning condition, with, as a minimum, maintenance performed at the manufacturer's manual requirements. 4. Assist in the education of each facility's personnel as it relates to ESWL. 5. Be responsible for obtaining all necessary licenses, approvals, permits and be in compliance with all federal, state and local laws and regulations applicable to the devices and delivery of ESWL. 6. Delivery of all reports, digital, film and file records of all procedures performed with the devices to the Contracting Officer's Representative (COR). These medical records shall be the property of the Department of Veterans Affairs, Michael E. DeBakey VAMC. 7. To the extent that this contract is subject to Section 952 of the Omnibus Reconciliation Act of 1980, 42 U.S.C. 1395(v)(1)(I), and the regulations promulgated hereunder, and the cost or the value of the services provided is $10,000 or more over a 12-month period, the contractor shall allow the Comptroller General and their duly authorized representatives to have access to the contractor's contract, books, documents and records until the expiration of four (4) years after the services are furnished under the contract. 8. The contractor shall perform all services under this contract in accordance with any and all regulatory and accreditation standards applicable to the individual VA facility, including without limitations, those required by the Joint Commission. Contractor shall provide consultation, if requested, in the development of protocols, utilization review, peer review and risk management as required by Joint Commission and other regulatory bodies. 2. GOVERNMENT FURNISHED ITEMS AND SERVICES The Michael E. DeBakey VAMC shall provide the following: A. Provide a secure room for the devices while located on the premises. B. Provide suitable electric service to operate the units. C. Shall be responsible for scheduling of patients for the procedure and coordinating the scheduling of any in-service, relating to the units for facility staff. D. Provide the pre-operative preparation of patients for ESWL. Obtain written patient consent forms and provide patients with the necessary services related to post-procedure recovery. Facility shall be responsible for providing emergency service personnel, physicians, facilities and supplies necessary to provide patients with emergency medical care as may be required, as well as physicians, facilities and supplies necessary to provide patients with inpatient or outpatient post-procedure care. E. Take all actions reasonably necessary to assist contractor in achieving compliance with federal, state and local laws and regulations as required within this contract. F. Shall be responsible for the collection and disposal of infectious waste and sharps related to the ESWL procedures. G. Shall provide other necessary personnel for the operation of the services contracted for at the VA. These other necessary personnel shall be mutually agreed upon between the VA and the contractor who are compatible with the safety of the patient and are personnel with quality medical care programming. H. The services to be performed by the contractor shall be under the Chief of Urology or their designated representative. I. Record keeping: 1. The VA Healthcare Center shall establish and maintain a record keeping system that will record the procedures performed by the contractor employee(s). 2. Contractor's employees shall report to the COR or designee upon arrival at the Medical facility. 3. CONTRACTOR QUALIFICATIONS A. Contractor's employee(s) shall be fully credentialed by the Credentialing Office of the Michael E. DeBakey VAMC, Houston, TX, prior to performing any work under this contract. Use of "VetPro", VA's internet credentialing database, is mandatory for credentialing. The Contractor's employee's credentials and competency must be reviewed and approved by the Chief, Surgical Service and the Chief of Staff. B. Contractor's employee(s) shall be United States citizens and shall be technically proficient in the skills necessary to fulfill the Government's requirements, to include the ability to speak, understand, read and write English fluently. C. Contractor's employees assigned by the contractor to perform the services covered by this contract shall be licensed by the State that the services are being rendered. All licenses held by the personnel working on this contract shall be full and unrestricted licenses. The qualifications of such personnel shall also be subject to review by the VA Chief of Staff, Chief of Surgery, Chief of Urology and other VA medical staff as required by one of more of these Chiefs and approval by the VA Facility Director. D. The trained licensed technician shall have full knowledge and experience to operate and troubleshoot the ESWL. E. The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel: 1. Workers compensation; 2. Professional liability insurance; 3. Health examinations; 4. Income tax withholding; and 5. Social Security payments. F. The Contractor shall be prepared to perform on a long-term basis (minimum of one year) to eliminate turnover and learning curve issues that arise with the familiarization of new technicians to Michael E. DeBakey VAMC, Houston, TX, policies, procedures, and processes. G. All Continuing Education requirements shall be met to maintain professional status. A staffing plan, to include back-up coverage, position descriptions, and competency assessment tools shall be provided to the COR within fifteen (15) calendar days after award. The staffing plan shall be approved by Michael E. DeBakey VAMC, Houston, TX, prior to commencement of patient care activities. All related documentation, such as completed competency checklists or educational training records, shall be maintained by the Contractor and available for Michael E. DeBakey VAMC, Houston, TX, and review upon request. The Contractor shall maintain a culture that promotes self-development and learning, which is designed to maintain or enhance required competencies. H. All Joint Commission standards and Michael E. DeBakey VAMC policies related to anesthesia and moderate sedation will be rigorously adhered to. The moderate sedation training must completed according to policies. Moderate Sedation training may be satisfied by successful completion of moderate sedation module available on the EES intranet web site. The links to this training are: http://vaww.sites.lrn.va.gov/modsed/frame.htm and http://vaww.sites.lrn.va.gov/vacatalog/cu_detail.asp?id=22416 I. Evidence of current CPR and ACLS certification must be provided. J. Medication control, security and safety will be maintained at all times. No samples will be accepted from vendors or given to patients. K. The parties agree that that the contractor, its employees, agents and subcontractors shall not be considered VA employees for any purposes. 4. PRIVACY POLICY TRAINING A. All Contractor and Subcontractor employees performing work under this contract are required to complete an approved VHA privacy policy training course. This is a mandatory requirement. For multiple year contracts, privacy training is required annually. B. The VHA Privacy Policy Training web-based course is available at Internet site: https://www.ees-learning.net/librix/loginhtml.asp?v=librix C. Submittal: Upon completion of the web-based training options, employees will be able to print a certificate of completion. All training certificates shall be forwarded as one submittal package to the Contracting Officer within thirty (30) calendar days of award or exercise of option period. 5. ID BADGES/PARKING/SMOKING POLICY/FINGERPRINTING/ORIENTATION A. All Contractor personnel are required to wear identification (ID) badges during the entire time that they are on VA grounds. ID badges must have an identification picture, name of the individual and name of the represented company depicted on it. B. It is the responsibility of the Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police Security Department. The VA will not invalidate or make reimbursement for parking violations of the Contractor's personnel. C. Smoking is not permitted within or around Michael E. DeBakey VAMC, except in designated areas. D. Finger printing and a complete background investigation which must be initiated prior to employment with the Michael E. DeBakey VAMC are required. E. Contractor personnel shall report to the Chief, Urology Service for orientation prior to commencing work under this contract. This orientation shall include applicable policies and procedures governing the medical care provided at the medical center. Contractor personnel must demonstrate an understanding of the key concepts and policies prior to commencing work. 6. INFECTION CONTROL COMPLIANCE A. Contractor shall provide written certification of training compliance with the Blood borne Pathogens Standards, 29 CFR Part 1910.1030 (copy available upon request) to the COR prior to the contractor commencing work. B. Mantoux Testing: Contractor shall provide evidence to the COR: 1. Negative PPD test within fourteen (14) calendar days prior to beginning service. If an earlier PPD test was given over twelve (12) months previously, the current test shall be a 2-step Mantoux test. 2. Medical evidence that personnel are disease free for those having a positive PPD. 3. A regular annual re-testing program for TB shall be established and maintained by the contractor. Contractor shall provide evidence of re-tests to the COR within ten (10) calendar days of the re-test. C. Hepatitis B Vaccination: Contractor shall consider the need for Hepatitis B vaccine and vaccination series within ten (10) calendar days of contract employment and follow-up if there has been an exposure incident. VA shall not provide the vaccine or vaccination series. VA Form 1 0-5549c, Information About Hepatitis B Vaccine (Recombinant), Consent Form or VA Form 1 0-549d, Hepatitis B Vaccine Declination (Mandatory) shall be submitted to the COR within thirty (30) days of waiver or completion of the first in the series of Hepatitis B Vaccine and completion of the vaccination series. D. Drug Testing: All Contractor personnel shall be subject to the VA's Drug-Free Workplace Policy. Personnel may receive a drug test and are subject to random drug testing thereafter. This includes any situation of "reasonable suspicion" and "accident or unsafe practice testing". Refusal to be tested or interfering with the process shall result in immediate termination of the contract. In addition, Contractor's personnel shall be subject to background check with local and county law officials to determine "suitability" for this sensitive position. 7. CONFIDENTIALITY OF PATIENT RECORDS A. The Contractor is a VA contractor and will assist in the provision of health care to patients seeking such care from or through VA. As such, the Contractor is considered as being part of the Department health care activity. Contractor is considered to be a VA contractor for purposes of the Privacy Act, Title 5 U.S.C. 552a. Further, for the purpose of VA records access and patient confidentiality, Contractor is considered to be a VA contractor for the following provisions: Title 38 U.S.C. 5701, 5705, and 7362. Therefore, Contractor may have access, as would other appropriate components of VA, to patient medical records including patient treatment records pertaining to drug and alcohol abuse, HIV, and sickle cell anemia, to the extent necessary to perform its contractual responsibilities. However, like other components of the Department, and not withstanding any other provisions of the sharing agreement, the Contractor is restricted from making disclosures of VA records, or information contained in such records, to which it may have access, except to the extent that explicit disclosure authority from VA has been received. The Contractor is subject to the same penalties and liabilities for unauthorized disclosures of such records as VA. B. The records referred to above shall be and remain the property of VA and shall not be removed or transferred from VA except in accordance with U.S.C.552a (Privacy Act), 38 U.S.C. 5701 (Confidentiality of claimants records), 5 U.S.C. 552 (FOIA), 38 U.S.C. 5705 (Confidentiality of Medical Quality Assurance Records) 38 U.S.C. 7332 (Confidentiality of certain medical records) and federal laws, rules and regulations. Subject to applicable federal confidentiality or privacy laws, the Contractor, or their designated representatives, and designated representatives of federal regulatory agencies having jurisdiction over Contractor, may have access to VA 's records, at VA's place of business on request during normal business hours, to inspect and review and make copies of such records. C. The Contractor is required to complete and return the Business Associate Agreement (Attachment 3) in accordance with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 prior to contract award. 8. QUALITY ASSURANCE A. Preventative maintenance documents shall be available to VA Biomedical Engineering upon request. All equipment is required to be safety checked by the local VA Biomed staff each time it arrives on site before any procedures begin. 1. The VA COR shall arrange for the biomedical staff inspection with the contractor technician. B. Monitoring of the contractor's performance shall be demonstrated through sign-in and sign-out sheets as well as verification of patient records that the specified services were performed. The contractor shall be required to sign an attendance log upon reporting for scheduled procedures and upon completion of the procedures. The COR shall be the VA official responsible for verifying contract compliance. Any incidents of contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer. C. The contractor shall provide ESWL equipment with sufficient power, configuration and interface to achieve nationally acceptable stone fragmentation and clearance efficacy standards, based on stone size and location. ESWL devices must meet efficacy standards to avoid excess retreatment procedures or ancillary urological procedures to manage the urinary calculus(i). 9. CONTRACTOR PERSONNEL A. Contractor's Program Manager. The contractor shall provide a Contract Manager who shall be responsible for the performance of work. The name of this person shall be designated in writing to the Contracting Officer. The contractor's program manager shall have full authority to act for the contractor on all matters relating to daily operations of this contract. Contract Program Manager: Company Name: Address: Phone No.: Fax No.: Contact Name: Email: B. Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor must provide documentation to the Contracting Officer and/or the COR that background checks have been completed for all technicians. C. The contractor shall perform services in accordance with the ethical, professional and technical standards of the healthcare industry as consistent with VA Policy, Regulations and Procedures. 10. KEY PERSONNEL AND TEMPORARY EMERGENCY SUBSTITUTIONS A. The contractor shall assign to this contract the following key personnel: Company Name: Address: Phone No.: Fax No.: Technician Name: Email: D. During the first ninety (90) days of performance, the contractor shall make NO substitutions of key personnel (Contract Program Manager and Service Technician) unless the substitution is necessitated by illness, death or termination of employment. The contractor shall notify the Contracting Officer, in writing, within fifteen (15) calendar days after the occurrence of any of these events and provide the information required as in the information box of A. above. After the initial ninety (90) day period of the contract, the contractor shall submit the information required in the information box of A. above to the Contracting Officer at least 15 days prior to making any permanent substitutions. E. The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution; complete resumes including licenses, health clearances, and all other requirements as have been set forth in this contract and any additional information requested by the Contracting Officer for the proposed substitute. Proposed substitute shall have comparable qualifications to those of persons being replaced. The Contracting Office shall notify the contractor within fifteen (15) calendar days after receipt of all required information of the decision on the proposed substitute. The contract will be modified to reflect any approved changes of key personnel. F. For temporary substitutions where the key person will not be reporting to work for more than three (3) consecutive work days or more, the contractor will provide a qualified replacement for the key person. This substitute shall have comparable qualifications to the key person. Any period exceeding two weeks shall require the procedure as stated above. 11. HOURS OF OPERATION A. The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services during non-standard workday hours as listed by each individual facility. B. Work hours are described as Monday through Friday; 8:00 a.m. to 4:30 p.m.; National Holidays excluded. Any service performed during other than normal work hours must be approved in advance by the COR. 12. INSPECTIONS A. The Government may, at its option and expense, request an unrelated third party to inspect the equipment provided by the contractor. B. The contractor shall repair, at the contractor's cost, any defects discovered by the inspection of the third party within fifteen (15) days when notified by the COR. 13. RETREATMENT AND CANCELLATIONS A. If a Veteran must undergo an additional treatment within ninety (90) days from his/her initial procedure due to continued problems with the stone(s), i.e., stone(s) was not broken down small enough to pass or fragments of the stone(s) remain, the contractor will provide the treatment at 50% of the contract price. B. On occasion (perhaps 1 to 3 times per year per facility) the scheduled procedure is needed to be cancelled. This may occur (1) when a stone passes between the time the patient was initially seen and scheduled and the actual procedure date or (2) when there is a medical emergency such as when anesthesia is administered or another medical emergency with the patient arises. 1. When a cancellation is known to the VA personnel and the contractor is notified by phone, fax or email twenty-four (24) hours prior to the contractor technician's scheduled arrival time at the VA facility, there shall be no charge for the procedure. If notification is given to the contractor in less than twenty-four (24) hours, the contractor shall be paid 50% of the contracted price for the procedure. 2. When there is a medical emergency which prevents the patient from receiving the procedure, if only one patient was scheduled with the contractor to receive the procedure on that day, the contractor shall be paid 50% of the contracted price for the procedure. When there is a medical emergency which prevents a patient from receiving the procedure, and more than one patient was scheduled with the contractor to receive a procedure on that day, the contractor shall not be paid for the cancelled procedure.
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