Accountable Mail System
Department of Agriculture, Animal and Plant Health Inspection Service | Published May 27, 2010 - Deadline June 14, 2010
This is a combined synopsis/solicitation prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. BIDS ARE BEING REQUESTED AND NO OTHER WRITTEN SOLICITATION WILL BE ISSUED.
Submit emailed quotations to Purchasing Section Carol.Dingess@aphis.usda.gov or fax to (612) 336-3550, Attention Carol Dingess. Quotations are due by June 14, 2010 by 4:00pm Central Time. Simplified Acquisition Procedures will be used per FAR 12. And 14. A firm Fixed Price Purchase order will be awarded. All pricing to include any and all costs but not limited to: overhead, general and administrative costs, profit, and transportation.
The United States Department of Agriculture (USDA), Animal Plant Health
Inspection Service (APHIS), Administrative Services Divisions (ASD), Printing
Distribution Mail Center Copier Solutions (PDMCS) Mail Branch Riverdale, will
Be replacing its existing accountable mail shipping system. PDMCS Mail
Center- manages all outgoing accountable mail; this includes, USPS First Class
Mail, Certified Mail, Express Mail, Media Mail, Priority Mail, International Priority
Mail and UPS Parcels. The Mail Center Team is currently using the Friendship
PS600 system for processing accountable mail requests; the system is out dated
and will no longer be supported by the manufacturer.
Accountable Mail System Specifications
Desired Quantity 1 Accountable Mail System
Contractor is required to provide an automated, cost effective system
that can do the following:
• Vendor shall provide an Accountable Mail Management System.
Including: computer hardware large enough to accommodate storing
existing data, software, keyboard, color monitor, 150 lb scale, label printer,
and small document printer for reports.
• Vendor will provide a stand alone system that will not be connected to the
USDA, APHIS network.
• The system shall be compatibility to existing mail meter equipment
(Neopost IJ85 & Neopost IJ65)
• Vendor will be responsible for transferring existing data into the
Accountable Mail System. For example: USDA, APHIS program names,
accounting codes, and monthly expenditures.
• System shall capture postal expenditures of multiple programs and sub
programs within USDA, APHIS agency.
• Provide historical data for trend analysis daily, weekly, monthly and
• Extensive on screen query, hardcopy query capabilities and package
• Customizable productivity reports
• Provide electronic delivery confirmation
• The Accountable Mail System shall have the ability to validate ship to mail
addresses and provide address correction recommendations.
• The system shall be user friendly screen menus to help minimize
extensive labor for processing.
• Rate and services comparison options
• System shall have the ability to incorporate USPS rate increases for the
various postal methods.
• The system shall have the ability to store all shipping transactions. For
example: customer name, program name, program code and tracking
• Vendor shall provide training a minimum of 3 hours, 3 staff; on use of
system to maximize usage of system options.
• Vendor shall provide system technical support during the hours of 8:00 am
to 5:00 pm eastern time, Monday -Friday excluding Federal holidays
If the vendor is quoting and does not have a system compatible with our
current meters (Neopost IJ85 and Neopost IJ65) then bidding vendor must
provide pricing on mail meter units.
FOB DESTINATION DELIVERY ADDRESS:
4700 Rivercale Road
Riverdale, MD 20737
FOB DESTINATION - All pricing to include any and all costs but not limited to: overhead, general and administrative costs, profit, and transportation
*Notice of total Small Business Set Aside
452.219-70 Size Standard and SIC Code Information.
SIZE STANDARD AND SIC CODE INFORMATION (NOV 1996)
The Standard Industrial Classi-fication Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below:
NAICS CODE - 423420 - Office and Professional Supplies Merchant Wholesaler
Size Standard 100 Employees
NOTICE TO LARGE BUSINESS: The USDA buying activity in Minneapolis, MN is committed to participation of Small Business, Small Disadvantaged Business and Women-Owned Small Business in the performance of work under this solicitation and resultant contract.
The Government will award from this solicitation to the most technically acceptable , responsible offeror whose offer best conforms to the solicitation specifications, and is most advantageous to the government. Price, Technical, Delivery and other factors considered.
Each proposal shall respond to each of the evaluation factors identified below., technical evaluation will be performed on each proposal based solely on the information furnished and not on previous knowledge and associations. The evaluation factors are as follows:
Technical Evaluation Factors:
1.) All proposals will be rated by comparing descriptive literature against the salient characteristics.
D) Warranty: Explain all details of the warranty. If an extended warranty is available explain details of extended warranty including price and availability after initial warranty expires. The Offeror shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided such warranty is available at no additional cost to the Government. Acceptance of the standard commercial warranty does not waive the Government's rights under the Inspection clause nor does it limit the Government's right with regard to the other terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. The contractor shall provide a copy of its standard commercial warranty (if applicable) with this response.
This solicitation document incorporates provisions and clauses which are in effect through the most current Federal Acquisition Circular. Applicable FAR clauses are incorporated by reference and may be viewed on the website www.arnet.gov/far and http://www.da.usda.gov/procurement/policy/agar_x/agar02/subchaph.html
Federal Acquisition Regulation (FAR)
The following clauses are applicable to
This solicitation and are included in attachment 1
52.252-2 Clauses incorporated by reference with the same
force and effect as if they were given in full text.
Clauses incorporated by reference, have the
same force and effect as if they were given in
full text. (see attachment 1) Also, the
full text of a clause may be accessed electronically
at this address(es):
52.212-1 Instructions to offers Commercial items
52.212-2 Evaluation-Commercial Items.
52.212-3 Offeror Representations and Certifications - Commercial Items
52.212-4 Contract Terms and Conditions for Commercial Items.
52.212-5 Contract Terms and Condition required to implement statutes or executive orders for commercial items
CCR Information can be found at http://www.ccr.gov
All Responsible sources May Submit a Quotation For Consideration.
Offers shall include 52.212-3 Representations and Certifications, Which may be submitted from the website: http://orca.bpn.gov All offers must be signed. . Offeror is responsible for correct input and acceptance of info for on-line registration at time of bid submission.
Anyone placing a bid with the USDA must be listed in the government's Central Contractor Registrar. You may register on line with www.ccr.gov. or by calling Central Contractors Registration @ 1-888-227-2423
or consult online hand book at http://www.ccr.gov/handbook.aspx CCR HELP DESK - https://www.fsd.gov/app/answers/list
Anyone placing a bid with the USDA must also obtain a Dunn and Bradstreet number. If your company does not have a DUNS number, you may contact Dun and Bradstreet directly to obtain one by calling 1- 866-705-5711or via the following website:http://fedgov.dnb.com/webform
or at ccr.dnb.com/ccr/pages/CCRSearch.jsp.
Offers submitted without completion of this provision will be considered nonresponsive. Offeror is responsible for correct input and acceptance of info for on-line registration at time of bid submission. Info must be up-to-date-not expired
The U.S. DEPARTMENT OF AGRICULTURE IS A TAX EXEMPT AGENCY. (EXEMPT FROM STATE AND FEDERAL TAX)