Public tenders for printed-matter in United States

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76--Miscellaneous Printed Matter

Department of the Army, Army Contracting Command | Published March 30, 2017
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No Description Provided

76--Miscellaneous Printed Matter

Defense Logistics Agency, DLA Acquisition Locations | Published June 24, 2015
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No Description Provided

The Soldier's Blue Book (TR PAM 600-4)

Government Publishing Office, Customer Services Department | Published August 3, 2016  -  Deadline August 8, 2016
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Black plastic coil-bound book, single wire, with two-piece laminated covers. Cover 1 prints 4/C, full bleed. C2 prints black, no bleed. C3 print 4/c no bleed. C4 (no file supplied) prints full bleed of process build for PMS 5415 blue. Distro list attached or email jgooden@gpo.gov or rgilbert@gpo.gov for a copy. Both sides of the covers will laminate with 3 mil gloss laminate, for a total thickness of 6 mil. The laminate must be free of distortion of the printed matter and must remain clear and legible. Flush cut - do not extend laminate beyond trim size. Text printing in Black, with 59 CMYK pages. Text pages do not bleed. Full specifications can be found at:https://www.gpo.gov/gpo/bidopps/bidopps.action?region=virginiabeach

R&R Promotional Items

Department of the Army, National Guard Bureau | Published September 28, 2016  -  Deadline September 29, 2016
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This is a combined synopsis/solicitation for a commercial supply and/or service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation is attached. Solicitation W912L2-16-T-0020 is hereby issued as a Request for Quote (RFQ). The RFQ and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-89 effective 14 July 2016. This RFQ is a total small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 323113, Commercial Screen Printing, with a size standard of 500 employees. The Product Service Code is 7690, Miscellaneous Printed Matter. Interested parties must quote on all of the items and services outlined in the attached Statements of Work (SOW). DESCRIPTION OF REQUIREMENT The Arizona Army National Guard (AZARNG) Recruiting and Retention Battalion (RRB) requires (15) Recruiting and Retention Recognition and Promotional Items (RRRPIs) in bulk quantities. Reference attached Statement of Work for full details. Delivery - 90 days after award Please see attached documents for full details and applicable provisions and clauses. Attached documents included with this announcement are: 1. Statement of Work R&R Promotional Items2. Instructions to Offerors R&R Promotional Items

Distribution Services

Government Printing Office, Customer Services Department | Published September 25, 2009  -  Deadline October 9, 2009
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Single award contract for the period of November 1, 2009 to October 31, 2010 for the Department of Transportation. Production area restricted 30-mile radius of 1200 New Jersey Avenue, SE, Washington, DC 20590. This is a distribution services contract. Anticipate approximately 75 orders per year for approximately 2,220 pieces per order with a minimum order of 200 pieces and a maximum of 20,000 pieces. Pieces range in trim size from 4 x 5 up to and including 17 x 22 inches. Operations include the furnishing of all labor, equipment, transportation, supplies, (except Government Furnished Material) and services necessary to provide packaging, addressing, and other related services for mailing/distribution of Department of Transportation publications, which include but are not limited to, hand books, pamphlets, posters, and other miscellaneous printed matter in accordance with these specifications.

Mailing and Distribution Services

Government Printing Office, Customer Services Department | Published October 2, 2012  -  Deadline October 17, 2012
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Single Award contract for the period beginning November 1, 2012 to October 31, 2013 for the Department of Veterans Affairs. Production Area Restricted within a 60 mile radius of zero milestone Washington, DC. Anticipate approximately 50 orders per year, for approximately 20,000 pieces per order. An occasional order may be placed for as few as 10 pieces or up to approximately 200,000 pieces. Trim size: approximately 4x 5" up to and including 17 x 22". The majority of the orders will be for 8-1/2 x 11". Pages: single-leaved pieces up to Approximately 300 page, Average number of pages per mailed pieces is 4 to 8. These specifications cover the production of mailing and distribution services which require such operations as zip code postal sorting, packaging, addressing and other related services for the mailing and distribution of Department of Veterans Affairs publication which in clude, but are not limited to, letters, self-mailer brochures, handbookc, pamphlets, posters, and other miscellaneous printed matter. Bid open date October 17, 2012. Complete Specifications online via www.gpo.gov/gpo/bidopps.action?region=central or from the point of contact below.

Mailing and Diistribution Services

Government Printing Office, Customer Services Department | Published October 31, 2012  -  Deadline November 9, 2012
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Single Award Contract for the period beginning Date of Award and ending November 30, 2013, plus up to four optional 12 month extension periods for the Department of Veterans Affairs (VA). These specifications cover the production of mailing and distribution services which require such operations as zip code postal sorting, packaging, addressing and other related services for the mailing and distribution of Department of Veterans Affairs publications which include, but are not limited to, letters, self-mailer brochures, handbooks, pamphlets, posters, and other miscellaneous printed matter. Approximately 50 orders per year. Up to approximately 20,000 pieces per order. An occasional order may be placed for as few as 10 pieces or for up to approximately 200,000 pieces. Pieces to be mailed/distributed may range in size from approximately 4 x 5" up to and including 17 x 22". The majority of orders will be for 8-1/2 x 11" products. Products range from single-leaved pieces up to approximately 200 pages. (The average number of pages per mailed piece is 4 to 8 pages.)

Distribution Services

Government Printing Office, Customer Services Department | Published January 8, 2010  -  Deadline January 21, 2010
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Single award contract for the period beginning February 1, 2010 through January 31, 2011, for the Federal Highway Administration (FHWA). Anticipate approximately 50 orders will be placed on an as needed basis throughout the year. Orders placed will require the mailing/distribution of approximately 100 pieces to 10,000 pieces. Publications to be mailed/distributed will range from approximately one page up to 500 pages (Majority of orders placed will be for 20 to 30-page publications). Pieces to be mailed/distributed may range in size from approximately 4 x 5" up to and including 8-1/2 x 11" (The majority of orders will be for 8-1/2 x 11" products). Operations include the furnishing of all labor, equipment, transportation, supplies, (except Government furnished materials) and services necessary to provide packaging, addressing, and other related services for mailing/distribution of publications, which include but are not limited to, handbooks, pamphlets, posters, and other miscellaneous printed matter in accordance with these specifications. Bid Opening January 21, 2010. To obtain a copy of the specifications go to http://www.gpo.gov/gpo/bidopps/bidopps.action?region=central

Army PT Pocket Guide

Government Printing Office, Customer Services Department | Published March 6, 2009  -  Deadline March 12, 2009
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Wire-O-Bound books The follow ing an estimate from the previous version of what the product is. Check gpo.gov for the actuall spec. 140 pages (see below for leaves with square die-cut step tab dividers. TRIM SIZE: Overall booklet trim size is 3-3/4 x 5-1/2" with die-cut tab pages as follows: Page 1-2: (Content) 3.75" X 5.5" (no tab) Page 3-4: (Introduction) 3.75" X 0.4583" (tab) Page 5-12: (Getting Started) 3.75" X 0.9166" (tab) Page 13-18: (Physical Training Section) 3.75" X 1.3749" (tab) Page 19-24: (Running) 3.75" X 1.8332" (tab) Page 25-28: (Calisthenics) 3.75" X 2.2915" (tab) Page 29-44: (Stability Training) 3.75" X 2.798" (tab) Page 45-64: (Conditioning Drill 1) 3.75" X 3.2081" (tab) Page 65-70: (Military Movement Drill) 3.75" X 3.6664" (tab) Page 71-80: (Stretch Drill) 3.75" X 4.1247" (tab) Page 81-86: (Conditioning Drill 2) 3.75" X 4.583" (tab) Page 87-96: (Conditioning Drill 3) 3.75" X 5.0413" (tab) Page 97-140: (Training Schedules) 3.75" X 5.5" (no tab) STOCK: Pages 1-99 & 139-140: White No. 1 Coated Cover, Dull-Finish, Basis Weight: 80 lbs. per 500 sheets, 20 x 26", equal to JCP L61. Pages 100-138: White No. 2 Offset Book, Basis Weight: 80 lbs. per 500 sheets, 25 x 38 equal to JCP A60. PRINTING: Prints head to foot. Pages 1, 106, 114, 122, 130, & 140: Print 4-color process illustrations. Page 22: Prints a 4-color process illustrations, black type, and Pantone 418 green fifth color solid, Page 139: Prints Pantone 418 green solid background with reversing type. Pages 2-21, 23-105, 107-113, 115-121, 123-129, & 131-138: Print black and Pantone 418 green type & line matter, halftones, and solids/flattones with reversing. Tabs prints Pantone 418 green solids with reversing type. MARGINS: Follow disk, bleeds uncommon throughout. LAMINATION: After printing, contractor must laminate the entire surface of pages 1-98 and 139-140 (including die-cut tab extension) with a clear gloss 2 mil poly - no overhang. The laminated product must have no distortion of the printed matter and must remain clear and legible. DIECUTTING: Die-cut square corners on tab extensions only. See "Trim Size". MUST SHOW ON PROOFS. BINDING: Collate leaves in sequence (follow furnished sample) and punch suitably along the 3-3/4" top dimension. Insert black plastic spiral wire binding (Unicoil or Wire-O) of suitable capacity. Contractor must make any necessary adjustment to spine / bind edge to ensure that printed copy is not punched. PACKING: Shrink film wrap in units of 5.

Contract for Digitization

Library of Congress, Contracts Services | Published July 27, 2011  -  Deadline August 3, 2011
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BACKGROUND (Complete SOW will be attached to posted solicitation ) The central mission of the Library of Congress (Library/LC) is to assemble, preserve, and provide access to a universal collection representing human knowledge in order to serve the United States Congress and the American people. The goal of LC's Preservation Reformatting Division (PRD) is to preserve and offer broad public access to the Library's at-risk materials. The primary focus of the PRD is to maintain the general and reference collections for use through digitization, binding, treatment, boxing or other means for a variety of materials that include books and pamphlets, serials, manuscripts, photographic prints and negatives and microform materials. The Library of Congress is committed to establishing and maintaining standards and best practices to achieve its objective. SCOPE OF WORK (Please see the attached SOW for the full text) This Statement of work has two parts. Part 1 describes digitization and preservation photocopying requirements; Part II describes binding requirements for preservation photocopies. (Please see the attached SOW for the full text) PART ONE: DIGITAL IMAGING and PRESERVATION PHOTOCOPY PRODUCTION The Library of Congress requires the digital reformatting of the Library's text collections, books and book-like printed matter, to electronic form. This will include converting printed, handwritten, or illustrated pages to raster-scanned digital images of original pages, and performing quality review of the digitized images. The resulting digital images will be stored as preservation master images in the Library's UNIX file system or digital repository, while the copies of these digital objects or their derivatives will be incorporated into the Library's online collections. In some cases, the Library will want a preservation photocopy of the scanned material, where in other cases, both digital and preservation photocopies will be needed. Types of Deliverables include: Delivery Media and Delivery Identification PART TWO: Binding Requirements For purpose of this contract, a serial is defined as a periodical of one or more multi-leaved, like-consumed, serially numbered graphic units submitted for binding into a single physical unit, i.e., one ore more soft-cover issues to be bound together as first-time hard coverings. All paper covers are to be retained, unless otherwise specified. The maximum thickness of serial volumes shall be 64mm (2 ½"). Should the Library elect to send volumes larger than this, the Contractor is not liable for the failure of the binding structure. A book is defined as a single piece of graphic material consisting of an appreciable number of leaves or sections submitted for binding or recasing as a single unit. Some items many be bibliographically classed as serials but actually consist of only one physical unit requiring no collation and intended for use as a monograph. Such units will be bound or recased as a book. These specifications provide for the procurement of library binding, rebinding (with printed endpapers) and of books, pamphlets, and serials, and the construction of custom-fitted and economy archival boxes and portfolios using the kasemake. These specifications all provide for the procurement of reformatting services for facsimile copies or digital output. The Contractor shall bind monographs according to Library specified styles of binding. All binding shall be performed at the Contractor's facility. Quality review of bound volumes is also performed by the Contractor The deliverables shall include bound serials and monographs, digital files and custom-fit protective enclosures on a four-week turnaround; RUSH items on a two-week turnaround; and software system support. Startup and Testing (8 weeks) The start up (if requested by the Library) and testing activities for major works under this contract shall follow the outlined schedule below unless otherwise notified: At the discretion of the Library, startup and testing may be waived in the case of a Contractor with a prior history of satisfactory work for the Library. Scheduling Deliveries It is the responsibility of the vendor to insure that arrival of shipments and pickups at the Library occur between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday excluding Federal holidays. Pickup and Delivery will be via UPS or FEDEX, as mutually agreed. Place of Delivery (F.O.B. Destination) Supplies and/or services shall be delivered F.P.B. destination to: Library of Congress PRD PRD Freight Services Madison Building Loading Dock 100 C Street SE Washington, DC 20540-4550 Freight Services telephone: 202-707-5558 Please send the solicitation package to: Christine Calhoun Contract Specialist The Library of Congress Office of Contracts and Grants Management 101 Independence Ave. SE Washington, DC 20540-9410 Phone: (202) 707-3311; Fax: (202) 707-8611; Email: ccalhoun@loc.gov

R--TECHNICAL INFORMATION ADMINISTRATION AND LOGISTICS SERVICES TIALS-2

National Aeronautics and Space Administration, Glenn Research Center | Published July 1, 2014  -  Deadline October 17, 2014
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NASA/GRC plans to issue a Request for Proposal(RFP)for on-site logistics support services as follows: 1.0 LOGISTICS SERVICES Property/Equipment Management receives, tracks, stores, screens, redistributes, and disposes of Glenn property. This area maintains the system that tracks equipment; produces and maintains records for lost, damaged, or destroyed equipment; conducts annual physical inventories; tracks and documents loans of Government property; and tracks capitalized equipment. Staff members pick up, receive, inspect, redistribute, warehouse, and maintain records for all excess property, including scrap material; prepare computing equipment for reuse; process requests for the reuse or donation of excess and surplus property; conduct Internet auctions of surplus property; manage Glenns Hold Storage system for stock items; conduct an annual inventory; and maintain a website. Supply Management identifies, documents, and physically controls all inventory items by identifying storage space; managing, warehousing, and maintaining stores stock, program stock, and standby stock (including hazardous chemicals); shipping and receiving hazardous drums and cylinders; and managing returnable containers. Staff members also provide standard and clean-room laundry services and monitor, track, and control the tool cribincluding machining and fabrication test equipment, hardware, and software. Freight Traffic encompasses traffic management, shipping, and receiving. This includes ensuring custody and centralized control over inbound and outbound shipments, packing items and completing shipping documents, maintaining forms and documentation, processing and distributing freight bills, and resolving overdue notices for collect freight bills. Transportation conducts studies for proposed transportation activities; provide bus transportation for personnel; and load, unload, pick up, and deliver instruments, machinery, office equipment, printed matter, and interoffice and U.S. Postal Service mail. In addition, recyclable materials and hazardous materials and waste are picked up and transported to designated locations. Staff members maintain Glenns vehicles, operate the motor vehicle dispatch service, and operate, manage, and keep records for motor pool vehicles, other Government vehicles, fuels, and the garage. Move Operations provides technical leadership, guidance, and logistics for all Glenn personnel moves and analyzing all move requests in accordance with guidelines. 2.0 STOCK PURCHASES Stock Purchases uses the NASA Glenn Supply Management Systems to administer the Glenn supply management program consisting of stores stock and program stock. 3.0 MEDIA SERVICES Media Services helps Glenns researchers document and publish their results and achievements. Staff members provide publishing, duplicating, imaging, and educational program services for Glenn as well as computer application support for the Logistics and Technical Information Division and editing and proposal support. Publishing services include editing; the preparation and manipulation of photographs, illustrations, and drawings; electronic document formatting; and information management services and a customer interface for scientific and technical documents as well as publishing not related to research. This includes illustrations and design for printing, projected visuals, exhibits, displays, presentations, three-dimensional models, and Web pages. The Imaging Technology Center provides photographic, imaging, and animation support for aeronautical research, engineering, physical science, and other programsboth to document technical research and events and to inform the public of research advances. Educational Services creates projects and opportunities that attract and retain students in science, technology, engineering, and mathematics disciplines. Staff members support technical writing and editing, award nomination coordination and package preparation, and new proposal coordination and publication support. Duplicating Services duplicates, assembles, binds, addresses, and prepares documents for distribution; repairs and maintains Government-owned office equipment; sends out orders for printing by the Government Printing Office. Forms Management creates and maintains all Glenn forms. 4.0 RECORDS MANAGEMENT AND HISTORY OFFICE Records Management provides a variety of services to ensure that Glenns functions are documented adequately in accordance with regulation and business needs. The core of this function is the understanding and application of National Archives regulations as they pertain to records creation, maintenance, storage, accessibility, safeguarding, and disposition. Staff members maintain and manage their own inactive records storage facility, which requires preparing boxes for storage, tracking through a database, and retrieval whenever necessary. Records management is a customer-service-focused organization that assists employees with understanding and applying records retention schedules, developing file plans and inventories, and assisting with records clean-up activities. Records search and retrieval for Freedom of Information Act requests, audit activities, and research projects are other key services. History Office provides the oversight and management of the Centers archives through collection development, appraisal of materials, description of materials, and ensuring accessibility through the creation of finding aids. The History Office provides both a basic reference service and more in-depth research of historical topics. This is done through the exploration of current archival holdings, materials held by records management, and interaction with retirees through oral history interviews. Research is documented through historical writing ranging from essays to peer-reviewed books, exhibits, and Web applications. Of particular focus is the documentation of historic facilities as required by the Historic Preservation Act. The History Office works closely with the Centers historic preservation officer and the State Historic Preservation Office to ensure that mitigation requirements are met when a historic facility is demolished or altered. 5.0 LIBRARY AND LEARNING CENTER The Glenn Science & Engineering Library provides librarians and clerical support for Glenns library, including participation on NASA teams for operating the NASA Digital Library. This includes charging and discharging materials, issuing late and recall notices, preparing materials, and routing to successive requestors, as well as receiving, processing, shelving, or filing books, journals, research reports, specifications, microfiche, and other library materials. The area acquires books, subscriptions, specifications and standards, documents, audiovisual materials, microforms, and CDROMs and other electronic materials for the Library. This involves purchasing subscriptions and maintaining library copies and records: ordering books, other documents, and audiovisual materials; and processing interlibrary loan requests to other libraries and from other NASA libraries. New and previously uncatalogued library collection materials are catalogued, and comprehensive reference services are provided. This area also provides local computer support for electronic library systems, administers Glenns Bibliographic Web database, and conducts outreach activities to promote the library and its services. The Learning Center provides about 1200 individual instruction classes for civil service and support service contractor personnel in many different disciplines. 6.0/7.0 ADMINISTRATIVE AND CLERICAL SERVICES Administrative Services include project coordination, database and spreadsheet maintenance, data analysis, Web content maintenance, and configuration management. Clerical Services provides branch, division, and office support including, but not limited to expense reports, acquisition support, meeting support and minutes, correspondence preparation, workshop coordination, calendar management, and office coverage. 8.0 METROLOGY The Calibration Lab inspects, repairs, and calibrates instrumentation used for test and measurement using standards that are traceable to the National Institute of Standards and Technology and that are derived from natural physical constants, radio measurements, or comparison to consensus standards. This service includes metrology-oriented engineering consultation, metrology networking, and leveraging other Government laboratories. The Government anticipates awarding a cost-plus-fixed-fee/award-term contract with one (1) base year, four (4) one-year options, and two (2) award term years which may be earned in years 4 and 5 of the contract, respectively. The contract will also contain the Option to Extend Services clause which provides the option to extend the term of the contract by up to six months. This procurement is a follow-on to the existing conract NNC05CB17C (TIALS) with SGT, Inc. The current contract and other related documents releaseable under FOIA are available at http://www.grc.nasa.gov/WWW/FOIA/Re adingRm.htm . There will be an Industry Day at the Glenn Research Center providing general information about this procurement and an opportunity to ask questions on July 28, 2014. An explanatory letter and a registration form are attached. Pre-resgistration is required. The Government does not intend to acquire a commercial item using FAR Part 12. This procurement is a total small business set-aside. The NAICS Code and Size Standard are 561210 and $35.5 million, respectively. All responsible sources may submit an offer which shall be considered by the agency. The anticipated release date of the RFP is on or about September 2, 2014 with an anticipated offer due date of on or about October 17, 2014. NASA Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/p ub_library/Omb.html . The solicitation and any documents related to this procurement will be available over the Internet. These documents will reside on a World Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA Business Opportunities home page is http://procurement.na sa.gov/cgi-bin/EPS/bizops.cgi?gr=D&pin= . It is the offeror's responsibility to monitor the Internet site for the release of the solicitation and amendments (if any). Potential offerors will be responsible for downloading their own copy of the solicitation and amendments (if any).

Gateway National Recreation Area - Miller Field, Staten Island, NY. Requirement for Carpeting Replacement at Building 26.

Department of the Interior, National Park Service | Published January 28, 2010  -  Deadline February 11, 2010
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(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.(ii) This RFQ and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-38. (iii) This solicitation is a total small business set-aside, NAICS 423220, Home Furnishing Merchant Wholesalers, with a small business size standard of 100 employees. The National Park Service encourages the participation of small, disadvantaged, and women-owned businesses. (iv) The Government intends to issue a firm-fixed price purchase order to the responsible offeror whose total offer represents the best value for the Government. The National Park Service is seeking a qualified contractor with specialized experience with the replacement and installation of new carpeting in Building 26 located at Miller Field, Staten Island, NY. The work includes providing all labor, material, and equipment necessary to perform carpet replacement services. The Contractor shall supply, deliver, install, remove debris and repair any portion of damaged or defective subfloor which will prevent a professional quality installation (If any work is performed on the concrete, thereby altering the property, the contractor shall pay wages in accordance with Davis Bacon Wage Determinations, for this portion of the work). Requirements are listed in the Statement of Work (included below). (v) LOCATION: Gateway National Recreation Area - Miller Field, Staten Island, NY. Building 26 is a single story stucco building, located on Sanchez Drive.(vi) SITE VISIT: An organized site visit is scheduled for Thursday, February 4, 2010 at 10:00am. Interested parties shall respond to this announcement via email to cheryl_adamski@nps.gov, indicating their intent to attend this site visit no later than 3:00pm on February 2, 2010. Individual requests for solicitation packages will NOT be accepted. (vii) SCHEDULE of SUBMISSIONS: One (1) invoice must be submitted after successful delivery, installation, and acceptance.(viii) SCHEDULE: The actual time frame of accomplishing the project should take no longer than 30 business days. Work is slated to commence on or about February 22, 2010. (ix) DOCUMENTS TO BE INCLUDED IN QUOTE: 1. Detailed specifications including all descriptive and technical literature to be used during this project 2. Evidence of meeting referenced Federal Specifications and Standards3. Manufacturer's material safety data sheets for coatings, solvents, and other potentially hazardous materials.4. Certificates of compliance for carpet, adhesives, reducer, base and padding5. Samples of products to be used, including ( Manufacturer data sheet):i. Two 12-inch by 12-inch samples of carpet in color specified.ii. Two 6-inch by 6-inch samples of cushion specified.iii. Two 9-inch sections of each type of edge, transition, and other accessory strips to be used.iv. Two 12-inch by 12-inch samples of carpet with backing specified6. Applicable warranty information7. Three (3) references of proposed item within the past three years8. Name, phone number, and address of your point of contact. 9. A firm fixed price quote.10. A completion date and performance period.(x) The Government contemplates the award of a single purchase order on a "low-price-technically-acceptable" basis. A technically acceptable business will meet or exceed the following criteria:(1) Provide an acceptable carpet sample in accordance with the specifications of the SOW(2) Have at least three (3) to five (5) years of experience performing similar services as required in this solicitation(3) Have an acceptable completion date and performance period(xi) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.(xii) FAR provisions/clauses listed below apply. This information is available on the Internet at http://www.acquisition.gov/far. FAR 52.212-1, Instructions to Offerors - Commercial Items; FAR 52.212-2, Evaluation - Commercial Items; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, with paragraph (b) clauses indicated by number 8, 18, 19, 21, 22, 24, 31, 39, and paragraph (c) clauses indicated by number 1, 2, 4. (xiii) The official combined synopsis/solicitation is posted at http://ideasec.nbc.gov. In order to receive the award, vendor must be registered at http://www.ccr.gov. Be prepared with your company's DUNS number (available from Dun and Bradstreet at 1-888-546-0024) and your Federal Tax Identification Number (TIN). Amendments to the solicitation will be posted in the same manner as the solicitation; it is your responsibility to monitor the website. The government reserves the right to cancel this solicitation.(xiv) Offers must be submitted via email to cheryl_adamski@nps.gov. Samples may be mailed to Gateway National Recreation Area, 210 New York Avenue, Staten Island, NY 10305. Attn: Cheryl Adamski, Contracting Office. The due date and time is 10:00am ET on Thursday, February 11, 2010. (xv) Applicable Wage Determination: WD 05-2375 (Rev.-8) Statement of Work:SECTION 01000 - GENERAL REQUIREMENTS1. SCOPE1.1. The work includes providing all labor, material, and equipment necessary to perform carpet replacement services. The Contractor shall supply, deliver, install, remove debris and repair any portion of damaged or defective subfloor which will prevent a professional quality installation (If any work is performed on the concrete, thereby altering the property, the contractor shall pay wages in accordance with Davis Bacon Wage Determinations, for this portion of the work). Contractor will move furnishings and Move furniture as required to complete project. After installation of the carpeting, all property shall be returned to their respective locations. The work shall be conducted in an assembly-line fashion throughout the building, with office space being carpeted first, then the common spaces. The Contractor shall notify the COTR as to the quantity of work that can be completed in one day.2. SUMMARY OF WORK2.1 The Contractor shall survey the existing conditions and verify all dimensions of the building prior to bidding. In addition, the Contractor shall confirm the availability of the materials prior to bidding. No substitution shall be considered without written approval from the Facility Manager or appointed representative. Request for substitution must be submitted in writing along with samples. The Contractor shall submit a unit cost (square foot) to replace any portion of damaged or defective subfloor (If any work is performed on the concrete, thereby altering the property, the contractor shall pay wages in accordance with Davis Bacon Wage Determinations, for this portion of the work).3. LOCATION3.1. The site of the proposed work is located at Miller Field, Staten Island, New York, Building 26, which is a single story stucco building, located on Sanchez Drive. Fourteen rooms will require floor replacement and carpeting. The dimensions of each room are as follows:(1) 14'x13'(2) 14'x13'(3) 14'x13'(4) 10'x15'(5) 14'x13'(6) 6'x13'(7) 12'x13'(8) 15'x13'(9) 10'x13'(10) 14' 36'(11) 6'x13'(12) 11'x13'(13) 8'x16'(14) 40'x12'4. REFERENCED DOCUMENTS4.1. All publications, descriptions or standards cited within these documents, form a part of these specifications to the extent referenced. Unless otherwise indicated, in effect on the date of issuing the RFQ shall apply.5. INTENT OF SPECIFICATIONS5.1. The intent of the specifications is to provide for the completion of the work in every detail described herein and includes all incidental and related work and services. The contractor shall have adequate equipment and materials as may be reasonably required to complete the work at the site, in accordance with specifications and terms of the contract.6. SUBMITTALS6.1. The contractor shall submit all descriptive and technical literature to be used in this project for approval. Evidence of meeting referenced Federal Specifications and Standards shall also be submitted. Contractor shall not proceed with work until all materials are approved.7. INSPECTION7.1. The Government will have an inspector on the site. The contractor shall fully inform the Government Inspector of day to day activities and plans 48 hours in advance of work. The contractor shall check in each morning with the COTR upon arrival at the site in person or by phone.8. HOURS OF WORK8.1. All construction operations shall be performed between the hours of 8:00 a.m. and 5:00 p.m. local time, Monday through Friday inclusive. No work will be performed outside of these hours or on Saturday, Sundays or holidays, unless requested at least 72 hours in advance and approved by the Contracting Officer. No work outside the regular hours established above shall be undertaken without approval.9. COORDINATION WITH NATIONAL PARK SERVICE AND OTHER CONTRACTORS10.1. Other projects may be in progress at the same time. In the event of such conflicts, arrangements will be made to coordinate all activities between other contractors or Coast Guard personnel.11. OPERATION OF GOVERNMENT FACILITIES11.1. The facility may have Government personnel working on certain areas during the execution of the contract. The National Park Service will keep interference with the contractor's operation to a minimum; however, the contractor shall take precautions to see that no debris, materials, wiring, equipment or personnel shall endanger the safety of Park Service other personnel working in the area.12. WORK SCHEDULE12.1. Prior to the commencement of work, the contractor shall submit work schedules indicating the planned starting and completion dates for all work items. No work shall start without approval of the work schedule.13. MATERIALS APPROVALS13.1. Carpet, adhesives, padding, base and reducer specifications, sample colors and any proposed substitutions. Carpet samples shall be at least 12"x12". Base molding and reducer shall be 12" long. Specifications for adhesives are only required to be submitted. .and other information shall be submitted by the contractor as required herein and as necessary to secure approval of the materials and methods to be incorporated into the work.13.2. Two copies of catalogs and other printed information shall be submitted. One copy of printed matter will be returned to the contractor for his use. 13.3 Within 5 days after receipt of Notice to Proceed the contractor shall comply with all submittal requirements.14. METHODS OF MATERIALS QUALIFICATIONS14.1. To demonstrate that the materials to be used in this project conforms to these specifications, the contractor may pursue any of the following: a. Certificates of compliance with specification requirements signed by an authorized officer of the manufacturer or processor of approved trade association involved. Such certificates shall show the name and address of the contractor and the name and location of the project. The certificate shall be accompanied by all supporting product data so that adequate evaluation by the Government can be made.b. Labeling by the manufacturer on unbroken/unopened containers.c. Official marking or labeling by recognized grading organization or national code association indicating compliance.15 TEMPORARY UTILITIES AND CONTROLS15.1. Temporary utilities such as electricity and water will be provided by the National Park Service at no cost to the contractor while engaged in fulfilling the project. The contractor shall provide and remove at no cost to the Government, all additional equipment and other apparatus necessary to serve the work site. The Government makes no guarantee as to quality, quantity or continuity of such service.16. TOILET FACILITIES16.1. There are no facilities at the site. The contractor will be directed as to which toilet facilities he may use.17. REMOVALS17.1 All rubbish and trash created as a result of fulfilling these specifications shall become the property of the contractor and shall be removed from the site as soon as practical at contractor expense. Hazardous materials shall become the property of the contractor and shall be removed from the site at contractor expense. No flammable materials shall be left inside or adjacent to the buildings overnight.18. UNFORESEEN CONDITIONS (ADDED)18.1 No additional work will be performed without approval of the Contracting Officer.18.2 Contractor will notify the Contracting Officers Reprehensive of any unforeseen condition and submit a written proposal for what the additional work consists of and a cost to perform the task. 19. DELIVERY STORAGE AND HANDLING19.1. Deliver materials to the job site in the manufacturer's sealed and undamaged containers or wrappings. Damaged materials shall not be used. No paint, drop-clothes, solvents, thinners, rags or like materials shall be stored inside or adjacent to the premises. 19. SIGNS19.1. The contractor shall provide suitable barriers and signs to indicate to personnel to "KEEP OUT" of area while work is underway. 20. CLEANUP 20.1 At completion, All debris shall be removed and disposed of in accordance with applicable City, State and Federal Laws. Before departing each day the contractor shall remove all debris, material etc. from lawns, walks and stairs. 21. PROTECTION OF EXISTING STRUCTURES, UTILITIES AND WORK21.1. The contractor shall supply and maintain protective measures against damage to existing structures, or interruption of any service. Failure to do so may result in cessation of all work. All damages or interruption of utility services resulting from failure to take necessary precautions shall be repaired or restored promptly and that the resulting reparation expense shall be borne by the contractor. The Contractor will be responsible for the repair of all damaged areas caused by there use of materials to existing surface area and repairs will be performed at NO cost to the Government. (ADDED)This contract has a requirement for quality control. The Contractor must maintain adequate continuous quality control over each phase of his operation. When the contractor signs this contract he assumes responsibility for producing the required end product within the time stated. He must establish and implement a system for controlling his daily operations to comply with his commitment. See SECTION 24.221.2 - QUALITY CONTROL for details of the above requirement.During the period of construction at least one entrance to the building shall be available to the occupant at all times. END OF SECTIONSECTION 09680Carpet1. GENERAL1.1. References: The publications listed below form a part of this specification. The publications are referred to in the text by the basic designation only. Federal Specifications (FS) Carpet: The recycle content shall be at least 25% post consumer recycled content. Carpet should be Modern Wonders Style 5000 or equivalent Sisal Padding: The recycle content shall be 100% post industrial recycled synthetic fibers. Adhesives: All adhesives to be used shall be recommended by the Manufacturer. Transition Strips: Shall be clamp down brass, carpet to vinyl. Base and Reducer: Shall meet or exceed ASTM F-1861, ASTM E 84/NFPA 255 and ASTME 648 (NFPA 253) standards. All products shall meet or exceed CRI Green Label requirements. Contractor shall submit samples for color selection by NPS.1.2. Submittals:1.2.1. Submit the following information to the Contracting Officer's Technical Representative for approval in accordance with section 01000.a. Manufacturer's material safety data sheets for coatings, solvents, and other potentially hazardous materials.b. Certificates of compliance for carpet, adhesives, reducer, base and paddingd. Samples of products to be used. ( Manufacturer data sheet) 1. Two 12-inch by 12-inch samples of carpet in color specified. 2. Two 6-inch by 6-inch samples of cushion specified. 3. Two 9-inch sections of each type of edge, transition, and other accessory strips to be used. 4. Two 12-inch by 12-inch samples of carpet with backing specified1.3. Delivery and Storage1.3.1. Deliver materials in sealed, labeled containers bearing the manufacturer's name, brand designation, specification number, batch number, color and date of manufacturer.1.4. Environmental Conditions1.5. CLOSEOUT SUBMITTALS Maintenance data for review and approval as required by Section 01785.1. Manufacturer's printed instructions for maintenance of installed materials, including methods and frequency to maintain optimum condition under anticipated traffic and use conditions. Include precautions against materials and methods that may be detrimental to the product.2. Carpet schedule listing, for each type of carpet installed, manufacturer, product name and/or number, color name and/or number, and locations installed.1.6. QUALITY ASSURANCEA. Carefully check all dimensions before ordering materials and other conditions that may affect the installation to insure the material requirements are complete to complete the job.B. Installer shall be certified by Floor Covering Installation Board (FCIB).C. Comply with CRI-104. 2. PRODUCTS2.1. Materials shall conform to the specifications and standards referenced herein.Provide carpet with recycle content shall be at least 25% post consumer recycled content. Carpet should be Modern Wonders Style 5000 or equivalent. Carpet shall be free from blemishes, streaks, poorly dyed areas and other defects meeting the following requirements shall be equivalent to: Type Ravel Guard Textured LoopGauge 1/10 in gaugeWeight Weight of 28 oz.Stitches Per inch 13.5 stitches per inchYarn Nylon Pile Height .16"Backing Full CircleColor Panama Canal (03)Radiant Panel Passes Class 1 (ASTM E-648) Smoke Density (ASTM E - 662) Less than 450 (Flaming) 2.1.1 ADHESIVE A. Solvent free, as recommended by the carpet manufacturer.2.1.2 SEAM SEALERA. As recommended by carpet manufacturer.2.1.3 CUSHIONA. The recycle content shall be 100% post industrial recycled synthetic fibers, as recommended by the carpet manufacturer. 2.1.4 TACKLESS STRIP A. Minimum 1 inch wide and 1/4 inch thick, with 2 rows of pins, commercial or architectural grade, with 3 rows of pins when dimensions exceed 30 feet.2 .1.5 HOT MELT TAPE A. Taylor Touchdown 898 as manufactured by W. F. Taylor, Fontana, CA or Wide Track BB-5S as manufactured by Seam Master, South Gate, CA or approved equal.2 .1.6 SEAM SEALER A. As recommended by the carpet manufacturer.2.1.5 CUSHION ADHESIVE A. Cushion to Floor: Pressure sensitive, solvent-free, as recommended by carpet manufacturer.2 .2 EDGE MOLDING, TRANSITION, AND OTHER STRIPSA. As manufactured by Flexco or approved equal.B. Material: Vinyl.C. Color: 056 Milk ChocolateD. Adhesive: As recommended by the manufacturer.E. Transition Strips: VT0 1/4" Carpet to 1/8" Tile Reducer, 1" Cap, 12' length, Color Brown, Armstrong or equivalent.3. EXECUTION 3.1 GENERAL3 .1 ENVIRONMENTAL PROCEDURESA. Reuse of Scrap and Waste Materials: Sort materials and coordinate reclamation of scrap and waste material with carpet manufacturer.3 .2 PREPARATIONA. Remove debris, cementations deposits, and similar obstructions on substrates to receive carpet.B. Fill cracks and voids including honeycombed concrete, but do not obstruct expansion jointC. Verify that substrate surfaces are smooth and flat with maximum variation of 1/8 inch in 10 feet.D. Ensure that all surfaces on which carpet is to be laid are vacuum clean, dry and smooth. Correct any defect that may affect carpet installation.3 .3 INSTALLATIONA. General: Follow procedures outlined in CRI 104-1996. Comply with the manufacturer's written instructions and recommendations for installation, including seam locations and direction of carpet as shown on the shop drawings. Maintain uniformity of carpet direction and lay of pile. At doorways, center seams under door in closed position. Cut and fit carpet to butt vertical surfaces, including cabinets, pipes, outlets, edgings, thresholds, and nosings. Extend carpet into toe spaces, door reveals, closets, open-bottomed obstructions, removable flanges, alcoves and similar openings. Do not bridge building expansion joints with continuous carpet. Bind or seal all exposed cut edges.B. Dye Lots: Check all dye lots of all rolls. If there is more than one lot, determine the best breaking point.C. Conditioning:1. Broadloom: Unroll the carpet and store with adhesive, if used, at 65 degrees F on site for 24 to 48 hours before installation. D. Carpet Cutting: Place seams in locations indicated and approved on shop drawings. Maintain direction of pattern and texture including lay of pile. E. Seam Preparation: Apply seaming adhesive on edge of carpet at seams so adhesive is not evident on the face of carpet but all yarns are secured. F. Adhesive: Using manufacturer's recommended trowel, spread in a uniform manner. Allow sufficient open time. Ensure a 100 percent transfer of adhesive onto the carpet backing while maintaining full coverage of the floor. G. Rolling: 1. Jute Or Synthetic Secondary Backing: Press down carpet into the adhesive bed with a roller approved by the carpet manufacturer. Roll in both directions. Do not over roll. 2. Unitary Backing: Press down carpet into the adhesive bed with a roller approved by the manufacturer. Roll in both directions. Do not over roll. Repeat with a 35 pound roller 3 to 12 hours after initial rolling to ensure a strong bond is established. 3 .5 ACCESSORIES:A. Edge molding: Install at all exposed edges.B. Transitions: Install where materials change.3 .6 CLEANINGA. Vacuum carpet using commercial machine with face-beater element. Remove spots and replace carpet where spots cannot be removed. Remove any protruding face yarn using sharp scissors. Restrict traffic for a minimum of 24 hours for direct glue-down installation, 48 hours for double-stick installation, or as recommended by the manufacturer.3.7 PROTECTIONCover carpeted areas with non-staining building paper until final acceptance. Do not use plastic sheeting. Use sheets of hardboard or plywood in areas affected by rolling traffic. PART 4 MEASUREMENT AND PAYMENTA. Submit a lump sum quote for all items, including individual quotes for all fourteen (14) rooms; failure to do so may render the bid non- responsive:(1) 14'x13' __________________(2) 14'x13' __________________(3) 14'x13' __________________(4) 10'x15' ____________

U--This is a combined Synopsis/Solicitation for a the development of a curriculum and workshop for a Combat and Operational Stress First Aid (COSFA) for the Yellow Ribbon Program.

Department of the Army, National Guard Bureau | Published April 6, 2011  -  Deadline April 21, 2011
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W912L2-11-T-0011 is being issued as a Request for Quotation. This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-42. The associated NAICS code is 611699, unrestricted. COMMERCIAL ITEM DESCRIPTION: The USPFO for Arizona has a requirement for Professional Development Training Workshop, curriculum, and customized educational materials associated with the Combat and Operational Stress Fist Aid. STATEMENT OF WORK For Professional Development Training Workshop (PDTW) Combat and Operational Stress First Aid (COSFA) development workshop FY-11 For the Arizona National Guard 1.0 INTRODUCTION 1.1 Purpose. The purpose of this Statement of Work (SOW) is to provide contractor support to develop and deliver a Professional Development Training Workshop (PDTW) for Arizona National Guard Service Members and their Families. Further, the Arizona National Guard requires contract support to hold a symposium and planning meeting to develop a National Guard Combat and Operational Stress First Aid (COSFA) curriculum to be delivered at one PDTW for the Arizona National Guard Service Members and their Families. 1.2 Background. Family Programs in conjunction with the Yellow Ribbon Reintegration Program are responsible for sponsoring, developing and presenting the COSFA model for Arizona National Guard Service Members and families. The PDTW will be an ongoing event conducted in Phoenix, Arizona, beginning upon the approval of the contract and continuing when services are requested. The purpose of the PDTW is to prepare the above personnel personally and professionally to facilitate and provide crisis care and awareness for Arizona National Guard personnel and other authorized members of the Department of the Army. The COSFA development workshop will also ensure that Arizona National Guard Service Members are prepared to effectively deliver inclusive operational stress care and provide training to other Service Members to help identify Service Members and their Families who are at risk. The Arizona National Guard has identified the need and will implement the developed model of Combat Stress First Aid (COSFA) to be used in the aftermath of crisis events, which differs from traditional models of immediate stress intervention. The COSFA implementation will create a curriculum, which will be developed into a PDTW held in Phoenix, Arizona, at the Arizona National Guard Papago Park Military Reservation upon approval of the contract and for future dates upon request. There will also be a second three-day PDTW conducted in the future at a later date to be determined. The curriculum shall entail the following components: 1. Introduction to the framework of the COSFA model, 2. Skills based training on how to use the stress first aid model for individuals in crisis, 3. How to use the stress first aid model to respond to units in distress, and 4. How to guide commands on the use and utility of the COSFA model. 1.3 Scope. The contractor shall develop and deliver a Professional Development Training Course (PDTC). This project will require development of a curriculum and relevant training support materials, curriculum validation and curriculum implementation. A select representative group determined by the Arizona National Guard will validate the curriculum upon approval of the contract, which will be held at the Arizona National Guard Papago Park Military Reservation in Phoenix, Arizona. The contractor shall develop all logistical needs to create a three-day conference to implement COSFA as a crisis intervention into the Arizona National Guard. The outcome of this conference will be the development and validation of a content and curriculum, as well as trained personnel within the National Guard who will be able to inform and educate other potential trainers and provide services to those Service Members and families needing crisis intervention. This PDTW will be delivered in Phoenix, Arizona. 1.4 Security Classification. This SOW and the initial training materials under procurement are unclassified. 2.0 APPLICABLE DOCUMENTS The following specifications shall apply to this project: 2.1 Military Standards. MIL-PRF 29612B, Performance Specification, Training Data Products MIL-HDBKs 29612B, Parts 1-5, Training Data Products 2.2 Technical References. International Association of Continuing Education and Training (IACET. Criteria, Guidelines and Continuing Education (CEU). www.iacet.org 3.0 TECHNICAL REQUIREMENTS 3.1 General. The contractor shall use MIL-HDBK 29612B, Parts 1-5, Training Data Products as guidance. Permission to use copyrighted materials must be secured by the contractor prior to delivery to the Arizona National Guard, who shall possess copyright release for unlimited use of all materials developed in printed and/or electronic media for use in DoD training. 3.1.1 Development Control. The contractor shall be required to provide Conference Agendas, Conference Minutes, and Monthly Progress Reports. These products shall be delivered as specified in the base contract to the Contracting Officer Representative (COR). The Government shall make available to the contractor certain materials as Government Furnished Material (GFM) required for successful completion of this SOW. The contractor shall have use of the GFM for the duration of this delivery order. Request for data and information, in addition to GFM, shall be made directly to the COR on an as-required basis for the duration of the delivery order. The contractor shall return all GFM to the Government upon completion of the delivery order. Government personnel shall not assist in the production of contract deliverables. For the purposes of this delivery order, e-mail from the COR or Technical Assistant (TA) shall be considered official correspondence. The COR is responsible for communication between Government personnel and the Contractor's Program Manager. Changes/revision or additions of new materials once the Instructional Media Design Package (IMDP)/Course Design Document (CDD) is approved are not authorized without COR/Director Non-Resident Training, and Arizona National Guard. 3.2 Course Development. The contractor will design and develop a 3-day (24 instructional hours) PDTW for Arizona National Guard Service Members. The 24-hours of instruction shall be delivered as on-site classroom instruction. All instruction shall be developed to provide Arizona National Guard with meaningful learning experiences on the topic "Be Resilient." The goal and objectives for this course will be as follows: Further, the contractor shall logistically plan a three-day seminar to educate and train the COSFA model of stress intervention with emphasis on stressors associated with service in the military and wartime stressors. The curriculum shall entail the following components: 1. Introduction to the framework of the COSFA model, 2. Skills based training on how to use the stress first aid model for individuals in crisis, 3. How to use the stress first aid model to respond to units in distress, and 4. How to guide commands on the use and utility of the COSFA model. Goal: This training course will provide guidance to Arizona National Guard Service Members and their Families, as it relates to the execution of the command's mission. The COSFA training will address the purpose, function, limitations, applicability and scope of advisement on the tactical, operational and strategic levels. It will also address the derivative tasks of advisement to include participation in military operations and in the development of moral and ethical maturity of Service Members, families, and friends. The development of the PDTW will provide training based upon recognizing when someone, more specifically Service Members, are in distress, breaking the code of silence that is present with the Service Member, and engaging the Service Member to connect to the next level of support needed. The function of this model is to properly inform Arizona National Guard Service Members and their Families of the COSFA model, train them in individual and unit intervention strategies and work with and inform command of the functionality of the COSFA model as an evidence based model of care for personnel and units, which can act as a force multiplier. Objectives: At the conclusion of the COSFA training, 20 newly validated trainers will be able to: (1) Understand the COSFA model and the intent behind the "Be Resilient" Program. (2) Describe the function, scope and limitations of advisement in executing the command's mission, including the management of issues related to the impact of military operations and wartime missions. (3) Identify the derivative tasks of advisement. This shall include tasks related to functioning as a command liaison, key leader engagement protocols, and the education of personnel in moral decision-making, cultural awareness, and cross-cultural communications. (4) Discuss the methods in which the trainer delivers advice to the chain of command. This includes direct contact with key leaders and participation in the military decision-making process. The curriculum shall include extensive use of experiential task group activities, to include skill-based, small group and case studies based on delivery requirements. The contractor shall show correlation between these activities and the course goals and objectives. The curriculum and all related materials shall be in International Association of Continuing Education and Training (IACET) format. At the conclusion of the COFSA training, participants will be able to: (1) Identify and understand the COSFA model for implementation in the near aftermath of crisis scenarios. (2) Develop the skill set to implement the COSFA model for individuals in crisis. (3) Develop the skill set to implement the COSFA model for units in crisis. (4) Identify strategies and rational for informing command about the use and utility of the COSFA model for both individuals and units in crisis with the knowledge that COSFA may serve as a force multiplier by increasing the wellness and preparedness of individuals and units. 3.2.1 Kick-off Meeting. Approximately two weeks after contract is awarded, the Arizona National Guard and contractor personnel will convene for an initial project (kick-off) meeting. The purpose of the meeting is to discuss issues and to clarify any concerns the contractor may have regarding the tasks specified in the Statement of Work. The contractor will be required to develop an Agenda and Work Plan to be delivered five days before the kick-off meeting. The work plan will contain, at a minimum, the following information: 1. Introduction 2. Course Content 3. Staff/Task Management Organization 4. Quality Assurance Procedures 5. Deliverables 6. Deliverables Schedule The kick-off meeting will be held telephonically and will identify any issues prior to providing the PDTW. 3.2.2 Course Design Document. The contractor shall develop a Course Design Document (CDD) that will explain in detail the content, structure, and presentation of the completed PDTC, including an explanation of proposed experiential task group activities, small group and case studies. The necessary task inputs are provided under the basic contract, this SOW and GFM. Course objectives should be identified, with an instructional analysis detailing the manner in which each objective will be taught. Included will be the list of topical references and reading materials. The CDD will be developed in accordance with the dates in the approved contractor's work plan to be submitted at the kick-off meeting. The contractor shall develop a Course Design Document (CDD) that will explain in detail the content, structure, and presentation of the completed PDTW, including the four content domain areas for the workshop: 1) Introduction to the framework of the COSFA model, 2) Skills based training on how to use the stress first aid model for individuals in crisis, 3) How to use the stress first aid model to respond to units in distress, and 4) How to guide commands on the use and utility of the COSFA model. 3.2.2 Curriculum Development. The contractor shall develop the 24 instructional-hour PDTW, including the curriculum and all relevant training support materials, in accordance with the requirements of the base contract, this SOW, GFM, and the approved CDD. The contractor will additionally show correlation with goals and objectives. All materials will be in IACET format. The contractor shall finalize and develop curriculum for the PDTW to include: 1) Introduction to the framework of the COSFA model, 2) Skills based training on how to use the stress first aid model for individuals in crisis, 3) How to use the stress first aid model to respond to units in distress, and 4) How to guide commands on the use and utility of the COSFA model. The training model shall be based upon teaching to standards of the utilization of the COSFA model. All materials developed and produced by the contractor will remain the property of the Government. 3.2.3 A Student Handbook (20 copies per PDTW),to be provided as GFM, shall include the IACET standards: Daily Evaluation; End-of-course evaluation; lecture outlines; note-taking guide; printed matter to include scenarios, case studies or other small group activities, as appropriate to in class use. Pre- and Post-Test shall be developed by the contractor in incorporation into the course. A COSFA addendum shall be made available in three-hole punch format for participants to include in their PDTW booklet. 3.2.4 Teaching Venue. Arizona National Guard will provide teaching venue at each PDTW training site including audio/visual. Meals will NOT be provided to attendees. COSFA instructor will be responsible for their travel expenses, lodging, and meals during the duration of the training. 3.2.5 Training Equipment. COSFA instructor will be responsible to provide any additional training equipment needed besides audio/visual. 3.2.6 Curriculum Validation. Prior to the PDTW, the COSFA instructor will provide a thorough synopsis of the 3-day PDTW validated by selected members, including a representative from each MACOM, of the Arizona National Guard to ensure the content meets the intent of the Arizona National Guard: 1. Introduction to the framework of the COSFA model, 2. Skills based training on how to use the stress first aid model for individuals in crisis, 3. How to use the stress first aid model to respond to units in distress, and 4. How to guide commands on the use and utility of the COSFA model. 3.3 Distribution. Distribution of Student Handbooks will be provided by the COSFA instructor at the beginning of the PDTW. 3.4 PDTW Location and dates. Location for the PDTW will be at the Arizona Army National Guard Papago Park Military Reservation on a date determined upon the approval of the contract. Please see Attachment (1). 4.0 TIMLINE MILESTONES/DELIVERABLES TIME FRAME Conference Agenda As Required Conference Minutes As Required Program Progress Reports Monthly Kick-off Meeting 14 Days after Work Plan (12 copies) Awarded Contract Draft COSFA training plan DATE TBD Curriculum Validation DATE TBD Thorough Synopsis)(40 copies of handbooks) Professional Development Training Workshop Upon approval of contract ATTACHMENT (1) Professional Development Training Course Dates and Locations DATES: Upon approval of contract LOCATION (CONUS): Papago Park Military Reservation Phoenix, AZ The Government will award a contract resulting from this solicitation to the responsible offer or whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Offerors are required to submit with their proposal enough information for the Government to evaluate the minimum requirements required in this synopsis. A description of the equipment quoted is required. CONTRACTORS MUST COMPLY WITH DFARS 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAR 2000). CONTRACTOR CAN ACCESS THIS CLAUSE BY INTERNET URL: http://farsite.hill.af.mil/ TO REGISTER, GO TO URL: http://www.ccr.gov/. Upon request, the Contracting Officer will make the full text available of the following provisions and clauses that apply: 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text and will be incorporated into the resulting contract. FAR 52.204-4, Printed or Copied-Double Sided on Recycled Paper; FAR 52.204-7, Central Contractor Registration; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-14, Limitations of Subcontracting; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.212-1, Instructions to Offerors,. FAR 52.212-3 (Alt 1), Offerers Representations and Certifications, Commercial Items (offerors shall include a completed copy as part of their quote). A copy of the Offerors Representations and Certifications may be obtained from the plans section of (www.nationalguardcontracting.org). FAR 52.212-4, Contract Terms and Conditions is incorporated by reference and applies to this acquisition with the following addendum: DFARS 252.204-7004 ALT A, Required Central Contract Registration, Commercial Items. (XII) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEVIATION) (Full text available at (http://farsite.hill.af.mil); Additional FAR clauses cited within the above clauses, which are applicable, will be incorporated into the solicitation and the resulting contract. The following clauses are incorporated by reference: 52.203-3, Gratuities, 52.203-6 (Alt I), Restrictions on Subcontractor Sales to the Government; 52.219.1 (Alt II), Small Business Program Representation; 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.233-3 Protest After Award; 52.222-37, Employment Reports On Special Disabled Veterans; 52.222-3, Convict Labor; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (31 U.S.C. 3332); 52.252-2, Clauses Incorporated by Reference, This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: (http://farsite.hill.af.mil); 52.252-6, Authorized Deviations in Clauses; 252.225-7001, Buy American Act Balance of Payment; 252.225-7000, Buy American Act Balance of Payment; 252.225-7036, Buy American Act-NAFTA; 252.232-7003, Requests for Equitable Adjustments; 252.212-7000, Offer representations and Certifications-Commercial Items (Posted at website); 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (DEVIATION) (full text available at http://farsite.hill.af.mil); 252.225-7012, Preference for Certain Domestic Commodities; 252.243-7002, Request for Equitable Adjustment; 252.247-7022, Representation of extent of transportation by sea; 252.247-7023, Transportation of Supplies by Sea; 252.247-7024, Notification of Transportation of Supplies by Sea. Award can only be made to contractors registered in Central Contractor Registration (http://www.ccr.gov). Quotes will be due by 9:00 A. M. mountain standard time, 21 APRIL 2011. Email quotes will be accepted at leslie.a.sanchez@us.army.mil, reference RFQ# W912L2-11-T-0011 in the subject line. FAX quotes will be accepted AT (602)267-2804. Please contact Leslie A. Sanchez at (602)267-2841, but preferable through electronic mail at the address listed below, with any questions. Responses due: April 21, 2010 at 9:00 A.M. Fax to (602)267-2429 to the attention of Leslie A. Sanchez or e-mail your response to leslie.a.sanchez@us.army.mil. All questions must be submitted in writing by fax or e-mail listed above no later than 4/15/11 at 9:00 A. M.

Radio Programming Services

Other Defense Agencies, OSD - Public Affairs for Internal Communication | Published February 11, 2011  -  Deadline February 25, 2011
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. This solicitation will be posted to the Federal Business Opportunity (FBO) web-site as an Unrestricted Procurement . Solicitation/synopsis reference number �216403266357� is being issued as a Request for Proposals (RFP) under FAR Part 12 � Acquisition of Commercial Items and FAR Part 13 � Simplified Acquisition Procedures. Provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-49 effective 24 JAN 2011. (1) FAR 52.212-1 (Instructions to Offerors � Commercial Items) (JUN 2008): (a) Re para (a): NAICS 517110 ; size standard is $1,500 employees. (b) Note that para (k) requires offeror to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. (2) FAR 52.212-2 (Evaluation � Commercial Items) (JAN 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. (b) The Government will issue an award to the responsible contractor, with acceptable past performance, submitting the lowest priced technically acceptable offer/proposal. Contractor must provide a detailed company overview and a list of similar projects/contracts completed, with contact information, so we may determine the contractor capability/past performance in fulfilling the Government requirement. The contractor offer/proposal must also provide an overview and history of each of the music formats being offered to determine whether they will meet the Government requirement (technically acceptable). Failure to provide the required information contained in this paragraph shall be considered non-responsive. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (d) Although a single award for all six music formats is preferred the Government reserves the right to make multiple awards if, after considering the additional costs, it is in the Government�s best interest to do so. (3) PROPOSALS MUST BE RECEIVED NO LATER THAN 2:00 PM PACIFIC STANDARD TIME FEBRUARY 25, 2011 IN ORDER TO BE CONSIDERED. Submit your cost/pricing proposal using the below or similar structure providing for the base and the four one-year options. The Statement of Work is attached. Please ensure to include your company overview, list of similar projects, AND music format overviews or your offer may be considered non-responsive. Please submit your offer/proposal by email, fax, or mail to: Mail: Defense Media Activity Contracting Office � Attn: Allen Powers 23755 �Z� Street Riverside, CA 92518 Email: allen.powers@dma.mil Fax: (951) 413-2432. Note: Due to technical issues email and fax may not result in your proposal arriving before the cut-off time, please allow extra time if you�re sending your offer/proposal via electronic means. CLIN Service Description & Quote Format: See attached. (4) Proposals must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications � Commercial Items) (JAN 2011) or indication that reps and certs are in ORCA. Service Address: American Forces Network-Broadcast Center 23755 �Z� Street Riverside, CA 92518 This order will include the following referenced clauses which may be accessed electronically at http://farsite.hill.af.mil/farsite.html: CLAUSES INCORPORATED BY REFERENCE 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government (Sep 2006) -- Alternate I OCT 1995 52.204-4 Printed or Copied Double-Sided on Recycled Paper AUG 2000 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUL 2010 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment DEC 2010 52.211-15 Defense Priority And Allocation Requirements APR 2008 52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010 52.219-8 (DEV) Utilization of Small Business Concerns (DEVIATION) MAY 2004 52.219-25 (DEV) Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting (DEVIATION) APR 2008 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-37 Employment Reports on Veterans SEP 2010 52.222-50 Combating Trafficking in Persons FEB 2009 52.222-53 Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements FEB 2009 52.222-54 Employment Eligibility Verification JAN 2009 52.222-99 (Dev) Notification of Employee Rights under the National Labor Relations Act (DEVIATION 2010-O0013) JUN 2010 52.223-18 Contractor Policy to Ban Text Messaging While Driving SEP 2010 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT2003 52.233-3 Protest After Award AUG 1996 52.242-13 Bankruptcy JUL 1995 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials JAN 2009 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007 252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country DEC 2006 252.225-7002 Qualifying Country Sources As Subcontractors APR 2003 252.225-7012 Preference For Certain Domestic Commodities JUN 2010 252.227-7021 Rights In Data--Existing Works MAR 1979 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports MAR 2008 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment MAR 1998 252.247-7023 Transportation of Supplies by Sea MAY 2002 252.247-7024 Notification Of Transportation Of Supplies By Sea MAR 2000 CLAUSES THAT WILL BE INCORPORATED BY FULL TEXT 52.0100-4028 CONTRACT CONTACT INFORMATION (DMA)(OCT 2008) 52.0100-4094 MARKING INSTRUCTIONS FOR ALL ITEMS TO INCLUDE DROP SHIP AND DIRECT SHIPMENT (DMA)(OCT 2008) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUL 2010) (DEVIATION) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (JAN 2011) 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (APR 2009) 52.232-18 AVAILABILITY OF FUNDS (APR 1984) 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) 252.204-7006 BILLING INSTRUCTIONS (OCT 2005) 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JUN 2010) (DEVIATION) 252.237-7019 Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). 252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417) 252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631) ADDITIONAL INFORMATION: UNDERSTANDING WIDE AREA WORKFLOW � READ THESE INSTRUCTIONS TO EXPEDITE ELECTRONIC PAYMENT (a) This contract action for commercial items of supply incorporates DFARS 252.232-7003, Electronic Submission of Payment Requests. For the Department of Defense, the MANDATORY method of electronic submission of payment requests is by Wide Area Workflow (WAWF.) This means that paper invoices are not permitted and will not be processed for payment. (b) Definitions Important to the WAWF Process Acceptor: The organization or person designated in block 15 of the SF 1449 (cover page of the purchase request) who accepts the products or services tendered. The acceptor has a unique DoDAAC (Department of Defense Activity Address Code) shown in the upper right had box of block 15 that must be used to notify the acceptor that an electronic invoice is pending. DoDAAC: As stated above, an acronym for Department of Defense Activity Address Code. This code unique to each organization in the Department of Defense. Knowledge of what DoDAAC codes must be input into WAWF electronic invoices is crucial to the payment process as it alerts the acceptor that an invoice is pending for acceptance and alerts the payment office that a completed action is ready to process for payment. Payment Office: The location of the Defense Finance and Accounting Service (DFAS) office shown in block 18a of the SF 1449 that will process your electronic invoices. The payment office also has a unique DoDAAC. (c) Options within WAWF include a �combo� for supply items, a 2-in-1 invoice for service contracts and a �stand-alone� invoice. It is recommended that the use of , stand-alone invoices be avoided. The matching of �stand-alone� invoices by DFAS offices requires invoices and receiving reports be separately or individually submitted by the vendor and the receiving activity and can routinely cause lengthy delays and possible rejection because they do not appear together and therefore must be individually matched and then verified. The use of the �combo� or �2-in-1� does not present this problem and avoids the attendant delays associated with matching. Detailed instructions on how to create an invoice, as well as other topical issues, can be found at the WAWF training website at http://www.wawftraining.com . (d) A key, important, and imperative step for vendors to take is to e-mail notification to the acceptor identified in the contract in block 15 by clicking on the �Send More E-Mail Notifications� link in WAWF upon submission of the electronic invoice instrument (combo or 2-in1). This step provides notice to the acceptor of your pending invoice Self registration for the use of WAWF can be accomplished at https://wawf.eb.mil/index.html . For assistance in registering contact: 1-866-618-5988 COMMERCIAL: 801-605-7095 CSCASSIG@CSD.DISA.MIL Helpful training on the use of WAWF for the submission of invoices is available on line at http://www.wawftraining.com. STATEMENT OF WORK 1. STATEMENT OF WORK 1.1. The Contractor shall provide to the American Forces Network-Broadcast Center (AFN-BC), formerly the Defense Media Center (DMC) and American Forces Radio and Television Service (AFRTS), the right to use six (6), twenty-four-hour radio music formats of AFN-BC choice. Note: Non-Commercial used in this Statement of Work is an industry term used to describe the agency/entity to be serviced and has no relation to the Federal Acquisition Regulation (FAR) definition of a commercial or non-commercial item. 2. AMERICAN FORCES NETWORK-BROADCAST CENTER AND ITS OPERATION 2.1. The term American Forces Network-Broadcast Center (AFN-BC) refers to the AFN-BC Operations Center (located in Southern California) and all Department of Defense (DoD) networks, stations, outlets, ships and locations which receive, transmit, broadcast or relay by closed-circuit systems AFN-BC program material that AFN-BC provides. 2.2. Distribution of all programming is non-commercial, non-profit, and royalty-free. The service is intended strictly for use by the Department of Defense (DoD) personnel and their family members stationed overseas or on ships at sea. 3. PROGRAMS AND FORMAT UTILIZATION AND DISTRIBUTION 3.1. Provider grants AFN-BC, its Army-, Navy-, Air Force-operated affiliate stations, and its contractors and sub-contractors (such as common carriers or overseas military base cable systems) authorization to record and/or distribute the programming licensed hereunder. Distribution shall be made via satellite (preferred) and/or high-speed, reliable T1 line or comparable. Other use, in whole or in part by the AFN-BC and the DoD, is prohibited. 3.2. AFN-BC satellite distribution of material will be via addressable, scrambled, encoded, encrypted or digitized transmissions. 4. FORMAT SELECTION AND NEWS/INFORMATION/SPORTS SERVICES 4.1. AFN-BC currently has six music formats described using the following music genre formats, with the more specific industry name stated in parentheses: 1) Young Urban (Gravity) 2) Hot Adult Contemporary in a morning show format (Hot AC with Kidd Kraddick) 3) New Rock (Z-Rock) 4) (Dial Global�s Jack FM) 5) Mainstream Country 6) Trance/Techno (DriveFX) The provider will deliver continuous music services that meet the above six music genre formats, or substantially similar formats (e.g., (2) a Hot Adult Contemporary morning show comparable to Kidd Kraddick or for (4) a format similar to JackFM). Each format shall be hosted or imaged by an experienced professional Disk Jockey (DJ). 4.1.1. AFN-BC may add, delete or change formats by providing 30 days notification in advance of such action(s). However, AFN-BC agrees to carry not less than two and no more than six (6) formats at one time. Any additions, deletions or changes will be accomplished by an appropriate contract adjustment. Such contract adjustments may include prorated amounts, where appropriate. 5. NON-COMMERCIAL OPERATION Providers will assist AFN-BC in maintaining non-commercial operation. Provider shall provide cues that allow common, state-of-the-art automation equipment to preempt any or all commercial material in each music format AFN-BC is authorized to use. Music format commercial material and breaks shall be of specific, standardized lengths, which may be subject to change with not less than seven (7) calendar days notice to the AFN-BC. 6. PERFORMANCE RIGHTS 6.1. Provider shall obtain all authorizations and clearances (including all union and guild clearances and rights to music and other properties) necessary to enable it to use the programming overseas as permitted herein. 7. DELIVERY OF FORMAT MATERIAL TO AFN-BC 7.1. Provider will provide its music formats to AFN-BC with the same quality audio programming it provides to its United States commercial affiliates via a domestic satellite or direct connection, such as a T-1 circuit or equivalent service. 7.1.1. The Government expects 99.8% reliability and immediate response, over the 8,760 hours each year (i.e., under 17.5 hours total of interrupted service in a year) upon AFN-BC notification of technical difficulties. AFN-BC is a motivational factor for troops, especially in combat zones or in contingency operations. Service interruptions negatively affect morale and readiness. 7.2. Unless otherwise expressly stated herein, AFN-BC will be solely responsible for the acquisition, construction, operation and maintenance of all facilities and equipment (including, without limitation, satellite downlink dishes) necessary to receive programming. Provider shall authorize AFN-BC to obtain any equipment necessary to descramble/decode/receive a broadcast quality signal and shall assure AFN-BC continues to receive any necessary authorization to access scrambled or encoded formats. 7.3. All rights and title in and to the formats, contents, creative material and all other elements of intellectual property in the programming (other than material in the public domain) shall, except as otherwise agreed to in this contract, remain vested in provider. 7.4. Provider shall include Radio Data System (RDS) information with each music format that includes start time, song title and artist for each song played. The RDS information will be included as a data subcarrier in the music stream or an approved alternative method of delivery. 8. PROMOTION AND STATION ASSISTANCE MATERIALS 8.1 Provider shall treat AFN-BC as a full affiliate for programming licensed hereunder. All promotional, station assistance materials and prep sources supporting the several music formats and news/information talk/sports services used by AFN-BC which are generally distributed to provider�s other affiliates shall be provided to AFN-BC on the same basis. Such materials include, but are not limited to, music lists, music research, disc jockey aids, production audio, printed matter, websites, and sales aids. 8.2. Jock liners (3-5 second station identification announcements voiced by each disc jockey on each format) are central elements in music formats. Provider shall provide jock liner identification announcements for any or all of the music formats licensed hereunder and for any or all of AFN-BC manned sites upon request by AFN-BC. 9. GENERAL ASSISTANCE 9.1 Provider and the staff of its satellite music formats shall provide reasonable assistance and advice to AFN-BC on technical and programming issues related to the formats and news/information/sports services licensed hereunder. Advance notice of at least 10 days will be provided by provider to AFN-BC if any of its services require software or hardware upgrades in order to fulfill terms of requirements herein. SPECIAL CONTRACT REQUIREMENTS 1. Rights American Forces Network-Broadcast Center (AFN-BC) shall have the non-pre-emptible, though not necessarily exclusive, right to broadcast the services covered in this contract in any overseas location in which AFN-BC broadcasts. 2. Copyright Disputes If at any time during the delivery schedule or subsequent broadcast period, a dispute arises between the Contractor and a party other than AFN-BC regarding the copyrights and/or other distribution/presentation rights covered by this contract, the Contractor shall immediately notify the Contracting Officer of the name and address of the party, the nature of the dispute and all facts related to the dispute. Failure to advise the Contracting Officer of any such dispute, or continuing status or final resolution may be regarded as a breach of Contract and result in termination for default. 3. Liability 3.1. AFN-BC will incur no liability to provider for alterations to, deletions of, or additions to programs or AFN-BC schedules. 4. AFN-BC Assistance to Provider 4.1. Provider is hereby granted the right to request AFN-BC to authorize receipt and/or retransmission of the AFN-BC signal(s) by third parties outside the continental U.S. AFN-BC will authorize receipt and/or retransmission on behalf of provider on the same terms in effect for other AFN-BC programming suppliers at the time of the request. 4.2 As between provider and AFN-BC, provider shall be solely responsible for any liability resulting from misuse of the AFN-BC satellite signals/programming or hardware/software by entities provider requests to receive the programming licensed hereunder or by any entity obtaining the means of receiving/descrambling/decoding the AFN-BC signal directly or indirectly through these entities. 4.3 All third parties authorized to receive the AFN-BC signal shall be required to obtain appropriate receiving gear and decoders. 5.0 Payment 5.1 Contractor shall process invoices via Wide Area Workflow (WAWF) upon the date, or thereafter, when the initial/first programming is distributed/received IAW paragraph 3 (Programs and Format Utilization and Distribution) and paragraph 7 (Delivery of Format Material to AFN-BC) of the Statement of Work.

Direct Thermal Print Labels for Defense Commissary Agency (DeCA) Commissaries

Other Defense Agencies, Defense Commissary Agency | Published July 1, 2014  -  Deadline July 31, 2014
cpvs

Combined Synopsis/Solicitation Notice Direct Thermal Print Labels for Defense Commissary Agency (DeCA) Commissaries. Solicitation Number: HDEC05-14-T-0026 Response Date: Thursday, July 31, 2014, 4:00 p.m. EDST POC: Jason M. Reedy, Contract Specialist Email: jason.reedy@deca.mil Phone: 804-734-8000, x49815 Fax: 804-734-8009 (pause)(pause) 79815 Place of Performance: Defense Commissary, Headquarters, 1300 E Avenue, Fort Lee, VA 23801-1800 Set Aside: 100% Small Business Classification Code: 76 PSC: 7690, Miscellaneous Printed Matter NAICS Code: 322220, Paper Bag and Coated and Treated Paper Manufacturing Size Standard: 500 Employees i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. ii. The solicitation number for this procurement is HDEC05-14-T-0026 and is issued as a Request for Quote (RFQ). iii. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-72, DFARS Change Notice 20140421, and Defense Commissary Agency Acquisition Regulations (DeCAARS) 2005 Edition. iv. This solicitation is set-aside 100% for small business. For information purposes, the Federal Supply Classification is 7690, the North American Industry Classification systems (NAICS) code is 322220, which has a small business size standard of 500 employees. v. Contract Line Item Numbers (CLINS) (See Attachment A for estimated quantities of each type of label): CLIN 0001 LABELS, DIRECT THERMAL PRINT DIRECT THERMAL PRINT LABELS FOR USE IN HOBART, METTLER TOLEDO, AND DIGI SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, PUERTO RICO, AND THE PACIFIC THEATER LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A. BASE YEAR: SEPTEMBER 1, 2014 THROUGH AUGUST 31, 2015 CLIN 1001 LABELS, DIRECT THERMAL PRINT DIRECT THERMAL PRINT LABELS FOR USE IN HOBART, METTLER TOLEDO, AND DIGI SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, PUERTO RICO, AND THE PACIFIC THEATER LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A. OPTION YEAR 1: SEPTEMBER 1, 2015 THROUGH AUGUST 31, 2016 CLIN 2001 LABELS, DIRECT THERMAL PRINT DIRECT THERMAL PRINT LABELS FOR USE IN HOBART, METTLER TOLEDO, AND DIGI SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, PUERTO RICO, AND THE PACIFIC THEATER LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A. OPTION YEAR 2: SEPTEMBER 1, 2016 THROUGH AUGUST 31, 2017 CLIN 3001 LABELS, DIRECT THERMAL PRINT DIRECT THERMAL PRINT LABELS FOR USE IN HOBART, METTLER TOLEDO, AND DIGI SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, PUERTO RICO, AND THE PACIFIC THEATER LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A. OPTION YEAR 3: SEPTEMBER 1, 2017 THROUGH AUGUST 31, 2018 CLIN 4001 LABELS, DIRECT THERMAL PRINT DIRECT THERMAL PRINT LABELS FOR USE IN HOBART, METTLER TOLEDO, AND DIGI SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, PUERTO RICO, AND THE PACIFIC THEATER LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A. OPTION YEAR 4: SEPTEMBER 1, 2018 THROUGH AUGUST 31, 2019 vi. Description of Requirements: The Defense Commissary Agency requests offerors to supply various direct thermal print labels as outlined in Attachment A at various Defense Commissary Agency commissaries in CONUS, Alaska, Hawaii, Puerto Rico, and the Pacific Theater. vii. The period of performance is one (1) base year period (September 1, 2014 through August 31, 2015) with the possibility of four (4) additional one-year option periods. Shipment will be FOB destination. Delivery shall be store direct to various locations throughout the continental United States, Alaska, Hawaii, Puerto Rico and to a separate CONUS location for shipments to Pacific Theater locations. viii. Provision at FAR 52.212-1, Instruction to Offerors - Commercial Items applies to this acquisition along with the following Addendum: Addendum to FAR 52.212-1 Instruction to Offerors - Commercial Items The following paragraphs are altered as follows: a. North American Industry Classification System (NAICS) Code: 322220 b. Submission of Quotes: Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, on this form, or as otherwise specified in the solicitation. As a minimum, quotes must show -- (1) The solicitation number: HDEC05-14-T-0026; (2) The time specified in the solicitation for receipt of quotes: Thursday, July 31, 2014, 4:00 p.m. EDST; (3) The following company information: Company Name: Address: Point of Contact: Phone Number: Email Address: Cage Code: DUNS Number: (4) Terms of any express warranty: ; (5) Price: Provide label prices for the ordering periods for each label type and size specified on the attached Quote Sheet (Attachment A). The cost of shipping to all locations shall be included in the quoted price. No separate shipping charges will be allowable. Please note that quotes for all labels must be provided to be considered for award. (6) "Remit to" address, if different than mailing address: (7) Offeror Representations and Certifications for both FAR and DFARS must be completed and submitted to the System for Acquisition Management (SAM). Representations and Certifications must show the offeror as a Small Business under NAICS 322220; (8) Signed acknowledgment of Solicitation Amendments, if applicable (submit each amendment separately); (9) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Accepted/Agreed: Date: Signature The following requirements for quote submissions are added: (10) Quotes must be submitted in electronic format by an authorized representative of the Offeror. Hand written portions and those including signatures and completion of certain clauses and provisions shall be scanned into pdf format and emailed to jason.reedy@deca.mil. Attachment A shall be submitted electronically in the original excel format. The following should be in the subject line for the email submittal: "Quote from (company name) in response to RFQ HDEC05-14-T-0026" (11) Past Performance Survey reference information, to include the names, companies, and contact information (phone and email address) of at least three individuals that will be asked to complete Past Performance Surveys. References should represent previous work of similar scope to the requirements in this solicitation that is either currently being performed or has been performed within the last three years. Reference #1: Company Name: Address: Point of Contact: Phone Number: Email Address: Reference #2: Company Name: Address: Point of Contact: Phone Number: Email Address: Reference #3: Company Name: Address: Point of Contact: Phone Number: Email Address: NOTE: The Government will contact the references; therefore, they should be able to provide information concerning timeliness of deliveries, quality of products delivered, compliance with specifications and contract terms, customer satisfaction, as well as response level on taking corrective action when a delivery problem or non-conformance problems occur. (12) Interested firms shall submit a written explanation (maximum of 3 pages using a 12 point font with 1" standard margins) describing how the firm will fulfill the following contract requirements: a. Capability to manufacture all labels to specifications. b. Capacity to manufacture the estimated quantities of labels. c. Ability to deliver labels as required by the solicitation. d. Ability to provide an internet-based ordering interface, and how security issues will be addressed. (e.g. PCI compliance) (13) All questions of a technical and/or contractual nature concerning this solicitation shall be submitted in writing to Jason M. Reedy, Contract Specialist at jason.reedy@deca.mil no later than Monday, July 10, 2014 at 12:00 noon EDST. A consolidated list of questions and answers, if applicable, will be provided to all prospective offerors as appropriate. Answers to questions will not alter the solicitation unless and until an amendment is made to the solicitation incorporating the answers. (14) Completed clauses and provisions (see full text clauses and provisions below). c. Product Samples: Offerors may be required to provide samples of items via overnight shipment at no cost to the government prior to award. ix) Provision at 52.212-4501 (FAR 52.212-2) EVALUATION--COMMERCIAL ITEMS (JAN 1999) Addendum to 52.212-4501 (Evaluation-Commercial Items) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered, using Lowest Price Technically Acceptable methodology. The following factors shall be used to evaluate quotes: Factor 1 - Price Factor 2 - Technical Acceptability Sub-factor 1 - Technical Sub-factor 2 - Past Performance Evaluation factors other than price, when combined, are approximately equal to price. Technical Acceptability will be determined by receiving an "Acceptable" rating for both sub-factors. Sub-Factor 1 - Technical: The technical sub-factor assesses whether the offeror's quote will satisfy the Government's minimum requirements. The technical sub-factor will be evaluated and rated as either "Acceptable" or "Unacceptable". Sub-Factor 2 - Past Performance: The past performance assessment is based on two aspects: The offeror's record of Relevant and Recent past performance information in relation to the specific requirement being procured. How well the contractor performed on past contracts. In evaluating past performance, the Government will use the Past Performance Contact Information provided to contact individuals and to ask them to complete the Past Performance Questionnaire (Attachment B). The government may use other sources of information, including, but not limited to federal, state and local government agencies, Better Business Bureaus, published media, electronic databases and contractor's performance on DeCA contracts. The evaluation of past performance will consider relevant facts and circumstances. The Government will evaluate past performance as an indicator of future performance. The Past Performance sub-factor will be evaluated and rated as either "Acceptable" or "Unacceptable." The determination is a matter of judgment. If any response is not applicable, that question will not be used as a part of the evaluation and will be marked as "N/A". If neither the business nor any key personnel have a record of relevant past performance, the Government will rate past performance neither favorably nor unfavorably. (b) Options and Price Evaluation. The Government will evaluate quote for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The Contracting Officer will use price analysis to determine price fair and reasonable. Offerors MUST provide a unit (case) price for each label type listed in Attachment A for each year. Incomplete quotes may be determined as ineligible for award. Variations in label size, labels per roll, or rolls per case or any other specification will not be accepted for evaluation. (c) A written notice of award or acceptance of an quote mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract after signature by both parties, or signature by the government and performance by the contract awardee. x) Both FAR and DFARS Representations and Certifications must be completed and submitted to the System for Acquisition Management (SAM). xi) FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items apply to this acquisition along with the following Addendum: Addendum to 52.212-4 (Contract Terms and Conditions - Commercials): The following paragraphs are altered or added: (c) Changes: The government may issue unilateral written modifications that do not affect the substantive rights of the parties. (i) Payment: All payments will be made by Government Purchase Card (GPC) (Credit Card). Authorized ordering officers are defined as DeCA employees that are GPC holders located at the Commissary stores or CDCs. (u) Availability: All labels, as described in Attachment A, shall be available for order at any time throughout the period of this contract. Design changes, as well as additions, or deletions of any label shall not be made without the written consent of the Contracting Officer through a bilateral contract modification. (v) Internet-based electronic ordering: The contractor is required to have an internet-based electronic ordering process/system in place within 30 days of notification of award. As a minimum, the proposed web based system must offer the following: 1. The contractor's internet-based ordering system will list each item by DeCA item number, and include a brief description, thumbnail image, unit of issue, and unit price. 2. The contractor shall provide authorized ordering officers with a password or Personal Identification Number (PIN) at time of registration for the ordering web-site. The Contractor shall have office procedures as well as up to date web-based security software that is Payment Card Industry compliant, in order to keep GPC safeguarded and secure. Offerors must provide a statement from their servicing bank verifying this standard is being met prior to implementation of the internet-based system. This verification letter must have been dated within the last calendar year. 3. Orders will be placed electronically, in accordance with the line items identified on the contract, by authorized individuals. The contract awardee will assign each order a unique purchase request number. Order history shall be accessible by authorized users for a minimum period of 90 days after placement of order. 4. The contractor shall have the ability to accept or reject orders based on invalid credit card information, or failure to meet minimum order amount as stated in 52.216-19, ORDERING LIMITATIONS. 5. Within one business day of order placement, the contractor shall provide ordering/store personnel an electronic confirmation/acknowledgement for each order. Notification shall include at a minimum, the following information: date of order, purchase request number, line items and quantities, total amount of order, and estimated shipping date. 6. Backordered items shall be acknowledged as is in line 5 above. Information shall include the original date of order, line items and quantities backordered, and time frame of expected delivery. 7. Once the entire order has been shipped, the contractor is authorized to charge the credit card for the appropriate amount. The purchase request number for the appropriate order must be entered so that it will appear in the secondary data field, this ensures that the charge can be easily identified on the Government's credit card statement and can be matched to the applicable order. (w) Delivery to the requiring commissary shall be within 14 days after electronic confirmation of each internet-based order. Upon receipt of the item(s) at the store a physical inspection will be performed. Items found not in compliance with the terms and conditions of the contract will not be accepted. Rejected items will be replaced at no additional charge within 7 days. Non-conforming products discovered after acceptance must be replaced within 14 days of notification. At the time of notice of non-conformance, the contractor may request that items be returned at the contractor's expense. Delivery to Pacific Theater locations shall be to the Point of Embarkation (Coastal Pacific) within 14 days after electronic confirmation of each internet-based order. Orders shall be address as shown in paragraph x of this section. Delivery to Fort Buchanan (Puerto Rico) shall be to the Point of Embarkation (MDV Nash Finch) within 14 days after electronic confirmation of each internet-based order. Orders shall be address as shown in paragraph y of this section. (x) Shipping to Pacific Theater Locations shall be completed as follows: SHIPMENTS TO THE PACIFIC THEATER SHALL BE MADE THROUGH COASTAL PACIFIC FOOD DISTRIBUTORS 1015 PERFORMANCE DRIVE, STOCKTON, CA 95206-1170 Coastal Pacific POC: Debbie Hickingbottom P.O. Box 30910 Stockton, CA 95213 (800) 500-2611 x128 e-mail: debi.hickingbottom@cpfd.com Send shipments to: COASTAL PACIFIC FOOD DIST INC., 1015 PERFORMANCE DRIVE, STOCKTON, CA 95206-1170 Add the following text: "For: Contract Number HDEC05-14-D-**** [CDC or Commissary DODAAC] DEFENSE COMMISSARY AGENCY, [name of] CDC or [name of] COMMISSARY" OKINAWA CDC: HQCWH5 KANTO CDC: HQCWJ2 IWAKUNI CDC: HQCWJB MISAWA COMMISSARY: HQCWHF YONGSAN CDC: HQCWJA TAEGU CDC: HQCWJ9 GUAM CDC: HQCWH9 For example, send to: COASTAL PACIFIC FOOD DIST INC., 1015 PERFORMANCE DRIVE STOCKTON, CA 95206-1170 FOR: CONTRACT NUMBER HDEC05-14-D-**** HQCWH5 DEFENSE COMMISSARY AGENCY OKINAWA CDC (y) Shipping to Fort Buchanan (Puerto Rico) shall be completed as follows: SHIPMENTS TO PUERTO RICO SHALL BE MADE THROUGH MDV SPARTANNASH 1187 AZALEA GARDEN ROAD, NORFOLK, VA 23502 Main MDV POC: Sharon Fleener P.O. Box 29 Norfolk, VA 23501 757-858-9315 e-mail: Sharon.Fleener@mdvnf.com Other MDV POCs: Mike Callighan 757-858-9335 / michael.callighan@mdvnf.com Mike Holloway 757-858-9318 / mike.holloway@mdvnf.com Send boxes to: MDV SPARTANNASH COMPANY ATTN: MIKE CALLIGHAN 1187 AZALEA GARDEN ROAD NORFOLK, VA 23502 Mark each box with: "FOR DEFENSE COMMISSARY AGENCY CONTRACT NUMBER HDEC05-14-D-**** FOR SHIPMENT TO FORT BUCHANAN COMMISSARY, PUERTO RICO" For example, send to: MDV SPARTANNASH ATTN: MIKE CALLIGHAN 1187 AZALEA GARDEN ROAD NORFOLK, VA 23502 FOR DEFENSE COMMISSARY AGENCY CONTRACT NUMBER HDEC05-14-D-**** FOR SHIPMENT TO FORT BUCHANAN COMMISSARY, PUERTO RICO (z) The contractor will provide an electronic spreadsheet by the 5th of each month to the Administrative Contract Specialist. This spreadsheet will denote previous month's ordering information as follows: number of each item ordered by store; total dollar amount by store; total number of orders placed by all stores; total amount for all items ordered by all stores for that month. xii. FAR Clause 52.212-5 (DEV)(Jan 14), Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition. The following clauses and provisions are applicable to this acquisition and are hereby incorporated by reference: 52.203-3, Gratuities (Apr-84) 52.203-6 ALT I, Restrictions on Subcontractor Sales to the Government, with Alternate I (Sep06) 52.203-12, Limitation on Payments to Influence Certain Federal Transactions (Oct-10) 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Sep-13) 52.204-4, Printed or Copied Double-Sided on Post Consumer Fiber Content Paper (May-11) 52.204-7, System for Award Management (SAM) (Jul-13) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul-13) 52.204-13, System for Award Management (SAM) Maintenance (Jul-13) 52.209-6, Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment (Aug-13) 52.219-6, Notice of Total Small Business Set-Aside (Nov-11) 52.219-8, Utilization of Small Business Concerns (Jul-13) 52.219-14, Limitations on Subcontracting (Nov-11) 52.219-28, Post Award Small Business Program Representation (Jul-13) 52.222-3, Convict Labor (E.O. 1755) (Jun-03) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan-14) 52.222-21, Prohibition of Segregated Facilities (Feb-99) 52.222-26, Equal Opportunity (Mar-07) 52.222-35, Equal Opportunity for Veterans (Sep-10) 52.222-36, Affirmative Action for Workers with Disabilities (Oct-10) 52.222-37, Employment Reports Veterans (Sep-10) 52.222-40, Notification of Employee Rights under National Labor Relations Act (Dec-10) 52.222-50, Combating Trafficking In Persons (Feb-09) 52.223-18, Encourage Contractor Policies to Ban Text Messaging While Driving (Aug-11) 52.225-13, Restriction on Certain Foreign Purchases (Jun-08) 52.232-17, Interest (Oct-10) 52.232-18, Availability Of Funds (Apr-84) 52.232-36, Payment by Third Party (Jul-13) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec-13) 52.233-3, Protest after Award (Aug-96) 52.233-4, Applicable Law for Breach of Contract Claim (Oct-04) 52.242-13, Bankruptcy (Jul-95) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb-06) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirements to Inform Employees of Whistleblower Rights (Sep-13) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov-11) 252.204-7004 ALT A, System for Award Management (SAM) (Feb-14) 252.204-7015, Disclosure of Information to Litigation Support Contractors (Feb-14) 252.205-7000, Provision of Information to Cooperative Agreement Holders (Dec-91) 252.209-7004, Subcontracting w/Firms that are Owned or Controlled by the Government of a Terrorist Country (Mar-14) 252.216-7009, Allowability of Legal Costs Incurred in Connection With a Whistleblower Proceeding (Sep-13) 252.225-7001, Buy American Act and Balance of Payments Program (Dec-12) 252.225-7002, Qualifying Country Sources as Subcontractors (Dec-12) 252.225-7012, Preference for Certain Domestic Commodities (Feb-13) 252.225-7048, Export-Controlled Items (Jun-13) 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (Sep-04) 252.232-7010, Levies On Contract Payments (Dec-06) 252.243-7001, Pricing of contract Modifications (Dec-91) 252.243-7002, Requests for Equitable Adjustment (Dec-12) 252.244-7000, Subcontracts for Commercial Items and Commercial Components (DoD Contracts) (Jun-13) 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustments to the Cost Bearer (Jun-13) 252.247-7023 ALT II, Transportation of Supplies by Sea (Apr-14) The following clauses and provisions are applicable to this acquisition and are hereby incorporated in full text: 52.204-4500, Installation Access Requirements (31-Jan-12) The contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired. 52.209-7, Information Regarding Responsibility Matters (Jul-13) (a) Definitions. As used in this provision-- Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables. Federal contracts and grants with total value greater than $10,000,000 means-- (1) The total value of all current, active contracts and grants, including all priced options; and (2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules). Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions). (b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000. (c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information: (1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions: (i) In a criminal proceeding, a conviction. (ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more. (iii) In an administrative proceeding, a finding of fault and liability that results in-- (A) The payment of a monetary fine or penalty of $5,000 or more; or (B) The payment of a reimbursement, restitution, or damages in excess of $100,000. (iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision. (2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence. (d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7). (End of provision) 52.216-1, Type of Contract (Apr-84) The Government contemplates award of a Firm Fixed Price, Requirements type contract resulting from this solicitation. (End of provision) 52.216-19 ORDER LIMITATIONS. (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor: (1) Any order for a single item in excess of $5,000.00 (insert dollar figure or quantity); (2) Any order for a combination of items in excess of $25,000.00 (insert dollar figure or quantity); or (3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above. (d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause) 52.216-21, Requirements (Oct-95) (a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after August 31, 2015. (End of clause) 52.217-4500, Option to Extend Contract Delivery (Aug-04) The Government may require continued delivery of any supplies within the limits and at the prices specified in the contract. This option provision may be exercised more than once, but the total extension of the delivery period hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to expiration of the contract delivery period. (End of Clause) 52.217-9, Option to Extend the Term of the Contract (Mar-00) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 Months. (End of clause) 52.225-18, Place of Manufacture (Sep-06) (a) Definitions. As used in this clause-- Manufactured end product means any end product in Federal Supply Classes (FSC) 1000-9999, except-- (1) FSC 5510, Lumber and Related Basic Wood Materials; (2) Federal Supply Group (FSG) 87, Agricultural Supplies; (3) FSG 88, Live Animals; (4) FSG 89, Food and Related Consumables; (5) FSC 9410, Crude Grades of Plant Materials; (6) FSC 9430, Miscellaneous Crude Animal Products, Inedible; (7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products; (8) FSC 9610, Ores; (9) FSC 9620, Minerals, Natural and Synthetic; and (10) FSC 9630, Additive Metal Materials. Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture. (b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly-- (1) ( ) In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or (2) ( ) Outside the United States. (End of provision) 52.233-2, Service of Protest (Sep-06) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Defense Commissary Agency Attn: Jill A. Craft (LEAAR) 1300 E Avenue Fort Lee, VA 23801-1300. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of provision) 52.233-4500, Independent Review of Agency Protest (Nov-11) Offerors/bidders may submit their agency protest directly to the contracting officer or request an independent review at a level above the contracting officer. The independent review is available as an alternative to consideration of the agency protest by the contracting officer. The independent review is not an appeal of the contracting officer's decision on an agency protest. Agency protests for consideration by the contracting officer must be submitted to the issuing office indicated on the face of the solicitation. Agency protests for consideration by a level above the contracting officer must be submitted to: Director, Acquisition Management Defense Commissary Agency ATTN: LEA 1300 E Avenue Fort Lee, Virginia 23801-1800 52.252-1, Solicitation Provisions Incorporated by Reference (Feb-98) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/comp/far/index.html http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html (End of provision 52.252-2, Clauses Incorporated by Reference (Feb-98) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/comp/far/index.html http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html (End of clause) 52.252-5, Authorized Deviations in PROVISIONS (Apr-84) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision. (b) The use in this solicitation of any Defense Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of provision) 52.252-6, Authorized Deviations in CLAUSES (Apr-84) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation of any Defense Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of clause) 252.209-7993 (Dev), Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2014-O0009) (Feb-14) (a) In accordance with sections 8113 and 8114 of the Department of Defense Appropriations Act, 2014, and sections 414 and 415 of the Military Construction and Veterans Affairs and Related Agencies Appropriations Act, 2014 (Public Law 113-76, Divisions C and J), none of the funds made available by those divisions (including Military Construction funds) may be used to enter into a contract with any corporation that- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that- (1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision) 252.216-7006, Ordering (May-11) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from September 1, 2014 through August 31, 2015. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c)(1) If issued electronically, the order is considered "issued" when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor. (2) If mailed or transmitted by facsimile, a delivery order or task order is considered "issued" when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services. (3) Orders may be issued orally only if authorized in the schedule. (End of Clause) xiii) The Defense Priorities and Allocations Systems (DPAS) rating is N/A. There are no numbered notes applicable to this solicitation. xiv) Quotes will be accepted at the DEFENSE COMMISSARY AGENCY, CONTRACTING BUSINESS UNIT (LEAAR), 1300 E. AVENUE, FORT LEE, VA 23801-1800 (or by email at jason.reedy@deca.mil and must be received NO LATER THAN Thursday, July 10, 2014, 4:00 p.m. EDST. xv) The point of contact for this solicitation is Jason M. Reedy, Contract Specialist, at 804-734-8000, ext. 49815, or Jill A. Craft, the Contracting Officer, 804-734-8000, ext. 86294. IMPORTANT INFORMATION FREEDOM OF INFORMATION ACT (FOIA) Upon award of this contract, the Agency intends to make public the total contract award amount, as well as any awarded individual contract line item pricing (CLIN or Sub-CLIN), within the Agency's electronic reading room located at www.commissaries.com and on the Government Point of Entry (GPE) www.fbo.gov . Unexercised Option year prices will not be published. This action is taken to ensure contract award information is available to the general public pursuant to the President's January 21, 2009 memorandum regarding the Freedom of Information Act. Be advised that the contract(s) resulting from this solicitation will be posted at two distinct points during the procurement cycle: 1. RECENT CONTRACT AWARDS: The first posting will take place immediately after the contracts are awarded and will contain only the base year pricing. 2. HISTORICAL PRICING: The second posting will take place when it is time for re-solicitation of an existing contract and will contain all CLIN and Sub-CLIN prices for the base period and all exercised options from the contract(s) under re-solicitation. ATTACHMENTS A. RFQ - QUOTE SHEET (Attachment A - HDEC05-14-T-0026- Quote Sheet) B. PAST PERFORMANCE SURVEY (Attachment B - HDEC05-14-T-0026 - Past Performance Survey) C. COMMISSARY LOCATIONS (Attachment C - HDEC05-14-T-0026 - Commissary Locations)

Health Centers Accreditation Initiative

Department of Health and Human Services, Health Resources and Services Administration | Published June 5, 2012  -  Deadline July 10, 2012
cpvs

Accordingly, issuance of changes that affect the articles, terms or conditions of this contract shall be accomplished solely through the Contracting Officer. 3. A COR shall be designated for each TO issued under this IDIQ contract to function as the principal technical liaison between the HRSA Contracting Officer and the COR. 4. The responsibility of the COR shall be to ensure that the Government's technical objectives are met. The COR shall provide necessary information, coordination, etc., within the scope of work. The COR shall be designated in the letter transmitting the TO. The designation of successors to the COR, if necessary, shall be provided in writing by the Contracting Officer. 5. The COR shall assist the contractor in obtaining access to headquarters/regional staff, data systems, or other resources required for the TO. The COR shall assume day-to-day administrative control over the TO. H.2. Rights in Data The Contractor will be prohibited from copyrighting, publishing or disseminating information resulting from work performed under this contract, and/or, using data produced or obtained under this contract, and/or any other information or products provided by the Government, or which the Contractor develops, for any purpose other than performance under this contract without prior written approval from the Contracting Officer. Ownership of Documents, Materials and Records: All documents, materials (including any computer code), or records provided to the Contractor, developed or maintained by the Contractor in the performance of this contract are deemed to be property of the Government. H.3. Clearance/Production of Information Products/Services The U.S. Department of Health and Human Services (HHS), Office of the Assistant Secretary for Public Affairs, requires clearance for any external communication products, which includes publications, audiovisual products, multimedia products, exhibits (including exhibit structures), conferences (including program/agenda books and other meeting materials), or public affairs services produced for or by HRSA through this contract as a deliverable. An external communication product is one that will be distributed outside of HRSA in any quantity. This clearance, which takes approximately 4 weeks, is obtained by the project officer through HRSA's Office of Communications. It is the policy of HHS that HHS must be prominently and dominantly identified as the primary publisher/producer, to include the name of HHS and placement of the HHS logo, on all communication materials, including those produced for Government publications and Government printed matter by contractors. The name of the U.S. Department of Health and Human Services and the Health Resources and Services Administration must be spelled out on the front cover of publications and on the opening and closing frames of audiovisual products. The HHS and HRSA logos must be displayed in addition to spelling out the names of the Department and the Agency. Use of the HHS and HRSA logos that include the names of the Department and the Agency as part of the graphics in the logos does not satisfy the requirement to spell out the names of HHS and HRSA. All publications and audiovisual products must display the month and year of issuance. The HHS and HRSA logos must be displayed on the front cover of any publications and on the opening and closing frames of any audiovisual products. The requirement for placement of the logos may be satisfied by displaying the HHS logo on the bottom left corner and the HRSA logo on the bottom right corner. The HHS logo should be larger than the HRSA logo. Government publications or other Government printed matter may not include the contractor's logo unless specifically authorized in accordance with agency policy and procedures (http://www.hhs.gov/web/policies/webpolicies/logopolicies/logos_contractors.html) Communication products are any and all products intended for audiences outside the Agency, including but not limited to: • reports, booklets, manuals, fact sheets, newsletters, brochures, flyers • Internet publications • press releases, advisories, other media materials (including press kits) • exhibits, exhibit structures • conferences, meeting materials (including program/agenda books) • summaries, monographs, proceedings • slides, overhead transparencies, posters • audio and videotapes, films, CDs, DVDs, and other audiovisual products • multimedia products, educational or information modules • advertisements and/or scripts for radio, TV, Web, or other venue Internal publications (no copies will be distributed outside of the Agency in print; electronically by any means, including by email or listserv; and will not be posted on the Internet) are exempted from this requirement. Where appropriate, the words Health Resources and Services Administration, Bureau ..., Office of, Division of ..., shall be included above the HRSA logo. Title 44 of the U.S. Code requires that the printing of any publication developed under this contract shall be done by the Government Printing Office. Printing shall be coordinated through the Contracting Officer Technical Representative. NOTE: OMB clearance must be obtained if you (the contractor) intend to survey or interview more than 9 people outside of HRSA and/or the Department, including grantees. Failure on the part of the Contractor to comply with the printing and duplicating, and publication clearance requirements stated above will be deemed unauthorized services and reimbursement will be denied. DHHS/Office of the Assistant Secretary for Public Affairs requires clearance for any external publication, audiovisual, exhibit, or public affairs service produced for or by Health Resources and Services Administration (HRSA) through this contract as a deliverable (an external publication is one of which 50 copies or more are to distributed outside HHS). This clearance, which takes approximately four (4) weeks, is obtained by the COR through HRSA's Office of Communications. H.4. Printing and Duplicating The printing of government documents must be accomplished through the Government Printing Office (GPO). Contractors and grantees shall not be used as sources of printing for the Department or OPDIVS. Therefore, the inclusion of printing in contracts and grants is prohibited unless authorized by the Joint Committee on Printing (JCP). All requests for waivers must go through the HHS Department Printing Officer. Contractors may prepare copy, illustrative material (forms etc.) and /or camera ready copy for the purpose of producing publications. The Contractor shall not engage in, nor subcontract for, any printing (as the term is defined in Title 1 of the Government Printing and Binding Regulations in effect on the effective date of this contract) in connection with the performance of work under this contract; except that performance of a requirement under this contract involving less than 25,000 production units in the aggregate of multiple pages will not be deemed to be printing. A production unit is defined as one sheet, size 8.5 x 11 inches, one side only, and one color. Regarding the use of private funds for printing, the regulations state that when appropriated funds are to be used to create information for publication, the printing of that information cannot be made available to a private publisher for publication without prior approval of the congressional Joint Committee on Printing by way of the office of HHS Department Printing Officer. For any questions, please contact the HHS Department Printing Officer at 301-594-3185. H.5. Equipment HRSA shall not provide funds for the purchase of any equipment. H.6. Confidentiality Agreement Requirement The Contractor shall implement a confidentiality agreement related to all data provided by the Government staff. All Contractor staff that work with the Federal Government and are provided information and access to databases shall sign such an agreement and a copy of the signed agreement for each relevant staff member shall be submitted to the COR prior to receipt of relevant documents. H.7. Quality Assurance The contractor shall perform all the requirements identified in this contract. The contractor shall supervise the reviews in accordance with Government Auditing Standards. The COR shall review and approve all work products and deliverables submitted by the contractor in accordance with the terms and conditions identified under the contract. HRSA reserves the right to obtain and review working papers from the contractor for the period beginning with the effective date of the contract through its termination. These reviews shall be conducted at HRSA's discretion at either the contractor's site or at the appropriate HRSA office. When reviewed at the HRSA's site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor or subcontractor site during the audit to assess performance of the review. The contractor shall maintain an internal quality control program adequate to ensure that the requirements of the contract are met. As with the working paper review, HRSA reserves the right to obtain and review all working papers associated with the contractor's internal quality control program. These reviews shall be conducted at HRSA's site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor and/or the subcontractor's site during the review to assess performance of the reviews. H.8. Disclosure of Information Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein. H.9. Communication Any HRSA communication products developed under this contract will require an additional separate clearance on an HHS-615 (for text and/or graphic publications and products that will be printed, posted on the Web, or disseminated through other electronic methods, such as by email) or an HHS-524A (for audiovisual products, including those that will be posted on the Web). Communication clearance for this contract itself does not satisfy the requirement to seek clearance of the specific HRSA communication products. H.10. Language Disclaimer The views expressed in written conference materials, publications, audiovisual products, and by speakers and moderators at HHS-sponsored conferences, do not necessarily reflect the official policies of the U.S. Department of Health and Human Services nor does mention of trade names, commercial practices, or organizations imply endorsement by the U.S. Government. H.11. Limited Use of Data Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or Contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorize Government personnel or upon written approval of the Contracting Officer (CO). The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner which provides for greater rights to the Contractor. H.12. Homeland Security Presidential Directive - 12 To perform the work specified herein the Contractor personnel may require access to sensitive data, regular access to HHS-controlled facilities and/or access to HHS information systems, the Government may require that this effort entail a background investigation. • Upon receipt of the Government's notification of applicable Suitability Background Investigation required, the Contractor shall complete and submit required forms within 30 days of the notification. Additional submission instructions can be found at the NCI Information Technology Security Policies, Background Investigation Process: (http://ais.nci.nih.gov/). • The Contractor shall submit a roster, by name, position and responsibility, of all staff working under the contract. The roster shall be submitted to the Contracting Officer Representative (COR), with a copy to the HRSA Division of Workforce Management and Contracting Officer, within 14 days of the effective date of the contract. Any revisions to the roster as a result of staffing changes shall be submitted within fifteen (15) calendar days of the change. The COR will submit the list to the HRSA Personnel Security Officer for determination of the appropriate level of suitability investigations to be performed. Contractors should ensure that the employees whose names they submit have a reasonable chance for approval. While delays in performance caused by successful investigations will be the Government's responsibility, delays associated with rejections will be the Contractor's responsibility. Typically, the Government conducts investigations and checks at no cost to the Contractor. Multiple investigations for the same position, whether- resulting from rejections or resulting from an employee's move to another position(s) or company, may at the Contracting Officer's discretion, justify reductions(s) in the contract price of no more than the cost of the extra investigation. H.13. Central Contractor Registration The Contractor must be registered in the Central Contractor Registration database. "Registered in the CCR database" means that (1) the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and (2) The Government has validated all mandatory data fields and has marked the record "Active". By submission of an offer, the Offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If not registered in the CCR database within the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. H.14. Food It is the Department's policy that OPDIVs and STAFFDIVs shall not use appropriated funds (whether from an annual appropriation, multi-year appropriation, appropriated user fee, mandatory appropriation, gift funds, or reimbursements from such appropriations, etc.) to purchase food (whether for conferences or meetings; for meals, light refreshments, or beverages; or for Federal or non-Federal participants). Food and meals are not to be provided and are an unallowable expense. SECTION I - CONTRACT CLAUSES I.1. HHSAR 352.224-70 CONFIDENTIALITY OF INFORMATION (APR 1984) (a) Confidential information, as used in this clause, includes (1) information or data of a personal nature about an individual, or (2) proprietary information or data submitted by or pertaining to an institution or organization. (b) In addition to the types of confidential information described in (a)(1) and (2) above, information which might require special consideration with regard to the timing of its disclosure may derive from studies or research, during which public disclosure of preliminary unvalidated findings could create erroneous conclusions which might threaten public health or safety if acted upon. (c) The Contracting Officer and the Contractor may, by mutual consent, identify elsewhere in this contract specific information and/or categories of information which the Government will furnish to the Contractor or that the Contractor is expected to generate which is confidential. Similarly, the Contracting Officer and the Contractor may, by mutual consent, identify such confidential information from time to time during the performance of the contract. Failure to agree will be settled pursuant to the "Disputes" clause. (d) If it is established elsewhere in this contract that information to be utilized under this contract, or a portion thereof, is subject to the Privacy Act, the Contractor will follow the rules and procedures of disclosure set forth in the Privacy Act of 1974, 5 U.S.C. 552a, and implementing regulations and policies, with respect to systems of records determined to be subject to the Privacy Act. (e) Confidential information, as defined in (a)(1) and (2) above, that is information or data of a personal nature about an individual, proprietary information or data submitted by or pertaining to an institution or organization, shall not be disclosed without the prior written consent of the individual, institution or organization. (f) Written advance notice of at least 45 days will be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, which have the possibility of adverse effects on the public or the Federal agency, as described in (b) above. If the Contracting Officer does not pose any objections in writing within the 45-day period, the Contractor may proceed with disclosure. Disagreements not resolved by the Contractor and the Contracting Officer will be settled pursuant to the "Disputes" clause. (g) Whenever the Contractor is uncertain with regard to the proper handling of material under the contract, or if the material in question is subject to the Privacy Act or is confidential information subject to the provisions of this clause, the Contractor should obtain a written determination from the Contracting Officer prior to any release, disclosure, dissemination, or publication. (h) Contracting Officer determinations will reflect the results of internal coordination with appropriate program and legal officials. (i) The provisions of paragraph (e) of this clause shall not apply when the information is subject to conflicting or overlapping provisions in other Federal, State or local laws. I.2. FAR 52.216-18 ORDERING (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the contract through the contract expiration date. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. I.3. FAR 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of $4,000,000.00; (2) Any order for a combination of items in excess of $10,000,000.00; or (3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. I.4. FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995) (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract sixty (60) days after the contract expiration date. I.5. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://www.arnet.gov/far/ A. FEDERAL ACQUISITION REGULATIONS (FAR) (48 CFR CHAPTER 1) CONTRACT CLAUSES Clause No. Title and Date 52.202-1 Definitions (JUL 2004) 52.203-03 Gratuities (APR 1984) 52.203-05 Covenant Against Contingent Fees (APR 1984) 52.203-06 Restrictions on Subcontractor Sales to the Government (SEP 2006) 52.203-07 Anti-Kickback Procedures (OCT 2010) 52.203-08 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (JAN 1997) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (JAN 1997) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (SEP 2007) 52.204-04 Printing/Copying Double-Sided on Recycled Paper (MAY 2011) 52.209-06 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (SEP 2006) 52.215-02 Audit and Records - Negotiation. (JUN 1999) -- Alternate II (MAR 2009) 52.215-08 Order of Precedence--Uniform Contract Format (OCT 1997) 52.215-10 Price Reduction for Defective Cost or Pricing Date (OCT 1997) 52.215-12 Subcontractor Cost or Pricing Data (OCT 1997) 52.215-21 Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data - Modifications (OCT 1997) 52.216-07 Allowable Cost and Payment (DEC 2002) delete from paragraph (a) the words "Subpart 31.2" and substituting for them "Subpart 31.3" 52.216-08 Fixed Fee (MAR 1997) 52.216-27 Single or Multiple Awards (OCT 1995) 52.217-08 Option to Extend Services (NOV 1999) 52.219-08 Utilization of Small Business Concerns (MAY 2004) 52.219-14 Limitations on Subcontracting (DEC 1996) 52.222-02 Payment for Overtime Premiums (JUL 1990) (a) The use of overtime is authorized under this contract if the overtime premium does not exceed [$0] or the overtime premium is paid for work 52.222-03 Convict Labor (JUN 2003) 52.222-26 Equal Opportunity (MAR 2007) 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (SEP 2006) 52.222-41 Service Contract Act of 1965 as Amended (NOV 2007) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 1989) 52.223-06 Drug-Free Workplace (MAY 2001) 52.223-14 Toxic Chemical Release Reporting (AUG 2003) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.227-01 Authorization and Consent (DEC 2007) 52.227-02 Notice and Assistance Regarding Patent and Copyright Infringement (DEC 2007) 52.227-14 Rights in Data - General (DEC 2007) 52.227-17 Rights in Data - Special Works (DEC 2007) 52.228-07 Insurance - Liability to Third Persons (MAR 1996) 52.230-02 Cost Accounting Standards (OCT 2008) 52.230-03 Disclosure and Consistency of Cost Accounting Practices (OCT 2008) 52.232-09 Limitation on Withholding of Payments (APR 1984) 52.232-17 Interest (OCT 2008) 52.232-18 Availability of Funds (APR 1984) 52.232-20 Limitation of Cost (APR 1984) 52.232-22 Limitation of Funds (APR 1984) 52.232-23 Assignment of Claims (JAN 1986) 52.232-25 Prompt Payment (OCT 2008) 52.232 38 Submission of Electronic Funds Transfer Information with Offer (MAY 1999) 52.233-01 Disputes (JUL 2002) -- Alternate I (DEC 1991) 52.233-03 Protest after Award (AUG 1996) -- Alternate I (JUN 1985) 52.242-01 Notice of Intent to Disallow Costs (APR 1984) 52.242-04 Certification of Final Indirect Costs (JAN 1997) 52.242-13 Bankruptcy (JUL 1995) 52.243-1 Changes - Fixed Price (AUG 1987) 52.243-02 Changes - Cost-Reimbursement (AUG 1987) -- Alternate I (APR 1984) 52.244-02 Subcontracts (JUN 2007) - Alternate I (JUN 2007) (e) Even if the Contractor's purchasing system has been approved, the Contractor shall obtain the Contracting Officer's written consent before placing subcontracts identified below: 52.244-05 Competition in Subcontracting (DEC 1996) 52.244 06 Subcontracts for Commercial Items (MAR 2009) 52.246-25 Limitation of Liability--Services (FEB 1997) 52.249-06 Termination (Cost-Reimbursement) (MAY 2004) 52.249-08 Default (Fixed Price Supply and Service) (APR 1984) 52.249-14 Excusable Delays (APR 1984) 52.253-01 Computer Generated Forms (JAN 1991) DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CRF CHAPTER 3) CLAUSES 352.201-70 Paperwork Reduction Act JAN 2006 352.202-1 Definitions JAN 2006 352.224-70 Privacy Act JAN 2006 352.227-70 Publications and Publicity JAN 2006 352.228-7 Insurance - Liability to Third Persons DEC 1991 352.231-70 Salary Rate Limitation JAN 2010 352.233-71 Litigation and Claims JAN 2006 352.239-70 Standard for Security Configurations JAN 2010 352.239-71 Standard for Encryption Language JAN 2010 352.239-72 Security Requirements for Federal Information Technology Resources JAN 2010 352.239-73 Electronic Information and Technology Accessibility JAN 2010 352.242-71 Tobacco-free Facilities JAN 2006 352.242-70 Key Personnel JAN 2006 352.242-73 Withholding of Contract Payments JAN 2006 352.242-74 Final Decisions on Audit Findings APR 1984 352.270-1 Accessibility of Meetings, Conferences, and Seminars to Persons with Disabilities JAN 2001 SECTION J - LIST OF ATTACHMENTS Attachment A CPARS (www.cpars.gov) Attachment B Billing Instructions (Fixed or Cost type) Attachment C Past Performance Questionnaire Attachment D Disclosure of Lobbying Activities (SF LLL) Attachment E Certificate of Current Cost and Pricing Data (Used for Cost Orders exceeding $650,000.00) SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS OR RESPONDENTS K.1. To be completed by the Offeror: (the Representations and Certifications must be executed by an individual authorized to bind the offeror.) The offeror makes the following Representations and Certifications as part of its proposal (check or complete all appropriate boxes or blanks for the following): RFP No. 12-250-SOL-00105 _______________________________________ (Name of organization) _______________________________________ (Signature of authorized individual) (Date) _______________________________________ (Type name of authorized individual) TIN No. ____________________________________ DUNS No.__________________________________ Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001. K.2. The Offeror certifies that it has registered at www.ccr.gov, as required by FAR clause 52.204-7 (OCT 2003). K.3 The Offeror certifies that under NAICS Code 541611, it qualifies as a (check all that apply) ___Small business concern. ___Small Disadvantaged Business Concern ___Small Disadvantaged Business Concern (8a Participant) ___Women-owned small business concern. ___Veteran-owned small business concern. ___Service-disabled veteran-owned small business concern ___HUBZone small business K.4 52.204-8 Annual Representations and Certifications (JAN 2005) (a)(1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (b) of this provision applies. (2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (b) instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes: [ ] (i) Paragraph (b) applies. [ ] (ii) Paragraph (b) does not apply and the offeror has completed the individual representations and certifications in the solicitation. (b) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. FAR Clause # Title Date Change ____________ _________ _____ _______ Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA. K.5. CONTRACTOR'S REMITTANCE OR CHECK MAILING ADDRESS Indicate your firm's remittance or check mailing address below. {See FAR 52.232-34 Mandatory Information for Electronic Funds Transfer (AUG 1996) in Section G.6.} _______________________________________________________________________ _______________________________________________________________________ K.6. RESPONSIBLE OFFICIAL(S) WHO CAN NEGOTIATE AND RECEIVE NOTIFICATION OF AN IMPROPER INVOICE AND ANSWER QUESTIONS REGARDING THE INVOICE Indicate below the responsible official(s) who can negotiate on behalf of the Contractor, and receive notification of an improper invoice and answer questions regarding the invoice. (See FAR 52.232-25 Prompt Payment (MAY 1997) Name (Negotiator): _______________ Address: _____________________________________ Telephone Number , and Name________________________________________(Payment):_______________________________ Address: ____ _______________________________ Telephone Number: ____________________________ SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS L.1. GENERAL INSTRUCTIONS L.1.1. Your attention is directed to the requirements for technical and business proposals and past performance information to be submitted in accordance with the following instructions establishing the acceptable minimum requirements for the format and content of proposals. L.1.2. Technical and Business proposals and Past Performance information must be submitted separately and clearly labeled. Each of these parts shall be separate and complete in itself so that the evaluation of one may be accomplished independently of the evaluation of the other. Volume I - Technical Proposal must not contain references to cost; however, resource information such as data concerning labor hours and categories, materials, subcontracts, etc., must be contained in the technical proposal so that your understanding of the scope of work may be evaluated. It must disclose your technical approach in sufficient detail to provide a clear and concise presentation that includes, but is not limited to, the requirements of the technical proposal instructions. Volume I must include a statement indicating whether or not any exceptions are taken to the terms and conditions of the Request For Proposal (RFP) as part of the proposal transmittal letter. Any exceptions taken must include identification of the specific paragraphs and rationale for each exception. Exceptions shall also be noted in the proposal, at the location of the exception. The proposal shall be submitted in three (3) volumes as outlined below: Volume Title I Technical Proposal II Business Proposal Administrative & Proposed Contractual Documents - Section K of this Solicitation (Representations, Certifications, and Other Statements of Offeror), Rate Agreements, Salary Documentation, etc. L.1.3. The proposal must be signed by an official authorized to bind your organization. An original and ten (10) copies of Volume I - Technical Proposal; an original and one (1) copies of Volume II - Business Proposal shall be submitted by 2:00 p.m. local prevailing time, TUESDAY, July 10, 2012 to: Department of Health and Human Services Health Resources and Services Administration Division of Contract Services - 1 5600 Fishers Lane, Room 13A-43 Rockville, Maryland 20857 Attention: Melissa Blanken NOTE: Due to increased security measures at federal buildings, please allow extra time for your proposal to be delivered to the contracting office in room 13a-19 of the Parklawn building. All proposals must be delivered through the loading dock located in the rear of the building on Parklawn drive. After packages have been scanned, Offerors will be instructed to call 301/443-2750 for proposal pick-up. PROPOSAL must be delivered in sufficient time to allow for delivery to the contracting office by the designated date and time specified. Failure to use the specified address could result in your proposal being delivered late. Hand-carried proposals will not be accepted. This prohibition includes courier services with the exception of the U.S. postal service, united parcel service and federal express. If using a local courier service, please ensure that the service has current access to the building. L.1.4 . Proposals shall be single spaced and shall be printed on 8.5 x 11 inch paper containing text no smaller than 12 pitch/10 point. Each page shall be numbered and each volume shall be tabbed to correspond to the Table of Contents. The Offeror may include 11 x 17 inch foldouts only to display graphics, flow charts, organizational charts, or drawings. L.1.5. Where data/information appears in one part, it does not have to be repeated in any other part; however, it shall be cross referenced by indicating the specific location including the volume and page number as a minimum. The clarity, relevance, and conciseness of the proposal is important, not the length. L.1.6. The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M of this RFP. It is understood that your proposal will become part of the official contract file. L.1.7. This RFP does not commit the Government to pay any cost for the preparation and submission of a proposal. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition. L.1.8. Because the Government will be using a cascading approach in evaluation of technical proposals, it is imperative that offerors correctly complete and submit Section K of this solicitation as part of their proposal. L.2. INQUIRIES All questions/inquiries concerning this solicitation document must be submitted in writing (e:mail: mblanken@hrsa.gov) by 2:00 p.m., prevailing local time MONDAY, June 18, 2012, to the attention of Melissa Blanken, Contract Specialist, Parklawn Building, Room 13A-43. Any resulting addition, deletion, or change to the RFP document will be made by issuance of a formal amendment. Offerors are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award. L.3. ALTERNATE TECHNICAL PROPOSALS You may, at your discretion, submit alternate proposals, or proposals which deviate from the requirements, as stated in Section C; provided, that you also submit a proposal for performance of the work as specified in the statement of work. Alternate proposals may be considered if overall performance would be improved and not compromised, and if they are in the best interests of the Government. Alternate proposals must be separate, distinct, stand-alone proposals that can be evaluated based on the technical evaluation criteria specified in Section M. Supplemental proposals that are submitted as alternate technical proposals, but that must be evaluated in conjunction with your original technical proposal, are not considered stand-alone proposals and will not be considered for award purposes. All alternate technical proposals which deviate from the requirements must be clearly identified. L.4. TECHNICAL PROPOSAL INSTRUCTIONS - VOLUME I L.4.1. The Offeror's proposal must stipulate that it is predicated upon all the terms and conditions of this RFP. In addition, it must contain a statement to the effect that it is firm for a period of at least 180 days from the date of receipt by the Government. The Offeror must submit proposals and data comprehensive enough to provide the basis for a sound evaluation. The data and information shall be precise, factual, responsive and shall be keyed to each paragraph of the Technical Proposal requirements as outlined below. L.4.2. A detailed work plan must be submitted indicating how each aspect of the statement of work is to be accomplished. Your technical approach shall be in as much detail as you consider necessary to fully explain your proposed technical approach or method. The technical proposal shall reflect a clear understanding of the nature of the work being undertaken. L.4.3. The technical proposal must include information on how the project is to be organized, staffed, and managed. Information shall be provided which will demonstrate your understanding and management of important events or tasks. You must explain how the management and coordination of expert and/or subContractor efforts will be accomplished. L.4.4. The technical proposal must contain a discussion of present or proposed facilities and equipment which will be used in the performance of the contract L.4.5. In order to establish uniformity, proposals shall be organized in the following sections: A. Statement of the Problem B. Management and Staffing Plan C. Personnel Qualifications and Experience D. Corporate Qualifications and Experience E. Past Performance F. Approach to the Hypothetical Project L.4.6. The technical proposal should NOT exceed 75 single-spaced pages, excluding resumes and other required appendices. Pages which exceed the limit in any section will not be reviewed. Offerors are advised to strictly observe limitations on the length of any section as specified. Content must include the following: EVALUATION CRITERIA & DEFINITIONS A. Statement of the Problem (10 Points) The Offeror shall demonstrate a general understanding of the objectives, organization, and operation of the Health Resources and Services Administration (HRSA). The offeror shall identify and discuss the major program/policy areas and related issues that are likely to confront this Agency and its senior managers over the next 2 to 3 years. In addition, the offeror shall demonstrate a working knowledge of the key evaluation issues the Agency is currently and will be addressing in the future, including but not limited to GPRA and PART. B. Management and Staffing Plan (20 Points) The Offeror shall describe the overall plan for organizing, staffing, and managing the Task Orders to be awarded under this Multiple Award IDIQ Contract. The plan shall indicate how organizational roles and responsibilities will be divided, decisions made, work monitored, and quality and timeliness assured. The Offeror shall explain how this management and staffing plan will enable the Offeror to start projects quickly, conduct multiple projects concurrently, complete complex tasks within narrow time frames, and assure quality of products. This plan shall present staff structure by class only, not by named person. The following classes shall be used. Class, I: Senior management personnel, normally holding an advanced degree, currently acting in a senior management capacity, with a minimum of 10 years experience in the administration of accreditation survey-type work. Class II: Senior technical personnel, normally holding an advanced degree or equivalent degree, with a minimum of 8 years experience in conducting health center accreditations or survey inspections, of which at least 5 years are directly related to accreditation survey-type work. Individuals in this class must be capable of directing projects. Class III: Associate technical personnel, normally holding a master's or equivalent degree, with a minimum of 5 years experience working on projects involving surveys or health center accreditations, including at least 3 years directly related to accreditation survey-type work. Individuals in this class are capable of carrying out independent assignments with a minimum of supervision. Class IV: Junior analysts with a minimum of a bachelor's degree and 3 years or less experience in health center accreditations, surveys or other technical areas. Class V: Secretaries and any other support personnel. To the degree possible, staff shall have experience administering health center accreditation surveys similar to those administered by HRSA. If the Offeror proposes to use consultants or subcontractors to carry out tasks under this Multiple Award IDIQ Contract, the Management and Staffing Plan shall specify how the contractor, consultants, and/or subcontractors will work together; what specific tasks each will be assigned; how tasks will be divided; how decisions will be made and communicated; how activities will be coordinated; and how quality assurance will be accomplished. The Offeror shall provide written assurance from proposed consultants and/or subcontractors that they have agreed to provide services to the Offeror during the initial contract period. The Offeror's proposed Project Director shall be clearly identified. This individual is required to be qualified in Class I and shall possess strong management experience and leadership skills, as well as corporate level management experience. The Project Director is expected to devote a significant amount of time to the overall management of this IDIQ Contract. The Offeror's Project Director will be the primary liaison with the Government's Project Officer and is responsible for reporting progress and problems in individual Task Orders or in the overall contract. In addition, the Project Director will often communicate with the Government's Task Order Managers on the progress or problems of a given Task Order. The Project Director may assign responsibility for the management of a particular Task Order to a staff person from either Class I or Class II and establish direct communications between that person and the Government's Task Order Manager. Potential leaders of specific Task Orders should be identified. In choosing Task Order Leaders, the Contractor is expected to consider both the need for specific skills and the need for cost effectiveness. C. Personnel Qualifications and Experience (20 Points) In this section, the Offeror shall provide the qualifications for all proposed project personnel. The Offeror is expected to be specific in describing the proposed staff and their relationship to this IDIQ Contract. Essential to the success of the Task Orders are staff with demonstrated competence through training and experience in health center accreditation surveys similar to those administered by HRSA. Offerors are discouraged from including staff who would not provide direct support to this contract. Highly qualified staff are considered critical to the successful completion of the short-term, high priority projects required under this IDIQ Contract. The proposed staff shall reflect diverse experience and skills since assessments may focus on the entire range of HRSA programs and related policy issues. 1. Narrative Description The Offeror is required to present a brief narrative description of each proposed staff member containing the following information. • The staff person's proposed role and class under the IDIQ Contract and, for Class I and II personnel, an estimate of the percent of time they would be available during the initial 12-month contracting period. • The training and experience that qualify the staff person for the proposed role and class, specifically including the person's role, responsibilities and accomplishments in the projects highlighted in Section D Corporate Qualifications and Experience, item (4). • Other information that will assist the Government in identifying the skills and subject matter expertise of proposed staff. The chart shown following this attachment provides an example of how to display this information. 2. Resumes The Offeror shall provide a standard resume for each person who may be assigned responsibility for working on Task Orders under this IDIQ Contract. The resume shall include: the individual's full name, academic background, skills and subject area expertise, work history, affiliation with the Offeror, and when appropriate, a list of publications. Resumes shall be included as an appendix, individual resumes shall not exceed 3 pages. D. Corporate Qualifications and Experience (15 Points) The projects to be performed under this IDIQ Contract will require high quality work which will need to be performed within short periods of time. It is essential that the Offeror demonstrates the technical ability and subject matter expertise to design and conduct effectiveness evaluations as well as the capability to organize and manage resources and personnel effectively. The Offeror shall provide a discussion of directly relevant technical and substantive experience, including an annotated list of pertinent papers, projects, and reports as follows: (1) The Offeror shall describe its corporate technical and analytic experience related to HRSA policies and programs and explain how the experience is relevant to fulfilling the demands of this IDIQ Contract. (2) The Offeror shall demonstrate the ability to staff and start up a Task Order within as little as two weeks time after issuance. Specifically, the Offeror shall document that sufficient on-board staff capacity and subject matter knowledge exists in order to minimize time and dollars spent for start up and new learning. Of particular interest is experience in responding to similar requests from other sponsors. (3) The Offeror shall document experience in conducting briefings to high level policy makers. The type of briefings and the level of clientele shall be described. (4) The Offeror shall document experience in development of high level policy memos and papers, including but not limited such documents as white papers and Reports to Congress. (5) The Offeror shall submit synopses of 5 past projects (not to exceed 800 words each) related to health center accreditation surveys similar to those administered by HRSA (e.g., laboratory, behavioral and PCMH) and are considered to be best efforts. An attempt should be made to provide projects completed within the last three years. Each synopsis shall indicate the sponsor of the effort and the name, address and phone number of the sponsor's representative who may be contacted to verify the substance of the Offeror's past performance. E. Past Performance (5 Points) Offerors and proposed major subContractors shall submit the following information as a part of their Past Performance information: 1. List of Previous Contracts. A list of up to five (5) contracts completed during the last three years and all contracts currently in process under which the Offeror has performed tasks that are most similar to the work required under this solicitation and that are representative of the Offeror's capability to perform the services described herein. In citing these past contracts, the Offeror shall give preference to Government and then commercial contracts. References other than those identified by the Offeror may be contacted by the Government with the information received and used in the evaluation of the Offeror past performance. The following specific information shall be provided for each contract: a. Government or commercial contracting activity, address, and phone number Contracting Officer's name and telephone number; b. Technical representative, or Project Officer's name and telephone number Contract number and award date; c. Period of performance, including original completion date and actual completion date with an explanation for any variance; d. Describe the contract objectives achieved and any cost growth or schedule delays encountered. The Offeror shall also provide any performance notices or show cause letters received on each contract listed and a description of any corrective action; e.

Custodial Bin Recycling and Snow Removal Services

Department of State, Office of Logistics Management | Published February 23, 2009  -  Deadline March 20, 2009
cpvs

The Name(s) and addresses of the companies for whom the proposed Project Manager and Supervisors worked for the past 5 years, along with the name(s) and telephone number(s) of his or her immediate supervisors. D. TRAINING AND DOCUMENTATION FOR CONTRACTOR PERSONNEL: 1. Personnel employed by the Contractor shall be fully conversant in English and United States citizens. The following training shall be conducted, documented in writing, and signed by each employee, and made available to the Government (if requested) within 30 days after Contract Award. a. Custodial services each custodial person is assigned to perform, i.e. type of cleaning, recycling, etc. b. Building fire alarm/emergency systems and procedures to follow in the event of a fire, natural disaster, or any other emergency. c. A tour of the facility, as well as areas that may require special cleaning. d. Training in blood borne pathogens (OSHA 1910.1030), Hazard Communications (OSHA 1910.1200), and Personal Protective Equipment (OSHA 1910 Subpart I). e. Client relations training that stresses the importance of conflict avoidance, problem resolution, grooming, proper attire and the importance of professionalism and courtesy on day-to-day contacts with building occupants and visitors. f. Snow/ Ice removal control standards and operations training for Contractor employees. E. If requested, Contract employees shall be required to attend an orientation conducted by Government personnel. The orientation will include a brief explanation of the occupant agency�s function, a tour of the building/ facility, areas of the building/ facility requiring special attention, and/or emergency response procedures to take in case of a disaster. 2-6 - SUB CONTRACTS: Within fifteen (15) calendar days after performance start date and/or within 15 days of a change to a Sub contractor, the Contractor shall submit the service, name, telephone, and POC�s of the Sub Contractors (and associated Sub Contracts) providing the services under this contract. Examples may be window washing, snow removal, etc. 2-7. SCHEDULING WORK: The Contractor shall submit with their proposal a Cleaning Plan, geared towards each individual facility in this Contract. The Cleaning Plan shall incorporate methods/plans for staffing and scheduling personnel to include daily and periodic general office, floor care and restroom cleaning, and client sensitivity such as special cleaning needs in secure areas, etc. The plan shall be re-submitted for approval when changes are made. 2.8- CONTRACTOR PHASE IN The Contractor shall submit a Phase-In Plan, with their technical proposal, that details the procedures that shall be taken to ensure uninterruptible custodial services for each facility contained within this Contract. The Contractor shall include their tentative schedule for phase-in services, from date of Contract Award thru 30 days after Contract Start, to include whom shall be responsible for Phase-In services, material and equipment delivery dates of custodial and snow removal supplies, if applicable. Within 2 days after contact award, the Contractor shall be allowed to bring its employees to the various sites to become familiar with the buildings. The purpose of this phase-in period is to allow the Contractor the opportunity to make necessary preparations to ensure uninterrupted performance at the start of this contract. Payment for both Phase-In and Phase-out services shall be included in the Basic Service CLIN Items, under �1. Pricing�. No Additional payment will be made to the Contractor for Phase In or Phase Out services. 2.9 - CONTRACTOR PHASE OUT A Phase- Out Period shall be executed to ensure an orderly and smooth transition without disruption when ending service. The Contractor shall submit a Phase- Out Plan with their Technical Proposal and within 90 days of Contract expiration. The Phase-Out Plan shall describe procedures the Contractor shall use to ensure no interruption in services, schedule of events, departure of custodial personnel, the coordination requirements with successor Contractor, and final removal dates of materials and equipment from the facilities. The Contractor shall begin Phase-Out Services no later than 60 days prior to the Contract expiration date. (if it is necessary to extend the Contract, the Phase-Out Service shall begin no later than 60 days prior to the extension date). Any additional costs to provide Phase-Out services shall be included in the Contractor�s Cost Proposal - �1. Pricing �, within Basic Custodial Service CLIN Items 1thru 7. The Contracting Officer has the option of shortening the Phase-Out period if doing so would benefit the Government. If the Contractor does not cooperate and/or follow the approved Phase-Out Plan, the CO has the option of acquiring these Phase-Out services from other sources, and billing the Contractor accordingly. 2.10 - SUPPLIES, MATERIAL, EQUIPMENT AND UTILITIES: 1. FURNISHED BY THE GOVERNMENT: The Contractor shall be required to reimburse the Government for items that are misplaced, damaged, neglected, and/or stolen. a. Space: If available, space in the building for materials, supplies, equipment (janitor�s closets where available) and a supervisor�s office. Areas shall be kept clean and not be used to store hazardous nor flammable materials. Janitor closets shall not be used to store materials, supplies, nor equipment. The Government is not responsible for lost, stolen, nor damaged supplies, equipment, or space. b. Utilities: Heating, air conditioning, water, plumbing, and electricity will be furnished where available. c. Telephone: Where readily available, the Contractor may use installed telephone jacks and telephones. d. The Government shall provide keys to perform the operational requirements of this contract. The Contractor shall ensure that all keys furnished to the Contractor are not lost or used by unauthorized persons. No keys furnished to the Contractor shall be duplicated unless written approval is provided. The Contractor shall be required to reimburse the Government for the replacement of locks or keys, damaged or lost, as a result of Contractor negligence. The Contractor shall report lost keys immediately to Government personnel, to include Facilities Management and Diplomatic Security. e. The Government will furnish recycling boxes to be distributed by Contractor employees in areas throughout the facilities. 2. FURNISHED BY THE CONTRACTOR: a. Management, Supervision, Administration, Supplies, materials, equipment, labor, employee training, etc necessary for the performance of all services. Training shall include applicable OSHA and other related standards. b. MSDS sheets shall be submitted, to include Hazardous Material Inventory Listing. A hazardous material is any material that, because of its quantity, concentration, physical characteristics, or chemical characteristics, poses a significant present or potential hazard to human health and safety or to the environment if released. Materials to report in a chemical inventory include, but are not limited to: Laboratory chemicals: acids, bases, solvents, mercury, metallic salts, halogenated compounds, toxic substances such as lead compounds and acrylamide, mixtures of hazardous chemicals Compressed gas: toxic gases, pressurized gas cylinders of pure gases or mixtures of gases Liquids under pressure: liquid nitrogen, liquid oxygen, propane, aerosols, chlorofluorocarbon refrigerants (liquid/gas phases) Paints and inks: both water- and oil-based paints, spray paints, printing inks or pastes Solvents and spirits: degreasers, kerosene, paint thinners Lubricants: pump oil, hydraulic oil, motor oil, brake fluid, greases Finishes: varnishes, shellacs, floor waxes, lacquers Fuels: gasoline, camping fuel, diesel fuel Maintenance/structural materials: asphalt-containing roofing, adhesives, and bonding agents Grounds/landscape materials: fertilizers, plant food supplements, soda ash Pesticides: insecticides, rodenticides, acaricides, fungicides, defoliants, herbicides Drugs: pharmaceuticals Photographic materials: developers, reducers, stabilizers, activators, fixers, stop bath Custodial materials: cleaning agents, bleaches, floor strippers, soaps and detergents, disinfectants, corrosive products, ammonia c. The Contractor shall use recycled paper products, ie. Seat covers, towels, and toilet tissue, with a 50%post consumer content, and environmentally friendly materials d. No material shall be used which is determined to be unsuitable for the purpose or harmful to the surfaces to which applied. Costs for correcting damage caused by misused materials will be borne by the Contractor. d. Equipment: The Contractor shall furnish all equipment needed for the performance of work for this Contract. All equipment must be properly guarded and meet all applicable OSHA standards. If a piece of equipment needs repair and is determined to be unsafe, the Contractor shall immediately stop using the equipment. If repair and/or replacement of damaged equipment is not made within 48hours, the Government may replace the equipment at the Contractors� expense. e. Communication Equipment: The Contractor shall furnish the Project manager and each Supervisor a cellphone. The Contractor shall provide the Government the name and cellphone numbers for the project manager and supervisors, as well as the facility # that the supervisor is located. f. Uniforms: The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing with the Contractor�s name for ready identification. 2.11 - AFFIRMATIVE PROCUREMENT PROGRAM (APP) FOR ENVIRONMENTAL PROTECTION AGENCY(EPA) DESIGNATED RECYCLED CONTENT PRODUCTS: A. �BUYING GREEN� POLICY: The Department has adopted a "Buying Green" policy that advocates the use of environmentally friendly products used in custodial contracts. More information about this program may be found at Office of the Procurement Executive�s Internet web site, http://www.statebuy.gov by clicking on "Buying Green," which provides links to other "green" web sites, including GSA Advantage�s "green" products. 1. The goal of the program is to ensure that cleaning products and supplies exhibit the following characteristics: Lower toxicity/non-carcinogenic Reduced skin, eye, and respiratory irritability Biodegradability No unnecessary dye or fragrances Recycled content/recovered materials 2. The Contractor shall operate under the most current FAR Regulations; FAR 52.211-5; Material Requirements, FAR 52.204-4; Printed or Copied Double-Sided on Recycled Paper, and FAR 52.223-10; Waste Reduction Program. B. POLICY SPECIFICS: Information on environmentally preferable products (EPP) is available on the Internet at http://www.epa.gov/opptintr/epp.htm. 1. All non-chemical products (paper, plastic, etc.) should conform to the Environmental Protection Agency (EPA) Comprehensive Procurement Guide (CPG) if the products are CPG-designated items. CPG information is available on the Internet at http://www.epa.gov/cpg. C. �BUY GREEN� REQUIREMENTS: The Contractor shall submit to the Government, within ten (10) calendar days after performance start date, their proposed list of chemical and non-chemical products. (See paragraph D. and E., below). The Contractor may submit the name of more than one product within a product category and/or propose a product or products addressing more than one product category. After the list of preferable chemical cleaning-products and non-chemical products have been approved by the Contracting Officer, the Contractor is responsible for using only those approved products within the buildings listed under this Contract. If for some reason the product is later found to be ineffective, or the Contractor would like to propose an alternative product, or the Contracting Officer would like to propose a more environmentally-preferable product, either the Contractor or Contracting Officer may propose for consideration an "equal" product. If the parties agree to the replacement product, the contract shall be modified. The Contractor shall be required to monitor their procurement activities, to include products utilized by their Sub Contractors performing work under this Contract. The Contractor shall keep certification documents of all recycled content products that are being utilized during the course of this contract, and they shall be made available to the Government, as requested. D. LIST OF ENVIRONMENTALLY PREFERABLE CHEMICAL CLEANING PRODUCTS: The Contractor shall use only environmentally preferable chemical cleaning-products. The Contractor shall identify products by brand name for each of the following product types: PRODUCT TYPE PRODUCT NAME (1) All-purpose cleaner ___________________ (2) General degreaser ___________________ (3) General disinfectant ___________________ (4) Graffiti remover ___________________ (5) Chrome and brass cleaner/polish ___________________ (6) Glass cleaner ___________________ (7) Furniture polish ___________________ (8) Floor stripper ___________________ (9) Floor finisher ___________________ (10) Carpet cleaner ___________________ (11) Solvent spotter ___________________ (l2) Gum remover ___________________ (13) Wood floor finish ___________________ (14) Bathroom hand cleaner/soap ___________________ (15) Bathroom disinfectant ___________________ (16) Bathroom cleaner ___________________ (17) Bathroom deodorizers ___________________ (18) Urinal deodorizers ___________________ (19) Lime and scale remover ___________________ (20) Chemicals for snow/ ice removal ___________________ E. LIST OF ENVIRONMENTALLY PREFERABLE NON-CHEMICAL PRODUCTS: In addition, the Contractor shall provide the following non-chemical product brand names they intend to use, containing the maximum feasible amount of recovered materials: - Bathroom tissue - The bathroom tissue must contain at least 100% recovered materials and 20% post-consumer content. __________________________ - Toilet Seat Covers - Toilet seat covers must contain at least 100% recovered materials and 40% post-consumer content. __________________________ - Paper Towels - The paper towels must contain at least 100% recovered materials and 40% post-consumer content. ___________________________ - General Purpose industrial wipes - The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content. ___________________________ - Plastic trash bags - Plastic trash bags must contain at least 25% post-consumer content. ____________________________ 2.12- MATERIAL RECYCLING: A. Types of recyclable material: Materials designated as recyclable shall include, though are not limited to, office paper, newspaper, cardboard, used beverage cans (UBC), used glass containers (UGC) and metals. The Contractor shall use the Government furnished containers, bailers, and/or other equipment that is provided for the collection and storage of the recyclable material. B. Work processes required for recycled materials: Recyclable materials shall be transported from offices or other areas on a weekly basis, with the exception of kitchen, food, and bathroom waste which will already be separated and placed in dark-colored, opaque plastic bags.� The recyclable items shall be kept separate from trash, garbage, and debris, and taken to a recyclable materials holding room, designated by the Government. The following items are considered recyclable materials, and they shall be processed in the following manner: C. Cardboard boxes and corrugated material shall be broken down and baled. When a baler is not provided at a facility, cardboard boxes and corrugated material shall be bundled and stacked on a pallet. Dedicated containers, furnished by the Government, for corrugated materials and cardboard shall be used to deposit these items. D. UGCs (used glass containers) shall be color sorted into clear, brown and green glass and stored in separate containers. UBC�s (used beverage containers) shall be sorted. Containers to be used will be furnished by the Government. E. Recyclable paper shall be stored by grade in separate containers (such as carts, gaylords, etc, and as furnished by the Government) until removed by the secondary use materials contractor. F. The Contactor shall be required to pick up telephone directories twice a year (currently, pick up occurs from November through the second week of December, and throughout the month of May.) The DOS will notify the Contractor, in advance, when and if those dates change. The directories shall be placed on Government furnished pallets, securely bundled. G. Miscellaneous recycling requirements: - The Contractor shall exercise care when handling containers. The Contractor shall replace containers that are found being handled by Contract personnel in a negligent manner. The Government will replace containers after they have become unserviceable due to excessive use by the Government. - The Contractor shall leave the office areas and recyclable drop off areas in a clean and orderly manner. H. DEFINITIONS 1. RECYCLABLE PAPER MATERIAL: Paper or paper products identified in the following definitions as being recyclable under area recycling laws. 2. PAPER GRADES: Grade 1: High Grade Paper: Consists of computer print out, sorted white ledger, hard white shavings, and manila tabulating cards, or any combination thereof. Grade 2: Mixed paper: Various grades of paper, including miscellaneous ledger, file stock, wet strength, heavy books, magazines, slick coat paper, ground wood printing and copier paper, and contaminated Grade 1 paper, or any combination thereof. Grade 3: News: Consists of newspapers containing less than 10% of other papers. Grade 4: Corrugated Containers: Bailed, bundled, or containerized corrugated containers having liners of either test liners, jute, or kraft. Commonly known as cardboard. Grade 5: Sorted Office Paper: Paper typically generated by offices. Consist primarily of white and colored groundwood-free paper, free of unbleached fiber. May include a small percentage of groundwood computer printout and facsimile paper. No more than ten percent total outthrows or prohibitive materials by weight. Grade 6: Telephone Directories: Consists of clean, dry telephone directories printed for or by telephone directory publishers. No more than ten percent total outthrows or prohibitive materials by weight. 3. OUTTHROWS FOR RECYCLABLE PAPER MATERIAL: Outthrows for recyclable paper material are all paper products that are so manufactured, treated, or formulated so as to be unsuitable for consumption as grade specified. 4. PROHIBITIVE MATERIALS: any materials, which by their presence in packing of the recyclable paper material in excess of the amount allowed, will make the packing unusable as the grade specified. any materials that may be damaging to equipment. 5. COATED PAPER: Any paper or paperboard that has been coated, usually, with a clay or starch coating. 6. COMPUTER PRINTOUT: Consists of white sulfite or sulfate papers manufactured for use in data processing machines. This grade may contain colored stripes or bars, as well as impact or non-impact (e.g., laser) printing. The packing may contain not more than ten percent groundwood. All stock must be untreated and uncoated. 7. FILE STOCK: Consists of discarded correspondence files and record files without limitations as to prohibitive materials, including some carbon paper. 8. GROUNDWOOD: A substance found in paper materials that has been processed by a minimum of 10% mechanical pulping. Groundwood contains virtually the whole, unbleached wood, including lignin. 9. HARD WHITE SHAVINGS: Consists of shavings or sheets of all untreated white bond ledger or writing papers. Must be free from printing and groundwood. 10. HEAVY BOOKS: Consists of dry, clean, used and overused books; stitches stock; quire waste; and similar printed matter. This category grade may contain bleached sulfite and sulfate books adulterated with fine groundwood. 11. LIGNIN: The brown, insoluble polymer which binds the cellulose fibers of woody plants. 12. MAGAZINES: Coated periodicals and catalogs containing print, as well as black-and-white and/ or colored photographs. 13. MANILA TABULATING CARDS: Consists of manila-colored cards, predominantly sulfite or sulfate, which has been manufactured for use in tabulating machines. This grade may contain manila-colored tabulating cards with tinted margins. 14. MISCELLANEOUS LEDGER: Consist of printed or unprinted sheets, shavings and cuttings of colored or white sulfite or sulfate ledger, bond, writing, or other papers which have similar fiber and filler content. This grade must be free of treated, coated, or padded or heavily printed stock. 15. VENETIAN BLINDS: Blind slats only, with no cords attached. 2.13- A - SNOW AND ICE REMOVAL; General 1. The Contractor shall furnish the necessary tools, supplies and equipment, including heavy equipment, snow shovels, and other items the Contractor determines to be needed for snow and ice removal from the facilities that require snow and ice removal; SA-1, SA-26 and SA-33. 2. The Contractor shall remove snow and ice from all building entrances, steps and landings, sidewalks (including from property line to property line at SA-33), vehicular courts, parking areas and approaches. a. Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow, and they shall be listed on material safety data sheets. Contaminated snow and ice (containing salt compounds, etc.), shall not be placed on bushes or grass. No snow is to be dumped on or near trees, shrubbery, ground over, grass, or flowerbed areas. Chemicals and/or sand used shall not injure, damage, or destroy Government property. Contractor shall be responsible for damage to any landscaping materials damaged due to snow dumped in or near plants, bushes, trees, etc. b. Pretreatment - walkways, driveways, ramps and entrance areas must be sanded and treated with Urea or similar melting compounds, as soon as snow, sleet, etc., starts to fall to preclude buildup in these areas. c. Snow Removal -Snow removal shall start as soon as possible after snowfall occurs, and in no case later than the point when snow cover reaches one inch, regardless of the time of occurrence. d. Ice Conditions -Ice shall be treated as soon as it starts to form. e. The Contractor shall ensure the following snow/ ice removal operations are performed: (1). ENTRANCE ROADS, PARKING AREAS, AND FRONT AND REAR ENTRANCES FROM ROADS � Ensure no build-up or accumulation occurs in entrance ways, parking areas, and from front and rear entranceways, to include to and from roads and parking areas. Parked cars shall not be blocked while snow and ice removal operations are being performed. (2). AREA STORM DRAINS � check area storm drains to ensure they are clear and draining well. (3). PARKING AREAS -Clear snow and ice from the parking areas to ensure no build-up occurs. Check storm drains to ensure they are clear and draining well. Parked cars shall not be blocked. (4). LOADING RAMP �Clear snow and ice from loading ramps to ensure no build-up occurs. Check all drains to ensure they are clear and draining well. (5). SIDEWALKS AND OTHER WALKWAYS TO FRONT ENTRANCE FROM THE ROAD AND PARKING AREAS �Clear sidewalks and other walkways to front and rear entrances and be sure they are clear and draining well. (6). CHILD CARE FACILITY - Clear snow and ice from the child care area, approx. 4664 square feet, to ensure no build-up occurs. Due to the rubber-material installed in the play area grounds, the Contractor shall not use chemicals, metal snow shovels, or any other means of ice and snow removal that could damage this material. Any damage incurred to the child care equipment and/or grounds by the Contractor, during the snow and ice removal process, shall be repaired by the Contractor.� 2.13-B - SNOW AND ICE REMOVAL PLAN Initially, within 15 days after Contract Award, the Contractor shall provide a detailed Snow and Ice Removal Plan for Government approval. Any changes to the Plan, after the first initial submitted Plan, shall be submitted to the Government for approval. In addition; on an annual basis no later than (NLT) October 15; the Contractor shall submit certification that their current Snow and Ice Removal Plan shall remain in effect during the upcoming Snow and Ice Removal Season. ANY changes to the Plan must be submitted to the Government, for approval, at that time. To ensure proper snow and ice removal throughout the following facilities covered under this contract; SA-1, SA-26 and SA-33; the Contractor shall submit a Snow and Ice Removal Plan, listing those items in the following paragraphs, and the procedures, manpower, materials, and/or equipment that shall be utilized: a. The Snow and Ice Removal Plan shall include a list of names and telephone numbers that will allow the Government to reach the Contractor 24 hours per day, 7 days per week for emergency snow removal. This list shall distinguish between those employees that work directly for the Contractor and those employees that are Sub Contract personnel, as well as the designated snow and ice removal work task they shall be performing. b. List the tools, supplies and equipment, including heavy equipment, snow shovels, and other items that shall be needed for the snow and ice removal. c. List the types of chemicals and/or sand that shall be used to reduce safety hazards due to ice and snow. All chemicals used shall be in accordance with Federal specifications, �Buying Green� in accordance with paragraph 2. 11(D), and listed on material safety data sheets to be submitted to the Government. 2.14 - ADDITIONAL/ MISCELLANEOUS REQUIREMENTS MISCELLANEOUS CUSTODIAL SERVICES (REIMBURSABLE) � The Contractor may be requested, by the COR, to perform Custodial services outside of the Contractor�s core working hours. Upon this request, the Contractor shall submit to the COR a cost proposal for the performance of this work to perform this work, to include labor, materials, supplies, equipment, and any other direct/ indirect expenses, prior to performing this work. The Contractor shall use the loaded hourly rate x 1.5 (for non-core work hours) that was provided in their original estimate; Cost Proposal Volume II. Preference is given to those concentrated cleaning chemicals that use ecologically sound packaging, are phosphate-free, non-corrosive, non-flammable and fully biodegradable. SPECIAL CLEANING REQUIREMENTS/ BUILDIING SPECIFIC: The Contractor is responsible for all services stated throughout this Contract. The following building specific areas are identified as areas that require special cleaning: ICC � Penthouse Area (Top Floor) 7254 Sq Ft SA-1 � Child Care Center ( ATTACHMENT 9 - Child Care Center Cleaning Standards Checklists and Requirements) Miscellaneous requirements: a. Turn off unnecessary lights. Mechanical equipment controls for building systems (HVAC, electrical, plumbing, fire alarm, etc.) will not be adjusted by custodial personnel. b. Water faucets or valves shall be turned off after the required usage has been accomplished. c. Windows shall be closed when not in use. d. Report fires, hazardous conditions and items in need of repair to the Government. e. Lock rooms in security areas after cleaning and return keys to designated office. f. Turn in lost and found articles to the Government. g. Notify the Building Manager�s Office when an unauthorized or suspicious person is seen on the premises. h. When requested, during inclement weather, lay out floor mats provided by the government in entrances and lobbies. Clean, remove, and store mats when no longer required. i. Consumption of paper products and hand soaps may increase on occasion due to visitor traffic. The locker rooms, physical fitness areas and/or restrooms require additional policing and servicing by the Contractor to meet these needs. 2.15- QUALITY PERFORMANCE: A. QUALITY CONTROL PROGRAM (Contractor Performance) General: The Contractor shall ensure that all of the requirements of the contract are addressed in a Quality Control Plan (QCP). The Contractor shall submit a QCP with their proposal, and the Government will review and approve the QCP. A QPC that is rejected shall be updated and re-submitted to the Government. The QCP shall include the following: Inspection System � tailored to each specific building being cleaned, addressing ALL services required by the Contract, ie daily and periodic services, and the inspection of those services. The Contractor shall devise a checklist for use during inspections and provide the name of each individual who will conduct the inspections. The checklist inspection sheet shall be signed and dated by the inspector at the time the inspection is completed. Personnel performing the work shall not inspect and accept the work. Methods the Contractor shall use to identify and correct deficiencies in the quality of service before the level of performance becomes unacceptable. On-site file of all inspections conducted and corrective action taken. The Government may compare inspections performed by the Contractor�s inspectors against the actual conditions which existed at the time of inspection. B. QUALITY ASSURANCE SURVEILLANCE PLAN (Government Inspection and Acceptance) The Quality Assurance Surveillance Plan (QASP) is the Government�s plan to ensure that the Contractor provides the required services and adheres to the quality standards as specified. (ATTACHMENT 2). A clean and well- maintained building is the primary goal of this contract. During the life of the Contract, several procedures will be enforced, such as inspections, documentation and retention of records, performance reports, etc. 2.16- INSPECTION AND ACCEPTANCE PERFORMANCE STANDARDS/ MEASURES 1. The Contractor shall ensure that required services meet the custodial service standards found in ATTACHMENT 1. All work performed shall be of the highest quality, consistent with the best industry practices, to assure timely provision of services, optimum tenant satisfaction and adequate protection of Government assets. 2. Performance Measures a. The rating(s) the Contractor receives on inspections and evaluations, formal Contract Compliance Reviews, and Customer Feedback Surveys that are conducted by the DoS will be reflected in past performance reports. These reports will affect the exercise of options, whether the contractor is awarded future Department of State (DOS) contracts and whether the contract is terminated for non-performance. b. Excessive tenant complaints, non-performance, or unsatisfactory timeliness of performance and deliverable submission may result in any of the actions noted in 2.16; paragraph 2.a. When the Contractor�s non-performance results in the use of independent means to provide the service, the Contractor may be charged when additional costs are incurred. c. The Contractor may be charged for non-performance on a task by task basis in accordance with the Negative Incentive Table. (ATTACHMENT 3). Charges may occur for services not performed, or performed unsatisfactory, with the cost deducted from the Contractor�s monthly payment. The Government has the option for unsatisfactory service to be accomplished by another Contractor. In the event services are not provided due to the Government being closed or totally shut down, deductions in the contract price will be computed as follows: 3. Deductions will not be assessed for cleaning requirements on those days in which services are not required by the Government because the building (s) is closed due to unanticipated holidays declared by the President, provided, that payment to employees for such holidays is required in accordance with the wage determination applicable to this contract. SA-33 is an exception. 4. In the event services are provided for portions of days, appropriate adjustments will be made by the Contracting Officer to assure the Contractor is compensated accordingly. 5. Deductions will be taken when deliverables are not submitted. See Attachment 3. 6. Performance of work will be inspected by the Government or their designated representative. When work requires to be re-inspected, due to previous Unsatisfactory performance, the Contractor shall be required to re-perform the work, and the Contractor will de deducted for re-inspection costs. Attachment 3 � NEGATIVE INCENTIVE TABLE a. Reduction and Addition of Space In the event any space becomes unoccupied, a reduction in the contract price will be calculated based on the cost per square foot in �1.Pricing� for that Base and/or respective Option Year. In the event any space is added to the Contract, an addition in the contract price will be calculated based on the cost per square foot in �1.Pricing� for that Base and/or respective Option year. b. Suspension of Work In the event services are not provided or required by the Government because the building(s) are closed due to inclement weather, or any total shutdown for other reasons, reduction in the contract price will be computed as follows: A. The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by 21 days per month. B. The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the even services are provided for portions of days, appropriate adjustments will be made by the Contracting Officer to assure the contractor is compensated for services provided. NOTE: Reductions will be assessed for cleaning requirements on those days in which services are not required by the government because the building(s) is closed due to unanticipated holidays, declared by the President, provided, that payment to employees for such holidays is required in accordance with the wage determination applicable to this contract. 2.17 - DELIVERABLES 1. DELIVERABLES TO BE SUBMITTED WITH TECHNICAL PROPOSAL Resumes for Project Managers and Supervisors Training Plan Material Inventory List Cleaning Plan for Each individual facility Phase In and Phase Out Plan Snow Removal Plan Quality Control Plan and Sample Inspection Sheets Safety and Environmental Program Plan 2- DELIVERABLES TO BE SUBMITTED THROUGHOUT LIFE OF CONTRACT * The Contractor will be deducted $25 for each day that a deliverable is not submitted within the required due date. When minor changes are made to deliverables, i.e. telephone # changes, those changes shall be Submitted to the Government within 10 days after the Change is made. Any major changes (i.e. Replacement of the Project Manager) shall be requested by the Contractor and approved, by the Government, prior to the Change being made. DELIVERABLES DUE DATE OF SUBMISSION Resumes for Project Managers and Supervisors Within 10 days after Contract Award, prior to a change being made to the Project Manager and/or Supervisor(s) List of Names and Telephone #�s of Project manager, Within 10 days after Contract Award Supervisors, and custodial personnel Prior to a change being made to the Project Manager and Supervisors Training Plan Within 10 days after Contract Award Employee Certification of Training Within 30 days after Contract Award Material Inventory List/MSDS Sheets/ Within 10 days after Contract Award Hazardous Materials designated Prior to a change being made Phase In Plan Within 10 days after Contract Award Phase Out Plan Within 90 days of contract expiration Cleaning Plan Prior to a change being made Snow Removal Plan Within 15 days after Contract Award Prior to a change being made Sub Contractor List and associated service Within 10 days after Contract Award Prior to a change being made Quality Control (QC) Plan Within 10 days after Contract Award Prior to a change being made Completed QC Inspection Sheets Upon request Completed Sign In/ Out Sheets Upon request Strike Contingency Plan Within 10 days after Contract Award Prior to a change being made Documents showing the Monthly Site Visits Within the first 10 days, of the following Performed by the Project Manager month, after site visit is performed 2.18 - SPECIAL CONTRACT REQUIREMENTS TOP SECRET FACILITY CLEARANCE REQUIREMENT: A. SA-26 (Beltsville Information Management Center) ALL CUSTODIAL PERSONNEL PROVIDING SERVICES IN THESE FACILITIES SHALL HOLD INDIVIDUAL TOP SECRET CLEARANCES. AS A RESULT, THE CONTRACTORS SUBMITTING PROPOSALS SHALL HAVE A TOP SECRET COMPANY FACILITY CLEARANCE WITH THE DEPARTMENT OF STATE ON THE DAY AND TIME PROPOSALS ARE TO BE SUBMITTED. B. SA-1 (Columbia Plaza). ALL CUSTODIAL PERSONNEL PROVIDING SERVICES IN THIS FACILITY SHALL HOLD INDIVIDUAL SECRET CLEARANCES. SECURITY REQUIREMENTS (09/99) ALL CONTRACTORS SUBMITTING A PROPOSAL SHALL HAVE A TOP SECRET FACILITY CLEARANCE ON THE DAY AND TIME OF THE ORIGINAL CLOSING DATE FOR PROPOSALS. (a) The Offeror shall have a Current Company Facility Clearance, at the Top Secret (TS) Level, cleared by the Defense Security Service (DSS). (b) Since it shall be necessary for some Contractor personnel to have access to classified material and/or to enter into areas requiring a security clearance, each Contractor employee requiring such access must have an individual security clearance commensurate with the required level of access prior to contract performance. Individual clearances shall be maintained for the duration of employment under this contract, or until access requirements change. (c.) The Contractor shall obtain a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities in accordance with DOSAR 652.237-71 �IDENTIFICATION/BUILDING PASS.� (d). Performance of this contract shall be in accordance with the attached DD Form 254 Department of Defense Contract Security Classification Specification; and FAR 52.204-2 "SECURITY REQUIREMENTS," DOSAR 652.204-70 "SECURITY REQUIREMENTS," and DOSAR 652.204-71 "SECURITY REQUIREMENTS--PERSONNEL," as applicable. (ATTACHMENT 6) (e). Classified material received or generated in the performance of this contract shall be safeguarded and disposed of in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M). EMPLOYEE IDENTIFICATION/BUILDING PASSES/ SIGN IN AND SIGN OUT LOG The Contractor shall ensure each contractor employee has a Department of State/ Contract identification/ building pass before the employee begins work. These badges are furnished by the DoS, with the contractor returning all passes to the Government as employees are dismissed or when the contract terminates. Passes shall be displayed by Contractor employees. The Contractor shall ensure that each person working for the Contractor signs in and signs out of the facility in a designated log, provided by the Contractor, and placed in an area for all personnel to sign. Security Jurisdiction The DOS Bureau of Diplomatic Security retains jurisdiction over this facility. An accident, fire, bomb threat, unusual incident or unlawful act must be reported immediately to the 24 hour Central Alarm Station (CAS) on-site, on telephone number (202) 647-1814. The CAS will provide emergency assistance as necessitated by the type of incident and/or prepare a DS Event Report. 3. 0 - CONTRACT ADMINISTRATION DATA Period of Performance The term of this contract shall be for a base year and three (3) one-year options. The contract may be extended by the exercise of an option pursuant to FAR 52.217-9, Option to Extend the term of the Contract and FAR 52.217-8, Option to Extend Services. BASE YEAR: May 1, 2009 through April 30, 2010 OPTION YEAR 1: May 1, 2010 through April 30, 2011 OPTION YEAR 2: May 1, 2011 through April 30, 2012 OPTION YEAR 3: May 1, 2012 through April 30, 2013 Place of Performance SA-1 - Columbia Plaza, Wash., DC SA-07A, SA-07B, SA-07C, - Springfield, VA SA-21 � Springfield, VA SA-26 � Beltsville, MD SA-31- Sterling, VA SA-33- Federal Bldg, Wash. DC SR-1 � Washington, DC In no event shall any understanding or agreement, contract modification, change order, or other matter in deviation from the terms of this contract between the Contractor and a person other than a Contracting Officer (CO) be effective or binding upon the Government. The CO is the only person authorized to make or approve any changes in any of the requirements of this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor makes any changes at the discretion of any person other than the CO, the change will be considered to have been made without the authority and no adjustment will be made in the contract price to cover any increase in the costs incurred as a result thereof. Contracting Officer: Ms. Rosalind M. Hicks Telephone #: 703-875-6038 Contract Administrator: Ms. Rosalind Hicks U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219 Telephone#: 703-875-7264 Fax #: 703-875-6085 Contracting Officers Representative (Government): Identified at Time of Award Government Technical Monitor (GTM): BIMC (Beltsville Informational Management Center) SA-26 Identified at Time of Award DoS Annex Facilities; SA-1, SA-7ABC, SA-21, SR-1, SA-31 Identified at Time of Award ICC( International Chancery Center) SA-33 Identified at Time of Award Technical Direction (a) Performance of the work hereunder shall be subject to technical instructions, whether oral or written, issued by the Contracting Officer's Representative of this contract. As used herein, technical instructions are defined to include the following: (1) Directions to the Contractor which suggest pursuit of certain lines of inquiry, change work emphasis, fill in details or otherwise serve to assist in the Contractor's accomplishment of the Statement of Work. (2) Guidance to the Contractor which assists in the interpretation of drawings, specifications or technical portions of work description. (b) Technical instructions must be within the general scope of work stated in the contract. Technical instructions may not be used to: (1) assign additional work under the contract; (2) direct a change as defined in the "Changes" clause of this contract; (3) increase or decrease the contract price or estimated contract amount (including fee), as applicable, the level of effort, or the time required for contract performance; or (4) change any of the terms, conditions or specifications of the contract. (c) If, in the opinion of the Contractor, any technical instruction calls for effort outside the scope of the contract or is inconsistent with this requirement, the Contractor shall notify the Contracting Officer in writing within ten working days after the receipt of any such instruction. The Contractor shall not proceed with the work affected by the technical instruction unless and until the Contracting Officer that the technical instruction is within the scope of this contract notifies the Contractor. (d) Nothing in the foregoing paragraph shall be construed to excuse the Contractor from performing that portion of the contractual work statement, which is not affected by the disputed technical instruction. Instructions for invoice payment: Invoice submission is only via the Financial Operations fax server 866-483-3436 unless otherwise indicated. It is important that each invoice be transmitted separately. Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. It is imperative that the Contractor submit their invoice accordingly. It is highly recommended that the Contractor consult with the Contracting Officer and/or COR prior to their first invoice submittal. Invoices shall reflect those Schedules and Order for Supplies generated during the Award of the Contract. To constitute a proper invoice, the invoice must include the following information and/or attached documentation: (1) Name and address of the contractor (2) Date of invoice (3) Unique Vendor Invoice Number (4) Remittance Contact Information (5) Shipping Terms, Ship to Address (6) Payment Terms (7) Total Quantity of items, Total Invoice Amount (8) DOS Order CLIN (9) Requisition Number, Contract number, Order Number; also modification number, if applicable for each line item (10) Description of the services rendered for each line item (11) Individual Line Item Quantity, Price, and Extended Amount Additional correspondence should be addressed to: Name: U.S. Department of State Global Financial Operations (RM/GFS/F) Office of Claims (F/C) Charleston Financial Service Center Post Office Box 150008 Mailing Address: Charleston, SC 29415-5008 Telephone Numbers: Voice 843/202-3761 Fax 843-746-0749 Person to Contact: Michael Washington, Office of Claims E-mail: WashingtonM@state.gov Phone: 843-202-3761 To request Payment Status on a Past Due Invoice contact Office of Claims Customer Service E-Mail: commercialclaims@state.gov Phone: 877-704-9473 Toll Free 52-252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.arnet.gov/far www.statebuy.gov/home.htm 52-212-4-CONTRACT TERMS AND CONDITIONS � COMMERCIAL ITEMS (OCT2008) 52.228-5-INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN1997) THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders�Commercial Items (OCT2008) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (2) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78) (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). __ (2) 52.219-3, Notice of Total HUBZone Set-Aside (Jan 1999) (15 U.S.C. 657a). __ (3) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JULY 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). __ (4) [Reserved] __ (5)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-6. __ (iii) Alternate II (Mar 2004) of 52.219-6. __ (6)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7. X (7) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)). __ (8)(i) 52.219-9, Small Business Subcontracting Plan (Nov 2007) (15 U.S.C. 637(d)(4). __ (ii) Alternate I (Oct 2001) of 52.219-9. __ (iii) Alternate II (Oct 2001) of 52.219-9. _X_ (9) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)). __ (10) 52.219-16, Liquidated Damages�Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). __ (11)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (SEPT 2005) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). __ (ii) Alternate I (June 2003) of 52.219-23. __2) 52.219-25, Small Disadvantaged Business Participation Program�Disadvantaged Status and Reporting (Oct 1999) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (13) 52.219-26, Small Disadvantaged Business Participation Program�Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (14) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f). __ (15) 52.219-28, Post Award Small Business Program Rerepresentation (June 2007) (15 U.S.C. 632(a)(2)). X (16) 52.222-3, Convict Labor (June 2003) (E.O. 11755). __ (17) 52.222-19, Child Labor�Cooperation with Authorities and Remedies (Feb 2008) (E.O. 13126). X (18) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). X (19) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). X (20) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212). X (21) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793). X (22) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212). X_ (23) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). X 24)(i) 52.222-50, Combating Trafficking in Persons (Aug 2007) (Applies to all contracts). __ (ii) Alternate I (Aug 2007) of 52.222-50. __ (25)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Products (Aug 2000) (42 U.S.C. 6962(c)(3)(A)(ii)). __ (ii) Alternate I (Aug 2000) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). __ (26) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b). __ (27)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423). __ (ii) Alternate I (DEC 2007) of 52.223-16. __ (28) 52.225-1, Buy American Act�Supplies (June 2003) (41 U.S.C. 10a-10d). __ (29)(i) 52.225-3, Buy American Act�Free Trade Agreements�Israeli Trade Act (Aug 2007) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L 108-77, 108-78, 108-286, 109-53 and 109-169). __ (ii) Alternate I (Jan 2004) of 52.225-3. __ (iii) Alternate II (Jan 2004) of 52.225-3. __ (30) 52.225-5, Trade Agreements (NOV 2007) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). __ (31) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). __ (32) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). __ (33) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). __ (34) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). __ (35) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

Resident FTE Assessment Program CHGME Payment Program

Department of Health and Human Services, Health Resources and Services Administration | Published May 25, 2012  -  Deadline June 27, 2012
cpvs

This designation shall be submitted in writing to the finance office set forth in Section G.7.5. G.9. EVALUATION OF CONTRACTOR'S PERFORMANCE evaluation of Contractor performance shall be conducted on this contract in Interim and final evaluation of Contractor performance on this contract shall be conducted in accordance with the Office of Federal Procurement Policy (OFPP) Policy Letter 92-5 issued January 11, 1993, FAR Subpart 42.15, and HHSAR 342.7001(d). Upon contract completion, a final evaluation of the Contractor's performance shall be completed by the Government; see Section J, List of Attachments. The Government will conduct an evaluation of Contractor's performance based on the completion of the tasks stated in the SOW. The evaluation shall be conducted by the COR and be comprised of an evaluation of contractor performance completed by the Contractor and Federal staff, and a review of progress reports and financial reports (deliverables). (End of Section G) SECTION H - SPECIAL CONTRACT REQUIREMENTS H.1. Communication Any HRSA communication products developed under this contract will require an additional separate clearance on an HHS-615 (for text and/or graphic publications and products that will be printed, posted on the Web, or disseminated through other electronic methods, such as by email) or an HHS-524A (for audiovisual products, including those that will be posted on the Web). Communication clearance for this contract itself does not satisfy the requirement to seek clearance of the specific HRSA communication products. H.2. Printing and Duplicating The printing of government documents must be accomplished through the Government Printing Office (GPO). Contractors and grantees shall not be used as sources of printing for the Department or OPDIVS. Therefore, the inclusion of printing in contracts and grants is prohibited unless authorized by the Joint Committee on Printing (JCP). All requests for waivers must go through the HHS Department Printing Officer. Contractors may prepare copy, illustrative material (forms etc.) and /or camera ready copy for the purpose of producing publications. The Contractor shall not engage in, nor subcontract for, any printing (as the term is defined in Title 1 of the Government Printing and Binding Regulations in effect on the effective date of this contract) in connection with the performance of work under this contract; except that performance of a requirement under this contract involving less than 25,000 production units in the aggregate of multiple pages will not be deemed to be printing. A production unit is defined as one sheet, size 8.5 x 11 inches, one side only, and one color. Regarding the use of private funds for printing, the regulations state that when appropriated funds are to be used to create information for publication, the printing of that information cannot be made available to a private publisher for publication without prior approval of the congressional Joint Committee on Printing by way of the office of HHS Department Printing Officer. For any questions, please contact the HHS Department Printing Officer at 301-594-3185. H.3. Clearance/Production of Information Products/services The U.S. Department of Health and Human Services (HHS), Office of the Assistant Secretary for Public Affairs, requires clearance for any external communication products, which includes publications, audiovisual products, multimedia products, exhibits (including exhibit structures), conferences (including program/agenda books and other meeting materials), or public affairs services produced for or by HRSA through this contract as a deliverable. An external communication product is one that will be distributed outside of HRSA in any quantity. This clearance, which takes approximately 4 weeks, is obtained by the project officer through HRSA's Office of Communications. It is the policy of HHS that HHS must be prominently and dominantly identified as the primary publisher/producer, to include the name of HHS and placement of the HHS logo, on all communication materials, including those produced for Government publications and Government printed matter by contractors. The name of the U.S. Department of Health and Human Services and the Health Resources and Services Administration must be spelled out on the front cover of publications and on the opening and closing frames of audiovisual products. The HHS and HRSA logos must be displayed in addition to spelling out the names of the Department and the Agency. Use of the HHS and HRSA logos that include the names of the Department and the Agency as part of the graphics in the logos does not satisfy the requirement to spell out the names of HHS and HRSA. All publications and audiovisual products must display the month and year of issuance. The HHS and HRSA logos must be displayed on the front cover of any publications and on the opening and closing frames of any audiovisual products. The requirement for placement of the logos may be satisfied by displaying the HHS logo on the bottom left corner and the HRSA logo on the bottom right corner. The HHS logo should be larger than the HRSA logo. Government publications or other Government printed matter may not include the contractor's logo unless specifically authorized in accordance with agency policy and procedures (http://www.hhs.gov/web/policies/webpolicies/logopolicies/logos_contractors.html) Communication products are any and all products intended for audiences outside the Agency, including but not limited to: • reports, booklets, manuals, fact sheets, newsletters, brochures, flyers • Internet publications • press releases, advisories, other media materials (including press kits) • exhibits, exhibit structures • conferences, meeting materials (including program/agenda books) • summaries, monographs, proceedings • slides, overhead transparencies, posters • audio and videotapes, films, CDs, DVDs, and other audiovisual products • multimedia products, educational or information modules • advertisements and/or scripts for radio, TV, Web, or other venue Internal publications (no copies will be distributed outside of the Agency in print; electronically by any means, including by email or listserv; and will not be posted on the Internet) are exempted from this requirement. Where appropriate, the words Health Resources and Services Administration, Bureau ..., Office of, Division of ..., shall be included above the HRSA logo. Title 44 of the U.S. Code requires that the printing of any publication developed under this contract shall be done by the Government Printing Office. Printing shall be coordinated through the Contracting Officer Representative. NOTE: OMB clearance must be obtained if you (the contractor) intend to survey or interview more than 9 people outside of HRSA and/or the Department, including grantees. Failure on the part of the Contractor to comply with the printing and duplicating, and publication clearance requirements stated above will be deemed unauthorized services and reimbursement will be denied. H.4. Language Disclaimer The views expressed in written conference materials, publications, audiovisual products, and by speakers and moderators at HHS-sponsored conferences, do not necessarily reflect the official policies of the U.S. Department of Health and Human Services nor does mention of trade names, commercial practices, or organizations imply endorsement by the U.S. Government. H.5. Rights in Data The Contractor will be prohibited from copyrighting, publishing or disseminating information resulting from work performed under this contract, and/or, using data produced or obtained under this contract, and/or any other information or products provided by the Government, or which the Contractor develops, for any purpose other than performance under this contract without prior written approval from the Contracting Officer. Ownership of Documents, Materials and Records: All documents, materials (including any computer code) or records provided to the Contractor, developed or maintained by the Contractor in the performance of this contract are deemed to be property of the Government. H.6. Security Requirements All Contractors and Subcontractors shall comply with existing legislation, regulations, and department requirements from the Office of Management and Budget (OMB) Circular A-130, Management of Federal Information Resources, Appendix III, Security of Federal Automated Information Resources, and Public Law 100-235, Computer Security Act of 1987. The Contractors/Subcontractors shall consider information security as one of the system's integral functional requirements in a manner similar to other user and business requirements, and shall comply with HHS and HRSA IT security policies and practices throughout the development and operation lifecycle phases of the system. Specifically, the Contractor/Subcontractor shall: • Ensure that all persons requiring access to HRSA information systems receive and clear a background investigation, commensurate with their level of job responsibilities as required by the Homeland Security Presidential Directive 12 (HSPD-12). • Ensure that during planning and requirements definition activities, the system security objectives and needs, such as system criticality and data sensitivity, are met and the appropriate level of effort for the system risk management activities is determined in accordance with FIPS Publication 199, NIST SP 800-30. • Collaborate with the HRSA IT Security Staff (provide point of contact, phone number, & e-mail address) to facilitate initial and periodic as well as continuous monitoring activities. The process runs from October to June in accordance to FISMA reporting schedule. Based on the required level of effort, the following documents may be required: o Risk Assessment (RA) in accordance with NIST SP 800-30 o System Security Plan (SSP) in accordance with NIST SP 800-18 o Security Control Assessment in accordance with NIST SP 800-53 and 800-53A o Privacy Impact Assessment (PIA) in accordance with E-Gov Act of 2002 o Security Testing & Evaluation (ST&E) Plan/Report o Plan of Action and Milestones (POA&M) in accordance with HRSA POA&M Guidance/Template o System Rules of Behavior o Memorandums of Agreement/Understanding and/or System Interconnection Agreement o Contingency Plan in accordance with NIST SP 800-34 o Incident Response Plan in accordance with NIST SP 800-61 o Contingency Plan and Tests/Exercises o Minimum Security Configuration Checklists • Ensure that the security controls needed to adequately protect the Bureau of Health Professions E-Learning and Web-based Conference meet the security requirements of the system and are selected in accordance with NIST SP 800-53, Federal regulations, HHS policy, and HRSA IT Security Policy. • Collaborate with the HRSA ITSS to facilitate the development of E-Authentication risk assessment documentation if electronic system/transactions require user authentication in accordance to Presidential Memorandum M-04-04 using NIST SP 800-63 guidance and delivered to HRSA Information Systems Security Staff. • Appoint a designated Information Systems Security Officer (ISSO) to ensure the Bureau of Health Professions E-Learning and Web-based Conference security posture complies with HRSA IT Security Policy and procedures during the course of operation, and to be the system "point of contact" for all HRSA IT security matters. H.7. Earned Value Management (if applicable) The Contractor shall prepare and submit a month Earned Value Management (EVW) report for all development, modernization, and enhancement (DME) activities defined in each task order. EVM Reports shall be prepared, and submitted monthly to the COR, for all SOW development, modernization, and enhancement tasks on each task order. The EVM shall be prepared and submitted by the Contractor according to the following: IT Contracts with annual cost of less than $1 Million This report shall be prepared in accordance with the agreed upon the monthly status report format by the COR and Contractor. Cost and schedule milestone data collected shall include Planned Start Date, Planned End Date, Actual Start Date, Actual End Date, Planned Percent Complete, Planned Cost and Actual Cost." EVM reporting requirement regardless of contract threshold Contractor will provide Monthly EVM reports in an agreed upon report format. The project manager will determine the due date for EVM reporting. • Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without written agreement of the Contracting Officer. • The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein. H.8. Encryption (if applicable) • The Contractor (including all its Subcontractors) shall ensure all of its employees encrypt all laptop computers, desktop computers, and other mobile devices and portable media, which store or process sensitive HHS data, using Federal Information Processing Standard (FIPS) 140-2 compliant encryption. For the purposes of this solicitation or contract, information is considered sensitive if the loss of confidentiality or integrity could be expected to have a serious, severe, or catastrophic adverse effect on organizational operations, organizational assets, or individuals. Further, the loss of sensitive information, confidentiality, or integrity might: (i) cause a significant or severe degradation in mission capability to an extent and duration that the organization is unable to perform its primary functions, or the effectiveness of the functions is significantly reduced; (ii) result in significant or major damage to organizational assets; (iii) result in significant or major financial loss, or; (iv) result in significant, severe, or catastrophic harm to individuals. The Contractor shall verify that the selected encryption product has been validated under the Cryptographic Module Validation Program (v) to confirm compliance with FIPS 140-2. The Contractor shall provide a written copy of the validation documentation to the COR. • The Contractor shall use the Key Management Key on the HHS personal identification verification (PIV) card; or alternatively, the Contractor shall establish and use a key recovery mechanism to ensure the ability for authorized personnel to decrypt and recover all encrypted information. • The Contractor shall generate and manage encryption keys securely to prevent unauthorized decryption of information. This must be approved by the COR to ensure compliance. These technical standards are required by the HHS Department Information Security Policy/Standard. No deviation is allowable. H.9. Federal Desktop Core Configuration (FDCC) Settings • The Contractor (including all of its Subcontractors) shall ensure hardware and software installation, operation, maintenance, update, and/or patching shall not alter the configuration settings specified within the FDCC. • The Contractor shall ensure applications are fully functional and operate correctly on systems configured in accordance with the FDCC. For Windows XPTM settings see http://csrc.nist.gov/itsec/guidance_WinXP.html, and for Windows VistaTM settings see http://csrc.nist.gov/itsec/guidance_vista.html. • The Contractor shall ensure applications designed for end users run in the standard user context without requiring elevated privileges for routine tasks. • Federal Information Processing Standard 201 (FIPS-201) compliant, Homeland Security Presidential Directive 12 (HSPD-12) card readers shall be included with the purchase of servers, desktops, and laptops. For physical security and logical access purposes, FIPS-201/HSPD-12 compliant card readers must comply with requirements outlined in the Federal Acquisition Regulation (FAR). H.10. Privacy Requirements In accordance with OMB M-06-16, Contractors are responsible under Federal law and policy to appropriately safeguard sensitive and Personal Identification Information (PII) information and train employees on their responsibilities for handling sensitive data. In particular, the Contractor shall: • Not release, publish, or disclose Departmental information to unauthorized personnel, and protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: - 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records) - 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information) - Public Law 96-511 (Paperwork Reduction Act) • Assist the COR in developing a System of Record Notice (SORN), and obtain a SORN number if needed. The SORN will be published in the Federal Register when a new System of Records is to be created, and an updated SORN will be necessary following a "major change" as defined by OMB 03-22 or subsequent replacement guidance." Once published in the Federal Register, the COR will provide the SORN numbers to the appropriate agency Contracting Office, the agency Privacy Act Officer/Coordinator, and included in the associated system's Privacy Impact Assessment (PIA). • Ensure that the PIA is developed and reviewed for the on an annual basis. Upon completion, the PIA shall be submitted by the Contractor to IT Security Staff and the HRSA Senior Agency Official for Privacy or designee. In the event that a major change, as defined in OMB M-03-22, occurs to a Contractor system, Contractors are responsible for updating the system PIA to reflect the change. • Each Contractor/Subcontractor employee who may have access to sensitive HRSA information under this Contract shall complete a Contractor employee non-disclosure agreement (NDA). A copy of each signed and witnessed NDA shall be submitted to the COR prior to performing any work under the Contract. • When a Contractor employee terminates work under this Contract, the Contracting firm is required to notify the Government COR within 24 hours upon the termination of the Contractor employee. All documentation remains the property of the Federal Government and must be returned to the Prime Contractor upon the individual's termination, and will also be made available to the COR and/or Contracting Officer upon request. H.11. Disclosure of Information Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein. H.12. Confidentiality Agreement Requirement The Contractor shall implement a confidentiality agreement related to all data provided by the Government staff. All Contractor staff that work with the Federal Government and are provided information and access to databases shall sign such an agreement and a copy of the signed agreement for each relevant staff member shall be submitted to the COR prior to receipt of relevant documents. H.13. Limited Use of Data Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or Contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorize Government personnel or upon written approval of the Contracting Officer (CO). The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner which provides for greater rights to the Contractor. H.14. Section 508 Compliance Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) requires Federal agencies to purchase electronic and information technologies (EIT) that meet specific accessibility standards. This law helps to ensure that Federal employees with disabilities have access to, and use of, the information and data they need to do their jobs. Furthermore, this law ensures that members of the public with disabilities have the ability to access government information and services. There are three regulations addressing the requirements detailed in Section 508. The Section 508 technical and functional standards are codified at 36 CFR Part 1194 and may be accessed through the Access Board's Web site at http://www.access-board.gov. The second regulation issued to implement Section 508 is the Federal Acquisition Regulation (FAR). FAR Part 39.2 requires that agency acquisitions of Electronic and Information Technology (EIT) comply with the Access Board's standards. The entire FAR is found at Chapter 1 of the Code of Federal Register (CFR) Title 48, located at http://www.acquisition.gov. The FAR rule implementing Section 508 can be found at http://www.section508.gov. The third applicable regulation is the HHS Acquisition Regulation at http://www.hhs.gov/policies/hhsar/. Section 508 Program Need Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant for the following program need: Software Applications and Operating Systems, Web-based Intranet and Internet Information and Applications, Telecommunications Products, Video and Multimedia Products, Desktop and Portable Computers, Documentation and Support, outputs/deliverables. Section 508 Evaluation Factors Responses to this solicitation will only be considered for award after it has been determined that the proposal adequately addresses the requirements for Section 508. Only proposals which contain adequate information to document their responsiveness to the Section 508 requirements (e.g. accessibility capabilities and past performance) will be eligible for any additional merit consideration. Section 508 Acceptance Criteria Software Applications and Operating Systems, Web-based Intranet and Internet Information and Applications, Telecommunications Products, Video and Multimedia Products, Desktop and Portable Computers, Documentation and Support, outputs/deliverables resulting from this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility and must include a completed GPAT, a sample of which is included as a part of this solicitation. H.15. Electronic and Information Technology Accessibility Regardless of format, all Web content or communications materials produced for publication on or delivery via HHS Web sites-including text, audio or video-must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), all Electronic and Information Technology developed, procured, maintained and/or used under this contract shall be in compliance with the "Electronic Information Technology Accessibility Standards" set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the "Access Board") in 36 CFR Part 1194. HHS Policy for Section 508, Electronic and Information Technology (E&IT) (January 2005) may be found at http://www.hhs.gov/web/policies/508contractlang.html. The Contractor shall indicate each line item in the schedule whether each product or service is compliant or noncompliant with the accessibility standards at 36 CFR 1194. Further, the proposal must indicate where full details of compliance can be found (e.g. vendor's website or other exact location). All contractors (including subcontractors) or consultants responsible for preparing or posting content intended for use on an HHS-funded or HHS-managed Web site must comply with applicable Section 508 accessibility standards, and where applicable, those set forth in the referenced policy or standards document below. Remediation of any materials that do not comply with the applicable provisions of 36 CFR part 1194 as set forth in the SOW, shall be the responsibility of the contractor or consultant retained to produce the Web-suitable content or communication materials. Prime contractors may enter into subcontracts in the performance of a Federal contract, but the prime remains obligated to deliver what is called for under the contract. H.16. Virus Protection The contractor shall utilize a comprehensive virus protection software package to screen all data, information, and software provided to the Government on CD. The screen shall include the identification and removal of all viruses, worms, and other forms of data, information, and software infestation. The contractor shall also utilize the virus protection software to all data, information, and software obtained from the Government for processing on the contractor's network(s) and personal computer(s). The contractor shall immediately notify the Government COR of any virus, worm, or other form of data information, and software infestation found on Government provided CDs. The contractor shall recommend to the Government the specific virus protection software the contractor intends to use. H.17. Quality Assurance The contractor shall perform all the requirements identified in this contract. The contractor shall supervise the reviews in accordance with Government Auditing Standards. The COR shall review and approve all work products and deliverables submitted by the contractor in accordance with the terms and conditions identified under the contract. HRSA reserves the right to obtain and review working papers from the contractor for the period beginning with the effective date of the contract through its termination. These reviews shall be conducted at HRSA's discretion at either the contractor's site or at the appropriate HRSA office. When reviewed at the HRSA's site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor or subcontractor site during the audit to assess performance of the review. The contractor shall maintain an internal quality control program adequate to ensure that the requirements of the contract are met. As with the working paper review, HRSA reserves the right to obtain and review all working papers associated with the contractor's internal quality control program. These reviews shall be conducted at HRSA's site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor and/or the subcontractor's site during the review to assess performance of the reviews. H.18. Homeland Security Presidential Directive-12 To perform the work specified herein the Contractor personnel may require access to sensitive data, regular access to HHS-controlled facilities and/or access to HHS information systems, the Government may require that this effort entail a background investigation. • Upon receipt of the Government's notification of applicable Suitability Background Investigation required, the Contractor shall complete and submit required forms within 30 days of the notification. Additional submission instructions can be found at the NCI Information Technology Security Policies, Background Investigation Process: (http://ais.nci.nih.gov/). • The Contractor shall submit a roster, by name, position and responsibility, of all staff working under the contract. The roster shall be submitted to the Contracting Officer Representative (COR), with a copy to the HRSA Division of Workforce Management and Contracting Officer, within 14 days of the effective date of the contract. Any revisions to the roster as a result of staffing changes shall be submitted within fifteen (15) calendar days of the change. The COR will submit the list to the HRSA Personnel Security Officer for determination of the appropriate level of suitability investigations to be performed. Contractors should ensure that the employees whose names they submit have a reasonable chance for approval. While delays in performance caused by successful investigations will be the Government's responsibility, delays associated with rejections will be the Contractor's responsibility. Typically, the Government conducts investigations and checks at no cost to the Contractor. Multiple investigations for the same position, whether- resulting from rejections or resulting from an employee's move to another position(s) or company, may at the Contracting Officer's discretion, justify reductions(s) in the contract price of no more than the cost of the extra investigation. H.19. Acceptance All reports, processes, and product deliverables are subject to approval by the Contracting Officer Representative (COR). If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by performance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce any fee payable under the contract to reflect the reduced value of the services performed. H.20. Central Contractor Registration The Contractor must be registered in the Central Contractor Registration database. "Registered in the CCR database" means that (1) the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and (2) The Government has validated all mandatory data fields and has marked the record "Active". By submission of an offer, the Offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If not registered in the CCR database within the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. H.21. Food Appropriated funds are not used for food. H.22. Travel Reimbursement Contractors shall process travel vouchers of sponsored speakers/participants. The Contracting Officer Representative will provide the names of sponsored participants after award. Any travel reimbursement required by this contract shall be performed in accordance with Federal Travel Regulations. H.23. Government Furnished Property (GFP) and Access to Government Facilities Contractors are expected to perform work at their own facility. If a contractor cannot perform the contracted work at its facility and requires staff to be at a HRSA facility, the contractor must coordinate with the COR. Any requests for government furnished property by the contractor that are above and beyond what is expressly stated within the contract shall be made in writing to the Contracting Officer Representative (COR) for the contract. The COR must inform and receive express written approval from the appropriate Contracting Officer within HRSA's Office of Acquisition Management and Policy prior to making any request to obtain government furnished property from the HRSA OIT. The contractor's responsible party and COR shall conduct a site walk through of spaces occupied by the contractor's staff in HRSA facilities with the HRSA Property Management Officer (PMO) or his/her designee in order to record all property for which the contractor shall be responsible and liable. The contractor's responsible party shall act as custodian for all government furnished property assigned under a contract and will take all reasonable measures and precautions to safeguard such property. The contractor's responsible party shall notify the HRSA PMO via the COR assigned for the contract's administration in a timely manner upon the discovery of any loss, damage, destruction, theft, or any maintenance requirements of government provided property. The contractor's responsible party shall also notify the assigned project officer/COR when there are changes made to the contractor's staff working in HRSA facilities. This includes the addition of new contractor staff as well as the departure of staff from projects housed at HRSA facilities. For contracts where performance is conducted on-site at HRSA facilities, the contractor shall ensure that departing staff members follow the necessary check-out procedures and return all government issued equipment, including identification badges and remote access tokens, as required by HRSA property and security administration. HRSA shall withhold final payment under contracts where the contractor has access to or use of government furnished property either via an established staff presence in a government owned or operated facility or constructive control of government furnished property at the job site or any other facility utilized by the contractor until HRSA check out procedures have been satisfied by the contractor. Government furnished property includes computers, printers, monitors, furniture, remote access tokens, or any other equipment or property for which the contractor has assumed responsibility. Final payment shall be released following the satisfactory completion of all exit requirements and return of all government furnished property by the contractor's responsible party. The exit requirements for most contracts where government property has been provided and/or the contractor's staff occupies HRSA facilities include: 1. An exit interview and walk through of spaces occupied with HRSA's PMO or his/her designee and COR for the contract. 2. An audit by HRSA's PMO to determine the disposition of government furnished property assigned under the contract. 3. Restitution to HRSA for any lost, damaged, destroyed, or stolen government property. 4. Completion of all exit paperwork required by HRSA's PMO, HRSA Division of Workforce Management, and COR for the contract. The contactor's final invoice shall include the completed exit documentation for the contractor's on site staff. (End of Section H) PART II - CONTRACT CLAUSES SECTION I - CONTRACT CLAUSES (FAR) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): a. FEDERAL ACQUISITION REGULATION (TITLE 48 - CHAPTER 1) CONTRACT CLAUSES CLAUSE TITLE AND DATE 52.202-1 DEFINITIONS (JAN 2012) 52.203-3 GRATUITIES (APR 1984) 52.203-5 COVENANT AGAINST CONTINGENT FEES (APR 1984) 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (SEP 2006) 52.203-7 ANTI-KICKBACK PROCEDURES (OCT 2010) 52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF ILLEGAL OR IMPROPER ACTIVITY (JAN 1997) 52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY (JAN 1997) 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (OCT 2010) 52.204-4 PRINTING/COPYING DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011) 52.204-7 CENTRAL CONTRACTOR REGISTRATION (FEB 2012) 52-204-9 PERSONAL IDENTITY VERIFICTION OF CONTRACTOR PERSONNEL (JAN 2011) 52.209-6 PROTECTING THE GOVERNMENTS INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (DEC 2010) 52.215-2 AUDIT AND RECORDS - NEGOTIATION (OCT 2010) 52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMAT (OCT 1997) 52.215-10 PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA (AUG 2011 52.215-12 SUBCONTRACTOR COST OR PRICING DATA (OCT 2010) 52.215-13 SUBCONTRACTOR COST OR PRICING DATA -- MODIFICATIONS (OCT 2010) 52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2011) 52.216-8 FIXED FEE (JUN 2011) 52.217-8 - Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) 52.217-9 - Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. (End of Clause) 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (JAN 2011) 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN, ALT II (JAN 2011) 52.219-16 LIQUIDATED DAMAGES -- SUBCONTRACTING PLAN (JAN 1999) 52.222-2 PAYMENT OF OVERTIME PREMIUMS ($0) (JUL 1990) 52.222-3 CONVICT LABOR (JUN 2003) 52-222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999) 52.222-26 EQUAL OPPORTUNITY (MAR 2007) 52.222-35 EQUAL OPPORTUNITY FOR SPECIAL DISABLED AND VETERANS OF THE VIETNAM ERA & OTHER ELIGIBLE VETERANS (SEP 2010) 52.222-36 AFFIRMATIVE ACTION WORKERS W/DISABILITIES (OCT 2010) 52.222-37 EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS OF THE VIETNAM ERA & OTHER ELIGIBLE VETERANS (SEP 2010) 52-223-5 POLLUTION PREVENTION & RIGHT TO KNOW INFORMATION (MAY 2011) 52.223-6 DRUG-FREE WORKPLACE (MAY 2001) 52.224-1 PRIVACY ACT NOTIFICATION (APR 1984) 52.224-2 PRIVACY ACT (APR 1984) 52.227-1 AUTHORIZATION AND CONSENT (DEC 2007) 52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT (DEC 2007) 52.227-14 RIGHTS IN DATA - GENERAL (DEC 2007) 52.228-7 INSURANCE - LIABILITY TO THIRD PERSONS (MAR 1996) 52.232-9 LIMITATION ON WITHHOLDING OF PAYMENTS (APR 1984) 52.232.20 LIMITATION OF COST (APR 1984) 52.232.22 LIMITATION OF FUNDS (APR 1984) 52.232-23 ASSIGNMENT OF CLAIMS (JAN 1986) 52.232-25 PROMPT PAYMENT (OCT 2008) 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER -OTHER THAN CENTRAL CONTRACTOR REGISTRATION (OCT 2003) 52.232-38 SUBMISSION OF ELECTROINIC FUNDS TRANSFER INFORMATION WITH OFFER (MAY 1999) 52.233-1 DISPUTES (JUL 2002) 52.233-3 PROTEST AFTER AWARD (AUG 1996) -- ALTERNATE I (JUN 1985) 52-237-3 CONTINUITY OF SERVICES (JAN 1991) 52.242-1 NOTICE OF INTENT TO DISALLOW COSTS (APR 1984) 52.242-3 PENALTIES FOR UNALLOWABLE COSTS (MAY 2001) 52.242-4 CERTIFICATION OF FINAL INDIRECT COSTS (JAN 1997) 52.242-13 BANKRUPTCY (JUL 1995) 52.243-2 CHANGES - COST-REIMBURSEMENT (AUG 1987) - ALTERNATE 1 APR 1984 52.244-2 SUBCONTRACTS (OCT 2010) 52.244-5 COMPETITION IN SUBCONTRACTING (DEC 1996) 52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (DEC 2010) 52.246-25 LIMITATION OF LIABILITY - SERVICES (FEB 1997) 52.249-6 TERMINATION (COST-REIMBURSEMENT) (MAY 2004) 52.249-14 EXCUSABLE DELAYS (APR 1984) 52.253-1 COMPUTER GENERATED FORMS (JAN 1991) B. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CHAPTER 3) CLAUSES CLAUSE TITLE AND DATE 352.201-70 Paperwork Reduction Act JAN 2006 352.202-1 Definitions JAN 2006 352.224-70 Privacy Act JAN 2006 352.227-70 Publication and Publicity JAN 2006 352.228-7 Insurance-Liability to Third Persons DEC 1991 352.233-71 Litigation and Claims JAN 2006 352.242-70 Key Personnel JAN 2006 352.242-73 Withholding of Contract Payments JAN 2006 352.242-74 Final Decisions on Audit Findings APR 1984 352.270-1 Accessibility of Meetings, Conferences, and Seminars to Persons with Disabilities JAN 2001 352.242-71 Tobacco-free facilities JAN 2006 (End Section I) SECTION J - LIST OF ATTACHMENTS J.1 The following attachments are made part of this solicitation: Attachment Title A Statement of Work B Billing Instructions C CPARS Contractor Performance Report D SF_LLL Disclosure Lobbying Activities E Past Performance F Certificate Of Current Cost and Pricing Data G Small Business Subcontract Plan (End of Section J) SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR QUOTERS K.1 The Offeror makes the following Representations and Certifications as part of its proposal. RFP No.____________________________________ ___________________________________________ (Name of organization) ___________________________________________ (Signature of authorized individual) (Date) ____________________________________________ (Type name of authorized individual) TIN No. ____________________________________ DUNS No.____________________________________ Note: The penalty for knowingly and willingly making false statements in offers as prescribed in 18 U.S.C. 1001 is imprisonment not more than 5 years or, if the offense involves international or domestic terrorism (as defined in section 2331), imprisonment not more than 8 years, or both. If the matter relates to an offense under chapter 109A, 109B, 110, or 117, or section 1591, then the term of imprisonment imposed under this section shall not be more than 8 years. K.2. The Offeror certifies that it has registered at www.ccr.gov, as required by FAR clause 52.204-7 Central Contractor Registration (APR 2008). K.3 The Offeror certifies that under NAICS Code 541611, it qualifies as a (check all that apply)  Small business concern  Small disadvantaged business concern  Small disadvantaged business concern (8a Participant)  Women-owned small business concern  Veteran-owned small business concern  Service-disabled-veteran-owned small business concern  HUBZone small business K.4 52.204-8 Annual Representations and Certifications (JAN 2011) (a)(1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (b) of this provision applies. (2) If the clause at 52.204-7 is not included in this solicitation, and the Offeror is currently registered in CCR, and has completed the ORCA electronically, the Offeror may choose to use paragraph (b) instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes: [ ] (i) Paragraph (b) applies. [ ] (ii) Paragraph (b) does not apply and the Offeror has completed the individual representations and certifications in the solicitation. (b) The Offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [Offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. FAR Clause # Title Date Change ____________ _________ _____ _______ K.5 Contractor's Remittance or Check Mailing Address Indicate your firm's remittance or check mailing address below. {See FAR 52.232-34 Mandatory Information for Electronic Funds Transfer (MAY 1999 in Section G.6} ________________________________________________________________________________ ________________________________________________________________________________ K.6 Responsible Official(s) Who Can Negotiate and Receive Notification of an Improper Invoice and Answer Questions Regarding the Invoice Indicate below the responsible official(s) who can negotiate on behalf of the Contractor, and receive notification of an improper invoice and answer questions regarding the invoice (See FAR 52.232-25 Prompt Payment (OCT 2008). Name (Negotiator): _________________________________ Address: __________________________________________ Telephone Number: ________________________________, and Name (Payment): __________________________________ Address: _________________________________________ Telephone Number: ________________________________ K.7 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions The Offeror should use Standard Form LLL, "Disclosure of Lobbying Activities", which can be downloaded from the following link: (see Section J, Attachment D) http://www.thompson.com/libraries/grantmanage/sass/free_reports/sassnews.html in accordance with FAR 52.203-11 entitled, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007). (End of Section K) SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS L.1. General Instructions L.1.1. Your attention is directed to the requirements for technical and business proposals information to be submitted in accordance with the following instructions establishing the acceptable minimum requirements for the format and content of proposals. L.1.2. Technical and business proposals information must be submitted separately and clearly labeled. Each of these parts shall be separate and complete in itself so that the evaluation of one may be accomplished independently of the evaluation of the other. Volume I-Technical Proposal must not contain references to cost; however, resource information such as data concerning labor hours and categories, materials, subcontracts, past performance, etc., must be contained in the technical proposal so that your understanding of the statement of work may be evaluated. It must disclose your technical approach in sufficient detail to provide a clear and concise presentation that includes, but is not limited to, the requirements of the technical proposal instructions. Volume I must include a statement indicating whether or not any exceptions are taken to the terms and conditions of the request for proposal (RFP) as part of the proposal transmittal letter. Any exceptions taken must include identification of the specific paragraphs and rationale for each exception. Exceptions shall also be noted in the proposal, at the location of the exception. Proposal must be completed at the time of proposal submission. Failure to submit a complete proposal at the time proposals are due may result in the exclusion of your proposal from further consideration by the Government for award of a contract. The proposal shall be submitted in two (2) volumes as outlined below: Volume Title I Technical Proposal II Business Proposal Administrative & Proposed Contractual Documents-Section K of this Solicitation (Representations, Certifications, and Other Statements of Offeror), Rate Agreements, Salary Documentation, etc. L.1.3. You must submit your proposal as stated below to be considered responsive to this RFP (no exceptions). The proposal must be signed by an official authorized to bind your organization and must be submitted by June 27, 2012, 10:00 a.m. (EST). Submit 1original and 4 copies of Volume I-Technical Proposal and Volume II-Business Proposal (please submit electronic copies) to: Department of Health Resources and Services Administration Office of Acquisition Management and Policy 5600 Fishers Lane, 13A-43, Room: 14 Rockville, Maryland 20857 Attention: Hanif S. Abdul-Amin, RFP 12-250-SOL-00079 Note: Due to increased security measures at federal buildings, please allow extra time for your proposal to be delivered to the contracting office in room 13A-43 of the Parklawn Building. All proposals must be delivered through the loading dock located in the rear of the building on Parklawn drive. After packages have been scanned, Offerors will be instructed to call 301-443-2750 or 301-443-1433 to gain access to the building. Proposal must be delivered by the designated date and time specified. Failure to use the specified address could result in your proposal being delivered late. If using a local courier service, please ensure that the service has current access to the building. L.1.4. Proposals shall be submitted in 3-ring binders, single spaced, printed on 8.5 x 11 inch paper, paginated front to back, 12 inch font (Times New Roman), 1 inch margins, with a searchable copy of the technical proposal (MS Word Version 2003 or later) and business proposal (MS Excel Version 2003 or later). Each page shall be numbered and each volume shall be tabbed to correspond to the table of contents. The Offeror may include 11 x 17 inch foldouts only to display graphics, flow charts, organizational charts, or drawings. L.1.5. Where data and/or information appears in one part, it does not have to be repeated in any other part; however, it shall be cross referenced by indicating the specific location including the volume and page number as a minimum. The clarity, relevance, and conciseness of the proposal is important, not the length. L.1.6. The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M of this RFP. It is understood that your proposal may become part of the official contract file. L.1.7. This RFP does not commit the Government to pay any cost for the preparing and submitting proposal. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition.

Custodial, Recycling & Snow Removal Services

U.S. Department of State, Office of Logistics Management | Published October 26, 2010  -  Deadline December 8, 2010
cpvs

At a minimum, the resume's shall contain the following: 1. The full name of the proposed Project Manager and On-site Supervisor (s). 2. A detailed description of the previous five years employment history of the proposed Project Manager and On-site Supervisor. 3. The Name(s) and addresses of the companies for whom the proposed Project Manager and On-site Supervisor worked for the past 5 years, along with the name(s) and telephone number(s) of his or her immediate supervisors. D. TRAINING AND DOCUMENTATION FOR CONTRACTOR PERSONNEL: 1. Personnel employed by the Contractor shall be fully conversant in English and United States citizens. The following training shall be conducted, documented in writing, and signed by each employee, and made available to the Government (if requested) within 30 days after Contract Award. a. Custodial services each custodial person is assigned to perform, i.e. type of cleaning, recycling, etc. b. Building fire alarm/emergency systems and procedures to follow in the event of a fire, natural disaster, or any other emergency. c. A tour of the facility, as well as areas that may require special cleaning. d. Training in blood borne pathogens (OSHA 1910.1030), Hazard Communications (OSHA 1910.1200), and Personal Protective Equipment (OSHA 1910 Subpart I). e. Client relations training that stresses the importance of conflict avoidance, problem resolution, grooming, proper attire and the importance of professionalism and courtesy on day-to-day contacts with building occupants and visitors. f. Snow/ Ice removal control standards and operations training for Contractor employees. E. If requested, Contract employees shall be required to attend an orientation conducted by Government personnel. The orientation will include a brief explanation of the occupant agency's function, a tour of the building/ facility, areas of the building/ facility requiring special attention, and/or emergency response procedures to take in case of a disaster. 2-6 - SUB CONTRACTS: Within fifteen (15) calendar days after performance start date and/or within 15 days of a change to a Sub contractor, the Contractor shall submit the service, name, telephone, and POC's of the Sub Contractors (and associated Sub Contracts) providing the services under this contract. Examples may be window washing, snow removal, etc. 2-7. SCHEDULING WORK: The Contractor shall submit with their proposal a Cleaning Plan, geared towards each individual facility in this Contract. The Cleaning Plan shall incorporate methods/plans for staffing and scheduling personnel to include daily and periodic general office, floor care and restroom cleaning, and client sensitivity such as special cleaning needs in secure areas, etc. The plan shall be re-submitted for approval when changes are made. 2.8- CONTRACTOR PHASE IN The Contractor shall submit a Phase-In Plan, with their technical proposal, that details the procedures that shall be taken to ensure uninterruptible custodial services for each facility contained within this Contract. The Contractor shall include their tentative schedule for phase-in services, from date of Contract Award thru 30 days after Contract Start, to include whom shall be responsible for Phase-In services, material and equipment delivery dates of custodial and snow removal supplies, if applicable. Within 2 days after contact award, the Contractor shall be allowed to bring its employees to the various sites to become familiar with the buildings. The purpose of this phase-in period is to allow the Contractor the opportunity to make necessary preparations to ensure uninterrupted performance at the start of this contract. Payment for both Phase-In and Phase-out services shall be included in the Basic Service CLIN Items, under "1. Pricing". No Additional payment will be made to the Contractor for Phase In or Phase Out services. 2.9 - CONTRACTOR PHASE OUT A Phase- Out Period shall be executed to ensure an orderly and smooth transition without disruption when ending service. The Contractor shall submit a Phase- Out Plan with their Technical Proposal and within 90 days of Contract expiration. The Phase-Out Plan shall describe procedures the Contractor shall use to ensure no interruption in services, schedule of events, departure of custodial personnel, the coordination requirements with successor Contractor, and final removal dates of materials and equipment from the facilities. The Contractor shall begin Phase-Out Services no later than 60 days prior to the Contract expiration date. (if it is necessary to extend the Contract, the Phase-Out Service shall begin no later than 60 days prior to the extension date). Any additional costs to provide Phase-Out services shall be included in the Contractor's Cost Proposal - "1. Pricing ", within Basic Custodial Service CLIN Items 1thru 7. The Contracting Officer has the option of shortening the Phase-Out period if doing so would benefit the Government. If the Contractor does not cooperate and/or follow the approved Phase-Out Plan, the CO has the option of acquiring these Phase-Out services from other sources, and billing the Contractor accordingly. 2.10 - SUPPLIES, MATERIAL, EQUIPMENT AND UTILITIES: 1. FURNISHED BY THE GOVERNMENT: The Contractor shall be required to reimburse the Government for items that are misplaced, damaged, neglected, and/or stolen. a. Space: If available, space in the building for materials, supplies, equipment (janitor's closets where available) and a On-site Supervisor's office. Areas shall be kept clean and not be used to store hazardous nor flammable materials. Janitor closets shall not be used to store materials, supplies, nor equipment. The Government is not responsible for lost, stolen, nor damaged supplies, equipment, or space. b. Utilities: Heating, air conditioning, water, plumbing, and electricity will be furnished where available. c. Telephone: Where readily available, the Contractor may use installed telephone jacks and telephones. d. The Government shall provide keys to perform the operational requirements of this contract. The Contractor shall ensure that all keys furnished to the Contractor are not lost or used by unauthorized persons. No keys furnished to the Contractor shall be duplicated unless written approval is provided. The Contractor shall be required to reimburse the Government for the replacement of locks or keys, damaged or lost, as a result of Contractor negligence. The Contractor shall report lost keys immediately to Government personnel, to include Facilities Management and Diplomatic Security. e. The Government will furnish recycling boxes to be distributed by Contractor employees in areas throughout the facilities. 2. FURNISHED BY THE CONTRACTOR: a. Management, Supervision, Administration, Supplies, materials, equipment, labor, employee training, etc necessary for the performance of all services. Training shall include applicable OSHA and other related standards. b. MSDS sheets shall be submitted, to include Hazardous Material Inventory Listing. A hazardous material is any material that, because of its quantity, concentration, physical characteristics, or chemical characteristics, poses a significant present or potential hazard to human health and safety or to the environment if released. Materials to report in a chemical inventory include, but are not limited to: Laboratory chemicals: acids, bases, solvents, mercury, metallic salts, halogenated compounds, toxic substances such as lead compounds and acrylamide, mixtures of hazardous chemicals Compressed gas: toxic gases, pressurized gas cylinders of pure gases or mixtures of gases Liquids under pressure: liquid nitrogen, liquid oxygen, propane, aerosols, chlorofluorocarbon refrigerants (liquid/gas phases) Paints and inks: both water- and oil-based paints, spray paints, printing inks or pastes Solvents and spirits: degreasers, kerosene, paint thinners Lubricants: pump oil, hydraulic oil, motor oil, brake fluid, greases Finishes: varnishes, shellacs, floor waxes, lacquers Fuels: gasoline, camping fuel, diesel fuel Maintenance/structural materials: asphalt-containing roofing, adhesives, and bonding agents Grounds/landscape materials: fertilizers, plant food supplements, soda ash Pesticides: insecticides, rodenticides, acaricides, fungicides, defoliants, herbicides Drugs: pharmaceuticals Photographic materials: developers, reducers, stabilizers, activators, fixers, stop bath Custodial materials: cleaning agents, bleaches, floor strippers, soaps and detergents, disinfectants, corrosive products, ammonia c. The Contractor shall use recycled paper products, ie. Seat covers, towels, and toilet tissue, with a 50%post consumer content, and environmentally friendly materials d. No material shall be used which is determined to be unsuitable for the purpose or harmful to the surfaces to which applied. Costs for correcting damage caused by misused materials will be borne by the Contractor. d. Equipment: The Contractor shall furnish all equipment needed for the performance of work for this Contract. All equipment must be properly guarded and meet all applicable OSHA standards. If a piece of equipment needs repair and is determined to be unsafe, the Contractor shall immediately stop using the equipment. If repair and/or replacement of damaged equipment is not made within 48hours, the Government may replace the equipment at the Contractors' expense. e. Communication Equipment: The Contractor shall furnish the Project manager and each On-site Supervisor a cellphone. The Contractor shall provide the Government the name and cellphone numbers for the project manager and On-site Supervisor, as well as the facility # that the supervisor is located. f. Uniforms: The Contractor shall require all employees, including On-site Supervisor, to wear distinctive uniform clothing with the Contractor's name for ready identification. 2.11 - AFFIRMATIVE PROCUREMENT PROGRAM (APP) FOR ENVIRONMENTAL PROTECTION AGENCY(EPA) DESIGNATED RECYCLED CONTENT PRODUCTS: A. "BUYING GREEN" POLICY: The Department has adopted a "Buying Green" policy that advocates the use of environmentally friendly products used in custodial contracts. More information about this program may be found at Office of the Procurement Executive's Internet web site, http://www.statebuy.gov by clicking on "Buying Green," which provides links to other "green" web sites, including GSA Advantage's "green" products. 1. The goal of the program is to ensure that cleaning products and supplies exhibit the following characteristics: Lower toxicity/non-carcinogenic Reduced skin, eye, and respiratory irritability Biodegradability No unnecessary dye or fragrances Recycled content/recovered materials 2. The Contractor shall operate under the most current FAR Regulations; FAR 52.211-5; Material Requirements, FAR 52.204-4; Printed or Copied Double-Sided on Recycled Paper, and FAR 52.223-10; Waste Reduction Program. B. POLICY SPECIFICS: Information on environmentally preferable products (EPP) is available on the Internet at http://www.epa.gov/opptintr/epp.htm. 1. All non-chemical products (paper, plastic, etc.) should conform to the Environmental Protection Agency (EPA) Comprehensive Procurement Guide (CPG) if the products are CPG-designated items. CPG information is available on the Internet at http://www.epa.gov/cpg. C. "BUY GREEN" REQUIREMENTS: The Contractor shall submit to the Government, within ten (10) calendar days after performance start date, their proposed list of chemical and non-chemical products. (See paragraph D. and E., below). The Contractor may submit the name of more than one product within a product category and/or propose a product or products addressing more than one product category. After the list of preferable chemical cleaning-products and non-chemical products have been approved by the Contracting Officer, the Contractor is responsible for using only those approved products within the buildings listed under this Contract. If for some reason the product is later found to be ineffective, or the Contractor would like to propose an alternative product, or the Contracting Officer would like to propose a more environmentally-preferable product, either the Contractor or Contracting Officer may propose for consideration an "equal" product. If the parties agree to the replacement product, the contract shall be modified. The Contractor shall be required to monitor their procurement activities, to include products utilized by their Sub Contractors performing work under this Contract. The Contractor shall keep certification documents of all recycled content products that are being utilized during the course of this contract, and they shall be made available to the Government, as requested. D. LIST OF ENVIRONMENTALLY PREFERABLE CHEMICAL CLEANING PRODUCTS: The Contractor shall use only environmentally preferable chemical cleaning-products. The Contractor shall identify products by brand name for each of the following product types: PRODUCT TYPE PRODUCT NAME (1) All-purpose cleaner ___________________ (2) General degreaser ___________________ (3) General disinfectant ___________________ (4) Graffiti remover ___________________ (5) Chrome and brass cleaner/polish ___________________ (6) Glass cleaner ___________________ (7) Furniture polish ___________________ (8) Floor stripper ___________________ (9) Floor finisher ___________________ (10) Carpet cleaner ___________________ (11) Solvent spotter ___________________ (l2) Gum remover ___________________ (13) Wood floor finish ___________________ (14) Bathroom hand cleaner/soap ___________________ (15) Bathroom disinfectant ___________________ (16) Bathroom cleaner ___________________ (17) Bathroom deodorizers ___________________ (18) Urinal deodorizers ___________________ (19) Lime and scale remover ___________________ (20) Chemicals for snow/ ice removal ___________________ E. LIST OF ENVIRONMENTALLY PREFERABLE NON-CHEMICAL PRODUCTS: In addition, the Contractor shall provide the following non-chemical product brand names they intend to use, containing the maximum feasible amount of recovered materials: - Bathroom tissue - The bathroom tissue must contain at least 100% recovered materials and 20% post-consumer content. __________________________ - Toilet Seat Covers - Toilet seat covers must contain at least 100% recovered materials and 40% post-consumer content. __________________________ - Paper Towels - The paper towels must contain at least 100% recovered materials and 40% post-consumer content. ___________________________ - General Purpose industrial wipes - The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content. ___________________________ - Plastic trash bags - Plastic trash bags must contain at least 25% post-consumer content. ____________________________ 2.12- MATERIAL RECYCLING: A. Types of recyclable material: Materials designated as recyclable shall include, though are not limited to, office paper, newspaper, cardboard, used beverage cans (UBC), used glass containers (UGC) and metals. The Contractor shall use the Government furnished containers, bailers, and/or other equipment that is provided for the collection and storage of the recyclable material. B. Work processes required for recycled materials: Recyclable materials shall be transported from offices or other areas on a weekly basis, with the exception of kitchen, food, and bathroom waste which will already be separated and placed in dark-colored, opaque plastic bags." The recyclable items shall be kept separate from trash, garbage, and debris, and taken to a recyclable materials holding room, designated by the Government. The following items are considered recyclable materials, and they shall be processed in the following manner: C. Cardboard boxes and corrugated material shall be broken down and baled. When a baler is not provided at a facility, cardboard boxes and corrugated material shall be bundled and stacked on a pallet. Dedicated containers, furnished by the Government, for corrugated materials and cardboard shall be used to deposit these items. D. UGCs (used glass containers) shall be color sorted into clear, brown and green glass and stored in separate containers. UBC's (used beverage containers) shall be sorted. Containers to be used will be furnished by the Government. E. Recyclable paper shall be stored by grade in separate containers (such as carts, gaylords, etc, and as furnished by the Government) until removed by the secondary use materials contractor. F. The Contactor shall be required to pick up telephone directories twice a year (currently, pick up occurs from November through the second week of December, and throughout the month of May.) The DOS will notify the Contractor, in advance, when and if those dates change. The directories shall be placed on Government furnished pallets, securely bundled. G. Miscellaneous recycling requirements: - The Contractor shall exercise care when handling containers. The Contractor shall replace containers that are found being handled by Contract personnel in a negligent manner. The Government will replace containers after they have become unserviceable due to excessive use by the Government. - The Contractor shall leave the office areas and recyclable drop off areas in a clean and orderly manner. H. DEFINITIONS 1. RECYCLABLE PAPER MATERIAL: Paper or paper products identified in the following definitions as being recyclable under area recycling laws. 2. PAPER GRADES: Grade 1: High Grade Paper: Consists of computer print out, sorted white ledger, hard white shavings, and manila tabulating cards, or any combination thereof. Grade 2: Mixed paper: Various grades of paper, including miscellaneous ledger, file stock, wet strength, heavy books, magazines, slick coat paper, ground wood printing and copier paper, and contaminated Grade 1 paper, or any combination thereof. Grade 3: News: Consists of newspapers containing less than 10% of other papers. Grade 4: Corrugated Containers: Bailed, bundled, or containerized corrugated containers having liners of either test liners, jute, or Kraft. Commonly known as cardboard. Grade 5: Sorted Office Paper: Paper typically generated by offices. Consist primarily of white and colored ground wood-free paper, free of unbleached fiber. May include a small percentage of ground wood computer printout and facsimile paper. No more than ten percent total out throws or prohibitive materials by weight. Grade 6: Telephone Directories: Consists of clean, dry telephone directories printed for or by telephone directory publishers. No more than ten percent total out throws or prohibitive materials by weight. 3. OUTTHROWS FOR RECYCLABLE PAPER MATERIAL: Out throws for recyclable paper material are all paper products that are so manufactured, treated, or formulated so as to be unsuitable for consumption as grade specified. 4. PROHIBITIVE MATERIALS: any materials, which by their presence in packing of the recyclable paper material in excess of the amount allowed, will make the packing unusable as the grade specified. any materials that may be damaging to equipment. 5. COATED PAPER: Any paper or paperboard that has been coated, usually, with a clay or starch coating. 6. COMPUTER PRINTOUT: Consists of white sulfite or sulfate papers manufactured for use in data processing machines. This grade may contain colored stripes or bars, as well as impact or non-impact (e.g., laser) printing. The packing may contain not more than ten percent groundwood. All stock must be untreated and uncoated. 7. FILE STOCK: Consists of discarded correspondence files and record files without limitations as to prohibitive materials, including some carbon paper. 8. GROUNDWOOD: A substance found in paper materials that has been processed by a minimum of 10% mechanical pulping. Groundwood contains virtually the whole, unbleached wood, including lignin. 9. HARD WHITE SHAVINGS: Consists of shavings or sheets of all untreated white bond ledger or writing papers. Must be free from printing and groundwood. 10. HEAVY BOOKS: Consists of dry, clean, used and overused books; stitches stock; quire waste; and similar printed matter. This category grade may contain bleached sulfite and sulfate books adulterated with fine groundwood. 11. LIGNIN: The brown, insoluble polymer which binds the cellulose fibers of woody plants. 12. MAGAZINES: Coated periodicals and catalogs containing print, as well as black-and-white and/ or colored photographs. 13. MANILA TABULATING CARDS: Consists of manila-colored cards, predominantly sulfite or sulfate, which has been manufactured for use in tabulating machines. This grade may contain manila-colored tabulating cards with tinted margins. 14. MISCELLANEOUS LEDGER: Consist of printed or unprinted sheets, shavings and cuttings of colored or white sulfite or sulfate ledger, bond, writing, or other papers which have similar fiber and filler content. This grade must be free of treated, coated, or padded or heavily printed stock. 15. VENETIAN BLINDS: Blind slats only, with no cords attached. 2.13- A - SNOW AND ICE REMOVAL; General 1. The Contractor shall furnish the necessary tools, supplies and equipment, including heavy equipment, snow shovels, and other items the Contractor determines to be needed for snow and ice removal from the facilities that require snow and ice removal; SA-1, SA-26 and SA-33. 2. The Contractor shall remove snow and ice from all building entrances, steps and landings, sidewalks (including from property line to property line at SA-33), vehicular courts, parking areas and approaches. a. Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow, and they shall be listed on material safety data sheets. Contaminated snow and ice (containing salt compounds, etc.), shall not be placed on bushes or grass. No snow is to be dumped on or near trees, shrubbery, ground over, grass, or flowerbed areas. Chemicals and/or sand used shall not injure, damage, or destroy Government property. Contractor shall be responsible for damage to any landscaping materials damaged due to snow dumped in or near plants, bushes, trees, etc. b. Pretreatment - walkways, driveways, ramps and entrance areas must be sanded and treated with Urea or similar melting compounds, as soon as snow, sleet, etc., starts to fall to preclude buildup in these areas. c. Snow Removal -Snow removal shall start as soon as possible after snowfall occurs, and in no case later than the point when snow cover reaches one inch, regardless of the time of occurrence. d. Ice Conditions -Ice shall be treated as soon as it starts to form. e. The Contractor shall ensure the following snow/ ice removal operations are performed: (1). ENTRANCE ROADS, PARKING AREAS, AND FRONT AND REAR ENTRANCES FROM ROADS - Ensure no build-up or accumulation occurs in entrance ways, parking areas, and from front and rear entranceways, to include to and from roads and parking areas. Parked cars shall not be blocked while snow and ice removal operations are being performed. (2). AREA STORM DRAINS - check area storm drains to ensure they are clear and draining well. (3). PARKING AREAS -Clear snow and ice from the parking areas to ensure no build-up occurs. Check storm drains to ensure they are clear and draining well. Parked cars shall not be blocked. (4). LOADING RAMP -Clear snow and ice from loading ramps to ensure no build-up occurs. Check all drains to ensure they are clear and draining well. (5). SIDEWALKS AND OTHER WALKWAYS TO FRONT ENTRANCE FROM THE ROAD AND PARKING AREAS -Clear sidewalks and other walkways to front and rear entrances and be sure they are clear and draining well. (6). CHILD CARE FACILITY - Clear snow and ice from the child care area, approx. 4664 square feet, to ensure no build-up occurs. Due to the rubber-material installed in the play area grounds, the Contractor shall not use chemicals, metal snow shovels, or any other means of ice and snow removal that could damage this material. Any damage incurred to the child care equipment and/or grounds by the Contractor, during the snow and ice removal process, shall be repaired by the Contractor." 2.13-B - SNOW AND ICE REMOVAL PLAN Initially, within 15 days after Contract Award, the Contractor shall provide a detailed Snow and Ice Removal Plan for Government approval. Any changes to the Plan, after the first initial submitted Plan, shall be submitted to the Government for approval. In addition; on an annual basis no later than (NLT) October 15; the Contractor shall submit certification that their current Snow and Ice Removal Plan shall remain in effect during the upcoming Snow and Ice Removal Season. ANY changes to the Plan must be submitted to the Government, for approval, at that time. To ensure proper snow and ice removal throughout the following facilities covered under this contract; SA-1, SA-26 and SA-33; the Contractor shall submit a Snow and Ice Removal Plan, listing those items in the following paragraphs, and the procedures, manpower, materials, and/or equipment that shall be utilized: a. The Snow and Ice Removal Plan shall include a list of names and telephone numbers that will allow the Government to reach the Contractor 24 hours per day, 7 days per week for emergency snow removal. This list shall distinguish between those employees that work directly for the Contractor and those employees that are Sub Contract personnel, as well as the designated snow and ice removal work task they shall be performing. b. List the tools, supplies and equipment, including heavy equipment, snow shovels, and other items that shall be needed for the snow and ice removal. c. List the types of chemicals and/or sand that shall be used to reduce safety hazards due to ice and snow. All chemicals used shall be in accordance with Federal specifications, "Buying Green" in accordance with paragraph 2. 11(D), and listed on material safety data sheets to be submitted to the Government. 2.14 - ADDITIONAL/ MISCELLANEOUS REQUIREMENTS MISCELLANEOUS CUSTODIAL SERVICES (REIMBURSABLE) - The Contractor may be requested, by the COR, to perform Custodial services outside of the Contractor's core working hours. Upon this request, the Contractor shall submit to the COR a cost proposal for the performance of this work to perform this work, to include labor, materials, supplies, equipment, and any other direct/ indirect expenses, prior to performing this work. The Contractor shall use the loaded hourly rate x 1.5 (for non-core work hours) that was provided in their original estimate; Cost Proposal Volume II. Preference is given to those concentrated cleaning chemicals that use ecologically sound packaging, are phosphate-free, non-corrosive, non-flammable and fully biodegradable. SPECIAL CLEANING REQUIREMENTS/ BUILDIING SPECIFIC: The Contractor is responsible for all services stated throughout this Contract. The following building specific areas are identified as areas that require special cleaning: ICC - Penthouse Area (Top Floor) 7254 Sq Ft SA-1 - Child Care Center ( ATTACHMENT 8- Child Care Center Cleaning Standards Checklists and Requirements) Miscellaneous requirements: a. Turn off unnecessary lights. Mechanical equipment controls for building systems (HVAC, electrical, plumbing, fire alarm, etc.) will not be adjusted by custodial personnel. b. Water faucets or valves shall be turned off after the required usage has been accomplished. c. Windows shall be closed when not in use. d. Report fires, hazardous conditions and items in need of repair to the Government. e. Lock rooms in security areas after cleaning and return keys to designated office. f. Turn in lost and found articles to the Government. g. Notify the Building Manager's Office when an unauthorized or suspicious person is seen on the premises. h. When requested, during inclement weather, lay out floor mats provided by the government in entrances and lobbies. Clean, remove, and store mats when no longer required. i. Consumption of paper products and hand soaps may increase on occasion due to visitor traffic. The locker rooms, physical fitness areas and/or restrooms require additional policing and servicing by the Contractor to meet these needs. 2.15- QUALITY PERFORMANCE: A. QUALITY CONTROL PROGRAM (Contractor Performance) General: The Contractor shall ensure that all of the requirements of the contract are addressed in a Quality Control Plan (QCP). The Contractor shall submit a QCP with their proposal, and the Government will review and approve the QCP. A QPC that is rejected shall be updated and re-submitted to the Government. The QCP shall include the following: Inspection System - tailored to each specific building being cleaned, addressing ALL services required by the Contract, ie daily and periodic services, and the inspection of those services. The Contractor shall devise a checklist for use during inspections and provide the name of each individual who will conduct the inspections. The checklist inspection sheet shall be signed and dated by the inspector at the time the inspection is completed. Personnel performing the work shall not inspect and accept the work. Methods the Contractor shall use to identify and correct deficiencies in the quality of service before the level of performance becomes unacceptable. On-site file of all inspections conducted and corrective action taken. The Government may compare inspections performed by the Contractor's inspectors against the actual conditions which existed at the time of inspection. B. QUALITY ASSURANCE SURVEILLANCE PLAN (Government Inspection and Acceptance) The Quality Assurance Surveillance Plan (QASP) is the Government's plan to ensure that the Contractor provides the required services and adheres to the quality standards as specified. (ATTACHMENT 2). A clean and well- maintained building is the primary goal of this contract. During the life of the Contract, several procedures will be enforced, such as inspections, documentation and retention of records, performance reports, etc. 2.16- INSPECTION AND ACCEPTANCE PERFORMANCE STANDARDS/ MEASURES 1. The Contractor shall ensure that required services meet the custodial service standards found in ATTACHMENT 1. All work performed shall be of the highest quality, consistent with the best industry practices, to assure timely provision of services, optimum tenant satisfaction and adequate protection of Government assets. 2. Performance Measures a. The rating(s) the Contractor receives on inspections and evaluations, formal Contract Compliance Reviews, and Customer Feedback Surveys that are conducted by the DoS will be reflected in past performance reports. These reports will affect the exercise of options, whether the contractor is awarded future Department of State (DOS) contracts and whether the contract is terminated for non-performance. b. Excessive tenant complaints, non-performance, or unsatisfactory timeliness of performance and deliverable submission may result in any of the actions noted in 2.16; paragraph 2.a. When the Contractor's non-performance results in the use of independent means to provide the service, the Contractor may be charged when additional costs are incurred. c. The Contractor may be charged for non-performance on a task by task basis in accordance with the DEDUCTION Table. (ATTACHMENT 3). Charges may occur for services not performed, or performed unsatisfactory, with the cost deducted from the Contractor's monthly payment. The Government has the option for unsatisfactory service to be accomplished by another Contractor. In the event services are not provided due to the Government being closed or totally shut down, deductions in the contract price will be computed as follows: 3. Deductions will not be assessed for cleaning requirements on those days in which services are not required by the Government because the building (s) is closed due to unanticipated holidays declared by the President, provided, that payment to employees for such holidays is required in accordance with the wage determination applicable to this contract. SA-33 is an exception. 4. In the event services are provided for portions of days, appropriate adjustments will be made by the Contracting Officer to assure the Contractor is compensated accordingly. 5. Deductions will be taken when deliverables are not submitted. See Attachment 3. 6. Performance of work will be inspected by the Government or their designated representative. When work requires to be re-inspected, due to previous unsatisfactory performance, the Contractor shall be required to re-perform the work, and the Contractor will deducted for re-inspection costs. Attachment 3 - Deduction TABLE a. Reduction and Addition of Space In the event any space becomes unoccupied, a reduction in the contract price will be calculated based on the cost per square foot in "1.Pricing" for that Base and/or respective Option Year. In the event any space is added to the Contract, an addition in the contract price will be calculated based on the cost per square foot in "1.Pricing" for that Base and/or respective Option year. b. Suspension of Work In the event services are not provided or required by the Government because the building(s) are closed due to inclement weather, or any total shutdown for other reasons, reduction in the contract price will be computed as follows: A. The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by 21 days per month. B. The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the even services are provided for portions of days, appropriate adjustments will be made by the Contracting Officer to assure the contractor is compensated for services provided. NOTE: Reductions will be assessed for cleaning requirements on those days in which services are not required by the government because the building(s) is closed due to unanticipated holidays, declared by the President, provided, that payment to employees for such holidays is required in accordance with the wage determination applicable to this contract. 2.17 - DELIVERABLES 1. DELIVERABLES TO BE SUBMITTED WITH TECHNICAL PROPOSAL Resumes for Project Managers and On-site Supervisor Training Plan Material Inventory List Cleaning Plan for Each individual facility Phase In and Phase Out Plan Snow Removal Plan Quality Control Plan and Sample Inspection Sheets Safety and Environmental Program Plan Contractor Past Performance Evaluation form, attachment 9 2- DELIVERABLES TO BE SUBMITTED THROUGHOUT LIFE OF CONTRACT * The Contractor will be deducted $25 for each day that a deliverable is not submitted within the required due date. When minor changes are made to deliverables, i.e. telephone # changes, those changes shall be Submitted to the Government within 10 days after the Change is made. Any major changes (i.e. Replacement of the Project Manager) shall be requested by the Contractor and approved, by the Government, prior to the Change being made. DELIVERABLES DUE DATE OF SUBMISSION - List of Names and phone number of Project Manager Within 10 days after contract award -On-site Supervisor, and custodial personnel - Prior to a change being made -Training Plan Within 10 days after Contract Award -Employee Certification of Training Within 30 days after Contract Award -Material Inventory List/MSDS Sheets/ Within 10 days after Contract Award Hazardous Materials designated Prior to a change being made -Phase In Plan Within 10 days after Contract Award -Phase Out Plan Within 90 days of contract expiration -Cleaning Plan Prior to a change being made -Snow Removal Plan Within 15 days after Contract Award Prior to a change being made -Sub Contractor List and associated service Within 10 days after Contract Award Prior to a change being made -Quality Control (QC) Plan Within 10 days after Contract Award Prior to a change being made -Completed QC Inspection Sheets Upon request -Completed Sign In/ Out Sheets Upon request -Strike Contingency Plan Within 10 days after Contract Award Prior to a change being made -Documents showing the Monthly Site Visits Within the first 10 days, of the following Performed by the Project Manager month, after site visit is performed 2.18 - SPECIAL CONTRACT REQUIREMENTS TOP SECRET FACILITY CLEARANCE REQUIREMENT: A. SA-26 (Beltsville Information Management Center) ALL CUSTODIAL PERSONNEL PROVIDING SERVICES IN THESE FACILITIES SHALL HOLD INDIVIDUAL TOP SECRET CLEARANCES. AS A RESULT, THE CONTRACTORS SUBMITTING PROPOSALS SHALL HAVE A TOP SECRET COMPANY FACILITY CLEARANCE WITH THE DEPARTMENT OF STATE AT TIME OF AWARD B. SA-1 (Columbia Plaza). ALL CUSTODIAL PERSONNEL PROVIDING SERVICES IN THIS FACILITY SHALL HOLD INDIVIDUAL SECRET CLEARANCES. SECURITY REQUIREMENTS (09/99) ALL CONTRACTORS SUBMITTING A PROPOSAL SHALL HAVE A TOP SECRET FACILITY CLEARANCE AT TIME OF AWARD (a) The Offeror shall have a Current Company Facility Clearance, at the Top Secret (TS) Level, cleared by the Defense Security Service (DSS). (b) Since it shall be necessary for some Contractor personnel to have access to classified material and/or to enter into areas requiring a security clearance, each Contractor employee requiring such access must have an individual security clearance commensurate with the required level of access prior to contract performance. Individual clearances shall be maintained for the duration of employment under this contract, or until access requirements change. (c). Performance of this contract shall be in accordance with the attached DD Form 254 Department of Defense Contract Security Classification Specification; and FAR 52.204-2 "SECURITY REQUIREMENTS," DOSAR 652.204-70 "SECURITY REQUIREMENTS," and DOSAR 652.204-71 "SECURITY REQUIREMENTS--PERSONNEL," as applicable. (d). Classified material received or generated in the performance of this contract shall be safeguarded and disposed of in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M). EMPLOYEE IDENTIFICATION/BUILDING PASSES/ SIGN IN AND SIGN OUT LOG The Contractor shall ensure each contractor employee has a Department of State/ Contract identification/ building pass before the employee begins work. These badges are furnished by the DoS, with the contractor returning all passes to the Government as employees are dismissed or when the contract terminates. Passes shall be displayed by Contractor employees. The Contractor shall ensure that each person working for the Contractor signs in and signs out of the facility in a designated log, provided by the Contractor, and placed in an area for all personnel to sign. 652.204-70 Department of State Personal Identification Card Issuance Procedures (AUG 2007) (a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Issuance Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems. (b) The DOS Personal Identification Card Issuance Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c21664.htm . Security Jurisdiction The DOS Bureau of Diplomatic Security retains jurisdiction over this facility. An accident, fire, bomb threat, unusual incident or unlawful act must be reported immediately to the 24 hour Central Alarm Station (CAS) on-site, on telephone number (202) 647-1814. The CAS will provide emergency assistance as necessitated by the type of incident and/or prepare a DS Event Report. 3. 0 - CONTRACT ADMINISTRATION DATA Period of Performance The term of this contract shall be for a base year and three (3) one-year options. The contract may be extended by the exercise of an option pursuant to FAR 52.217-9, Option to Extend the term of the Contract and FAR 52.217-8, Option to Extend Services. Place of Performance SA-1 - Columbia Plaza, Wash., DC SA-07A, SA-07B, SA-07C, - Springfield, VA SA-21 - Springfield, VA SA-26 - Beltsville, MD SA-31- Sterling, VA SA-33- Federal Bldg, Wash. DC In no event shall any understanding or agreement, contract modification, change order, or other matter in deviation from the terms of this contract between the Contractor and a person other than a Contracting Officer (CO) be effective or binding upon the Government. The CO is the only person authorized to make or approve any changes in any of the requirements of this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor makes any changes at the discretion of any person other than the CO, the change will be considered to have been made without the authority and no adjustment will be made in the contract price to cover any increase in the costs incurred as a result thereof. Contracting Officer: Ms. Rosalind M. Hicks Telephone #: 703-875-7264 Contract Administrator: Ms. Rosalind Hicks U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219 Telephone#: 703-875-7264 Fax #: 703-875-6085 Contracting Officers Representative (Government): Identified at Time of Award Government Technical Monitor (GTM): BIMC (Beltsville Informational Management Center) SA-26 Identified at Time of Award DoS Annex Facilities; SA-1, SA-7ABC, SA-21, SA-31 Identified at Time of Award ICC( International Chancery Center) SA-33 Identified at Time of Award Technical Direction (a) Performance of the work hereunder shall be subject to technical instructions, whether oral or written, issued by the Contracting Officer's Representative of this contract. As used herein, technical instructions are defined to include the following: (1) Directions to the Contractor which suggest pursuit of certain lines of inquiry, change work emphasis, fill in details or otherwise serve to assist in the Contractor's accomplishment of the Statement of Work. (2) Guidance to the Contractor which assists in the interpretation of drawings, specifications or technical portions of work description. (b) Technical instructions must be within the general scope of work stated in the contract. Technical instructions may not be used to: (1) assign additional work under the contract; (2) direct a change as defined in the "Changes" clause of this contract; (3) increase or decrease the contract price or estimated contract amount (including fee), as applicable, the level of effort, or the time required for contract performance; or (4) change any of the terms, conditions or specifications of the contract. (c) If, in the opinion of the Contractor, any technical instruction calls for effort outside the scope of the contract or is inconsistent with this requirement, the Contractor shall notify the Contracting Officer in writing within ten working days after the receipt of any such instruction. The Contractor shall not proceed with the work affected by the technical instruction unless and until the Contracting Officer that the technical instruction is within the scope of this contract notifies the Contractor. (d) Nothing in the foregoing paragraph shall be construed to excuse the Contractor from performing that portion of the contractual work statement, which is not affected by the disputed technical instruction. ADDENDUM 52.212-4; (g- Invoicing) Contract Terms and Conditions-Commercial Items (June 2010) Instructions for invoice payment: Invoice submission is only via the Financial Operations fax server 866-483-3436 unless otherwise indicated. It is important that each invoice be transmitted separately. Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. It is imperative that the Contractor submit their invoice accordingly. It is highly recommended that the Contractor consult with the Contracting Officer and/or COR prior to their first invoice submittal. Invoices shall reflect those Schedules and Order for Supplies generated during the Award of the Contract. To constitute a proper invoice, the invoice must include the following information and/or attached documentation: (1) Name and address of the contractor (2) Date of invoice (3) Unique Vendor Invoice Number (4) Remittance Contact Information (5) Shipping Terms, Ship to Address (6) Payment Terms (7) Total Quantity of items, Total Invoice Amount (8) DOS Order CLIN (9) Requisition Number, Contract number, Order Number; also modification number, if applicable for each line item (10) Description of the services rendered for each line item (11) Individual Line Item Quantity, Price, and Extended Amount Additional correspondence should be addressed to: Name: U.S. Department of State Global Financial Operations (RM/GFS/F) Office of Claims (F/C) Charleston Financial Service Center Post Office Box 150008 Mailing Address: Charleston, SC 29415-5008 Telephone Numbers: Voice 843/202-3761 Fax 843-746-0749 Person to Contact: Michael Washington, Office of Claims E-mail: WashingtonM@state.gov Phone: 843-202-3761 To request Payment Status on a Past Due Invoice contact Office of Claims Customer Service E-Mail: commercialclaims@state.gov Phone: 877-704-9473 Toll Free NONDISPLACEMENT OF QUALIFIED WORKERS "(a) Consistent with the efficient performance of this contract, the contractor and its subcontractors shall, except as otherwise provided herein, in good faith offer those employees (other than managerial and supervisory employees) employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the employees were hired, a right of first refusal of employment under this contract in positions for which employees are qualified. The contractor and its subcontractors shall determine the number of employees necessary for efficient performance of this contract and may elect to employ fewer employees than the predecessor contractor employed in connection with performance of the work. Except as provided in paragraph (b) there shall be no employment opening under this contract, and the contractor and any subcontractors shall not offer employment under this contract, to any person prior to having complied fully with this obligation. The contractor and its subcontractors shall make an express offer of employment to each employee as provided herein and shall state the time within which the employee must accept such offer, but in no case shall the period within which the employee must accept the offer of employment be less than 10 days. "(b) Notwithstanding the obligation under paragraph (a) above, the contractor and any subcontractors (1) may employ under this contract any employee who has worked for the contractor or subcontractor for at least 3 months immediately preceding the commencement of this contract and who would otherwise face lay-off or discharge, (2) are not required to offer a right of first refusal to any employee(s) of the predecessor contractor who are not service employees within the meaning of the Service Contract Act of 1965, as amended, 41 U.S.C. 357(b), and (3) are not required to offer a right of first refusal to any employee(s) of the predecessor contractor whom the contractor or any of its subcontractors reasonably believes, based on the particular employee's past performance, has failed to perform suitably on the job. "(c) In accordance with Federal Acquisition Regulation 52.222-41(n), the contractor shall, not less than 10 days before completion of this contract, furnish the Contracting Officer a certified list of the names of all service employees working under this contract and its subcontracts during the last month of contract performance. The list shall also contain anniversary dates of employment of each service employee under this contract and its predecessor contracts either with the current or predecessor contractors or their subcontractors. The Contracting Officer will provide the list to the successor contractor, and the list shall be provided on request to employees or their representatives. "(d) If it is determined, pursuant to regulations issued by the Secretary of Labor (Secretary), that the contractor or its subcontractors are not in compliance with the requirements of this clause or any regulation or order of the Secretary, appropriate sanctions may be imposed and remedies invoked against the contractor or its subcontractors, as provided in Executive Order (No.) 13495, the regulations, and relevant orders of the Secretary, or as otherwise provided by law. "(e) In every subcontract entered into in order to perform services under this contract, the contractor will include provisions that ensure that each subcontractor will honor the requirements of paragraphs (a) through (b) with respect to the employees of a predecessor subcontractor or subcontractors working under this contract, as well as of a predecessor contractor and its subcontractors. The subcontract shall also include provisions to ensure that the subcontractor will provide the contractor with the information about th employees of the subcontractor needed by the contractor to comply with paragraph 5(c), above. The contractor will take such action with respect to any such subcontract as may be directed by the Secretary as a means of enforcing such provisions, including the imposition of sanctions for non-compliance: provided, however, that if the contractor, as a result of such direction, becomes involved in litigation with a subcontractor, or is threatened with such involvement, the contractor may request that the United States enter into such litigation to protect the interests of the United States." 52-252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.arnet.gov/far www.statebuy.gov/home.htm 52-212-4-CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (JUNE 2010) 52.224-1 PRIVACY ACT NOTIFICATION (APRIL 1984) 52.228-5-INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN1997) THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (OCT 2010) An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. (a) Definitions. As used in this provision- "Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated.
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