Public Financial Management Reform Project-ii
(pfmr-ii(consulting Services ? Firms Selection
REQUEST FOR EXPRESSIONS OF INTEREST(REOI)
Public Financial Management Reform Project-II (PFMR-II)
(Consulting Services ? Firms Selection)
Government of IslamicRepublic of Afghanistan
Project Name: Public Financial Management Reform Project-II(PFMR-II)
Grant No: TF10024
AssignmentTitle: Consultancy Services for Study ofAfghanistan Financial Management Information System (AFMIS) Development and Implementation
NPA Ref. No.: NPA/MoF/95/CS-1289/QBS
1. Ministry of Finance has beenreceived financing from the World Bank toward the cost of Public Financial Management Reform Project-II (PFMR-II) and intendsto apply part of the proceeds for consultingservices: for Consultancy Services for study of Afghanistan Financial Management InformationSystem (AFMIS) Development and futureImplementation
2.1. The Ministryof Finance, Islamic Republic ofAfghanistan (IRA) through the Treasury department has been successfully managing the Afghanistan Financial Management System(AFMIS) since 2002, using Freebalance ver 6.5 as theunderlying software. The country wide rollout of AFMIS was completed in 2009,thereby ensuring system based payment and budget controls on all transactions of public funds in Afghanistan. The treasury hassince consolidated its gains by augmenting control environment, modifying payments, and accounting, reconciliation and reportingprocedures.
Some of the important achievements arising from theimplementation of a nationwide AFMIS in the past few years include:
· Providing a successful fiduciaryframework for management of governmentfunds, including performing the role of custodian for donorfunds.
· Preparation and submission ofannual financial statements for audit within three months from end of each fiscal year
· Implementation of additionalmodules and multi-currency capability
· Maintain accountability for thegovernment's revenue, budget and expenditures, including those pertaining to donor funds.
· AFMIS has been successfullydeployed in all line ministries in Kabul, allowing the capability to record transactions and retrieve of financial reports by eachuser.
2.2. With the support of the World Bank and multiple other donors, IRA seeks todevelop a vision for a comprehensive Afghanistan Financial Management Information System (AFMIS) within a broad framework offinancialmanagement and implement selected components on a priority basis.
The treasury has now embarked on the next level ofreforms, which primarily revolve around improved system functionalities, strengthening of IT environment and capacity building andcapacity enhancement efforts in provinces anddistricts. As part of these strategic initiatives, the treasuryplansinclude:
· Improved accessibility,scalability and greater reach
· Improved Integration /interfacing with other systems in use within thegovernment
· Enhanced SystemSecurity
· Improved budgetmanagement
· Availability of additionalmodules and ease of use
· Reducing dependence on satellitebased communications for connecting toprovincial offices and adopt more feasible and economic communications technology/platform
· Expanded systemfunctionality
· Providing services to Treasuryclients through web applications with appropriate security level,
· Reducing technical problems,which are caused by different workstation and operating system's configuration problems,
The government istesting the Core Financials Module ofver7 for its applicability to replace Freebalance ver 6.5, which lies at the heart of AFMIS.
2.3 The current environment for the central operations of thefinancial system of government is under the administration of the Ministry of Finance (MOF), as the primary owner of the system.The MOF is currently using sub systems for Budget development, Payroll generation and management, Debt Management, Revenue andcustoms etc. It is envisaged that systems pertaining to Budget Preparation, Debt Management, Cash Management, Treasury, Accountingand Reporting, Payroll and Human resources management, Revenue and Customs Administration must have the capability to interface,while accommodating evolving reforms in business processes.
2.4 The government now intends to use the services of a consultingfirm to undertake a Systems Study covering all aspects related to the implementation of additional modules of Freebalance ver7 inAfghanistan and other related possible enhancements in system functionality and suggest the phases for implementing them.
The study would also identify and elaborate onpossible areas that would require to be developed through system improvements, for meeting the future needs ofthe PFM systems inAfghanistan.
The study will take into account lessons learnt fromthe implementation of the current FMIS, its expansion across the country and the capacity requirements and availability. The studyshould include recommendations on how to manage the risks of any changes proposed. Although all of the aforementionedfunctionalities are needed; a phased and manageable approach to implementation is warranted to ensure that key concepts areinternalized before more advanced ones are introduced.
The study will suggest possible measures for replacingthese systems with additional modules or allowing interface mechanisms within the core functional capabilities of the PFMsystem.
3.1 The Objective of the assignment is to undertake a study, under these Terms of Reference (TOR),to:
· Define and describe the overall functional and technical requirements for an integrated financial managementsystem to support business processes within the MoF, aimed at good budgetary outcomes. This includes an assessment of therequirements of other departments fromAFMIS i.e. within the Ministry of Finance and the National Procurement Authority(NPA),
· Identify and map the applicability of various modules of Freebalance Ver7 and other systems modules in use inAfghanistan in terms of the functional requirements identified above;
· Identify gaps between the Government PFM functional requirements for an integrated AFMIS and the FB suite ofapplications and other systems currently in use.
· Propose a migration strategy and an implementation plan based on the use of the FB suite of applications andother systems modules required.
· Identify system administration, communication needs, ease of use, training requirements, improvements tofunctionalities, implementation timeline, change management, technology requirements for a migration to the FB7suite ofapplications and other systems as identifiedabove.
· Suggest a time line and expected activities for the plan with consideration to relevance, changes in businessprocess, user needs, system administration, communication needs, ease of use, training requirements, improvements tofunctionalities, implementation timeline, change management, technology requirements,
3.2 The Ministry of Financewishes to maximize the use ofexisting technical and functional capabilities, including the AFMIS, to the extent possible and until such time as they can bemerged with any new system. The risks of transition to a newsystem, if applicable, should be effectively explored with no lossof information recording and reportingcapability.
4. Scope ofWork
As part of the assignment, the consultant will be required to:
i. Understand keybusiness processes associated with AFMIS, necessary for maintaining control over public funds, including budget execution, revenuecollection, accounting and the applicable legal framework. These include functional processes related to: Macro Economic Forecasting; Budget Preparation; Budget Execution, Accounting and FiscalReporting; Cash Management; Position, Payroll andBenefits management; Pensions Management for Govt. Retirees; Debt Management;Revenue Administration (Customs and Tax); Auditing. Each of the functional processes requires specialized systems to support them.
ii. Develop theoverall information architecture for GFM based on these functional processes; the overall regulatory framework that underpins theseprocesses; their information requirements; the functional responsibilities of agencies carrying out the processes; the datacharacteristics of the information used and createdby the processes; the Information flows between the agencies; the nature,volume, and frequency of these flows.
iii. Identify thedifferent information systems modulesthat are required to support GFM functional processes; What is the function, scope, scale, andtype of a particular systems component; Whatare the primary interfaces of the modules with each other, i.e., how do these modulesexchange and share information; What are the characteristics of the primary information flows.
iv. Identify gapsbetween the Government PFM functionalrequirements for an integrated AFMIS and the FB suite of applicationsand other systemscurrently in use.
v. Propose aninformation systems architecture with details of specific systems modules required that would fill thegaps.
vi. Propose amigration strategy based on the use of the FB suite of applications and other systems modulesrequired.
vii. Identify user needs, system administration, communication needs, ease of use, trainingrequirements, improvements to functionalities, implementation timeline, change management, technology requirements for a migrationto the FB7suite of applications and other systems as identified above.
viii. Assess applicability of implementing modules of Freebalance Ver7 and other proposedmodules in Afghanistan, with consideration to factorslike communication needs, ease of use, training requirements, improvements tofunctionalities, relevance of modules, business process requirements, implementation timeline, change management, technologyrequirements etc. To assist on its assessment, the consultant may use the experience of implementing Freebalance ver7 in anothercountry. The Ministry of Finance will facilitate a visit to such a location, to the extent necessary and possible.
ix. Identify amethodology for providing data user interface between sub systems and AFMIS
x. Identify amethodology for replacing the subsystems without compromising on the functionality and availability of required information andmoving towards a fully integrated system.
xi. Identify futurefunctional requirements of AFMIS, aligned with the planned direction of national banking infrastructure development.
xii. Suggest a detailed implementation plan of Freebalance ver7 modules, including trainingschedules and IT infrastructure development
xiii. Provide additional requirements/functionalities of software, hardware, communicationsnetworks, implementation, training, support, maintenance, expected development requirements, change management etc., necessary forsupporting AFMIS strategic plan and the associated costs.
It will benecessary for the consultant towork closely with counterparts in the Government and with TA advisors.
For details of the services, the ToR is available at www.npa.gov.af
5. National Procurement Authority on behalf ofMinistry of Finance, GoIRA, now invites eligible consulting firms ("Consultants") to indicate their interestin providing theaforesaid Services. Interested Consultants should provide information demonstrating that they have the required qualifications andrelevant experience to perform the Services.
The short listing criteria are:
i. The consultant shall demonstratehaving sound financial situation and capacity by submitting financial audit report with annual turnover of at least US$600,000 for the last 3 years (2013, 2014 & 2015);
ii. The consultant should have been in similarbusiness since at least last (5) years. The consultantshall also provide proven experiences of having executed at least two contracts of similar nature, each with the value of minimumUS$ 300,000.
iii. Organizational Structure
iv. Manpower withqualifications, technicaland professional competence necessary for successful implementation of the assignment
v. Eligibility requirementsin compliance with paragraphs 1.11, 1.12 & 1.13 of the World Bank's Guidelines for Selection & Employment of Consultants,January 2011 ? Revised July 2014. The consultants should also provide a copy of thecertification of incorporation/ businesslicense.
6. The attention of interested Consultants isdrawn to paragraph 1.9 of the World Bank's Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers ? January2011Revised July 2014 ("Consultant Guidelines"), setting forth the World Bank'spolicy on conflict of interest. In addition, please refer to thefollowing information on conflict of interest related to this assignment as per paragraph 1.9 of Consultant Guidelines: Bank policyrequires that consultants provideprofessional, objective and impartial advice and at all times hold the client's interestparamount, without any consideration for future work, and that in providing advice they avoid conflicts with other assignments andtheir own corporate interests. Consultants shall not be hired for any assignment that would be in conflict with their prior orcurrent obligations to other clients, or that may place them in a position of being unable to carry out the assignment in the bestinterest ofthe Borrower. The Guidelines are available at www.worldbank.org.
7. Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications. If consultants intend toassociate with other firms, they are advised to clearly identify the lead partner and state the composition and nature of theassociation (JV/ sub-consultant) in their EOI.
In case the EOI is submitted in form ofJV, each partner inthe association shall meet the requirements defined in Para.5 above, under the short listing criteria. However, the short listingcriteria will not be applied and considered for sub-consultant.
A consultantwill be selected though Quality Based Selection (QBS) in accordance with the procedures set out in the World Bank's Guidelines: Selection and Employment ofConsultants by World Bank Borrowers dated January 2011, RevisedJuly2014.
8. Interested consultantsmay obtain further information at the address givenbelow between 09:00 to 16:00 hours.
9. Expressions of interest, must be delivered in awritten form to the address given below (in person, byemail or bymail) by September 25, 2016, 15:00 Hrs. (Kabul Local Time) duly quoting the case's referencenumber i.e. NPA/MoF/95/CS-1289/QBS
Attention: Aziz AhmadObaidi
Administrative Office of thePresident
Pashtunestan Wat, Kabul, Afghanistan
Email: email@example.com copied to firstname.lastname@example.org, email@example.com firstname.lastname@example.org
Web site: www.npa.gov.af