(consultanting Services ? Firms Selection)
REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTANTING SERVICES ? FIRMS SELECTION)
COUNTRY: Islamic Republic of Afghanistan
NAME OF PROJECT: EducationQuality Improvement Project II (EQUIPII)
Grant No.: TF093962-AF
Assignment Title: Enhancement & Integration of MoE/Payroll-MIS System
Dateof Issuance: August 3, 2016
Dateof closing: August 21, 2016
Reference No. : PP Ref: CA 1.9.1
TheMinistry of Education of the Islamic Republic of Afghanistan hasreceived financing from AfghanistanReconstruction Trust Fund (ARTF) / administered by the World Bank, towards the cost of Education support, and intends to apply partof the proceeds for above-mentioned consulting services briefly illustrated as follows:
OBJECTIVES OF THE ASSIGNMETN:
Once the data cross checking activity is completed by internal capacityof MoE/EMIS, in order toimport/transfer the whole data set into a new structured database system, there is a need to develop a complete integratedinformation system having three modules (i.e. schools, Thashkeel and Payroll) through a third party. In the new system eachdepartment will have access to their related module and will be responsible for their data entry and administration. Once thissystem is developed,it should be installed in each Provincial Education Directorate (PED)for data entry, cleaning and reporting.Central staff would be responsible for data verification, validation, analysis and reporting.
This assignment should not only allow importing ofthe integrated data into thenew system, but shall also support restructuring of the database systems using same technology and developmentplatform (ASP.Netwith MVC is recommended without losing any of current data from the three systems), as well as enhancement of newfeatures/functionalities as requested, and a consolidated reporting system atall levels.
SCOPE OF THE ASSIGNMENT :
In the assessment phase, a business process study will be conducted about the Human Resources, payroll andEMIS processes and workflow on theministry level. At the completion of this stage, the Business ProcessMapping (BPM) will bedelivered. Apart from this, current functional systems in MoE that are going to be integrated with the proposed systems will bestudied. And a methodology will be prepared in the form of an inception report, which will be used to implement and integratetheconcerned systems with this system. This system will also come up with a recommendation to enhance missing functionalities andintegrate them as part of the project.
the proposed system (Integrated-Payroll system) should be a distributed webenabled information system having federated architecture. Its central schema should be installed in MoE data center, and localsub-schemas should be installed in all PED EMIS units andcentral schema should be accessible to all concerned MoEdepartments.Updated copies of data should be transferred through mutual replication process between all servers; end users (i.e.authorized users) should have access on privilege bases to required information at national,provincial, district, and schoollevels. A federated architecture will need a reliable internet connection having enough bandwidth; installation of provincialconnectivity through E1 intranet connection is under progress by MoE/ICT directorate.
This project encompasses the following major deliverables:
1. Assessment andInception Report
2. Development/redesign of Thashkeel module, Payroll module andReporting module
3. Data integration and migration of Thashkeel and Payroll into EMIS database
4. Testing and Deployment
5. Documentation and training of the newly integrated systems
Upon successful completion of project, all source code, and utilized softwarelibraries, along with the technical documents developed during the project, shall be handed over to MoE/EMIS department. Detailsfor each module are listed as follows:
· Integration and redesign of existing Thashkeel and Payroll application· Data integration and migration of Thashkeel and Payroll into EMIS database· Development of reporting module for Tashkil and Payroll· Deployment, testing, documentation and training for the newly integrated systemsTimeframe for ExpectedDeliverables
The project is expected to be completed over a periodof 5 monthsincluding maintenance starting from project kick off date. The indicative timelines for these activities, in number of months, isas shown in the table in TOR. It is very important that project is completed within the proposed time in order to meet the deadlinethat was given to MoE by the President's Office.
For more information, please download a copy of Terms of Reference fromwww.moe.gov.af
The Ministry ofEducation now invites eligible consulting firms to indicate theirinterest in providing the Services. Interested Consultants shall provide information demonstrating that they have the requiredqualifications and relevant experience to perform the Services.
The short-listing criteria are:
o Organization's Technical and Financial capacity to fulfill theassignment.
o Specific Experience of thefirm relevant to the assignment. (providelist of previous assignments in the specific field with brief scope of work, monetary value, country of assignment and durationetc)
o Organizational Staffing Structure (General and specific to the assignment)
A consultant will be selected under Consultant's Qualification Selection(CQS) method as defined in World Bank procurement guidelinesfor selection and employment of consultants January, 2011 as revised on July 01, 2014.
Any further information required, can be obtained at the address below fromSaturday to Wednesday during office hours, [i.e. 0900 to 1400hours].
Expressions of Interest must be delivered in written form to theaddress below (in person, or by E-mail) on orbefore August 21, 2016, 14:00 hrs. (Kabul Local Time).
Attn: Feraidoon Satari, (Acting Procurement Director)
Address: 3rd Floor, ProcurementDepartment, Ministry of Education
Mohammad Jan Khan Watt, Deh Afghanan
Tel. No.: (+93) 700282980 or (+93) 787325628
Email: firstname.lastname@example.org [copy to email@example.com