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Provision of Print Services to Horse Racing Ireland and Subsidiaries.

  Newbridge Ireland — Horse Racing Ireland (HRI)
Published November 24, 2015 — Deadline December 21, 2015 (4 years ago)
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Notice type
Contract notice
Horse Racing Ireland (HRI) is looking to engage in a competitive process to appoint suitably qualified suppliers to meet our print requirements. Our print needs are broken up in three separate and distinct lots: Lot 1: General Print Services. Lot 2: Security Print Services. Lot 3: Promotional / Marketing Print services. Lot 1: General Print Services This lot covers, but is not limited to the provision of general print stationary to include business cards, headed paper, statement paper, ceadunas envelopes, compliment slips and standard forms. This contract will be awarded as a single party framework with one supplier fulfilling all requirements. Lot 2: Security Print Services This lot covers, but is not limited to the provision of tickets, badges, cheques etc. to HRI and subsidiaries upon request. This contract will be awarded as a single party framework with one supplier fulfilling all requirements. Lot 3: Promotional / Marketing Print services This lot covers, but is not limited to the provision of leaflets, brochures, posters, invitations, forms, booklets, etc. This contract will be awarded as a multi-party framework. It is envisaged that a minimum number of 3 tenderers will make up this panel to meet HRI's requirements. A separate Pre-Qualification submission must be made for each lot applied for. Candidates are advised that each lot will be treated as an independent competitive process.

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Fact Sheet


Ireland-Newbridge: Printed matter and related products

2015/S 227-413630

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Horse Racing Ireland (HRI)
N/A
The Curragh, Ballymany, Co Kildare
For the attention of: Raymond Cooke
Newbridge
IRELAND
Telephone: +353 45455400
E-mail: procure@hri.ie

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/330

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94348&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94348&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Print Services to Horse Racing Ireland and Subsidiaries.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Co Kildare.

NUTS code IE022

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Horse Racing Ireland (HRI) is looking to engage in a competitive process to appoint suitably qualified suppliers to meet our print requirements. Our print needs are broken up in three separate and distinct lots:
Lot 1: General Print Services.
Lot 2: Security Print Services.
Lot 3: Promotional / Marketing Print services.
Lot 1: General Print Services This lot covers, but is not limited to the provision of general print stationary to include business cards, headed paper, statement paper, ceadunas envelopes, compliment slips and standard forms.
This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
Lot 2: Security Print Services This lot covers, but is not limited to the provision of tickets, badges, cheques etc. to HRI and subsidiaries upon request. This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
Lot 3: Promotional / Marketing Print services This lot covers, but is not limited to the provision of leaflets, brochures, posters, invitations, forms, booklets, etc. This contract will be awarded as a multi-party framework. It is envisaged that a minimum number of 3 tenderers will make up this panel to meet HRI's requirements.
A separate Pre-Qualification submission must be made for each lot applied for. Candidates are advised that each lot will be treated as an independent competitive process.
II.1.6)Common procurement vocabulary (CPV)

22000000, 22100000, 22130000, 22140000, 22150000, 22160000, 22440000, 22450000, 22457000, 22458000, 22459000, 22461000, 22462000, 22822000, 22822100, 22822200, 30199710, 30199711, 30199712, 79800000, 79810000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1: General Print Services.
Lot 2: Security Print Services.
Lot 3: Promotional / Marketing Print services.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 048 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of Print Services to Horse Racing Ireland and Subsidiaries
1)Short description
Lot 1: General Print Services.
Lot 2: Security Print Services.
Lot 3: Promotional / Marketing Print services.
2)Common procurement vocabulary (CPV)

22000000, 22100000, 22130000, 22140000, 22150000, 22160000, 22440000, 22450000, 22457000, 22458000, 22459000, 22461000, 22462000, 22822000, 22822100, 22822200, 30199710, 30199711, 30199712, 79800000, 79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/a.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be agreed with successful tenderer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If successful in the competition, a grouping or consortium will be expected to establish itself as a legal entity, with each party being jointly and severally liable, prior to entering into a framework agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie

Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Information and formalities necessary for evaluating if the requirements are met: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie

Minimum level(s) of standards possibly required:

Minimum level(s) of standards possibly required: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 1: and maximum number 3

Objective criteria for choosing the limited number of candidates: As per the Qualification Questionnaire available to download from www.etenders.ie

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HRINOVEMBER15FD
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.12.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of these frameworks will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.
This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Statutory Instrument No. 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
20.11.2015

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