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Coal gas, mains gas or similar gases

  Grimsby United Kingdom — North East Lincolnshire Borough Council
Published March 3, 2016 — Deadline May 6, 2016 (3 years ago)
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Notice type
Buyer category
Municipality
Coal gas, mains gas or similar gases

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Fact Sheet


United Kingdom-Grimsby: Coal gas, mains gas or similar gases

2016/S 044-072039

Prior information notice

This notice is a call for competition

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North East Lincolnshire Borough Council
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
UNITED KINGDOM
Contact person: All communication through https://www.yortender.co.uk/ Reference A6RH-KZEB49
E-mail: commercialservices@nelincs.gov.uk
NUTS code: UKE13

Internet address(es):

Main address: http://www.nelincs.gov.uk

I.1)Name and addresses
Please refer to the following link http://www.nelincs.gov.uk/business/tenders-and-contracts
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
UNITED KINGDOM
Contact person: All communication through https://www.yortender.co.uk/ Reference A6RH-KZEB49
E-mail: commercialservices@nelincs.gov.uk
NUTS code: UK

Internet address(es):

Main address: http://www.nelincs.gov.uk

Address of the buyer profile: http://www.nelincs.gov.uk/business/tenders-and-contracts/pannel/

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

North East Lincolnshire Council Gas Basket Framework

Reference number: A6RH-KZEB49
II.1.2)Main CPV code
09121000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

North East Lincolnshire Council (NELC) seeks to establish a single supplier national Framework to enable NELC and named Contracting Bodies to purchase Gas ‘the basket’.

This notice is a call for competition in accordance with Directive 2014/24/EU of the European Parliament and of the Council Article 48(2). NELC reserves the right to accept initial tenders without further negotiation. NELC seeks expressions of interest from only energy suppliers who can supply Gas, to tender for the above agreement.

NELC's contract for the supply of Gas for an existing portfolio within the borough, ends 31.3.2017. We anticipate that the majority of existing sites in the current portfolio will transfer onto the new Framework before this date ready for the commencement of this Framework's Gas delivery period.

The quantity of Gas required under this Framework is dependent on the number of Contracting Bodies utilising the Framework. No commitment volumes is offered. No guarantees that any of the Contracting Bodies named will access this Framework.

II.1.5)Estimated total value
Value excluding VAT: 79 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
75100000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

This agreement will be made available to named contracting bodies within England and Wales. Details can be found at: http://www.nelincs.gov.uk/business/tenders-and-contracts

II.2.4)Description of the procurement:

To establish a single supplier National Framework Agreement to enable North East Lincolnshire Borough Council (NELC) and other Contracting Bodies to purchase Gas Products. Description of volumes can be found in the short description. Initial period of the framework will be for 36 months with the option to extend for a further 12 months

This procurement will be conducted under the competitive procedure with negotiation. Subject to Regulation 26(4)(a). The council has chosen this process for the following reason:

(iii) The contract cannot be awarded without prior negotiation because of specific circumstances related to the nature, the complexity or the legal and financial make-up or because of risks attaching to them.

Lots were considered for this tender and were deemed not appropriate nor in NELC's best commercial interests because NELC requires a whole service approach and to split the service by lots would create an administrative burden.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Trading / Weighting: 6
Quality criterion - Name: Volume tolerance / Weighting: 6
Quality criterion - Name: Transfer of supply / Weighting: 5
Quality criterion - Name: Fixed charging / Weighting: 5
Quality criterion - Name: AMR billing / Weighting: 4
Quality criterion - Name: EDI paper billing / Weighting: 3
Quality criterion - Name: Reporting / Weighting: 1
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 79 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

1 x 12 months.

II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The deadline for expressions of interest is 13:00 on 6.5.2016. Invitation to Tender documents will be issued 9.5.2016 to all relevant Suppliers who expressed an interest.

Tenderers should be advised that having met the minimum score after the ITT evaluation stage, only the top 3 scoring tenderers will proceed to the Negotiation Stage.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 64 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contract Regulations 2015 and as set-out in the tender documentation.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 64 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contract Regulations 2015 and as set-out in the tender documentation. Minimum level(s) of standards possibly required: In accordance with Articles 57 to 64 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contract Regulations 2015 and as set out in the tender documentation.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Information and formalities necessary for evaluating if the requirements are met:

In accordance with Articles 57 to 64 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contract Regulations 2015 and as set out in the tender documentation.

Minimum level(s) of standards possibly required:

In accordance with Articles 57 to 64 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contract Regulations 2015 and as set out in the tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of expressions of interest
Date: 06/05/2016
Local time: 13:00
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.5)Scheduled date for start of award procedures:
22/07/2016

Section VI: Complementary information

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The value range as indicated in this notice has been calculated as follows:

4 Year Framework Duration Lower Value: 2 400 000 or 120 000 000 kWh (30 GWh /year- entire portfolio approximate). Based on the assumption that only NELC and its current portfolio signs the agreement, yet allowing for, some efficiency savings, and not 100 % of the current portfolio signing up.

Top Value: 3,96TWh or 79 000 000 GBP over the contract period. Based on the assumption that 15 % of 444 authorities (i.e. 66), with approx. volume of 15 GWh/year each. This estimated value is subject to change. There are no guarantees that all of the current portfolio will transfer to the new Framework

NELC uses YORtender to process its tenders. All communication will be undertaken through YORtender. Please register on YORtender before the deadline for expressions of interest.

VI.4)Procedures for review
VI.4.1)Review body
North East Lincolnshire Council — Legal Services
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
UNITED KINGDOM

Internet address:http://www.nelincs.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
North East Lincolnshire Council — Legal Services
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
UNITED KINGDOM

Internet address:http://www.nelincs.gov.uk

VI.5)Date of dispatch of this notice:
01/03/2016

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