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EDF — supply, delivery, installation and commissioning of equipment and construction of computer networks and solar power supply (solar panels) for customs sectors in 8 regions of Cameroon and in Douala

  YAOUNDÉ Cameroon — Minister for the Economy, Planning and Regional Development, EDF National Authorising Officer
Published June 20, 2012 — Deadline August 21, 2012 (5 years ago)
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Notice type
Contract notice
EDF — supply, delivery, installation and commissioning of equipment and construction of computer networks and solar power supply (solar panels) for customs sectors in 8 regions of Cameroon and in Douala

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Fact Sheet

Reference
Invitation to tender dossier No EuropeAid/132070/D/SUP/CM.
Procedure
International open invitation to tender.
Programme
EDF — programme to support implementation of the customs modernisation plan (Papmod).
Financing
Financing agreement — Decision No 21375.
Contracting authority
Minister for the Economy, Planning and Regional Development, EDF National Authorising Officer, Yaoundé, CAMEROON.
Contract description
This contract is for the supply of computer equipment and accessories, as well as the construction of local networks for customs sectors in the north (headquarters in Garoua, main office of Dourbeye), in the far north (Maroua headquarters, main offices of Limani and Fotokol), in the west (Bafoussam headquarters), north-west (headquarters in Bamenda), south-west (main offices of Idenau, Tiko, Lobe and Ekok), in the centre (headquarters at Yaoundé station, Yaoundé postal packages), in the south (Kribi) and the east (Bertoua headquarters and main offices of Bélabo, Garoua-Boulaï and Kentzou), as well as the upgrading of existing servers, the purchase of other servers and equipment for the training room of the IT Division in Douala and of the backup site, for the Sydonia geographical extension.
Number and titles of lots
6 lots defined as follows: — lot 1: computer equipment and network construction for customs sectors in the north and far north, — lot 2: computer equipment and network construction for customs sectors in the west, north-west and south-west, — lot 3: computer equipment and network construction for customs sectors in the centre, south and east, — lot 4: hardware and software for upgrading the servers of the IT Division in Douala and of the backup site, — lot 5: installation of solar-powered systems and connection to the main network for customs sectors in the north, far north, centre, south and east able to meet the requirements given in the annex related to technical specifications, — lot 6: installation of solar-powered systems and connection to the main network for customs sectors in the west, north-west and south-west able to meet the requirements given in the annex related to technical specifications.
Eligibility and rule of origin
Participation in the contract is open on equal terms to natural persons and legal entities (irrespective of whether they are taking part as individuals or as part of a grouping (consortium) of tenderers) established in an ACP country, an EU Member State or a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see point 22 below). Participation in the procedure is also open to international organisations. All the goods supplied under this contract must originate in these countries.
Grounds for exclusion
Tenderers must sign and submit the declaration, included with the tender form for a supplies contract, confirming that they are not in any of the situations listed in point 2.3.3 of the Practical Guide to contract procedures for EU external actions.
Number of tenders
Tenderers may not submit more than 1 tender per lot. Tenders for part of a lot will not be considered. Tenderers may state in their tender whether they would grant a discount should they be awarded several lots. Tenderers may not submit a variant tender in addition to their tender for the supplies required in the invitation to tender dossier.
Tender guarantee
Tenderers must provide a tender guarantee of 2 000 EUR per lot for lots 1, 2, 3 and 4 and of 1 500 EUR per lot for lots 5 and 6 when submitting their tender. This will be returned to unsuccessful tenderers once the invitation to tender procedure has been completed and to the successful tenderer(s) once the contract has been signed by all parties. This guarantee will be drawn on if the tenderer does not honour all the obligations stipulated in the invitation to tender.
Performance bond
The successful tenderer will be required to provide a performance bond for 10 % of the contract value when the contract is signed. The tenderer will have 30 days from the date on which he receives the contract signed by the contracting authority in which to furnish the bond along with the countersigned contract. If the successful tenderer does not provide the required bond within the time allowed, the contract will be rendered void and a new contract may then be drawn up and sent to the tenderer who submitted the second lowest-priced compliant tender.
Briefing and/or site visit
There are no plans for a briefing.
Tender validity
Tenders are to be valid for 90 days from the final date for their submission.
Implementation period for the tasks
The implementation period for the tasks will be 60 days, from contract signature until provisional acceptance.
Selection criteria
The following selection criteria will be applied to tenderers. Where tenders are submitted by a consortium, these criteria will apply to the consortium as a whole. For each of lots 1, 2, 3 and 4: * Tenderer's economic and financial capacity (based on point 3 of the tender form for a supplies contract). Should the tenderer be a public body or a natural person, equivalent information must be submitted: — the tenderer's average annual turnover must exceed 115 000 EUR, — cash and cash equivalents at the beginning and end of the financial year must be in surplus, overall. * Tenderer's professional capacity (based on points 4 and 5 of the tender form for a supplies contract): — at least 10 of all the tenderer's employees are working this year in fields related to this contract. * Tenderer's technical capacity (based on points 5 and 6 of the tender form for a supplies contract): — the tenderer must have successfully completed, in the past 3 years, at least 1 similar project with a budget of at least 106 000 EUR. This means that the project(s) which the tenderer refers to might have begun, been carried out or completed at any time during the period given, but does not necessarily need to have been begun and completed during this period, or have been carried out during the whole of said period. For each of lots 5 and 6: * Tenderer's economic and financial capacity (based on point 3 of the tender form for a supplies contract). Should the tenderer be a public body or a natural person, equivalent information must be submitted: — the tenderer's average annual turnover must exceed 75 000 EUR, — cash and cash equivalents at the beginning and end of the financial year must be in surplus, overall. * Tenderer's professional capacity (based on points 4 and 5 of the tender form for a supplies contract): — at least 10 of all the tenderer's employees are working this year in fields related to this contract, — have at least 5 years' experience in the contract field (lots 5 and 6). * Tenderer's technical capacity (based on points 5 and 6 of the tender form for a supplies contract): — the tenderer must have successfully completed, in the past 3 years, at least 1 similar project with a budget of at least 70 000 EUR. This means that the project(s) which the tenderer refers to might have begun, been carried out or completed at any time during the period given, but does not necessarily need to have been begun and completed during this period, or have been carried out during the whole of said period. An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. As an example, the contracting authority may consider it inappropriate if the tenderer relies, for the main part, on the capacities of other entities or calls on them for key criteria. If the capacities of other entities are relied on, the economic operator must, in that case, provide the contracting authority with proof that it will have the resources needed to perform the contract by, for example, producing an undertaking from those entities to place those resources at its disposal. These entities, e.g. the economic operator's parent company, must observe the same eligibility rules, notably regarding nationality, as the economic operator in question. Furthermore, the information relating to the third entity(ies) for the relevant selection criteria must be included in a separate document. Proof of their capacity must also be provided when requested by the contracting authority.
Award criterion
Price.
Procedures for obtaining the invitation to tender dossier
The invitation to tender dossier is available from the following web address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome It is also available from the contracting authority at the following addresses: — http://www.minepat.gov.cm (then the window 'marchés publics' (public contracts); sub-window 'commission spéciale des marchés du FED' (special commission on EDF contracts)), — http://www.caonfed.org The standard tender form for a supplies contract must be used to draw up tenders. This form can be found in the invitation to tender dossier, and its clauses and format must be strictly adhered to. Questions regarding this invitation to tender must be sent in writing to: Secretariat of the Special Commission on EDF Contracts, Office of the Minister for the Economy, Planning and Regional Development (Minepat), confidential mail, door 310, Yaoundé, CAMEROON. Tel. +237 22233637 / 99597003. Fax +237 22231509. E-mail: tchamba14@yahoo.fr with a copy to thomas.kombo@caonfed.org (quoting the publication reference given in point 1), at least 21 days before the final date for submission of tenders given in point 19. The contracting authority must reply to the questions at least 11 days before the final date for submission of tenders. Clarifications or minor amendments to the invitation to tender dossier will be published at least 11 days prior to the final date for submission of tenders on the EuropeAid site: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome They will also be available from the contracting authority at the following addresses: — http://www.minepat.gov.cm (then the window 'marchés publics' (public contracts); sub-window 'commission spéciale des marchés du FED' (special commission on EDF contracts)), — http://www.caonfed.org
Final date for submission of tenders
The final date for delivery of tenders is set for 21.8.2012 (13:00). Tenders received after this deadline will not be considered.
Tender opening session
The tender opening session will be held in the conference room of the Ministry of the Economy, Planning and Regional Development (Minepat), door 230 (2nd floor) in Yaoundé, on 21.8.2012 (14:00).
Language for the procedure
French must be used for all correspondence concerning this invitation to tender.
Legal basis
ACP-EC Partnership Agreement signed in Cotonou on 23.6.2000.

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