United Kingdom-Slough: Repair and maintenance services
Section I: Contracting authority
St Martin's Place, 51 Bath Road
Contact person: Claire Portsmouth
Telephone: +44 1753875472
NUTS code: UKJ1
Main address: https://www.slough.gov.uk
Address of the buyer profile: http://www.sesharedservices.org.uk/esourcing
Section II: Object
Repairs, maintenance and investment services contract.
Slough Borough Council (the ‘Contracting Authority’) is seeking expressions of interest from suitably qualified and experienced service providers to enter into an agreement for the provision of repairs, maintenance and investments services to its housing stock comprising 5 200 dwellings across the borough (‘the Contract’). The technical services required by the Contracting Authority are identified by the CPV codes in Sections II.1.2) and II.2.2) and described in the descriptive document and the specifications.
It is anticipated that the Contract will commence on 1.12.2017 and the duration will be as set out in Sections II.2.7) and II.2.11) of this notice.
The estimated value of the Contract (excluding VAT) is anticipated to be within the range of 100 000 000 to 140 000 000 GBP.
Berkshire, Buckinghamshire and Oxfordshire.
The Contracting Authority is seeking expressions of interest from suitably qualified and experienced service providers to enter into an agreement for the provision of repairs, maintenance and investments services to its housing stock. The technical services required by the Contracting Authority are identified by the CPV codes and described in the descriptive document and the specifications.
The Contracting Authority has carried out a commissioning process to identify its strategic objectives which are set out in the descriptive document. The Contracting Authority wishes to identify a partner whom will work strategically with the Contracting Authority and the Contracting Authority's other suppliers.
A fundamental part of its service requirements is the provision of strategic advice and assistance on how the Contracting Authority can manage its housing stock effectively and efficiently to achieve best value.
The Contracting Authority requires an effective system of IT to support the delivery of the services including asset management data for the purposes of updating the Contracting Authority's main asset management and customer systems. It is anticipated that initially the service provider to whom the Contract is awarded will use or interface with the Capita Housing Management System. Details of this are given in the Descriptive Document. During the contract period, the Contracting Authority anticipates undertaking a review of the housing management system and would require its repairs, maintenance and investment service provider to provide consultancy services and assistance with any procurement that may arise. The service provider would also be required to assist with the implementation of any new system. The Contracting Authority reserves the right to consider alternative options for IT during the review which might include, but not be limited to, the Contracting Authority having access to the service provider's IT system for managing the repairs, maintenance and investment service.
In addition to the Contract, the Contracting Authority is acting as a central purchasing body through which the contracting authorities listed below (the ‘Participating Bodies’) may wish to procure substantially similar services to those included in the Contract under a separate framework agreement (‘the Framework Agreement’). There is no obligation on the Participating Bodies to participate and the Contracting Authority gives no guarantee or warranty as to the nature or volume of the services, if any, to be called off or the number of Participating Bodies taking part.
The Participating Bodies are:
— Wokingham Borough Council; and
— The London Borough of Hounslow.
Accordingly, it is the intention that the Participating Bodies should be able to rely on this procurement to purchase such services without the need for any procurement process in accordance with Regulation 33.
The Contracting Authority envisages awarding any Framework Agreement at the same time as the Contract and any such Framework Agreement is anticipated to commence in or around January 2019, though the Contracting Authority reserves the right to commence this earlier than January 2019. The duration of an individual call-off contract under any Framework Agreement will not necessarily be limited to the 4 year term but the term will be governed by the subject matter of the call off contract concerned. The form of the call-off contract shall be the same as for the main contract subject to the right to make specific amendments in respect of an individual call off.
The Contracting Authority reserves the right to award only the Contract and not to award any Framework Agreement or alternatively for the Contract and the Framework Agreement to commence on the same date or different dates.
As set out in the Pre-Qualification Questionnaire.
The Contract will have an initial duration of 7 years ending in 2024 (subject to satisfactory performance and break clauses) with the option(s) exercisable by the Contracting Authority to extend for a period or periods in aggregate of up to 3 years, with a maximum total contract term of 10 years. The Contracting Authority will give not less than 6 months' notice of its intention to extend depending on the length of the extension.
1. A bidders day will be taking place on 14.6.2016. Details are included in the descriptive document.
2. The deadline for clarifications will be 12:00 (midday) on 22.6.2016.
3. Economic operators shall be solely responsible for all costs and expenses they incur in connection with participating in this procurement.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
1. In addition to the locations given in Section II.1.2), it is anticipated that the services will also be delivered in Wokingham Borough Council and the London Borough of Hounslow. The additional NUTS code of UKI75 therefore applies.
2. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process.
3. It is for those invited to participate in dialogue to satisfy themselves of the position but tenderers should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply to this Contract.
4. The Contracting Authority will be hosting a Market and Tender Briefing Event on 14.6.2016. Details are included in the Descriptive Document.
5. In addition to the Contract, the Contracting Authority is procuring a Framework Agreement. The estimated value of the Framework Agreement (excluding VAT) is anticipated to be within the range of 10 000 000 GBP to 100 000 000 GBP.
6. All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the PQQ and all future stages of the selection and award process. Under no circumstances will the Contracting Authority or any of its advisers be liable for any costs or expenses borne by the applicant or its associated relevant organisations or any of its advisers in this process whether the applicant is successful or otherwise.
Royal Courts of Justice, Strand
Telephone: +44 20794760000
Royal Courts of Justice, Strand
Telephone: +44 20794760000
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.