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Left-luggage lockers

  London United Kingdom — University College London
Published February 25, 2017 — Deadline March 31, 2017 (2 years ago)
|
Notice type
Contract notice
Value
€2.37M

This is a framework agreement for the supply, install and maintenance of an intelligent locker system, including software. UCL staff and student access to lockers shall be self-service, activated by existing UCL ID cards.

The contract will last for 3 years and UCL reserves the right to extend the contract, subject to satisfactory price and performance for an additional periods up to a maximum of 24 months. UCL intends to appoint a single supplier for this contract. UCL plans to trial the intelligent locker system in three locations which will form the pilot phase and initial call off. If the pilot is successful, UCL will wish to call off additional supply and installation and/or maintenance as the need arises. UCL's full requirements are set out in the ITT.

The procurement documentation can be accessed from https://in-tendhost.co.uk/ucl/aspx/Home

This tender is for a framework agreement to supply, install and maintain a locker system for self-issue of lockers to UCL staff and students. The contract will last for 3 years and UCL reserves the right to extend the contract, subject to satisfactory price and performance for an additional periods up to a maximum of 24 months. UCL intends to appoint a single supplier for this contract. UCL will wish to call off supply and installation and/or maintenance as the need arises.

UCL plans to trial the intelligent locker system in three locations which will form the pilot phase.

UCL envisages the service growing substantially from this proof-of-concept over the next 2-3 years. If the proof of concept phase is successful and subject to UCL having sufficient budget, this framework agreement will then be used to provide further lockers as the initiative is rolled out.

Under this framework, deliverables will be grouped into call-offs.

UCL will call-off the requirements for each phase by placing individual orders. However UCL is not able to guarantee any future orders. All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part.

All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation To Tender (ITT) will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts.

UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers.

This contract opportunity is not divided into lots.


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Fact Sheet


United Kingdom-London: Left-luggage lockers

2017/S 040-072590

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University College London
Gower Street
London
WC1E 6BT
United Kingdom
Contact person: Procurement Services
E-mail: tenders.procurement@ucl.ac.uk
NUTS code: UKI

Internet address(es):

Main address: https://in-tendhost.co.uk/ucl/aspx/Home

Address of the buyer profile: https://www.ucl.ac.uk/procurement/

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/ucl/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/ucl/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/ucl/aspx/Home
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Intelligent Locker Solution.

Reference number: UCL-PROC-305
II.1.2)Main CPV code
44421710
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This is a framework agreement for the supply, install and maintenance of an intelligent locker system, including software. UCL staff and student access to lockers shall be self-service, activated by existing UCL ID cards.

The contract will last for 3 years and UCL reserves the right to extend the contract, subject to satisfactory price and performance for an additional periods up to a maximum of 24 months. UCL intends to appoint a single supplier for this contract. UCL plans to trial the intelligent locker system in three locations which will form the pilot phase and initial call off. If the pilot is successful, UCL will wish to call off additional supply and installation and/or maintenance as the need arises. UCL's full requirements are set out in the ITT.

The procurement documentation can be accessed from https://in-tendhost.co.uk/ucl/aspx/Home

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
44421710
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

This tender is for a framework agreement to supply, install and maintain a locker system for self-issue of lockers to UCL staff and students. The contract will last for 3 years and UCL reserves the right to extend the contract, subject to satisfactory price and performance for an additional periods up to a maximum of 24 months. UCL intends to appoint a single supplier for this contract. UCL will wish to call off supply and installation and/or maintenance as the need arises.

UCL plans to trial the intelligent locker system in three locations which will form the pilot phase.

UCL envisages the service growing substantially from this proof-of-concept over the next 2-3 years. If the proof of concept phase is successful and subject to UCL having sufficient budget, this framework agreement will then be used to provide further lockers as the initiative is rolled out.

Under this framework, deliverables will be grouped into call-offs.

UCL will call-off the requirements for each phase by placing individual orders. However UCL is not able to guarantee any future orders. All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part.

All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation To Tender (ITT) will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts.

UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers.

This contract opportunity is not divided into lots.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will last for three years and UCL reserves the right to extend the contract, subject to satisfactory price and performance for an additional periods up to a maximum of twenty four months. UCL intends to appoint a single supplier for this contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This contract opportunity is not divided into lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Any requirements are set out in the Invitation To Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: Cost of investment in the solution. Phased roll-out over a number of years requiring consistency of solution across the UCL estate
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 31/05/2017
Local time: 12:00
Place:

Procurement Services Offices.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Royal Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

Internet address:www.hmcouts-service.gov.uk

VI.4.2)Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
United Kingdom
Telephone: +44 2075366000
E-mail: info@cedr.com

Internet address:www.cedr.com

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 of the Public Contracts Regulations 2015, UCL will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with an Award Decision Notice. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234
VI.5)Date of dispatch of this notice:
23/02/2017

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