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Maintenance of information technology software

  Rotherham United Kingdom — Rotherham Metropolitan Borough Council
Published February 10, 2017
|
Notice type
Voluntary ex ante transparency notice
Buyer category
Municipality
Value
€561.90k
Winner
Advanced Business Solutions Ltd

The contract is to provide support and maintenance for:

General Ledger and Journals; Accounts Payable; Purchasing Order Processing; Bank reconciliation; Budget Monitoring and Forecasting; Document Scanning and Data Capture; Host support for Business Analytics and hardware platform and software.

Soft market testing has been conducted using the Crown Commercial Corporate Software Solutions framework. A high level specification was provided and all 14 suppliers were asked to take part. In order to encourage participation suppliers were invited to indicate if their solution met the high level specification. 5 suppliers confirmed they had no interest, 2 attended a clarification meeting in which their interest was in an Enterprise Resource Planning which exceed the scope of the council's requirements and 1 confirmed that due to their strategic relationship they would not be responding. Advanced Business Solutions Ltd (‘ABS’) expressed an interest.

As the current solution meets the functional requirements of the council and is delivering highly efficient and fit for process a contract is to be created with ABS Ltd.

The current Finance system is deemed to be fit for purpose and is delivering highly efficient business processes to support the operational needs of its user.


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Fact Sheet


United Kingdom-Rotherham: Maintenance of information technology software

2017/S 029-052475

Voluntary ex ante transparency notice

Services

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Rotherham Metropolitan Borough Council
Corporate Procurement Service, Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Contact person: Miss Kay Handley
Telephone: +44 01709822665
E-mail: kay.handley@rotherham.gov.uk
NUTS code: UKE31

Internet address(es):

Main address: http://www.rotherham.gov.uk

Address of the buyer profile: http://www.rotherham.gov.uk

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of Support and Maintenance for Financial Information Management System.

Reference number: 16-100/DN232203
II.1.2)Main CPV code
72267100
II.1.3)Type of contract
Services
II.1.4)Short description:

The contract is to provide support and maintenance for:

General Ledger and Journals; Accounts Payable; Purchasing Order Processing; Bank reconciliation; Budget Monitoring and Forecasting; Document Scanning and Data Capture; Host support for Business Analytics and hardware platform and software.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 477 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKE31
II.2.4)Description of the procurement:

Soft market testing has been conducted using the Crown Commercial Corporate Software Solutions framework. A high level specification was provided and all 14 suppliers were asked to take part. In order to encourage participation suppliers were invited to indicate if their solution met the high level specification. 5 suppliers confirmed they had no interest, 2 attended a clarification meeting in which their interest was in an Enterprise Resource Planning which exceed the scope of the council's requirements and 1 confirmed that due to their strategic relationship they would not be responding. Advanced Business Solutions Ltd (‘ABS’) expressed an interest.

As the current solution meets the functional requirements of the council and is delivering highly efficient and fit for process a contract is to be created with ABS Ltd.

The current Finance system is deemed to be fit for purpose and is delivering highly efficient business processes to support the operational needs of its user.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation:

This is a negotiated procedure without publication -Negotiations have concluded and contracts are to be signed.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
07/02/2017
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Advanced Business Solutions Ltd
Ditton Park, Ridding Court Road, Datchet
Slough
SL3 9LL
United Kingdom
NUTS code: UKC

Internet address:https://www.oneadvanced.com/

The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 477 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Rotherham Metropolitan Borough Council
Corporate Procurement Service, Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/02/2017

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