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Occupational Health Management System.

  Abingdon United Kingdom — Civil Nuclear Police Authority
Published March 2, 2016 — Deadline March 25, 2016 (3 years ago)
|
Notice type
Contract notice
Buyer category
Public_safety
Value
€259.29k

The CNC has approximately 1 500 police officers and staff operating out of 14

locations throughout England, Scotland and Wales.

HR is responsible for managing the CNC OH Provision and the level and standard

of OH Provision varies across the organisation, with some sites having a full

service on-site, 1 site via commercial provider and the remainder by the internal

CNC OH team. Each of these providers has their own medical records system to

store CNC medical records as do the previous OH Provision's that have been

used.

Where CNC are the OH provider there is an obligation under several instances of

legislation to hold records securely. The scope of the CNC role in this regard will

be significantly expanded (by over 400 staff) as the EDF OH role transfers to

CNC. Where CNC retain ‘contracted out’ OH provisions with other providers there

remains a duty of care as employer.

The current Medical Records information environment is complex and consists of

a number of stand-alone arrangements. The records for individual officers have

not always followed their deployment between sites and therefore it can be

difficult to locate them. When access is required corporately or when records

need to be transferred to a different provider / CNC OH, individual consents must

be sought.

Existing records are currently held in a variety of formats and on a variety of

platforms. Dounreay and Sellafield currently use the EOPAS system, IMASS use

their own bespoke system but records are also held in paper format and CNC

OHD currently hold files in word and pdf formats.

In order to improve the current position, the CNC is looking for a fit for purpose,

web enabled, hosted occupational health management system to support the in

house provision of OH services which meets UK medical standards and UK

personal data protection legislation.


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Fact Sheet

Title
Occupational Health Management System.
Published by
Civil Nuclear Police Authority
Publication Date
02/03/2016
Application Deadline
25/03/2016
Deadline Date
01/04/2016
Deadline Time
12:00:00
Notice Type
Contract Notice
Has Documents
No
Abstract
The CNC has approximately 1 500 police officers and staff operating out of 14locations throughout England, Scotland and Wales.HR is responsible for managing the CNC OH Provision and the level and standardof OH Provision varies across the organisation, with some sites having a fullservice on-site, 1 site via commercial provider and the remainder by the internalCNC OH team. Each of these providers has their own medical records system tostore CNC medical records as do the previous OH Provision's that have beenused.Where CNC are the OH provider there is an obligation under several instances oflegislation to hold records securely. The scope of the CNC role in this regard willbe significantly expanded (by over 400 staff) as the EDF OH role transfers toCNC. Where CNC retain ‘contracted out’ OH provisions with other providers thereremains a duty of care as employer.The current Medical Records information environment is complex and consists ofa number of stand-alone arrangements. The records for individual officers havenot always followed their deployment between sites and therefore it can bedifficult to locate them. When access is required corporately or when recordsneed to be transferred to a different provider / CNC OH, individual consents mustbe sought.Existing records are currently held in a variety of formats and on a variety ofplatforms. Dounreay and Sellafield currently use the EOPAS system, IMASS usetheir own bespoke system but records are also held in paper format and CNCOHD currently hold files in word and pdf formats.In order to improve the current position, the CNC is looking for a fit for purpose,web enabled, hosted occupational health management system to support the inhouse provision of OH services which meets UK medical standards and UKpersonal data protection legislation.
Main Contact
jane.little@cnc.pnn.police.uk
Admin Contact
N/A
Technical Contact
N/A
Other Contact
N/A
Official Name
Civil Nuclear Police Authority (CNPA) / Civil Nuclear Constabulary (CNC)N/A
Postal Address
Building F6, First Floor, Culham Science Centre A
Town
Abingdon
Postal Code
OX14 3DB
Country
UK
For the attention of
Jane Little
Telephone
+44 1235466514
E-Mail
jane.little@cnc.pnn.police.uk
Title attributed to the contract by the contracting authority
Occupational Health Management System.
Main site or location of works, place of delivery or performance
UK
Contract covered by the Government Procurement Agreement (GPA)
Division into lots
No
Will variants be accepted
No
Total quantity or scope
3-year contract for the supply of an Occupational Health Management system.
Options
Option to extend for up to an additional 2 years.
Economic and financial capacity
See ITT documentation.
Technical capacity
See ITT documentation.
Is provision of the service reserved to a specific profession?
No
Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?
No
Have candidates already been selected?
No
An electronic auction will be used
No
Conditions for obtaining specifications and additional documents
25-03-2016  17:00
Time-limit for receipt of tenders or requests to participate
01-04-2016  12:00
Main site or location of works, place of delivery or performance
Abingdon.
Short description of the contract or purchase(s)
The CNC has approximately 1 500 police officers and staff operating out of 14 locations throughout England, Scotland and Wales. HR is responsible for managing the CNC OH Provision and the level and standard of OH Provision varies across the organisation, with some sites having a full service on-site, 1 site via commercial provider and the remainder by the internal CNC OH team. Each of these providers has their own medical records system to store CNC medical records as do the previous OH Provision's that have been used. Where CNC are the OH provider there is an obligation under several instances of legislation to hold records securely. The scope of the CNC role in this regard will be significantly expanded (by over 400 staff) as the EDF OH role transfers to CNC. Where CNC retain ‘contracted out’ OH provisions with other providers there remains a duty of care as employer. The current Medical Records information environment is complex and consists of a number of stand-alone arrangements. The records for individual officers have not always followed their deployment between sites and therefore it can be difficult to locate them. When access is required corporately or when records need to be transferred to a different provider / CNC OH, individual consents must be sought. Existing records are currently held in a variety of formats and on a variety of platforms. Dounreay and Sellafield currently use the EOPAS system, IMASS use their own bespoke system but records are also held in paper format and CNC OHD currently hold files in word and pdf formats. In order to improve the current position, the CNC is looking for a fit for purpose, web enabled, hosted occupational health management system to support the in house provision of OH services which meets UK medical standards and UK personal data protection legislation.
Deposits and guarantees required
N/A.
Main Terms of financing and payment and/or reference to the relevant provisions
See ITT documentation.
Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
See ITT documentation.
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
See ITT documentation.
Reference number attributed to the notice by the contracting authority
T240/02/16
Delivery Locations
The buyer has restricted the alert for this notice to suppliers based in the following regions.
Further information can be obtained at
yes
Specifications and further documents can be obtained at
yes
Tenders or requests to participate must be sent to
yes
A public contract
yes
The setting up of a Dynamic Purchasing System
no
The establishment of a framework agreement
no
Framework agreement with a single operators
no
Framework agreement with several operators
no
The contract is restricted to sheltered workshops
no
The execution of the contract is restricted to the framework of sheltered employment programmes
no
Open
yes
Accelerated restricted
no
Accelerated negotiated
no
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
no
Prior Information Notice
no
Notice on a Buyer Profile
no
Ministry or any other national or federal authority, including their regional or local sub-divisions
no
National or federal agency/Office
no
Regional or local Authority
no
Regional or local Agency/Office
no
Body governed by public law
yes
European Institution/Agency or International Organisation
no
General public services
no
Defence
no
Public order and safety
yes
Environment
no
Economic and financial affairs
no
Health
no
Housing and community amenities
no
Social protection
no
Recreation, culture and religion
no
Education
no
Restricted
yes
Negotiated
no
Competitive dialogue
no

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