Occupational Health Management System.
The CNC has approximately 1 500 police officers and staff operating out of 14
locations throughout England, Scotland and Wales.
HR is responsible for managing the CNC OH Provision and the level and standard
of OH Provision varies across the organisation, with some sites having a full
service on-site, 1 site via commercial provider and the remainder by the internal
CNC OH team. Each of these providers has their own medical records system to
store CNC medical records as do the previous OH Provision's that have been
used.
Where CNC are the OH provider there is an obligation under several instances of
legislation to hold records securely. The scope of the CNC role in this regard will
be significantly expanded (by over 400 staff) as the EDF OH role transfers to
CNC. Where CNC retain ‘contracted out’ OH provisions with other providers there
remains a duty of care as employer.
The current Medical Records information environment is complex and consists of
a number of stand-alone arrangements. The records for individual officers have
not always followed their deployment between sites and therefore it can be
difficult to locate them. When access is required corporately or when records
need to be transferred to a different provider / CNC OH, individual consents must
be sought.
Existing records are currently held in a variety of formats and on a variety of
platforms. Dounreay and Sellafield currently use the EOPAS system, IMASS use
their own bespoke system but records are also held in paper format and CNC
OHD currently hold files in word and pdf formats.
In order to improve the current position, the CNC is looking for a fit for purpose,
web enabled, hosted occupational health management system to support the in
house provision of OH services which meets UK medical standards and UK
personal data protection legislation.
Fact Sheet
Title Occupational Health Management System. |
Published by Civil Nuclear Police Authority |
Publication Date 02/03/2016 |
Application Deadline 25/03/2016 |
Deadline Date 01/04/2016 |
Deadline Time 12:00:00 |
Notice Type Contract Notice |
Has Documents No |
Abstract The CNC has approximately 1 500 police officers and staff operating out of 14locations throughout England, Scotland and Wales.HR is responsible for managing the CNC OH Provision and the level and standardof OH Provision varies across the organisation, with some sites having a fullservice on-site, 1 site via commercial provider and the remainder by the internalCNC OH team. Each of these providers has their own medical records system tostore CNC medical records as do the previous OH Provision's that have beenused.Where CNC are the OH provider there is an obligation under several instances oflegislation to hold records securely. The scope of the CNC role in this regard willbe significantly expanded (by over 400 staff) as the EDF OH role transfers toCNC. Where CNC retain ‘contracted out’ OH provisions with other providers thereremains a duty of care as employer.The current Medical Records information environment is complex and consists ofa number of stand-alone arrangements. The records for individual officers havenot always followed their deployment between sites and therefore it can bedifficult to locate them. When access is required corporately or when recordsneed to be transferred to a different provider / CNC OH, individual consents mustbe sought.Existing records are currently held in a variety of formats and on a variety ofplatforms. Dounreay and Sellafield currently use the EOPAS system, IMASS usetheir own bespoke system but records are also held in paper format and CNCOHD currently hold files in word and pdf formats.In order to improve the current position, the CNC is looking for a fit for purpose,web enabled, hosted occupational health management system to support the inhouse provision of OH services which meets UK medical standards and UKpersonal data protection legislation. |
Main Contact jane.little@cnc.pnn.police.uk |
Admin Contact N/A |
Technical Contact N/A |
Other Contact N/A |
Official Name Civil Nuclear Police Authority (CNPA) / Civil Nuclear Constabulary (CNC)N/A |
Postal Address Building F6, First Floor, Culham Science Centre A |
Town Abingdon |
Postal Code OX14 3DB |
Country UK |
For the attention of Jane Little |
Telephone +44 1235466514 |
E-Mail jane.little@cnc.pnn.police.uk |
Title attributed to the contract by the contracting authority Occupational Health Management System. |
Main site or location of works, place of delivery or performance UK |
Contract covered by the Government Procurement Agreement (GPA) |
Division into lots No |
Will variants be accepted No |
Total quantity or scope 3-year contract for the supply of an Occupational Health Management system. |
Options Option to extend for up to an additional 2 years. |
Economic and financial capacity See ITT documentation. |
Technical capacity See ITT documentation. |
Is provision of the service reserved to a specific profession? No |
Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Have candidates already been selected? No |
An electronic auction will be used No |
Conditions for obtaining specifications and additional documents 25-03-2016 17:00 |
Time-limit for receipt of tenders or requests to participate 01-04-2016 12:00 |
Main site or location of works, place of delivery or performance Abingdon. |
Short description of the contract or purchase(s) The CNC has approximately 1 500 police officers and staff operating out of 14 locations throughout England, Scotland and Wales. HR is responsible for managing the CNC OH Provision and the level and standard of OH Provision varies across the organisation, with some sites having a full service on-site, 1 site via commercial provider and the remainder by the internal CNC OH team. Each of these providers has their own medical records system to store CNC medical records as do the previous OH Provision's that have been used. Where CNC are the OH provider there is an obligation under several instances of legislation to hold records securely. The scope of the CNC role in this regard will be significantly expanded (by over 400 staff) as the EDF OH role transfers to CNC. Where CNC retain ‘contracted out’ OH provisions with other providers there remains a duty of care as employer. The current Medical Records information environment is complex and consists of a number of stand-alone arrangements. The records for individual officers have not always followed their deployment between sites and therefore it can be difficult to locate them. When access is required corporately or when records need to be transferred to a different provider / CNC OH, individual consents must be sought. Existing records are currently held in a variety of formats and on a variety of platforms. Dounreay and Sellafield currently use the EOPAS system, IMASS use their own bespoke system but records are also held in paper format and CNC OHD currently hold files in word and pdf formats. In order to improve the current position, the CNC is looking for a fit for purpose, web enabled, hosted occupational health management system to support the in house provision of OH services which meets UK medical standards and UK personal data protection legislation. |
Deposits and guarantees required N/A. |
Main Terms of financing and payment and/or reference to the relevant provisions See ITT documentation. |
Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded See ITT documentation. |
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers See ITT documentation. |
Reference number attributed to the notice by the contracting authority T240/02/16 |
Delivery Locations The buyer has restricted the alert for this notice to suppliers based in the following regions. |
Further information can be obtained at yes |
Specifications and further documents can be obtained at yes |
Tenders or requests to participate must be sent to yes |
A public contract yes |
The setting up of a Dynamic Purchasing System no |
The establishment of a framework agreement no |
Framework agreement with a single operators no |
Framework agreement with several operators no |
The contract is restricted to sheltered workshops no |
The execution of the contract is restricted to the framework of sheltered employment programmes no |
Open yes |
Accelerated restricted no |
Accelerated negotiated no |
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no |
Prior Information Notice no |
Notice on a Buyer Profile no |
Ministry or any other national or federal authority, including their regional or local sub-divisions no |
National or federal agency/Office no |
Regional or local Authority no |
Regional or local Agency/Office no |
Body governed by public law yes |
European Institution/Agency or International Organisation no |
General public services no |
Defence no |
Public order and safety yes |
Environment no |
Economic and financial affairs no |
Health no |
Housing and community amenities no |
Social protection no |
Recreation, culture and religion no |
Education no |
Restricted yes |
Negotiated no |
Competitive dialogue no |
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