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Hampshire County Council Soft Facilities Management Services.

  Winchester United Kingdom — Hampshire County Council
Published November 14, 2015
|
Notice type
Prior notice
Buyer category
Joint_authorities
Hampshire County Council (HCC) currently have a number of Framework Contracts covering the provision of ‘Soft’ Facilities Management Services (Soft FM) across the county for their Corporate Estate, including Hampshire Constabulary, Hampshire Fire and Rescue Service, and other key partner organisations such as Schools and Academies. These Framework Agreements are due to expire during 2017 and as part of the future planning of our next generation of services we are publishing this Prior Information Notice (PIN) to engage early with the market to request expressions of interest in joining us in an innovative and collaborative replacement for the current contracting methodology. Soft FM for the purposes of this PIN can be defined as (but not restricted to): — Premises Cleaning — Window Cleaning — Laundry Service — Catering Services — Waste Collection Storage and Disposal Services — Washroom and Hygiene Services — Pest Control Services — Out of hours Security Services — Portable Appliance Testing — Postal Services — Courier Services The proposed approach is to move away from individual Framework Agreements for each sub category and the existing mini-competition process for calling off contracts for each user within a sub category to a more streamlined and efficient Term Contract with a single Strategic Partner. The intention is for the Strategic Partner to l provide all the identified sub category services across the county from a ‘catalogue’ based schedule. It is hoped that a high proportion of the services within the ‘catalogue’ will be provided by Local and Regional Small abd Medium type organisations benefitting from the lead of a Main Contractor who is the Strategic Partner for HCC. In order to gain the maximum benefit from this arrangement it is proposed that the Term Contract be let for a minimum period of five years with a maximum extension period of a further five years. The ‘catalogue’ will provide each user with a menu of services to choose from within each sub category and it will be incumbent on the Strategic Partner to appoint the most appropriate provider or supplier to respond to the requirement. It is expected that this approach will provide efficiencies in operation and management of the contract for the Strategic Partner helping the user to obtain the best value for money across a broad range of goods and services which the Strategic Partner would not be able to access if they were one of many Framework Agreement holders. The extended time frame for the contract gives the Strategic Partner a greater horizon for business planning and the successful sub contractors more certainty of business in the medium term, beyond the three to four year period normally available through a Framework Agreement. Hampshire County Council now invites prospective Strategic Partners and Sub Contractors to express their interest in participating in this Term Contract for Soft FM by registering and providing the following details: — Company Name and Address — Company Registration Number (if applicable) — Strategic Partner or Sub Contractor If Sub Contractor, which category or categories you are expressing an interest in. A Supplier Early Engagement meeting will be held at the premises of the County Council The Castle, Winchester SO23 8UJ in The Ashburton Hall, Elizabeth II building on 23.11.2015 from 10:30 to 13:00. During the session, we will provide more details about our proposal and there will be an opportunity for a Q and A session with HCC Representatives. The session will end with a networking session which will allow attendees to informally network within and across sub categories in preparation for the proposed formal tender activity. Expressions of interest should be forwarded via email to procurement.partners@hants.gov.uk no later than the 22.11.2015 A draft

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Fact Sheet

Title
Hampshire County Council Soft Facilities Management Services.
Published by
Hampshire County Council
Publication Date
14/11/2015
Notice Type
Prior Information Notice
Has Documents
No
Abstract
Hampshire County Council (HCC) currently have a number of Framework Contracts covering the provision of ‘Soft’ Facilities Management Services (Soft FM) across the county for their Corporate Estate, including Hampshire Constabulary, Hampshire Fire and Rescue Service, and other key partner organisations such as Schools and Academies.These Framework Agreements are due to expire during 2017 and as part of the future planning of our next generation of services we are publishing this Prior Information Notice (PIN) to engage early with the market to request expressions of interest in joining us in an innovative and collaborative replacement for the current contracting methodology.Soft FM for the purposes of this PIN can be defined as (but not restricted to):— Premises Cleaning— Window Cleaning— Laundry Service— Catering Services— Waste Collection Storage and Disposal Services— Washroom and Hygiene Services— Pest Control Services— Out of hours Security Services— Portable Appliance Testing— Postal Services— Courier ServicesThe proposed approach is to move away from individual Framework Agreements for each sub category and the existing mini-competition process for calling off contracts for each user within a sub category to a more streamlined and efficient Term Contract with a single Strategic Partner.The intention is for the Strategic Partner to l provide all the identified sub category services across the county from a ‘catalogue’ based schedule. It is hoped that a high proportion of the services within the ‘catalogue’ will be provided by Local and Regional Small abd Medium type organisations benefitting from the lead of a Main Contractor who is the Strategic Partner for HCC.In order to gain the maximum benefit from this arrangement it is proposed that the Term Contract be let for a minimum period of five years with a maximum extension period of a further five years.The ‘catalogue’ will provide each user with a menu of services to choose from within each sub category and it will be incumbent on the Strategic Partner to appoint the most appropriate provider or supplier to respond to the requirement.It is expected that this approach will provide efficiencies in operation and management of the contract for the Strategic Partner helping the user to obtain the best value for money across a broad range of goods and services which the Strategic Partner would not be able to access if they were one of many Framework Agreement holders.The extended time frame for the contract gives the Strategic Partner a greater horizon for business planning and the successful sub contractors more certainty of business in the medium term, beyond the three to four year period normally available through a Framework Agreement.Hampshire County Council now invites prospective Strategic Partners and Sub Contractors to express their interest in participating in this Term Contract for Soft FM by registering and providing the following details:— Company Name and Address— Company Registration Number (if applicable)— Strategic Partner or Sub ContractorIf Sub Contractor, which category or categories you are expressing an interest in.A Supplier Early Engagement meeting will be held at the premises of the County Council The Castle, Winchester SO23 8UJ in The Ashburton Hall, Elizabeth II building on 23.11.2015 from 10:30 to 13:00.During the session, we will provide more details about our proposal and there will be an opportunity for a Q and A session with HCC Representatives. The session will end with a networking session which will allow attendees to informally network within and across sub categories in preparation for the proposed formal tender activity.Expressions of interest should be forwarded via email to procurement.partners@hants.gov.uk no later than the 22.11.2015A draft
Main Contact
procurement.partners@hants.gov.uk
Admin Contact
N/a
Technical Contact
N/a
Other Contact
N/a
Official Name
Hampshire County Council
Postal Address
The Castle
Town
Winchester
Postal Code
SO23 8UJ
Country
UK
For the attention of
Rob Gilmour
E-Mail
procurement.partners@hants.gov.uk
General Address of the contracting authority (URL)
www.hants.gov.uk
Type of contract and place of delivery or of performance
1
Short description of nature and quantity or supplies or services
Hampshire County Council (HCC) currently have a number of Framework Contracts covering the provision of ‘Soft’ Facilities Management Services (Soft FM) across the county for their Corporate Estate, including Hampshire Constabulary, Hampshire Fire and Rescue Service, and other key partner organisations such as Schools and Academies. These Framework Agreements are due to expire during 2017 and as part of the future planning of our next generation of services we are publishing this Prior Information Notice (PIN) to engage early with the market to request expressions of interest in joining us in an innovative and collaborative replacement for the current contracting methodology. Soft FM for the purposes of this PIN can be defined as (but not restricted to): — Premises Cleaning — Window Cleaning — Laundry Service — Catering Services — Waste Collection Storage and Disposal Services — Washroom and Hygiene Services — Pest Control Services — Out of hours Security Services — Portable Appliance Testing — Postal Services — Courier Services The proposed approach is to move away from individual Framework Agreements for each sub category and the existing mini-competition process for calling off contracts for each user within a sub category to a more streamlined and efficient Term Contract with a single Strategic Partner. The intention is for the Strategic Partner to l provide all the identified sub category services across the county from a ‘catalogue’ based schedule. It is hoped that a high proportion of the services within the ‘catalogue’ will be provided by Local and Regional Small abd Medium type organisations benefitting from the lead of a Main Contractor who is the Strategic Partner for HCC. In order to gain the maximum benefit from this arrangement it is proposed that the Term Contract be let for a minimum period of five years with a maximum extension period of a further five years. The ‘catalogue’ will provide each user with a menu of services to choose from within each sub category and it will be incumbent on the Strategic Partner to appoint the most appropriate provider or supplier to respond to the requirement. It is expected that this approach will provide efficiencies in operation and management of the contract for the Strategic Partner helping the user to obtain the best value for money across a broad range of goods and services which the Strategic Partner would not be able to access if they were one of many Framework Agreement holders. The extended time frame for the contract gives the Strategic Partner a greater horizon for business planning and the successful sub contractors more certainty of business in the medium term, beyond the three to four year period normally available through a Framework Agreement. Hampshire County Council now invites prospective Strategic Partners and Sub Contractors to express their interest in participating in this Term Contract for Soft FM by registering and providing the following details: — Company Name and Address — Company Registration Number (if applicable) — Strategic Partner or Sub Contractor If Sub Contractor, which category or categories you are expressing an interest in. A Supplier Early Engagement meeting will be held at the premises of the County Council The Castle, Winchester SO23 8UJ in The Ashburton Hall, Elizabeth II building on 23.11.2015 from 10:30 to 13:00. During the session, we will provide more details about our proposal and there will be an opportunity for a Q and A session with HCC Representatives. The session will end with a networking session which will allow attendees to informally network within and across sub categories in preparation for the proposed formal tender activity. Expressions of interest should be forwarded via email to procurement.partners@hants.gov.uk no later than the 22.11.2015 A draft agenda for the Early Engagement Meeting is provided below: — Coffee on arrival — Welcome — Introduction — Current situation — Procurement process — A synopsis of our Steering Group and Consultation & Value Proposition — How we expect to quantify the core and non core spend (the needs of our core businesses and the bonus business of the schools etc.) — Vision of the role of the Single Strategic Supplier — Engaging SMEs and local partners — Future timetable — Further presentations — Procurement process — Relevant reference sites and experiences from attendees including: — Inviting ideas and innovations — Success factors — Expected pitfalls and risks — Q and A Session — Close and Networking amongst and between suppliers.
Common Procurement Vocabulary (CPV)
Contract covered by the government procurement agreement (GPA)
No
Reserved contracts
No
Contract related to a project and/or programme financed by community fund
No
Date of dispatch of this notice
11-11-2015
Title attributed to the contract by the contracting authority
Hampshire County Council Soft Facilities Management Services.
Date of dispatch of this notice
Information added to the notice since publication.
Delivery Locations
The buyer has restricted the alert for this notice to suppliers based in the following regions.
Further information can be obtained at
yes
Ministry or any other national or federal authority, including their regional or local sub-divisions
no
National or federal agency/Office
no
Regional or local Authority
yes
Regional or local Agency/Office
no
Body governed by public law
no
European Institution/Agency or International Organisation
no
General public services
yes
Defence
no
Public order and safety
yes
Environment
no
Economic and financial affairs
no
Health
no
Housing and community amenities
no
Social protection
no
Recreation, culture and religion
no
Education
yes

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