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Building Fabric Term Maintenance

  Winchester United Kingdom — Hampshire County Council
Published October 26, 2016
|
Notice type
Contract notice
Buyer category
Joint_authorities
Value
€55.52M

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Building Fabric Term Maintenance Contract (F07143P). It is envisaged the Contract will commence on or around 1.8.2017 and will be for a period of 5 years with an option to extend by a further 5 years during year 4 of the Contract.

It is envisaged that the Contractor (s) will provide the following services:

— Statutory compliance;

— Electrical and mechanical and catering maintenance — reactive, servicing and minor works;

— Building fabric reactive maintenance and minor works;

— Out of hours response;

— Help desk service.

The proposed approach is to separate the building /engineering services maintenance and repair function from the building fabric repair function as currently provided and replace with 4 different providers. e.g.

1. (F07137P) Building/engineering services maintenance and repair TMC East Hampshire;

2. (F07137P) Building/engineering services maintenance and repair TMC West Hampshire;

3. (F07143P) Building fabric repair TMC East Hampshire;

4. (F07143P) Building fabric repair TMC West Hampshire.

This Notice is for #s 3 and 4 above (only).

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the Invitation to Tender (including the online In-Tend Questionnaire together with the completed Files 7, 8 and 9 as requested by 14:00 on Monday 31.1.2017.

How to obtain the Tender Documents

The Invitation to Tender documents can be accessed when logged into In-Tend by selecting ‘View Details “on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs— ‘Tender’, PQQ — Documents' ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 1st tab (Tender —Documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

Opting In and Out.

Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.

The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. Please note you are required to ‘Opt In’ to view and complete the Questionnaire for this project.

Further Guidance.

In addition, guidance on how to participate in a tender — download & upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ”Information for Suppliers’ buttons. Alternatively, if you require training to guide you through the In-tend system, please email procurement.partners@hants.gov.uk by no later than 30.11.2016.

Receiving Notification Emails

To ensure you receive email alerts and notifications from our system, please add the email domain @in-tend.co.uk to your Safe Senders list.


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Fact Sheet

Title
Building Fabric Term Maintenance.
Published by
Hampshire County Council
Publication Date
26/10/2016
Deadline Date
31/01/2017
Deadline Time
14:00:00
Notice Type
Contract Notice
Has Documents
No
Abstract
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Building Fabric Term Maintenance Contract (F07143P). It is envisaged the Contract will commence on or around 1.8.2017 and will be for a period of 5 years with an option to extend by a further 5 years during year 4 of the Contract.It is envisaged that the Contractor (s) will provide the following services:— Statutory compliance;— Electrical and mechanical and catering maintenance — reactive, servicing and minor works;— Building fabric reactive maintenance and minor works;— Out of hours response;— Help desk service.The proposed approach is to separate the building /engineering services maintenance and repair function from the building fabric repair function as currently provided and replace with 4 different providers. e.g.1. (F07137P) Building/engineering services maintenance and repair TMC East Hampshire;2. (F07137P) Building/engineering services maintenance and repair TMC West Hampshire;3. (F07143P) Building fabric repair TMC East Hampshire;4. (F07143P) Building fabric repair TMC West Hampshire.This Notice is for #s 3 and 4 above (only).Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the Invitation to Tender (including the online In-Tend Questionnaire together with the completed Files 7, 8 and 9 as requested by 14:00 on Monday 31.1.2017.How to obtain the Tender DocumentsThe Invitation to Tender documents can be accessed when logged into In-Tend by selecting ‘View Details “on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs— ‘Tender’, PQQ — Documents' ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 1st tab (Tender —Documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.Opting In and Out.Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. Please note you are required to ‘Opt In’ to view and complete the Questionnaire for this project.Further Guidance.In addition, guidance on how to participate in a tender — download & upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ”Information for Suppliers’ buttons. Alternatively, if you require training to guide you through the In-tend system, please email procurement.partners@hants.gov.uk by no later than 30.11.2016.Receiving Notification EmailsTo ensure you receive email alerts and notifications from our system, please add the email domain @in-tend.co.uk to your Safe Senders list.
Main Contact
procurement.partners@hants.gov.uk
Admin Contact
N/A
Technical Contact
N/A
Other Contact
N/A
Official Name
Hampshire County Council
Postal Address
Three Minsters House, 76 High Street
Town
Winchester
Postal Code
SO23 8UJ
Country
UK
Contact Point
procurement.partners@hants.gov.uk Nuts Codes UKJ3 UKJ11 UKJ23 UKK1 UKK2
Telephone
+44 1962845866
E-Mail
procurement.partners@hants.gov.uk
Title attributed to the contract by the contracting authority
Building Fabric Term Maintenance.
Main site or location of works, place of delivery or performance
UKK1
Contract covered by the Government Procurement Agreement (GPA)
Division into lots
Yes
Will variants be accepted
No
Total quantity or scope
Building Fabric Maintenance, as described above in II.1.5. The Authority seeks to award two separate contracts i.e. for East and West independently. During the Tender, Tenderers will be requested to state there preference. Where you have expressed an interest to proceed with both Lots, you will be required to confirm which Lot you wish to prioritise should you be successful at ITT stage. In so doing, you thereby acknowledge acceptance of the prioritisation position described in the Tender documents.
Options
Initial period of 5 years with an option to extend by a further 5 years during year 4 of the Contract.
Economic and financial capacity
Information and formalities necessary for the evaluating if requirements are met: In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 58 of Public Contracts Regulations 2015 and set out in the tender documentation.
Technical capacity
Information and formalities necessary for the evaluating if requirements are met:
Is provision of the service reserved to a specific profession?
No
Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?
No
Have candidates already been selected?
No
An electronic auction will be used
No
Time-limit for receipt of tenders or requests to participate
31-01-2017  14:00
Language or languages in which tenders or requests to participate can be drawn up
Minimum time frame during which the tenderer must maintain the tender
6
Main site or location of works, place of delivery or performance
The locations of the works will predominantly be throughout the County of Hampshire, Reading and the Isle of Wight; as identified in the Project Brief.
Short description of the contract or purchase(s)
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Building Fabric Term Maintenance Contract (F07143P). It is envisaged the Contract will commence on or around 1.8.2017 and will be for a period of 5 years with an option to extend by a further 5 years during year 4 of the Contract. It is envisaged that the Contractor (s) will provide the following services: — Statutory compliance; — Electrical and mechanical and catering maintenance — reactive, servicing and minor works; — Building fabric reactive maintenance and minor works; — Out of hours response; — Help desk service. The proposed approach is to separate the building /engineering services maintenance and repair function from the building fabric repair function as currently provided and replace with 4 different providers. e.g. 1. (F07137P) Building/engineering services maintenance and repair TMC East Hampshire; 2. (F07137P) Building/engineering services maintenance and repair TMC West Hampshire; 3. (F07143P) Building fabric repair TMC East Hampshire; 4. (F07143P) Building fabric repair TMC West Hampshire. This Notice is for #s 3 and 4 above (only). Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the Invitation to Tender (including the online In-Tend Questionnaire together with the completed Files 7, 8 and 9 as requested by 14:00 on Monday 31.1.2017. How to obtain the Tender Documents The Invitation to Tender documents can be accessed when logged into In-Tend by selecting ‘View Details “on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs— ‘Tender’, PQQ — Documents' ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 1st tab (Tender —Documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Opting In and Out. Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. Please note you are required to ‘Opt In’ to view and complete the Questionnaire for this project. Further Guidance. In addition, guidance on how to participate in a tender — download & upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ”Information for Suppliers’ buttons. Alternatively, if you require training to guide you through the In-tend system, please email procurement.partners@hants.gov.uk by no later than 30.11.2016. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain @in-tend.co.uk to your Safe Senders list.
Deposits and guarantees required
As defined in the Tender documentation, the Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security.
Main Terms of financing and payment and/or reference to the relevant provisions
Tenderers are advised that the following minimum insurance levels are required: Employer's Liability 10 000 000 GBP; Public Liability 10 000 000 GBP.
Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Information and formalities necessary for the evaluating if requirements are met: In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 58 of Public Contracts Regulations 2015 and set out in the Tender documentation.
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for the evaluating if requirements are met: In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 57 of Public Contracts Regulations 2015. Organisations are advised it is a condition of this Contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
Reference number attributed to the notice by the contracting authority
F07143
Delivery Locations
The buyer has restricted the alert for this notice to suppliers based in the following regions.
Further information can be obtained at
yes
Specifications and further documents can be obtained at
yes
Tenders or requests to participate must be sent to
yes
A public contract
yes
The setting up of a Dynamic Purchasing System
no
The establishment of a framework agreement
no
Framework agreement with a single operators
no
Framework agreement with several operators
no
The contract is restricted to sheltered workshops
no
The execution of the contract is restricted to the framework of sheltered employment programmes
no
Open
yes
Accelerated restricted
no
Accelerated negotiated
no
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
no
Prior Information Notice
yes
Notice on a Buyer Profile
no
Ministry or any other national or federal authority, including their regional or local sub-divisions
no
National or federal agency/Office
no
Regional or local Authority
yes
Regional or local Agency/Office
no
Body governed by public law
no
European Institution/Agency or International Organisation
no
General public services
yes
Defence
no
Public order and safety
yes
Environment
no
Economic and financial affairs
no
Health
no
Housing and community amenities
no
Social protection
no
Recreation, culture and religion
no
Education
yes
Restricted
yes
Negotiated
no
Competitive dialogue
no

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