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978_15 Online Payment Solutions and Cashless Catering Systems Framework.

  Leicester United Kingdom — Eastern Shires Purchasing Organisation (ESPO)
Published April 4, 2015 — Deadline May 1, 2015 (3 years ago)
|
Notice type
Contract notice
Buyer category
Joint_authorities
This procurement is intended to establish a framework agreement for the supply, delivery, installation and support of on-line payment & engagement solutions and cashless catering systems for use mainly in schools and education establishments. Please note however this framework will not be limited to education based customers. The framework will be split into two lots: Lot 1 will include provision of solutions for the facilitation and secure collection of payments from parents/carers. These payment deposits or online accounts can then be used against the purchase of their child's school meals, trips, school uniforms, music lessons, after school clubs, etc. Such solutions should have the ability to facilitate the secure collection of payments and store all the information required to process, manage and reconcile payments securely in a central online system. Additional related solutions and services available within this lot shall include but are not limited to; Installation, Integration services, On-going support & maintenance, System development & customisation, Training, Variety of hosting & manage service options available, Add-on modules/functionality to enhance the main systems, Ability to integrate with Cashless Catering Systems, Information Management Systems, Door Entry Solutions and other related customer systems as required, Ability to access and operate the solution on a variety of devices for example, desktop PC, smartphone, tablet, other mobile devices etc., Software/system upgrades These solutions may also include engagement functionalities to allow users such as parents/ carers to engage with schools in regards to the booking of school facilities and parents evening places, send out & receive completed permission forms and allow for school/parent/guardian communications via text, email etc. This lot is predominantly aimed towards educational establishment customers, however if the solution meets requirements is available for use by any eligible customer. Lot 2 will cover the supply, delivery, installation and support of cashless catering systems and associated services. These systems remove the need for handling of cash at the point of sale and speed up the food service whilst providing authorities with full reporting functionality. Solutions and services included within this lot include but are not limited to; EPOS Systems to include touch screen terminals with various screen sizes, User recognition systems – biometric readers, swipe cards, PIN entry, face recognition, Revaluation Units, Electronic Registration, Associated Software, Reporting & Analysis Functionality, Site Surveys, Ability to respond to legislative and market changes, Functionality to manage and support the free school meals initiative, Installation and Integration Services, On-going support & maintenance, System development & customisation, Training, Variety of hosting options, Add-on modules/functionality to enhance the main systems, Ability to integrate with Online Payment Solutions, Information Management Systems, Door Entry Solutions and other related customer systems as required, Ability to access and operate the solution on a variety of devices for example, desktop PC, smartphone, tablet, other mobile devices etc., Software/system upgrades. As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement. In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to www.eastmidstenders.org, (b) If you are not already registered) Register your company by selecting the ‘Register' box on the top of the home page, (c) Once registered visit the home page and search for the tender ‘978_15 Online Payment & Engagement Solutions for Educational Establishments & Cashless Catering Systems' by selecting ‘View Opportunities', (d) Express an interest by selecting the ‘Register Interest' box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website, (f) If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.

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Fact Sheet

Title
978_15 Online Payment Solutions and Cashless Catering Systems Framework.
Published by
Eastern Shires Purchasing Organisation (ESPO)
Publication Date
04/04/2015
Deadline Date
01/05/2015
Deadline Time
12:00:00
Notice Type
Contract Notice
Has Documents
No
Abstract
This procurement is intended to establish a framework agreement for the supply, delivery, installation and support of on-line payment & engagement solutions and cashless catering systems for use mainly in schools and education establishments. Please note however this framework will not be limited to education based customers.The framework will be split into two lots:Lot 1 will include provision of solutions for the facilitation and secure collection of payments from parents/carers. These payment deposits or online accounts can then be used against the purchase of their child's school meals, trips, school uniforms, music lessons, after school clubs, etc. Such solutions should have the ability to facilitate the secure collection of payments and store all the information required to process, manage and reconcile payments securely in a central online system.Additional related solutions and services available within this lot shall include but are not limited to;Installation, Integration services, On-going support & maintenance, System development & customisation, Training, Variety of hosting & manage service options available, Add-on modules/functionality to enhance the main systems, Ability to integrate with Cashless Catering Systems, Information Management Systems, Door Entry Solutions and other related customer systems as required, Ability to access and operate the solution on a variety of devices for example, desktop PC, smartphone, tablet, other mobile devices etc., Software/system upgradesThese solutions may also include engagement functionalities to allow users such as parents/ carers to engage with schools in regards to the booking of school facilities and parents evening places, send out & receive completed permission forms and allow for school/parent/guardian communications via text, email etc.This lot is predominantly aimed towards educational establishment customers, however if the solution meets requirements is available for use by any eligible customer.Lot 2 will cover the supply, delivery, installation and support of cashless catering systems and associated services. These systems remove the need for handling of cash at the point of sale and speed up the food service whilst providing authorities with full reporting functionality.Solutions and services included within this lot include but are not limited to; EPOS Systems to include touch screen terminals with various screen sizes, User recognition systems – biometric readers, swipe cards, PIN entry, face recognition, Revaluation Units, Electronic Registration, Associated Software, Reporting & Analysis Functionality, Site Surveys, Ability to respond to legislative and market changes, Functionality to manage and support the free school meals initiative, Installation and Integration Services, On-going support & maintenance, System development & customisation, Training, Variety of hosting options, Add-on modules/functionality to enhance the main systems, Ability to integrate with Online Payment Solutions, Information Management Systems, Door Entry Solutions and other related customer systems as required, Ability to access and operate the solution on a variety of devices for example, desktop PC, smartphone, tablet, other mobile devices etc., Software/system upgrades.As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Any Public Body established by or under the Scotland Act 1998 or any Act of the
Main Contact
tenders@espo.org
Admin Contact
N/a
Technical Contact
N/a
Other Contact
N/a
Official Name
ESPO
Postal Address
Barnsdale Way, Grove Park, Enderby
Town
Leicester
Postal Code
LE19 1ES
Country
UK
For the attention of
Ms Angela Course
Telephone
+44 1162657928
E-Mail
tenders@espo.org
Fax
+44 1162944399
Official Name
ESPO
Postal Address
In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to www.eastmidstenders.org, (b) If you are not already registered) Register your company by selecting the ‘Register' box on the top of the home page, (c) Once registered visit the home page and search for the tender ‘978_15 Online Payment & Engagement Solutions for Educational Establishments & Cashless Catering Systems' by selecting ‘View Opportunities', (d) Express an interest by selecting the ‘Register Interest' box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website, (f) If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.
Official Name
ESPO
Postal Address
Please see above section “Further information can be obtained at”
Official Name
ESPO
Postal Address
Please see above section “Further information can be obtained at”
Title attributed to the contract by the contracting authority
978_15 Online Payment Solutions and Cashless Catering Systems Framework.
Main site or location of works, place of delivery or performance
UK
Contract covered by the Government Procurement Agreement (GPA)
Division into lots
Yes
Will variants be accepted
No
Total quantity or scope
The value of 1 000 000 GBP is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed - but has nevertheless been incorporated within a range of 1 000 000 GBP to 5 000 000 GBP for the duration (including the extension option referred to at Section II.2.2).
Options
The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4 include the option period.
Have candidates already been selected?
No
An electronic auction will be used
No
Time-limit for receipt of tenders or requests to participate
01-05-2015  12:00
Language or languages in which tenders or requests to participate can be drawn up
Short description of the contract or purchase(s)
This procurement is intended to establish a framework agreement for the supply, delivery, installation and support of on-line payment & engagement solutions and cashless catering systems for use mainly in schools and education establishments. Please note however this framework will not be limited to education based customers. The framework will be split into two lots: Lot 1 will include provision of solutions for the facilitation and secure collection of payments from parents/carers. These payment deposits or online accounts can then be used against the purchase of their child's school meals, trips, school uniforms, music lessons, after school clubs, etc. Such solutions should have the ability to facilitate the secure collection of payments and store all the information required to process, manage and reconcile payments securely in a central online system. Additional related solutions and services available within this lot shall include but are not limited to; Installation, Integration services, On-going support & maintenance, System development & customisation, Training, Variety of hosting & manage service options available, Add-on modules/functionality to enhance the main systems, Ability to integrate with Cashless Catering Systems, Information Management Systems, Door Entry Solutions and other related customer systems as required, Ability to access and operate the solution on a variety of devices for example, desktop PC, smartphone, tablet, other mobile devices etc., Software/system upgrades These solutions may also include engagement functionalities to allow users such as parents/ carers to engage with schools in regards to the booking of school facilities and parents evening places, send out & receive completed permission forms and allow for school/parent/guardian communications via text, email etc. This lot is predominantly aimed towards educational establishment customers, however if the solution meets requirements is available for use by any eligible customer. Lot 2 will cover the supply, delivery, installation and support of cashless catering systems and associated services. These systems remove the need for handling of cash at the point of sale and speed up the food service whilst providing authorities with full reporting functionality. Solutions and services included within this lot include but are not limited to; EPOS Systems to include touch screen terminals with various screen sizes, User recognition systems – biometric readers, swipe cards, PIN entry, face recognition, Revaluation Units, Electronic Registration, Associated Software, Reporting & Analysis Functionality, Site Surveys, Ability to respond to legislative and market changes, Functionality to manage and support the free school meals initiative, Installation and Integration Services, On-going support & maintenance, System development & customisation, Training, Variety of hosting options, Add-on modules/functionality to enhance the main systems, Ability to integrate with Online Payment Solutions, Information Management Systems, Door Entry Solutions and other related customer systems as required, Ability to access and operate the solution on a variety of devices for example, desktop PC, smartphone, tablet, other mobile devices etc., Software/system upgrades. As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement. In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to www.eastmidstenders.org, (b) If you are not already registered) Register your company by selecting the ‘Register' box on the top of the home page, (c) Once registered visit the home page and search for the tender ‘978_15 Online Payment & Engagement Solutions for Educational Establishments & Cashless Catering Systems' by selecting ‘View Opportunities', (d) Express an interest by selecting the ‘Register Interest' box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website, (f) If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.
Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Joint and several liability.
Other particular conditions to which the performance of the contract is subject
1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation. 2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 12 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
As detailed in the Invitation to Tender.
Reference number attributed to the notice by the contracting authority
978_15
Delivery Locations
The buyer has restricted the alert for this notice to suppliers based in the following regions.
Further information can be obtained at
no
Specifications and further documents can be obtained at
no
Tenders or requests to participate must be sent to
no
Purchase
yes
Hire-purchase
no
A public contract
no
The setting up of a Dynamic Purchasing System
no
The establishment of a framework agreement
yes
Framework agreement with a single operators
no
Framework agreement with several operators
no
The contract is restricted to sheltered workshops
no
The execution of the contract is restricted to the framework of sheltered employment programmes
no
Open
yes
Accelerated restricted
no
Accelerated negotiated
no
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
no
Prior Information Notice
yes
Notice on a Buyer Profile
no
Ministry or any other national or federal authority, including their regional or local sub-divisions
no
National or federal agency/Office
no
Regional or local Authority
yes
Regional or local Agency/Office
no
Body governed by public law
no
European Institution/Agency or International Organisation
no
General public services
no
Defence
no
Public order and safety
no
Environment
no
Economic and financial affairs
no
Health
no
Housing and community amenities
no
Social protection
no
Recreation, culture and religion
no
Education
no
Rent
yes
Combination of these
no
Restricted
yes
Negotiated
no
Competitive dialogue
no

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