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Provision of worldwide Port Agency Services for the Authority's seagoing and associated Units, to in

  Portsmouth United Kingdom — Ministry of Defence
Published September 2, 2015
|
Notice type
Contract notice
Buyer category
Military, Company
Value
€106.19M
Marine services. Port management services. Marine-base support services. Translation services. Medical practice and related services. Postal and telecommunications services. Berthing services. Generators. Administration services. Provision of world-wide Port Agency Services on demand to the Authority's seagoing and associated Units operating both outside of UK territorial waters and in UK commercial ports and the provision of maritime logistical support services, to include support to PJHQ where necessary. It is the intention of any contract to apply the principles of partnering through collaborative working and open and fair contract management using key performance indicators (KPIs) to measure performance.

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Fact Sheet

Title
Provision of worldwide Port Agency Services for the Authority's seagoing and associated Units, to in
Published by
Ministry of Defence
Publication Date
02/09/2015
Notice Type
Contract Notice
Has Documents
No
Main Contact
N/a
Admin Contact
N/a
Technical Contact
N/a
Other Contact
N/a
Official Name
Ministry of Defence, C & C, Defence Marine Services (DMS)
Postal Address
Room 302, Building 1/080, PP73a, Jago Road, HMNB Portsmouth
Town
Portsmouth
Postal Code
PO1 3LU
Country
UK
Contact Point
DefComrclCC-Navy5
Telephone
+44 2392720753
E-Mail
defcomrclcc-navymailbox@mod.uk
Official Name
Ministry of Defence, C&C, HMNB Portsmouth
Postal Address
Room 302, Bldg 1/080, JagoRoad, HMNB Portsmouth
Town
Portsmouth
Country
UK
E-Mail
defcomrclcc-navy1@mod.uk
Telephone
+44 2392725184
Official Name
Ministry of Defence, C&C, HMNB Portsmouth
Official Name
Ministry of Defence, C&C, HMNB Portsmouth
Title attributed to the contract by the contracting authority
Provision of worldwide Port Agency Services for the Authority's seagoing and associated Units, to include support to PJHQ where necessary.
Division into lots
No
Will variants be accepted
No
Total quantity or scope
Provision of firm price 6 year contract with 2 x 2 year optional periods for delivery of world-wide Port Agency Services on demand to the Authority's seagoing Units 24 hours/7 days a week/365 days a year operating both outside of UK territorial waters and in UK commercial ports. In addition, provision of maritime logistical support services and support as required to other Units via, where possible, regionally based Agents, including support to PJHQ as necessary. Provision of services to Units will predominantly be required during planned port visits. However, operational requirements may dictate that certain services are required as a Unit transits or lays at anchor, outside of territorial waters. The scope of the service requirement is headlined below, but is not exhaustive. These may be required pre-arrival and post departure and continue throughout the port visit. A full list of services will be annotated in the Statement of Requirements issued at the Invitation to Tender Stage. — Berthing allocation; — Provision of pilots, tugs and moorings; — Provision of lock and canal transit support; — Provision of bething facilities, berthing parties, boat parties and buoy jumpers; — Provision of gangways, booms, pontoons and fenders; — Provision of liberty boat and landing facilities for personnel and 3equipment if Unit at anchor or secured to buoys; — Supply of power generation (generators and power supplies); — Facilitation of Customs clearance for the Unit; — Facilitation of Customs clearance of goods inwards; — Collection, delivery and safe stowage of goods inwards/outwards; — Liaison with in-country UK diplomatic and host nation immigration officials to ensure the smooth arrival of the Unit with minimal problems; — Collection, safe storage and delivery of mail, stores and equipment; — Collection from Unit and shipment to the UK of mail, stores and equipment; — Arranging and funding of hotel accommodation of the standard regulated by the Nominated Point of Contact; — Meet/Greet and transport of personnel to and from the airport to Unit or hotel; — Purchase of flight/ferry tickets; — Purchase and arranging delivery of food, catering provisions and bottled water including in-country customs clearnace, where the primary contractor is unable to supply in accordance with their contractual obligations; — Scoping/ local purchase of low value, low risk items and delivery of stores and equipment; — Arranging for the collection, safe stowage and secure delivery of cash; — Force Protection facilities (usually consisting of a single-height barrier of containers, chicane road access). — Provision or hire of Contractor owned vehicles, crane and other plant hire equipment; — Disposal facilities for food, refuse, black and grey water, oily waste, ash (inert and non-hazardous), clinical waste, hazardous waste and medical waste; — Provision of divers and diving support; — Provision of handbooks, guides, maps and other relevant visitor information; — Assist crew with communictaion needs (i.e. possible provision of telecommunication cards); — Provision of land lines, facilities for wifi (not PAYG) and by exception, mobile telephones; — Provision of potable water; — Supply of refridgerated containers; — Facilitation of medical and dental care services as required; — Arrangement of laundry facilities; — Supply of cleaners, painters and other manpower as required by the Unit; — Facilitiation of engineering, ship husbandry, maintenance and Unit repair support as required; — Provision of bunkers, petroleum and aviation fuel; — Handling of fuel samples and assurance of correct packing for air shipment in accordance with United Nations Recommendations on the Transport of Dangerous Goods (UNRTDG). — Provision of marine charts and port terminal maps; — Provision of language translators as required; — Provision of air compressors, chilled water plants, forced cooled air plants and associated equipment; — Tank and engineer room cleaning (specifically for RFAs). — Repatriation of personnel; — Dispatch of equiment/processing of mail (post departure) — Nomination of local shipping agent, and where appropriate sub-contractors to co-ordinate delivery of goods and services; — Liaison with Naval and Defence Attaches, port authorities, Customs & Excise departments and Immigration services; — Attendance at planning meetings as requested by the Authority; — Attendance at reconnaissance visits, with provision of assistance, as required; — Provision of interface between Contractor and Nominated Point of Contact; — Secure delivery of cash to Units (in local currency) following receipt of funding from the Authority, or, in exceptional circumstances — for short-notice contingencies or when funds are not received in time — an advance of cash facility. (A fluent English speaking point of contact for the nominated agent for cash delivery/collection is to be provided); — Secure collection of unused cash. Mandatory requirements Applicants will be either X-Listed or willing to obtain X-list status prior to contract award date. Applications will be considered from overseas suppliers only where the company maintains a permanent UK presence. No business whatsoever is guaranteed under any contract indeed there is no guarantee that any contract will be put in place in relating to this notice. No compensation etc. will be paid if a tender or resulting contract is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position. In addition to the services outlined above, the bidder may be required to provide support to non operational exercise requirements. Any such requests will be articulated in advance by the approving authority. Potential tenderers should be aware that some Capital Investment may be required during the life of the contract to enable them to fulfil the requirements. Please note that CPV codes at II.1.6 are not exhaustive due to the multitude of services required.
Information about options
2 x 2 year options which will be exercised at the Authority's request. The estimated value of each option period is within the range of 70 000 000-77 000 000 GBP. Options will be exercised, dependant upon the satisfactory demonstration of value for money and continuous improvement measures achieved in the previous years of the contract and in accordance with the Terms and Conditions of the contract, at the discretion of the Authority, 3 — 6 months prior to contract or option end date.
Information about security clearance
31-10-2016
Economic and financial standing
(a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. The Authority will apply DSPCR 2011 Part 4, Selection of Economic Operators — Clause 24, Information as to economic and financial standing.
Technical and/or professional capacity
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability (b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract (i) a statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous three years (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract (k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) The Authority will apply DSPCR 2011 Part 4, Selection of Economic Operators — Clause 25, Information as to technical and professional ability.
Is provision of the service reserved to a specific profession?
No
Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?
Yes
Limitations on the number of operators who will be invited to tender or to participate
3
An electronic auction will be used
Yes
Time-limit for requests to participate
06-10-2015  09:00
Date of dispatch of invitations to tender or to participate to selected candidates
10-11-2015
Language or languages in which tenders or requests to participate can be drawn up
Short description of the contract or purchase(s)
Marine services. Port management services. Marine-base support services. Translation services. Medical practice and related services. Postal and telecommunications services. Berthing services. Generators. Administration services. Provision of world-wide Port Agency Services on demand to the Authority's seagoing and associated Units operating both outside of UK territorial waters and in UK commercial ports and the provision of maritime logistical support services, to include support to PJHQ where necessary. It is the intention of any contract to apply the principles of partnering through collaborative working and open and fair contract management using key performance indicators (KPIs) to measure performance.
Deposits and guarantees required
Parent Company guarantee or a Bank Bond may be required prior to Contract Award. The ITT will advise.
Main Terms of financing and payment and/or reference to the relevant provisions
The Contract will be subject to Purchase to Payment (P2P) System. Payment terms and conditions will be included within the ITT.
Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity in the UK before entering into the contract.
Other particular conditions to which the performance of the contract is subject
The Authority reserves the right to amend any condition related to security of information to reflect any changes in the national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective marking given, the aspects to which any protective marking applies or otherwise. Electronic Trading — Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce system at www.d2btrade.com The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129 (The use of Electronic Business Delivery Form), and DEFCON 522J (Payment under P2P).
Information about security clearance
 31-10-2016
Personal situation
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender. A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority. The Authority will apply DSPCR 2011 Part 4, Selection of Economic Operators - Clause 23, Criteria for the rejection of economic operators; Clause 24, Information as to economic and financial standing and Clause 25, Information as to technical and professional ability. A declaration of good standing will be sought in the Dynamic Pre-Qualification Questionnaire (DPQQ).
Reference number attributed to the notice by the contracting authority
FLEET/00459
Delivery Locations
The buyer has restricted the alert for this notice to suppliers based in the following regions.
Further information can be obtained at
yes
Specifications and further documents can be obtained at
yes
Tenders or requests to participate must be sent to
yes
Ministry or any other national or federal authority, including their regional or local sub-divisions
yes
National or federal agency/Office
no
Regional or local Authority
no
Regional or local Agency/Office
no
Body governed by public law
no
European Institution/Agency or International Organisation
no
General public services
no
Defence
no
Public order and safety
no
Environment
no
Economic and financial affairs
no
Health
no
Housing and community amenities
no
Social protection
no
Recreation, culture and religion
no
Education
no
The notice involves the establishment of a framework agreement
no
Framework agreement with a single operators
no
Framework agreement with several operators
no
The contract is restricted to sheltered workshops
no
The execution of the contract is restricted to the framework of sheltered employment programmes
no
Restricted
yes
Accelerated restricted
no
Negotiated
no
Accelerated negotiated
no
Competitive dialogue
no
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
no
Prior Information Notice
no
Notice on a Buyer Profile
yes

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