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Indefinite Delivery Indefinite Quantity Contract (IDIQ) for Supplemental Architect/Engineer Services for the State of Arkansas

  Fort Worth, TX United States — General Services Administration, Public Buildings Service (PBS)
Published March 8, 2016 — Deadline April 12, 2016 (3 years ago)
Notice type
Contract notice
General Information                        Document Type:          Presolicitation            Solicitation Number:    GS-07-P-16-HH-D-7000            Posted Date:               March 8, 2016            Response Date:           April 12, 2016            Archive Date:              N/A            Classification Code:      C-Architect and Engineering (A-E) Services            Title:                           Indefinite Delivery Indefinite Quantity Contract                                              (IDIQ) for Supplemental Architect/Engineer Services                                              for the State of ArkansasDescription  1.  CONTRACT INFORMATION:  a. General. GSA is soliciting Architectural and Engineering (AE) services for the State of Arkansas.  This acquisition is being procured in accordance with Public Law (PL) 92-582, formally known as the Brooks Act as implemented in the Federal Acquisition Regulation (FAR) Subpart 36.6. The firm selected for negotiation will be based on demonstrated competence and qualifications for the required work.  This procurement is unrestricted.  This announcement is open to all businesses regardless of size as stated above. If a large business is selected for this proposed contract, it must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan. The current subcontracting goals are as follows: Small Business 29%, Small Disadvantaged Business 5%, Woman Owned Small Business 5%, HUB Zone Small Business 3%, Veteran Owned Small Business 3%, and Service Disabled Veteran Owned Small Business 3%. The subcontracting plan is not required with this submittal.  The North American Industrial Classification System Code (NAICS) applicable to this project is 541310, Architectural Services, which has a size standard of $7.5 million in average annual receipts. The General Services Administration (GSA) proposes to award one indefinite delivery, indefinite quantity (IDIQ) contract for supplemental AE services for the State of Arkansas.  The secondary contract area will be the states of Texas, Louisiana, New Mexico, and Oklahoma.  This IDIQ contract will be negotiated and awarded for one (1) one-year base period and four (4) one-year option periods.  The minimum guaranteed contract amount is $1,000 for the base year only.  There is no limit on the number of Task Orders or the size of a project; however, the total cumulative Task Orders amount shall not exceed $10 million for the entire five year contract period.  b. Contract Award Procedure:  To be eligible for contract award, a firm must be registered with the System for Award Management (SAM) database.  Register via the SAM Internet site at http://www.sam.gov.  The Government will not indemnify the firm against liability involving asbestos or other hazardous materials, that is, no clause holding the firm harmless will be included in the contract. A Firm-Fixed-Price (FFP) IDIQ contract will result from this solicitation, including profit, overhead and hourly rates for anticipated disciplines and for use in negotiating FFP task orders. Missing even one (1) required element will be grounds to determine the firm as non-responsive and be eliminated from further consideration.  A supplemental architect-engineer Lookup Table for pricing task orders for projects with an estimated construction cost of up to $2 million will be included in the contract. The Government will use the fixed price amount in the Lookup Table which will be a function of project size, type, and complexity. The Lookup Table will be provided to the AE during initial contract negotiations.  c. Nature of Work:  The services necessary for each requirement will be negotiated and awarded as individual Task Orders.  The A-E shall furnish all services, materials, supplies and supervision required to fully complete each Task Order.  d. Pre-Proposal Conference:  A Pre-proposal conference for this synopsis will be held on 22 March 2016 from 10:00 AM -11:00 AM Central Time at the following call in number 866-564-9718 and the passcode is 1817722  The purpose of the conference is to explain the requirements and answer questions from potential Offerors.  2.  PROJECT INFORMATION:  The A/E firm selected shall primarily provide design and estimating services for repair, replace and alteration projects in Federal Office Buildings, Federal Courthouses and Land Ports of Entry.  "Design" required will primarily include site observations, design in phases, construction documents, design clarifications and record drawings.  "Estimating" requires primarily budget estimates, detailed construction estimating in phases, bid technical analysis and market analysis.  More than 50% of GSA owned buildings qualify for historic designation.  Estimates are required to be within 5% +/- and must have shell and tenant improvement breakdowns.  Construction cost on the majority of these projects is less than Prospectus level (currently $2.85 million).  Disciplines required in Task Orders will primarily be architectural, structural, mechanical, electrical, fire/life safety and estimating specialist.  While these building types, tasks, disciplines and expertise are needed for a significant percentage of orders, other building types, tasks, disciplines and expertise will be required.  Therefore, adaptability should be demonstrated.  All designs are required to achieve excellence in aesthetics and technical design.  Expertise with issues such as sustainability, energy modeling, alternative energy application and related items will receive a higher ranking over firms demonstrating general design experience only.  Measured, quantified and verifiable documentation of "before and after" performance of systems will receive a higher ranking in the respective ranking categories over firms espousing adherence to excellence.  Firms demonstrating excellence will receive a higher ranking over firms demonstrating general design experience.  Expertise with complex customers such as the U.S. Customs and Border Protection, Courts and U. S. Marshals will receive a higher ranking in the respective ranking categories over firms demonstrating simple experience with moderately complex customers.  Other tasks and related disciplines examples include preplanning services, design programming, optimizing design selections (considering different performance and building characteristics, and life cycle cost impacts), Feasibility Studies (preliminary planning project alternative assessments).  Cost Management Services including preparation of budget, cost modeling, performing market research, economic studies, multiple-stage estimating with specific breakout totals, complex budgetary control with oversight management and analysis.  Construction Management and Inspection which is construction observation within the context of Federal Government supervision, advanced quality control monitoring with related testing and multi-phased turnover services.  Commissioning and start-up planning, including forecasting start-up duration, estimating start-up costs, determining start-up objectives, and organizing start-up teams and team assignments, developing technical services requirements for performance standards and goals, start-up with calibration, quality assurance and quality control to manage a project's functional expectations of features and systems that contributes to the overall building performance goals. Obtaining O&M material, plus scheduling and/or supervising O&M training.  Providing occupancy planning including development of move schedules, inventory lists and move coordination.  Post Construction Services, such as performing one-year post-occupancy reporting analysis, facilities performance evaluations, technology application assessments, post occupancy evaluations, post-occupancy systems management with diagnostics and assisting GSA in the formulation of lessons learned.  Diagnostics expertise required for problem identification and resolution including thermography, equipment load measurements, acoustic performance, lighting quality, moisture content in material, air/water conditions, and contaminant level measurements, nominal destructive investigation or construction for building systems, subsystems, components, equipment, and materials addressing such critical features as building walls/glazing, roofing, HVAC equipment, plumbing, electrical systems, building automation/controls, security systems, fire suppression, alarm, communication systems, and vertical transportation. Many other services such as civil design, energy conservation audits, risk assessments, blast resistance studies, progressive collapse assessments, seismic safety studies, high-wind resistance design, physical security design, sustainability and a lot more.  3.  SELECTION CRITERIA:  Selection Criteria for this acquisition are listed below in descending order of importance.    (a) Quality In Design: Information requested for placement in the SF 330, Section H, including the portfolios and design approach statements, will be evaluated for outstanding talent in both architecture and engineering. Design solutions will be evaluated for above standard talent, application, execution and performance. Consideration will be given for design awards in both architecture and engineering disciplines based on type and relative application. Design approach statements will be evaluated for the lead designers' commitment to excellence in their profession. Evaluation will also consider business philosophy, customer service philosophy and standard level of care.   (b) Experience, Performance, Technical Ability and Professional Acumen: Proposals will be evaluated on the team's demonstrated experience, performance, technical abilities, application of standard of care and exceptional care. Key personnel of the team who will be directly involved in providing the contract services will be evaluated on education, project experience, ability to work in team effectively, technical ability and other relevant qualifications that will provide the best opportunity for the successful completion of task orders under this contract. Additionally, proposals will be evaluated on how the proposed team will provide exceptional care with such concepts as unique insight, superior judgment, strategic management, incorporated risk analysis, pragmatic designs, optimal design selections or other expertise. Furthermore, past performance/experience will be evaluated on successful past performance based on example projects from the owner, and/or peer and teammate point of view. The Government may also use corporate knowledge when evaluating this factor. There will be an evaluation of the team's ability to bring projects in on contract required budgets +/- 5% and tracking/controlling costs.  (c) Management, Organization, Production and Quality Control: Evaluation will be made on the management of the professionals, projects, and products; the quality of construction documents, and quality of the effort. Proposals will be evaluated on how teams are organized, effectiveness of the organization, how well the teams works together, how they will maintain good working relationships; that roles, responsibilities and authorities are clearly established; how the teams can be proactive or responsive to emerging situations, conducting situation evaluations and make midcourse corrections.  Evaluation will be on communication, is there a plan and commitment to timely communications; are communications defined, clear, and efficient and demonstrate how stakeholders are included.  Proposals will be evaluated on demonstrated ability to execute constructible and biddable construction documents on high quality design while meeting schedules; providing well coordinated drawings within each discipline, across disciplines, and with specifications; and shows a clear understanding of how the team uses specifications in controlling construction cost.  Consideration will be given for handling, overseeing, scheduling and staffing projects with the inconsistent and unpredictable issuance of task orders; how small projects repair, replacement and alteration work will effect attention given to projects; is there a strategy for designing and producing all work within the negotiated fee and is there a quality assurance approach in meeting the requirements of the Statement of Work.  (d) Construction Management and Inspection Capability: Proposals will be evaluated on experience and capability of the firm and consultants with respect to complete construction management as agent, often referred to as management and inspection services, for projects during the construction phase of the described projects. There will be an evaluation of the proposed quality control during construction, communications, structure of service, experience of those involved, how effort is processed and managed, how costs are controlled and on a clear understanding of how the team uses specifications to assist in management during construction. (e) Location in and Knowledge of Geographical Area:  The evaluation will consider the team's ability to accomplish at least 35 percent of the required A/E services by a firm located within the geographical delineated area.  The evaluation will also consider knowledge of local conditions within the geographical area including tactical, operational, strategic issues for all areas of design, as well as bidding and construction related to the key disciplines. This will include everything from supply, labor force, weather and seismic conditions, to the local construction climate's impact on cost estimating.  There will also be consideration given to how key team members can conduct pre-design site review of the proposed work without incurring extra cost to the government for travel.   4. SUBMITTAL REQUIREMENTS  Once the proposal is submitted, and prior to award, any replacements or substitutions of any personnel or consultants may deem your proposal unacceptable. It is critical to propose personnel that have a high level of certainty that they will be available to perform the duties under this contract for the duration of the contract. Any and all changes made after the initial submission of your technical proposal will be re-evaluated for technical sufficiency and may negatively affect the order of your technical rating as initially established. Interested firms having the qualifications to meet these requirements are invited to submit their proposal using Standard Form 330 along with a letter of interest.  Please be specific, provide pertinent and requested information. Vague, relative and general information will be discounted.  Projects completed before 2009 will not be considered.  Only the top rated firms will be recommended for interview by the screening board, based solely on their written response to this announcement and reference contacts.  Include a Part II (General Qualification) for each firm that is part of the proposed team.  While selection will be based on best technically qualified for small repair, replacement, and alteration work; examples may include new, large or highly complex projects.  SF-330, Section C: Section C may be modified to provide more than six proposed team members. However, prioritize team members and use the first slots for those that are most important to creating the best well rounded team or demonstrate your concentrated areas of expertise.  It is recommended that firms creating a well rounded team or demonstrating concentrated areas of expertise listed in Section C, also be included in Section F.  SF-330, Section D:  Include an organization chart of the team.  Enclose Section D within the required Section H Communication Plan.  SF-330, Section E, "Resumes of Key Personnel Proposed for This Contract", Item 13, "Role in This Contract".  Only a few individuals in the lead firm and prime consultants will work with the GSA team members on a regular basis.  GSA considers these individuals as the "Key Personnel".  Those individuals that best represent your ability to accomplish the requirements of this contract should be prioritized and placed in the first few pages of Section E with those roles clearly noted in Item 13.  Therefore the Project Manager might be written in this box as "Key: PM for all Delivery Orders" or if multiple duty "KEY: PM, In House Hist. Pres., Constructability QA".  CEOs and other executive personnel should not be submitted as "Key" unless they have direct responsibility for accomplishing the task orders.  Important team members or consultants that would have a primary but not regular role can be placed after the initial "Key" designation.  Therefore box 13 could have the designation "Primary Spec Writer and Constructability Coordinator", or "Historic Preservationist Specialist", or "Prime: Civil Engineer" or other important team designation.  It is required that you include the Lead Architectural Designer, Lead Engineering Designer and the Primary Point of Contact that would be responsible for managing this contract and assigning task orders in Section E.  It is recommended that personnel directly responsible for work submitted in Section F should also be included in Section E.  SF330, Section F: Form may not be modified.  As stated in the SF330 provide example projects which best illustrate proposed team's qualifications for this contract and provide a brief description of the project and relevance to this contract.  Projects should demonstrate ability to successfully accomplish a wide range of project types, sizes and budgets.  At least six (6) out of the ten (10) projects must have construction completed. Three (3) out of the ten (10) must be directly attributable to the Lead Designer.  It is important to carefully match example project titles used in different areas of the proposal for clarity.  This is particularly true of example projects used in Section F and Section H.  SF330, Section H: Quality in Design: Submit a portfolio representative of the lead architectural designer's ability to provide high quality in design (not to exceed 5 projects). Each example project should include no more than 3 single sided pages. Photographs, sketches and drawings are welcome. For engineering, or other team members, submit a portfolio representative of the  lead designer's ability to provide high quality design. Each example project should include no more than one page including project challenges, application of design intent, actual constructed system and operations as applied to the discipline including verifiable information, objective details, facts, performance history and other information that can substantiate application of each discipline (not to exceed 3 projects for each engineering discipline). Mechanical engineering is considered a primary discipline in regard to exceptional engineering for this contract. Include a design approach statement from the Architectural Lead Designer (not to exceed 2 pages) and from the Engineering Lead Designer(s) (1 page for each engineering discipline). The team may suggest and provide design approach statements for other disciplines, such as electrical, civil, roofing, envelope integrity or other areas for which they have exceptional designers.   Also, include a Management Plan (not to exceed 3 pages) with a clear plan of the team's overall management philosophy that includes the following information; the team's project assignment methodology and approach; a strategy for designing and producing all work within the negotiated fee; a plan for designing a project that will meet the Government's limited construction budgets; a section on management of small projects repair, replacement and alteration work; a plan for scheduling that includes a subheading on managing and scheduling projects with the Government's unpredictable issuance of task orders in terms of number, importance and urgency; and a plan to bring projects in on contract required budgets of +/- 5% and track/control costs.    Also, provide a Communication Plan in conjunction with the Section D organization chart that clearly articulates a plan demonstrating the approach and overall strategy to communication including roles, responsibilities, goals, possible stakeholders, technology, thoughts on being responsive to an issue or how the team will be proactive on emerging situations, evaluation, midcourse corrections and any additional information about the organization.    Provide a Quality Control Plan that will assure a quality project; provide well coordinated drawings within each discipline, across disciplines, and with specifications; control costs, provide quality control during design and during construction; include quality assurance approach for meeting Statement of Work, limited budgets and schedules; show a clear understanding of how the team uses specifications in controlling cost and assist in management during construction. Also, provide a section on Lessons Learned, what have been the typical problems areas in design and construction, what has worked to solve those problems and what has not worked.  Past Performance Documentation (for each sample project submitted in section F):  Provide copies of any performance evaluations or owner review of firm's performance;  Provide an owner point of contact including name, title, address and current phone number, references will be contacted; Provide copies (or listing) of awards; Provide copies of letters of appreciation and commendations. Teams must be able to demonstrate successful past performance on example projects from the owner, and/or; peer and teammate point of view.  NOTE: SF 330, Part 1, Section E, "Resumes of Key Personnel Proposed for This Contract", Item 13, "Role in This Contract". In addition to the role in this contract, employees should be clearly identified as to whether they are direct or contract employees of the firm they are proposed under.  All responsible Architectural or Engineering firms wishing to be considered must submit  electronic copies of completed Standard Form (SF) 330 and other pertinent information (see FAR 53.236-2(b)). Your electronic copies can be submitted as a jump drive or via email.  It is the submitting firm's responsibly to verify that the data is recorded on the electronic device or received via email. All proposals must be received NLT 2:00 PM Central Standard Time on, Tuesday, April 12, 2016. No fax or paper documents will be accepted. Proposals must be addressed to the primary contract specialist.  LATE PROPOSALS WILL NOT BE ACCEPTED.  Jennifer Majdeski (cube 12B-385)819 TAYLOR STREET 12B1FORT WORTH, TX 76102-6114Jennifer.majdeski@gsa.gov

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Fact Sheet

General Services Administration
Public Buildings Service (PBS)
Acquisition Management (7PQA)
819 Taylor St., Rm. 12B01 Fort Worth TX 76102
Indefinite Delivery Indefinite Quantity Contract (IDIQ) for Supplemental Architect/Engineer Services for the State of Arkansas
Jennifer R Majdeski, Phone 8178508174, Email jennifer.majdeski@gsa.gov
General Information           

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