National Archives and Records Administration
8601 Adelphi Road, Room 3340 College Park MD 20740-6001
Aerial Duplication Film
Tyrice Buie, Contract Specialist (Contractor), Phone 3018370446, Email firstname.lastname@example.org
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format at FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is NAMA-15-Q-0042 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-82 effective May 7, 2015. This is a full and open RFQ under NAICS 325992, Photographic Film, Paper, Plate, and Chemical Manufacturing. CONTRACT LINE ITEM NUMBER(S): See Attachment 1, Schedule of Prices. REQUIREMENT: The National Archives and Records Administration (NARA) Archival Operations (RD-DC) has a requirement to purchase Agfa Avitone PD I p-OS Orthochromatic Continuous Tone Direct Positive (Item #ECXFO) Aerial Duplication Film. This is a brand name or EQUAL requirement and firm-fixed price quotations are requested. See Attachment 2, Salient Characteristics. PERIOD OF PERFORMANCE: The period of performance will consist of a base year and two (2) option years. DELIVERY: F.O.B. Destination pricing is requested for each Contract Line Item Number (CLIN). See Attachment 1, Schedule of Prices. Packaging must be in a manner that prevents damage to the product during shipment. Delivery shall be completed between 9:00 AM and 5:00 PM Eastern Time, Monday thru Friday, within 30 days of award including each option year, unless mutually agreed upon in writing by the Contractor and the NARA Point of Contact (POC), with the Contracting Officer’s concurrence. Delivery shall be made to the following location: National Archives and Records Administration, Archives-II, 3301 Metzerott Road, College Park, Maryland 20740-6001. Mark for information is provided in Attachment 3, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4). The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant purchase order, with the exception of FAR provisions which will be removed prior to award: FAR 52.212-1. Instructions to Offerors - Commercial Items (Apr 2014). Addenda: Delete paragraph (h), Multiple Awards. - see below for additional quotation submission instructions. EVALUATION (In lieu of FAR 52.212-2): Evaluation and award will be in accordance with Simplified Acquisition Procedures at FAR Subpart 13.106, Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation authorized by FAR Subpart 13.5, Test Program for Certain Commercial Items as prescribed at FAR Subpart 12.301(c)(2). Selection of the Contractor to perform this purchase order will be based on NARA’s assessment of the best overall value to the Government. Accordingly, best value for this procurement will be obtained through a lowest price technically acceptable evaluation. In order to be determined technically acceptable, all quotation submission requirements must be met. If providing other than brand name item, contractors MUST explicitly indicate this in its quote and MUST submit itemized technical specifications—that address the enumerated requirements of the Salient Characteristics—for each quoted item, to facilitate a comprehensive Government evaluation. Exceptions taken to any terms and conditions stated in the RFQ must be clearly outlined on a separate page of the Contractor’s quotation entitled “Exceptions”. The Contractor must also include complete rationale, justification, and the cost impact of each exception noted. The Government reserves the right to make an award on the initial quotation without discussions of this procurement. For evaluation purposes, the firm-fixed-price for each CLIN will be determined by multiplying the Quantity by the Firm-Fixed Unit Price. The Total Firm-Fixed Purchase Order Price will be determined by summing the Total Firm-Fixed-Price of all performance years (base year and all option years). Contractors must provide pricing for each CLIN. Failure to submit any of the required information and documentation with the quotation may result in rejection of the quotation. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Mar 2015) - The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015) – see Attachment 3, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4). FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2015) - see Attachment 4, FAR Clauses for the full text of this clause and for additional applicable FAR clauses. Full text provisions and clauses can be found at https://www.acquisition.gov. QUESTIONS: Questions regarding this RFQ must be submitted in writing to Ms. Tyrice Buie at email@example.com no later than 12:00 PM ET on May 29, 2015 to be considered. Questions submitted in any other manner will not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment. RFQ CLOSE DATE: Quotations should be received by 12:00 PM ET on June 4, 2015. Failure to submit quotations by the due date may result in rejection of the quotation as untimely. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. QUOTATION SUBMISSION INSTRUCTIONS: NARA requests that contractors email one (1) copy of the quotation (Volume I) to: firstname.lastname@example.org. However, contractors may mail one (1) hardcopy and one (1) CD of each quotation. Mailed quotations must be sent to: National Archives and Records Administration, Attention: Ms. Tyrice Buie, 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001.
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