(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
(ii) The solicitation number FA4528-15-RFQ-F3CTGG5022A001 is being issued as a request for quotation (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-79.
(iv) This acquisition is 100 percent set aside for small businesses. The North American Industry Classification System (NAICS) code is 561720 with a size standard not to exceed $18 million (U.S.).
(v) CLIN items are as follows:
CLIN 0001. Provide deep cleaning service to the Launch Control Equipment Building and Launch Control Center. (See attached Performance Work Statement for more details.) QTY: 5 EA. Period of Performance 1 Aug 2015 - 31 Jul 2016.
CLIN 1001. Provide deep cleaning service to the Launch Control Equipment Building and Launch Control Center. (See attached Performance Work Statement for more details.) QTY: 5 EA. Period of Performance 1 Aug 2016 - 31 Jul 2017.
CLIN 2001. Provide deep cleaning service to the Launch Control Equipment Building and Launch Control Center. (See attached Performance Work Statement for more details.) QTY: 5 EA. Period of Performance 1 Aug 2017 - 31 Jul 2018.
(vi) See attached RFQ and Performance Work Statement (PWS) for more details.
(vii) ALL LCEBs and LCCs are located on Minot AFB, North Dakota.
(viii) The provision 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition.
(ix) The provision 52.212-2, Evaluation-Commercial Items, applies to this procurement.
(x) Offerors are reminded to complete Offeror Representations and Certifications on-line at https://www.sam.gov/portal/public/SAM/ prior to submitting an offer as required in provision 52.212-3.
(xi) Clause 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition.
(xii) Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition and the additional FAR clauses cited in the clause are applicable: 52.204-10, 52.209-6, 52.219-6, 28, 52.222-3, 21, 26, 36, 52.223-18, 52.225-13, 25, 52.232-33, 52.222-41, 42 (WG-2; Janitor; $12.05/hr; 36.25%), and 43.
(xiii) Additional FAR clauses that apply are: 52.204-7, 9, 13, 52.217-9(30 Days, 60 Days, 3 Years), 52.222-99, 52.223-1, 2, 3, 5, 10, 19, 52.228-5, and 52.232-40. Applicable DFARS clauses that apply are 252.201-7000, 252.203-7000, 7005, 252.204-7003, 7011, 7012, 7015, 252.209-7999 (Dev), 252.211-7003, 252.223-7006, 252.225-7001, 252.232-7003, 7010, 252.244-7000 ,252.247-7023, and 252.247-7024. Applicable AFFARS clauses that apply are 5352.201-9101, 5352.223-9000, 9001 and 5352.242-9000.
Full text of clauses/provisions can be obtained at http:farsite/hill.af.mil/.
ADDENDUM TO FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS
To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.
PROPOSAL PREPARATION INSTRUCTIONS - Addendums made to FAR 52.212-1:
A. FAR 52.212-1, paragraph (a) is changed to read:
(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code for this acquisition is 561720 and small business size standard is $18,000,000.00.
FAR 52.212-1, paragraph (b)(10), is changed to read:
(10) Past performance information, to include recent and relevant contracts for the same or similar items within the past five years but limited to the most recent 3 to be filled in on Attachment 4 - Responsibility Questionnaire (including contract numbers, points of contact with telephone numbers and other relevant information).
B. FAR 52.212-1, paragraph (c), is changed to read:
(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.
A. The following information instructs the contractor on their proposal contents:
1. PRICE PROPOSAL
(a) PROPOSALS/OFFERS: The basis for award will be made IAW FAR 13.106-3, to the responsible offeror whose quote/offer represents the best value in terms of technical, past performance, and price.
(b) Contractor shall complete and sign the RFQ, Attachment 1.
2. TECHNICAL PROPOSAL
(a) Sub-Factor 1 - Quality Control Plan
i. CRITERIA: Offeror must provide a detailed Quality Control Plan which shall addresses all requirements of the PWS. The plan must also address methods to be used for cleaning and inspecting. The plan shall also include procedures to identify unfavorable performance trends, problem areas, and the corrective actions that would be taken.
(b) Subfactor 2 - Management/Manpower Plan
ii. CRITERIA: Offeror must provide a management staffing approach that adequately provides personnel qualified to perform the services as required by the PWS. This should include retention of personnel, organization structure, and related commercial and/or government experience supporting Cleaning Services. The offeror shall submit a realistic manpower schedule that adequately depicts personnel by labor/skills to include a hiring and retention objective enabling contract performance at Minot AFB, ND. This plan will also need to include the contractor's plan for making multiple trips throughout the area to clean the various sites required as they will not be able to be accomplished consecutively.
3. PAST PERFORMANCE
(a) A Past Performance Information Form (PIF), Attachment 3, is provided with the solicitation for offerors to send to a maximum of three (3) references of their choice. PIF references who have returned the questionnaires will be used in the past performance evaluation. Please note that the PIF will only be accepted if it's received directly from the reference and the PIF must also be received by the offeror due date and time.
i. The US Government will consider and evaluate offeror's past performance information, to include the PIF, which are custodial services defined by the NAICS code 561720. The Government will also use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance.
(b) A Financial Institution Information Form, (Attachment 4), is provided for the Contracting Officer to verify the offeror's financial responsibility. Include name, address, and phone numbers for financial institutions to include points of contact.
B. GENERAL INFORMATION
1. This solicitation is a total small business set-aside.
2. INFORMATION REGARDING SUBMISSION OF PROPOSALS: Hand-carried or mailed proposals (USPS, FedEx, UPS, DHL, etc.) must be delivered to 5 CONS/LGCS Mon-Fri between the hours of 0730-1630 local time, Attn: Scott Cole, 165 Missile Ave, Minot AFB, ND 58705. E-mailed proposals should be sent to firstname.lastname@example.org and email@example.com. The sealed envelope, e-mail, or package used to submit your proposal must show the time and date for receipt, solicitation number, and name and address of the offeror and must be received no later than the offeror due date.
3. Offerors should allow sufficient time to arrive and submit the proposals to Contracting Office PRIOR to the set closing time. Late proposals will be processed in accordance with the provisions established in FAR 15.208 "Late Submission, Modifications, and Withdrawals of Proposals". If a gate access is not granted please contact the CO immediately. The contractors are responsible for coordinating and processing gate pass requests in a timely manner. The USAF shall not be held accountable. The USAF shall not be responsible for delays due to in-processing or out-processing the base.
(End of provision)
(End of Addendum)
ADDENDUM TO FAR PROVISION 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)
A. EVALUATION FOR CONTRACT AWARD: The Government plans to award a single contract resulting from this solicitation IAW FAR 13.106-3 to the responsible offeror whose quote/offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered (Past Performance & Technical).
B. Solicitation Requirements, Terms and Conditions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.
C. Evaluation Factors and Subfactors: The following evaluation factors and subfactors will be used to evaluate each proposal. The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors or subfactors.
Factor 1: Technical
Subfactor 1: Quality Control Plan (QCP)
Subfactor 2: Management/Manpower Plan
Factor 2: Past Performance
Factor 3: Price
D. Technical Factor: The Government shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below for each subfactor. Any subfactor evaluated as "Unacceptable" will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.
1. An "Acceptable" rating is defined as the proposal clearly meets the minimum requirements of the solicitation. An "Unacceptable rating is defined as the proposal does not clearly meet the minimum requirements of the solicitation. The proposals shall be evaluated against the following technical subfactors:
Subfactor 1: Quality Control Plan
Description: Offeror must provide a detailed Quality Control Plan which shall addresses all requirements of the PWS. The plan must also address methods to be used for cleaning and inspecting. The plan shall also include procedures to identify unfavorable performance trends, problem areas, and the corrective actions that would be taken.
Measure of Merit: This requirement is met when the QCP demonstrates an effective performance/quality monitoring system that addresses all requirements of the PWS and will enable the contractor to identify and correct their own errors/discrepancies.
Subfactor 2: Management/Manpower Plan
Description: Offeror must provide a management staffing approach that adequately provides personnel qualified to perform the services as required by the PWS. This should include retention of personnel, organization structure, and related commercial and/or government experience supporting Cleaning Services. The offeror shall submit a realistic manpower schedule that adequately depicts personnel by labor/skills to include a hiring and retention objective enabling contract performance at Minot AFB, ND. This plan will also need to include the contractor's plan for making multiple trips throughout the area to clean the various sites required as they will not be able to be accomplished consecutively.
Measure of Merit: An acceptable rating is met when the proposal demonstrates an appropriate Contract Manager and personnel who can adequately fulfill the requirements of the PWS, along with retention plan and hiring processes. In addition, the plan must address how the various trips will be accomplished to the different sites.
E. Past Performance Factor: The Past Performance evaluation results in an assessment of the offeror's probability of meeting the solicitation requirements. Offerors must receive a past performance rating of "Acceptable" to be eligible for award. An "Acceptable" rating is defined as based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. An "Unacceptable" rating is defined as based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.
Evaluation Process: The past performance evaluation considers each offeror's demonstrated recent and relevant record of performance in supplying services that meet the solicitation requirements. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror's Past Performance proposal and information obtained from other sources available to the Government, to include, but not limited to: the Past Performance Information Retrieval System (PPIRS); Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; and interviews/questionnaires with Program Managers, Contracting Officers, and commercial sources.
F. Price Factor: Offerors whose price is determined to be unreasonable, unbalanced, or unrealistic may not be considered for award. The offeror's price proposal will be evaluated for award purposes for award based upon the total price proposed for basic requirements (basic award) and all options. The total evaluated price of a proposal will be calculated as the sum of the extended prices (unit quantity multiplied by unit price) for all Contract Line Item Numbers (CLINs). Prices will be submitted using the format in Attachment 1, RFQ. The CLIN structure for award purposes is stated above.
G. The Contracting Officer has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost/price information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of price.
(ix) There is no Defense Priorities and Allocations System (DPAS) rating applicable for this procurement.
(x) Offerors are urged and expected to inspect the site where the work will be performed. See attached RFQ for site visit instructions. Offerors should allow sufficient time to arrive for the site visit as late arrival will disqualify the offeror from attending the site visit. Only one site visit will be conducted. NO ADDITIONAL SITE VISIT WILL BE CONDUCTED.
(xi) All offerors must submit a quote by the date and time annotated on the RFQ attached. Quotes received after that time may not be considered.
(xii) Any questions regarding this notice should be directed to SrA Scott Cole, 5 CONS/LGCS, 165 Missile Avenue, Minot AFB, ND 58705, (701) 723-3260, or by email to firstname.lastname@example.org. The alternate contact is TSgt Nitra Latta at (701) 723-4183 or email email@example.com. The response to this solicitation may be accomplished by mail, electronically, or facsimile. The fax number is (701) 723-4172.
LIST OF ATTACHMENTS
1. Request for Quotation (RFQ)
2. Performance Work Statement (PWS)
3. Performance Information Form (PIF)
4. Financial Institution Information Form
5. Wage Determination
6. Special Contract Requirements