You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application.
INL Program Coordinator for Law Enforcement IT Projects
Mexico City, Mexico
Issuance Date: 02/03/2015
Closing Date: 03/03/2015
SOLICITATION NUMBER: PSC-15-023-INL
A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL)
The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.
HOW TO APPLY
Offeror's proposals shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties.
Proposals must include the following:
1) Form OF-612 (Completed and signed)
3) Three letters of reference or three references, including contact information
Submit all proposals via e-mail to the attention of:
Direct questions regarding this solicitation to:
INL will not accept late proposals unless it can be determined DOS mishandled the proposal.
1. SOLICITATION NUMBER: PSC-15-023-INL
2. ISSUANCE DATE: 02/03/2015
3. CLOSING DATE: 03/03/2015
4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 3:00 PM, EST
5. POSITION TITLE: INL Program Coordinator for Law Enforcement IT Projects
6. MARKET VALUE: $82,350 - $120,934 (FS-02 Equivalent)
7. PERIOD OF PERFORMANCE: One year from date of award and four option years
8. PLACE OF PERFORMANCE: Mexico City, Mexico
9. JOB DESCRIPTION: See below
GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR:
Under the International Narcotics Control and Law Enforcement (INCLE) Program, the Department of State (DOS), Bureau of International Narcotics and Law Enforcement (INL) has bilateral law enforcement capacity-building projects with the Government of Mexico (GOM). These projects are administered by the INL Section of the U.S. Embassy.
This position is located in the INL Section of the U.S. Embassy in Mexico City. INL administers information technology (IT) projects in Mexico with funding provided under the auspices of the INL Bureau within the DOS. The contractor shall assist in determining and validating requirements of IT proposals from the GOM and other Mission agencies seeking INCLE funding, implementing and monitoring progress on specified IT projects throughout the Mission, as well as reporting on law enforcement professionalization efforts.
The purpose of this Personal Services Contract (PSC) position will be to provide a Program Coordinator for Information Technology for INL Mexico. The Program Coordinator for IT will manage INL law enforcement professionalization and specialized investigation-related IT programs and provide advice to U.S. and Mexican government officials involved in such projects.
This person will serve as the in-country Program Coordinator and report to the Program Officer for the Law Enforcement Programs Team, a Foreign Service Officer.
Duties and Responsibilities
The Program Coordinator for IT will provide advice and support to the Program Officer, other INL colleagues, and representatives of law enforcement agencies at the U.S. Embassy. The Program Coordinator for IT will work closely with officials of the GOM, including the Federal Police (Policia Federal), the Customs Department (SAT), the Office of the Attorney General (PGR), the National Security Commission (CNS), the Secretariat of Foreign Relations (SRE), the Secretariat of Government (SEGOB), Migration (INM), the Center for Investigation and National Security (CISEN), and state-level law enforcement officials throughout Mexico. All of these entities have roles coordinating and implementing law enforcement professionalization and specialized investigation projects and policies. Specific duties and responsibilities will include:
• Manage IT projects under the guidance of the Program Officer and keep the Program Officer updated on the details of such implementation, including progress and problem areas.
• Provide strategic planning and development of all phases of IT projects under the guidance of the Program Officer. Such efforts include the complete project implementation cycle and management phases, including research and development, acquisition and implementation, planning, scheduling, budgeting, contracting, and project monitoring. Responsibilities include being the Government Technical Monitor (GTM), and coordinating among the Contracting Officer's Representative (COR) team, vendors, contractors and GOM officials. These duties will also include supervision, work guidance, and conflict resolution to contracted and locally employed staff.
• Plan projects with input from the interagency, including USG entities such as the Department of Justice, FBI, , DEA, ATF, ICE/HSI, and the Embassy's Law Enforcement Working Group.
• Perform feasibility studies and analysis to implement solutions that meet new requirements through the use and implementation of emerging technologies and processes. Conduct technical and operational analysis, appraisals, and estimates to include project assessments related to civil works, electrical, mechanical, and telecommunications facilities.
• Offer advice and assistance in preparing documentation for the procurement of systems and equipment, including drafting purchase requests, bid solicitations, statements of work (SOW), requests for source-origin waivers, sole-source justifications, and delivery and acceptance of procured systems, services and equipment.
• Provide advice and assistance, technical review and recommendations to Mexican agencies on the development of IT projects.
• Serve as either a COR or a GTM for assigned projects in accordance with the Contracting Officer (CO). Must successfully complete required COR training within three months of hire.
• Demonstrate the completion of entry-level coursework in knowledge, comprehension and participatory skills in basic acquisition and project management via a combination of 80-120 hours of in-house, distance learning and/or outside contractor coursework within twelve months of renewal. If the previous requirement is already met, then demonstrate the completion of mid-level coursework in intermediate project and program management via a combination of 80 to 120 hours of in-house, distance learning and/or outside contractor coursework within twelve months. If the previous two requirements are already met, then demonstrate the completion of 40 hours of continuous learning credits within twelve months in any of the following competencies: Requirements Development and Management Processes, Systems Engineering, Test and Evaluation, Life Cycle Logistics, Contracting, Business, Cost and Financial Management or Leadership. Pending approval of your supervisor, up to two weeks of contractor provided Federal Acquisition Certification (FAC) Program and Project Managers (P/PM) training in the United States can be provided per year to meet FAC P/PM coursework. The remainder should be taken free of charge online from the Federal Acquisition Institute (FAI) or the Defense Acquisition University (DAU).
• Draft and provide advice and assistance in the preparation of reports, including those to INL, the U.S. Congress, and other U.S. federal agencies.
• Attend general and law enforcement meetings, national and international conferences and seminars, and meetings with GOM officials and report on discussions, activities and/or decisions as requested by the INL Program Officer.
• Provide advice and assistance in end-use monitoring (EUM) of U.S. government-supplied commodities and services, preparing an input for the annual EUM report to the U.S. Congress.
• Provide advice and assistance in the formulation of INL input to the Integrated Country Strategy (ICS).
• Participate in visits by senior officials and serve as an escort or control officer, including the arrangement of itineraries and logistical support for official visitors.
• Brief DOS, U.S. Congress and other visiting officials and Embassy staff on the role of INL and the status of projects and related initiatives.
Individual must be able to manage IT projects in a foreign country, including promoting U.S. interests with host-government officials, ensuring sustainability of projects through provision of appropriate training and maintenance, and integrating competing needs of U.S. law enforcement agencies, state and local governments and GOM entities involved in law enforcement programming activities. Individual must be able to oversee the selection and development of software and hardware, and ensure that IT activities and resources add value to Merida Initiative programs.
Qualifications and Specific Core Competencies:
• Building and Leveraging Relationships: Connects with stakeholders and proactively solicits their views before making key decisions. Builds effective support to implement and manage projects. Rapidly gains the respect and trust of team members and colleagues, both USG and GOM. Adapts strategies and techniques to achieve desired goals and/or outcomes.
• Interpersonal Acumen: Displays cultural astuteness in understanding the implicit and explicit decision-making processes of an organization. Is pragmatic in effecting change in a new organizational culture. Has patience but can drive real results in a timely fashion.
• Leadership: Personally visible to the organization; communicates key messages and listens well. Highly articulate and makes points in a compelling manner. Conveys genuine belief in the organization's ability to succeed despite the obstacles.
• Driving Results: Demonstrates the ability to translate an organization's mission into an overall strategy focused on meeting client and customer needs as the basis for actionable, measurable plans. Combines management skills and tenacity with a sense of urgency to drive issues to closure and to ensure programs remain focused and retain forward movement toward achieving defined objectives.
• Building and Motivating Teams: Provides leadership and guidance to team members, fosters an inclusive, friendly, professional environment for team members in which teamwork, professional development, and collaboration among team members is encouraged; capable of assessing and leveraging the strengths, weaknesses, and working styles of team members in inter-office, inter-agency and inter-governmental situations. Forges strong, diverse teams through actively sourcing, selecting, developing, and retaining top talent for key positions. Delegate's responsibility to team members, regularly consults, and provides appropriate, regular feedback on work performance, projects and other work under their purview. Assists as requested and/or as necessary to ensure successful conduct and completion of specific projects.
• Managing Performance: Able to achieve results through others, motivate team efforts, and promote cooperation. Translates goals into specific objectives for each member of the team, as well as vendors, and holds people accountable for results. Keeps organization focused on key metrics that drive the business. Supports and ensures implementation of all monitoring and evaluation (M&E) efforts for projects.
Scope and Effectiveness
The Program Coordinator for Law Enforcement IT Projects will perform a broad range of tasks related to a complex foreign assistance program in Mexico. The INL programs have a significant impact on Embassy operations including those of other U.S. government agencies. An essential part of the complexity will be the identification of the project parameters with the GOM counterpart(s) and the subsequent negotiation of goals.
The Program Coordinator for Law Enforcement IT Projects will work closely with INL personnel, other USG law enforcement agencies within the Mission, contractors implementing INL projects and GOM counterparts.
• U.S. citizenship and the ability to obtain and maintain DOS Secret security and medical clearances.
• Bachelor's degree from an accredited U.S. institution AND ten (10) years related experience in the field of information technology.
• A minimum of five (5) years demonstrated experience in managing programs or projects, including budget preparation, goods and services procurement, and project implementation and oversight involving IT activities.
• A minimum of two (2) years demonstrated experience in liaison work with contractors, contracting officers, and requesting offices as well as a proven working knowledge of U.S. government procurement and contract administration procedures and regulations, including U.S. Federal Acquisition Regulations.
• A minimum of two (2) years demonstrated experience working with the inter-agency community. Embassy experience is strongly preferred.
• Demonstrated strong interpersonal and communication skills and extensive experience in liaison work, particularly in dealing with officials of foreign government.
• Demonstrated management experience. Skill and ability in managing multiple concurrent activities of varying complexity including changing priorities and short turn-around times.
• Proficient in Microsoft Office Suite.
• Possess fluent proficiency of the English language, spoken and written, at the Level 4/4 FSI level equivalent.
• Possess fluent proficiency of the Spanish language, spoken and written, at the Level 3/3 FSI equivalent.
• Ability to complete the Foreign Service Institute (FSI) COR course successfully within 120 days arrival at Post.
• Ability to participate in ongoing FAC P/PM training and complete course work equivalent to the entry level FAC P/PM certification within nine months of hiring.
• Proven ability to complete Distance Learning (DL) FSI Introduction to Working in an Embassy (PN113) courses within the first 120 days of assignment successfully.
Factor 1: Work Experience (35 Points)
Demonstrated work experience in managing complex projects which include determining and validating requirements, implementing progress on projects, as well as reporting on IT issues. Preference for candidates with knowledge of law enforcement-related projects.
Factor 2: Program Experience (15 points)
Experience in preparing budgets, advance acquisition plans (AAP), statements of work (SOW), procurement orders, purchase requests, and sole-source justification waiver requests.
Factor 3: Management & Communication Experience (30 points)
Ability to communicate effectively, both orally and in writing, in a timely and concise manner; interact effectively with others at all levels to prepare, analyze, explain and defend determinations and requirements with respect to conformance to applicable laws, policies and other regulatory guidelines; and advise program officials.
Factor 4: Past Performance (20 points)
Past performance evaluation of applicant's ability to perform under the contract. In conducting the evaluation, the U.S. government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources
Pre-Award Ethical Responsibilities of PSC (JUN 2011)
This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award.
Veteran's Preference is not applicable to this position.
For award, INL will negotiate for this contract based on the following:
• Entry-level salary is at Step 1 of the grade range assigned to solicitation
• Consideration given for experience relevant specifically to the solicitation requirements
• Level and extent of experience dictates the salary level within the grade range
BENEFITS & ALLOWANCES
AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES
BENEFITS - IF APPLICABLE
• Employee's FICA Contribution
• Contribution toward Health and Life Insurance
• Pay Comparability Adjustment
• Annual Increase
• Eligibility for Worker's Compensation
• Annual & Sick Leave
• 401K Plan
ALLOWANCES - IF APPLICABLE
• Temporary Quarters Subsistence Allowance
• Living Quarters Allowance
• Post Allowance
• Supplemental Post Allowance
• Separate Maintenance Allowance
• Education Allowance
• Education Travel
• Post Differential
• Payments during Evacuation/Authorized Departure
• Danger Pay