The Invitation for Expressions of Interest follows the General Procurement Notice for this project published in Procurement Opportunities, on the EBRD website dated 9th August 2014.
The Bulgarian State Enterprise “Radioactive Waste” (SERAW) intends to award contract through open tender procedures for construction of a National Disposal Facility (NDF) for short-lived low and intermediate level radioactive wastes, category 2a according to Bulgarian Regulation for Safe Management of Radioactive Waste promulgated in SG 76 of 30.08.2013.The facility shall be constructed on the Radiana site, located close to Kozloduy NPP, north-west Bulgaria. SERAW has already developed a Detailed Spatial Plan, Technical Design, and initiated the Radiana site infrastructure preparation to enable and facilitate the construction of the repository. The scope of construction of Phase 1 of the NDF will involve the detailed design and construction of fully functional disposal facility, including disposal cells, their associated railed enclosures and drainage systems, waste package receipt facility, ancillary management facilities, access roads and services infrastructure and will include large soil excavation volumes of approximately 1 000 000 m3, large volume of reinforced concrete works of approximately 40 000 m3, preparation of loess-cement foundations of approximately 100 000 m3, procurement, delivery installation of large steel structures (mobile roofs), lifting equipment (cranes with capacity 40 t) and similar activities.
SERAW wants to engage Consultant to provide Services of Independent Construction Supervisor for the NDF construction works on Radiana site as required by the Bulgarian Territory Arrangement Act for first category of construction. The Consultant’s scope of services will include as a minimum the following tasks:
Supervision of NDF construction works in full compliance with legal requirements valid in Bulgaria which include the following:
Day-to-day monitoring to ensure compliance with relevant legislative and technical requirements and compliance with the approved design;
Preparation and signing of necessary acts and protocols required during construction;
Collection and storage of appropriate construction documentation – acts, protocols, testing and measurement results, conformity declarations, materials certificates etc.;
Supervision of the quantities, quality and compliance of construction and installation works and materials used in the construction with approved design and technical specifications;
Preparation of technical passport of the construction and final report for establishment the suitability of the construction for subsequent usage, organization and participation in the State Acceptance Commission.
Monitoring, coordination and supervision of implementation of necessary measures required by Bulgarian Ordinance No. 2 dated 22 March 2004 on the Minimum Requirements for Healthy and Safe Work Conditions during the Execution of Construction and Installation Works;
Review the Contractor’s detail design and as-built documentation in order to assess and verify the compliance with Detailed Spatial Plan, Technical Design and with relevant Bulgarian and European Union requirements; countersign (stamp) detailed design and as-built documentation.
Assist SERAW in coordination of permits, approvals, acceptance and certificates obtaining procedures, including but not limited to organising the approval of the detailed design and as-built documentation by the relevant authorities, utilities and other stakeholders, preparation of the applications, conformity assessment reports, agreements with the relevant utilities and authorities and in coordination of NDF construction with relevant authorities and stakeholders.
The Consultant shall cover all aspects of the anticipated construction works including but not limited to: Excavation works, Stability of slopes, Temporary storage for humic substance (“top-soil”) and stockpile for excess soil, Vertical planning and geodetic issues, Massive loess-cement foundation, Engineering (Technology), Lifting and handling equipment, Architecture, Building structures, Power supply and electric systems, Monitoring and Control systems, Radiation protection and radiation monitoring, Water supply and sewerage, Heating, ventilation and air-conditioning, Energy efficiency, Fire Protection, Physical Protection, Transportation roads/internal plant access roads, sites and parking areas, Health and safety and scheduling.
Status of the Selection Process: Interested Consultants are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The assignment is anticipated to start in December 2015 and is expected to last about 60 (sixty) months to cover the period of NDF construction.
Maximum budget available for the assignment: EUR 5,000,000 (Five Million Euros) (Exclusive VAT) available for the assignment and shall be free from any and all taxes, custom duties or other fees or mandatory payments arising in or as a result of performance of services in the country of the Assignment (Bulgaria).
Funding source: The contract will be financed by a Grant from the Kozloduy International Decommissioning Support Fund (KIDSF).
Eligibility: Consultant selection will be carried out in accordance with EBRD Procurement Policies and Rules, with the exception of country eligibility restrictions defined in KIDSF Rules and will be open to Consultants form eligible countries as of 1 January 2015: the EU member states, Switzerland and the EBRD’s countries of operation.
The Consultant should be a firm or a consortium of firms with valid license/licenses for each member of the consortium for independent construction supervision in accordance with Bulgarian Territory Arrangement Act.
The Consultant shall have relevant experience in all areas needed for performance of the Independent Supervision as described above in assignment description and which must be demonstrated through the following projects:
Supervision of design and construction works of construction category 1, letter “d” as per article 2, paragraph 4, point 1, letter “h” of Bulgarian Regulation No1 of the Ministry of Regional Development and Public Works for classification of constructions;
Independent Supervision of large and complex investment projects similar to scope expected for NDF;
Independent Supervision of design and construction works and/or engineering design studies and construction of radioactive waste management facilities;
Independent Supervision of construction works and/or construction works of large scale excavations and large volumes of concrete similar to those expected for NDF;
Independent Supervision of design and construction works and/or engineering design studies and construction in loess formation;
Independent Supervision equipment installation, testing and commissioning and similar activities for projects with the high quality requirements similar to nuclear installation;
Assessment of conformity with detailed spatial plan and/or development of detailed spatial plan.
Consultants (including members of the Joint Venture Partnership) and sub-consultants of the Consultants currently engaged with the designer hired by SERAW to develop the National Disposal Facility Design will not be eligible to participate in the selection process.
Submission requirements: In order to determine the capabilities, experience and expertise of consultants seeking to be shortlisted in accordance with the requirements above, the information submitted shall include the following:
Cover letter including full contact details, including address of the company submitting the expression of interest, phone and fax numbers, email address of contact person;
Company profile, organisation structure and staffing, registry documents demonstrating continuity of ownership, history of litigation for the previous five years;
Financial data and records. Audited summary balance sheets and profit and loss statements or similar statements if profit and loss statements not available, demonstrating turnover for the last 5 (five) years;
Details of relevant experience and successfully completed similar assignments undertaken in the last 10 (ten) years filled in as required in the template.
CVs of key personnel and experts who could carry out the assignment detailing qualifications and experience in similar assignments, corresponding to the profile, in the previous 10 years
Firm’s management system certificates – ISO 9000, ISO 14000 and other relevant certificates related to project scope and objectives.
Completed Contact Sheet and Consultant Declaration using the template.
The above information should not exceed 50 pages including financial data and excluding CVs.
One (1) original and four (4) numbered copies of the above information in English language shall be submitted to SERAW in an envelope marked “Independent Supervision of the Construction of Phase 1 of the National Disposal Facility (R-Project 9)”, to reach the SERAW not later than 19 March 2015, 12:00 (noon) local Bulgarian time.
The address of the SERAW is:
State Enterprise Radioactive Waste
Decommissioning-Repository Project Management Unit (D-R PMU)
Kozloduy Nuclear Power Plant Site, SERAW Office “Protocol” Premises
Attention: Head of D-R PMU
Office tel.: +359 973 7 6422
Fax.: +359 973 7 4508