Q--Radiopharmaceuticals Radioisotope F18-FDG (as needed delivery) *This is the presoliciation notice. Formal solicitation to be posted as small business set-aside on 04-03-2015.*
Department of Veterans Affairs, Network Contracting Office 4 | Published March 24, 2015 - Deadline April 3, 2015
Statement of Work
Client Philadelphia Veterans Administrative Medical Center
Title Radiopharmaceutical 18F FDG and Calibration Source
End User Nuclear Medicine / Diagnostic Imaging
A licensed vendor by the Nuclear Regulatory Commission to provide radiopharmaceuticals (18F-FDG) and calibration sources for Siemens PET/CT Scanner. The items to be delivered directly to the Diagnostic Imaging section of Nuclear Medicine (secured receiving areas), room 3A101B, Philadelphia Veterans Administration Medical Center, Department of Veterans Affairs 3900 Woodland Avenue, Philadelphia Pennsylvania 19104.
2) Project Scope
This SOW covers the following activities and deliverables. The vendor agrees to perform these services with the standard of care, skill, and diligence normally provided by a professional organization in the performance of similar services.
It is understood that the contractor must perform the services based, in part, on information furnished by this Medical Center; however, the vendor is given notice that the Medical Center will be relying on the accuracy, competence and completeness of the contractor's services in utilizing the results of such services. The Nuclear Medicine Staff of PVAMC, when needed for next day delivery during work hours will place all orders daily. There may be orders placed during other than normal working hours, possibly to be delivered within 45-minutes for an emergency. The vendor must be able to fulfill this requirement. All items are to be delivered to the Nuclear Medicine as specified above. PVAMC will require credit statements (itemized returned doses) and monthly invoices. Electronic daily dose tracking systems should be available for the Medical Center's use in certifying and tracking per patient doses delivered.
2A) Deliverables: Description.
Unit per dose
(18F-FDG @ 10-20 mCi per dose)
(2.65 mCi Ge/Ga-68)
Contractor shall have available an adequate supply of contract products to meet the requirements of the Philadelphia VA Healthcare System.
Contractor shall label all unit doses of delivered radiopharmaceuticals, with the amounts, preparation time, expiration time, date, etc., and provide a bar labeled insert to allow scanning data into the nuclear medicine information management system (NMIS).If the Contractor's system varies from our current (Pinestar) NMIS information system, the Contractor shall provide their system as well as data migration, technical support and training of staff on its use at no additional Price to the Government.
All packaging of radioactive material MUST BE clearly labeled RADIOACTIVE with the proper class and exposure levels on the outside of the shipping container.
Contractor shall perform all quality control procedures as required by Federal and State regulatory agencies.
Contractor shall meet all Nuclear Regulatory Commission, Department of Transportation, NHPP, FDA, OSHA and all other agency rules and
regulations (Federal and State).
Radiopharmaceutical Returns for Credit:
The Contractor shall be responsible to accept returns for full credit toward future orders only under the following conditions:
a. Product(s) ordered or shipped in error.
b. Product(s) damaged in shipment
c. Concealed shipping damages
d. Recalled product(s)
e. Outdated products in unopened, original container (specifically authorized for return by manufacturer).
Contractor shall invoice at least once per month showing period covered, billing date, name of preparation, quantity and amount.
Normally authorized VA personnel shall place orders during the normal workday, and first delivery shall be received no later than 08:00 am the following workday to the PVAMC Nuclear Medicine Department.
Depending on Medical Center patient care requirements, the contractor shall provide routine delivery and pick-up as many times as required by the PVAMC.
The delivery order shall include the following information:
Contract item (s) and quantity, time (s) of delivery, and applicable VA order number.
Orders shall only be placed by authorized PVAMC via telephone, fax, or e-mail. Contractor agrees to accept unused radiopharmaceutical and provide reimbursement per unit dose applicable towards future orders.
After award, the Contractor will be furnished the name(s) of VA personnel that are authorized to place orders against the Contract.
The Contractor will be furnished with a copy of the user's license as per Nuclear Regulatory Commission guidelines.
3A) Same-Day Delivery
Same-Day Delivery is required to be delivered and received at the PVAMC Nuclear Medicine department no later than 2 hours after order is placed during normal business hours. Nuclear Medicine normal business hours are considered Monday through Friday: 6:30 am - 4:30 pm except Federal Holidays.
The following are Federal Holidays:
New Year's Day
Birthday of Martin Luther King, Jr. (day of observance)
Items will be in unit dose, daily, and on an as needed basis in accordance with patient requirements. Pricing shall be based on an estimated usage of 160 patients per month.
5) Key Assumptions
All annual quantities are estimates, contractor will only be paid for items and quantities actually ordered and delivered.
The quotes received as a result of this solicitation shall be evaluated on the basis of Lowest Price Technically-Acceptable (LPTA). The subject-matter experts of Philadelphia VAMC shall determine technical acceptability. Of the offerors deemed to be technically-acceptable, the lowest price shall be awarded the subsequent contract.
7) Period of Performance
The period of performance for this contract shall be July 1, 2015 through June 30, 2016 for a total of 12 months. The intent of this contract is to include four (4) option periods of equal length that shall each begin upon expiration of the current term, if this is determined to be in the best interest of the Government.
8) Representative of Contracting Officer
Upon award of this contract, the Contracting Officer (CO) shall delegate a Contracting Officer's Representative (COR) to oversee the performance of the contractor. The COR shall not make any changes that will materially-alter the contract, to include changes to price and/or the terms and conditions of the contract. Official COR duties shall be defined at delegation.
9) Contractor Performance Assessment Rating System (CPARS)
As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all services/supplies contracts $150,000 or more (CPARS), A&E contracts $30,000 or more (ACASS), and construction contracts $650,000 or more (CCASS). The FAR requires the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, the Contractor Performance Assessment Rating System (CPARS) which is maintained by the Naval Sea Systems Command (NAVSEA). The CPARS database information is shared with the Federal Awardee Performance and Integrity Information System (FAPIIS) database, which is available to all Federal agencies.
Registration occurs no later than thirty days after contract award at https://www.cpars.gov and within sixty days of contract award the Points of Contact (POC) will receive message allowing access to contract evaluation at the end of each performance period. POCs are to be kept current, should there be any change to the contractor's registered representative, please contact the Contract Administrator.
For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, or interim reporting (A/E design) the contracting officer will evaluate the contractor's performance annually or at the interim reporting date. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS/ACASS/CCASS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and resubmit report to VA contracting officer. All CPARS are due within 120 calendar days after the end of the evaluation period.
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