Q--Reverse Osmosis Water Testing
Department of Veterans Affairs, Syracuse VAMC | Published September 4, 2015 - Deadline September 11, 2015
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.6, with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-57 as corrected. The Department of Veterans Affairs, VA Western NY Healthcare System, Syracuse VA Medical Center, 800 Irving Ave, Syracuse, New York 13210-2716 has a requirement for IDIQ testing and reporting on the SPS reverse osmosis fluid samples performing all necessary tests collected and shipped through the Syracuse VA Medical Center.
This solicitation is 100% set-aside for Small Business. The applicable NAICS code is 541380, with a size standard of $15.0 million.
Solicitation Number VA528-15-Q-0385 is being issued as Request for Quotes (RFQ) and the intent is to award an Indefinite Delivery / Indefinite Quantity Service Contract. The period of performance shall be from Sept 15, 2015 through September 14, 2016 with four (1) one year option periods to be exercised at the discretion of the Government.
VAMC INSPECTIONS: VAMC reserves the right to conduct on-site health and safety inspections during the performance period of the contract of the contractor's facilities at any time.
The contractor must comply with the following general requirements:
The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer (CO), or the Contracting Officers Technical Representative (COTR), all acting within the limits of their authority.
The Contractor shall be qualified / certified by New York State in the Clinical Laboratory Evaluation Program or Environmental Laboratory Approval Program for all tests. Contractor shall maintain qualifications throughout entire contract period. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance. The Contractor shall be accredited by The Joint Commission and The College of American Pathologists (CAP) for the Laboratory Accreditation Program. Contractor shall maintain qualifications throughout entire contract period. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance. The Contractor shall use United Parcel Service (UPS) for shipping to and from the laboratory facility and the Syracuse VA Medical Center. The Contractor shall be required to perform the following tests at the notice of the CO or COR: Water Analysis Panel to the AAMI technical information report TIR34:2007 for High-Purity Water Water for the reprocessing of medical devices for bacteria, endotoxin, total organic carbon, pH, water hardness, resistivity, total dissolved solids, ionic contaminants (chloride, iron, copper, manganese), color and turbitidy.
The Contractor shall electronically report test results within ten (10) days of receiving samples to the COR.
Statement of Work
The contractor will provide a one (1) year of IDIQ testing and reporting on the SPS reverse osmosis fluid samples performing all necessary tests collected and shipped through the Syracuse VA Medical Center. This will be from Sept 15, 2015 through September 14, 2016. The contractor shall provide all testing containers and shipping to and from the laboratory facility through United Parcel Service(UPS). The contractor shall perform the following tests at the notice of the Syracuse VA Medical Center: Water Analysis Panel to the AAMI technical information report TIR34:2007 for High-Purity. There are ten (10) individual sample ports for testing, and the VA has the ability to re-test an individual sample point if it fails. Additionally, if one component of the test is found to be out of tolerance, the VA has the ability to re-test for the specific component. The contract shall provide a report stating the tests performed and their results on the provided water samples within ten (10) days of receiving the samples. The contractor must have the skills, certification, and experience to be qualified to test and analyze the reverse osmosis water samples.
Evaluation and Award Factors
Award shall be made to the offer representing the best value to the government considering technical and price factors as stated. Contractors shall include in their proposals their laboratory certifications, past performance or history with the government, and price of the one (1) year IDIQ contract with up to four (4) one year renewals. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved service personnel for the tests the Contractor performs at the Syracuse VA Medical Center to the Contracting Officer and/or the COR with their proposal. US DOL Wage Determination WD 05-2383 (Rev - 17) applicable.
The dialysis fluid test samples will be collected from the following government furnished equipment:
Equipment Type Manufacturer Model EE# Serial #
Reverse Osmosis System Ameriwater HCR03 235341 50127
The contractor will have no access to patient information or medical networks at Syracuse VA Medical Center. If the contractor is required to visit onsite for any reason, he/she shall notify the COR at least 2 hours in advance. The contractor is required to register with VA Police upon arrival at the Syracuse VA Medical Center.
II. Minimum and Maximum Ordering Quantities
. AAMI Panels: Max = 52, Min = 9
Based on one per week for a month (4), then one per month for a quarter (2), and then quarterly for a year (3) if all test pass the standard. If any failure occurs, all testing must return to weekly for a month of passed tests.
Any offer that does not meet the solicitation requirements as deemed by the Contracting Officer may be rejected as non-responsive. All offers must provide company name, point of contact information and the VAMC solicitation number. Only electronic offers will be accepted. Offers are due to firstname.lastname@example.org no later than 10:00 AM EST on September 11, 2015.