C--Create Clinic Space Bldg 18 #595-15-202
Department of Veterans Affairs, Network Contracting Office 4 | Published November 16, 2015 - Deadline December 15, 2015
1. CONTRACT INFORMATION: General. This A-E Services contract is being procured in accordance with the Brooks Act (Public Law 92- 582) and implemented in Federal Acquisition Regulation (FAR) 36. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of three or more firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The magnitude for construction (not design) of this project is between $5m and $10m.
a. Contract Award Procedure: Before a service disabled veteran owned small business (SDVOSB) is proposed as a potential contractor, they must be certified by VETbiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at www.sam.gov Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract.
b. Nature of Work: Provide Architectural / Engineering services for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and construction period services. This work will involve the complete demolition of interior walls, ceilings, fixtures, flooring, plumbing, electrical and HVAC equipment. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project.
2. PROJECT INFORMATION:
This project involves new construction of approximately 20,500 sq. ft. for a renovated Specialty Care /Behavioral Health Outpatient Clinic in Building 18. All designs will be compliant with space criteria referenced in VA space planning criteria. http://www.cfm.va.gov/til/space.asp Reference Chapters 260 for Mental Health clinic and 262 for Specialty Care . Ensure patient privacy criteria are met (i.e. computerized information, patient privacy, HIPPA). This project will be done in 3 phases, as listed in Attachment A-1. A phasing plan must be submitted at the 35% submission. The design will meet all VA Physical Security Standards. The area in this design is considered "Mission Critical" and the appropriate guide will be followed. . The Physical Security Guidelines defines what is considered as "Mission Critical". If a section of the manual cannot be met, the A/E will notify the VA immediately, and assist the VA in the security waiver process. The Physical Security Guidelines can be found at this link: http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf Design and construction work will be coordinated with other construction projects on-going at the hospital. A list of current projects will be provided upon approval of the 35% submission. A/E will use most current healthcare delivery processes, and the VA design criteria as a guide. The direction that fits the situation the best will be used in the design. In no case can any plumbing be re-used in the renovated area. All dead legs in the renovated area shall be eliminated. A flushing plan of domestic hot and cold water lines will be developed. The plan will show and notate which water sources to turn on to assure a complete water flush of all the domestic water plumbing in the area. Drawings and written narrative is required. If shutdowns are required during construction, a full shutdown plan must be included in the design. Shutdowns plan needs to include what particular energy source to shut off (breaker, valve, etc.) and what area, outlets, utilities and/or equipment the shutdown affects. The specific name of the shut off of the energy source must be identified, for example: "panel H1L1, breaker 2" for electric or "Valve 3-f" for a water source, etc. Drawings and a written narrative will be required. A LEED Silver Rating is desired with the construction. A rating will not be sought, but practices will reflect LEED Silver requirements. Proof of possible LEED credits must be provided. Bid Alternates/Deducts will be designed into the project to decrease the price of the project 20%.
3. SELECTION CRITERIA: Selection criteria for this acquisition are listed below. Each selection criteria has a selected weight indicated within the parentheses.
(1) Team proposed for this project; (0.20 points)
a. Background of the personnel
b. Project Manager
c. Other Key Personnel
(2) Proposed Management Plan;
a. Team organization
b. Design Phase
c. Construction Phase
(3) Previous Project Experience of Proposed Team (0.20 points)
(4) Response Time, Location & Facilities of Working Offices (0.10 points)
a. Prime Firm
(5) Specialized Experience and Technical Competence (0.25 points)
a. Architectural, structural, environmental, electrical, plumbing and mechanical design
b. Kitchen design for healthcare facility;
c. Interior design
(6) Project Control; (0.20 points)
a. Techniques planned to control the schedule and costs
b. Personnel responsible for schedule and cost control
(7) Estimating Effectiveness; (0.15 points)
a. Five most recently bid projects
(8) Sustainable Design; (0.10 points)
a. Team building philosophy and method of implementing
(9) Miscellaneous Experience and Capabilities: (0.20points)
a. Experience in healthcare clinical design
b. Experience with VA patient-centered care or Planetree philosophy
c. Experience using evidence based design for interior features to promote healing environments
d. Experience in ADA
e. Experience in NFPA 101 Life Safety code
f. LEED certification
g. Energy conservation
h. Interior design
i. Industrial Hygienist
(10) Awards: (0.10 points)
a. Awards received for design excellence
4. SUBMITTAL REQUIREMENT:
This project is set aside under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009), and all original SF330 packages shall be submitted to:
Lebanon VA Medical Center
ATTN: Michael Shull
Contracting Bldg. 19, RM110
1700 South Lincoln Ave
Lebanon PA, 17042
All SF330 submissions shall be clearly marked with the subject line displaying the solicitation number.
(a) Interested firms having the capabilities to perform this work must submit one hardcopy of SF 330 (3/2013 Edition) including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address not later than 3:00 p.m. local on the response date as above. Late proposal rules found in FAR 15.208 will be followed for late submittals. Responding firms must submit a copy of the originally signed, or current (signed within the past 12 months), and accurate SF 330, Part II for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work even if an SF 330, Part II is already on file. SF 330, Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work. All Part IIs shall be signed with original signature or facsimile of the original signature (signed within the past 3 years is required) and dated. A copy of a signed/dated Part II is acceptable. Although firms are encouraged to update their SF 330 Part II at least annually, older ones (up to 3 years old in accordance with FAR 36.603(d)(5)) will still be considered by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. Indicate in Block 5b of each Part II if the firm is a Large Business, Small Business, HubZone, Service Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, or Woman-Owned Small Business. Submit only one SF 330, Part I from the Prime for the design team, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract.
(b) The A-E shall not include company literature with the SF 330.
(c) In block No. 4 Part II provide the Data Universal Numbering System (DUNS) number issued by Dun and Bradstreet Information System (1/866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e. not the parent DUNS number, but a DUNS number specifically for the office performing the work).
(d) In Section C of the SF 330, Part I, identify the discipline/service to be supplied by the Prime, Prime Branch offices as applicable, and each consultant. Provide brief resumes in Section E of the on-staff or consultant employees anticipated to perform the work. Resumes shall be submitted for each employee required to meet the minimums stated above in paragraph 3b. Resumes shall not exceed one page.
(e) In Section F, a maximum of 10 projects for the total proposed Team (including the prime and consultants) shall be provided. Use no more than one project per page.
(f) In Section G, block 26, include the name and their associated firm and office location. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G-28 is not applicable. Also include Team Project Organization Chart in Part I, Section D indicating how each firm on the proposed team (prime, applicable prime branch offices, and each subcontractor as identified in Part I, Section C) integrates into the composite team.
(g) In Section H, of the SF 330, Part I, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this announcement.
(h) In Section H, Part I, SF 330, firms must show their last 12 months of Medical facility contract awards stated in dollars (see 3I above), provide an itemized summary of awards to include Agency Contract Number/Task Order No. awards shall be shown in an itemized summary including Agency, Contract Number/Task Order No., Project Title, and Award Amount dollars. Include a total of all listed awards. Note that award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders and any modifications thereto should be included in the amounts. When addressing Team capabilities, clarify planned capability, existing capability, and prior experiences, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3.
(i) In Section H, Part I, SF 330 Generally, describe the firm's Design Quality Management Plan (DQMP). A project-specific detailed DQMP must be prepared and approved by the Government as a condition of contract award, but is not required with this submission. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed ten pages for Section H. Front and back side use of a single page will count as 2 pages, and use no smaller than 11 font type using Times New Roman. Pages in excess of the maximums list will be discarded and not used in evaluation of the selection criteria. Foldouts are not allowed and shall not be considered.
(j) Personal visits and phone calls to the facility to discuss this announcement will not be allowed.
5. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified vendor.
Point of Contact: Contracting - Michael Shull, 717-272-6621 x3896 Everett Shaver, E-mail questions to: Michael.Shull@va.gov