Purchase of Application of Spray Insulation
Department of Homeland Security, United States Coast Guard (USCG) | Published August 16, 2016 - Deadline August 25, 2016
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-16-Q-PCY399. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-89. This procurement will be processed in accordance with FAR Part 12. The North American Industry Classification System (NAICS) is 238310. The SBA size standard is $15.0 M. This IS A TOTAL Small Business Set-A-Side. The USCG Command, Control and Communication Engineering Center (C3CEN) Portsmouth,VA. 23703, intends to purchase: Service to Apply Spray Foam Insulation as listed in Schedule B below.
The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for this service. Request for drawings/specs will be disregarded. Any Contractors that can provide a quote you are encouraged to provide a Firm Fixed Price Quotation IRT this Fed-Biz-Ops Solicitation.
The government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation and the Performance Work Statement which will be most advantageous and Best Value to the Government, price and other factors considered.
FIRM FIXED Price Proposals may be submitted on company letterhead stationery and must include the following information: Cost Breakdown, Unit Price, Extended Price, Payment Terms and discount offered for prompt payment.
Note: The Government/USCG reserves the right to Award on an All or None Basis that is the Gov may issue a PO Contract to the Offeror that submits the lowest aggregate price rather than issue a PO Contract to each Offeror on the basis of the lowest Quotation on each item.
Provide Firm Fixed Price Proposals with a Detailed Statement of Work (SOW) stating how your company is going to achieve the outcomes listed in the PWS paragraph 5.0 and Time Frame by Aug/25/2016 at 7:00 A.M (EST). Performance Information is to include the performance Terms the Offeror is proposing, FOB Origin or FOB Destination. FOB Destination is preferred by USCG/Government. If proposing FOB Origin, provide Shipping Cost as a Separate Line Item. FIRM FIXED Price Proposals are to be sent via EMAIL on Company Letterhead to Point of Contact (POC) listed below and MUST include the following information: (1) Cost Breakdown, (2) Unit Price, (3) Extended Price, (4) Total Price, (5) Payment Terms, (6) Discount Offered for Prompt Payment, (7) Company DUNS and Cage Code Numbers.
QUOTES ARE TO BE SENT TO: D05-SMB-C4ITSC-CPD-C3CEN-TeamS@uscg.mil
Anticipated Award Date for the PO Contract is Aug/26/2016, this date is approximate and not exact.
PLEASE NOTE: THIS IS A SMALL BUSINESS SET-A-SIDE.
IAW FAR 52.219-6 Notice of Small Business Set-A-Side
INSPECTION AND ACCEPTANCE:
The Contractor shall only tender for acceptance those Items that conform to the requirements of this Order/Contract. The Government/USCG reserves the right to Inspect or Test any Supplies or Services that have been tendered for Acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming Services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government/USCG may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights- (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.
Final Inspection and Acceptance will be performed by Gov/USCG Authorized Personnel at the point and location of Destination as stated on the Order/Contract, unless otherwise stated on the Order/Contract.
Line Item 1: 1 JB of- Service to Apply Spray Foam Insulation IAW the attached Performance Work Statement (PWS) and Industrial Security Addendum (ISA)
Total Price: _________
Note: To schedule an On-site Survey please contact the COR, Ms. Kerry Grant @ 757.686.4050
PROVISIONS / CLAUSES
• The Following FAR Provisions/Clauses apply to this Solicitation:
FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Oct 2015) The provision at, Instructions to Offerors-Commercial Items. This provision provides a single, streamlined set of instructions to be used when soliciting offers for commercial items and is incorporated in the solicitation by reference (see Block 27a, SF 1449). The contracting officer may tailor these instructions or provide additional instructions tailored to the specific acquisition in accordance with 12.302. FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, past performance and quality. When the use of evaluation factors is appropriate, the contracting officer may
FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Jul 2016) to include Alt I (Oct 2014). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (q) of this provision.
The provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. This provision provides a single, consolidated list of representations and certifications for the acquisition of commercial items and is attached to the solicitation for offerors to complete. This provision may not be tailored except in accordance with subpart 1.4. Use the provision with its Alternate I in solicitations issued by DoD, NASA, or the Coast Guard.
FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (May 2015) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items. This clause includes terms and conditions which are, to the maximum extent practicable, consistent with customary commercial practices and is incorporated in the solicitation and contract by reference (see Block 27, SF 1449). Use this clause with its Alternate I when a time-and-materials or labor-hour contract will be awarded. The contracting officer may tailor this clause in accordance with 12.302.
FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jun 2016) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. This clause incorporates by reference only those clauses required to implement provisions of law or Executive orders applicable to the acquisition of commercial items. The contracting officer shall attach this clause to the solicitation and contract and, using the appropriate clause prescriptions, indicate which, if any, of the additional clauses cited in 52.212-5(b) or (c) are applicable to the specific acquisition.
FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 System for Award Management (Jul 2013). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov
• The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded Contract.FAR 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note). +$25,000FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note). $30K
FAR 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644). Total Small Business Set-Aside. Use Alternate I for a product in a class for which the SBA has waived the non manufacturer rule.FAR 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).FAR 52.222-3, Convict Labor (June 2003) (E.O. 11755).FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015).FAR 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). +$15,000FAR 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).FAR 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83). $25K and 52.225-3FAR 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43). $25K - $175KFAR 52.225-13, Restriction on Certain Foreign Purchases (Jun 2008) (E.O.'s proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332).FAR 52.233-3, Protest after Award (Aug. 1996).FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004).FAR 52.247-32 -- F.o.b. -- Origin, Freight Prepaid (Feb 2006)FAR 52.247-34 -- F.o.b. - Destination (Nov 1991)
NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS:
This solicitation contains FAR Clause 52.204-7, System for Award Management (Jul 2013) and FAR Provision 52.204-8, Annual Representations and Certifications (Feb 2016). In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via https://www.acquisition.gov as a part of required registration. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies.
• The above/following clauses are incorporated by reference, entire clause(s) available at https://www.acquisition.gov/far
• The Following DHS Acquisition Regulations/ Clauses apply to this Solicitation:
3052.209-70 Prohibition on contracts with corporate expatriatesAs prescribed at (HSAR) 48 CFR 3009.108-7005, insert the following clause:PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES(JUN 2006)(a) Prohibitions.Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.(b) Definitions. As used in this clause:Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)-(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held-(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or(ii) Stock of such entity which is sold in a public offering related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C. 395(b)(1). (2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.(d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.(e) Treatment of Certain Rights.(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:(i) warrants;(ii) options;(iii) contracts to acquire stock;(iv) convertible debt instruments; and(v) others similar interests.(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.(f) Disclosure. The offeror under this solicitation represents that [Check one]:__ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003;__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it has submitted a request for waiver pursuant to 3009.108-7004, which has not been denied; or__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it plans to submit a request for waiver pursuant to 3009.108-7004.(g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal. (End of clause)
PERFORMANCE WORK STATEMENT (PWS)ForSpray Foam Insulation in the Staging Facility for the US Coast Guard Command, Control and Communications Engineering Center (C3CEN)
The purpose of this Purchase Order is to obtain additional spray foam insulation and a fire protective coating to the staging facility for the U.S. Coast Guard Command, Control and Communications Engineering Center (C3CEN) Command Logistics Division Resources Branch. The Contractor shall provide all necessary personnel, management, and materials, to meet the requirements. Insulate 40 ft deep x 60 ft wide x 15 ft high metal building
1.2 CONTRACTOR PERSONNEL
1.2.1 The Contractor must provide qualified personnel to perform all requirements specified under this Purchase Order. Equivalent experience and expertise may be substituted for the degree (if applicable), subject to approval by the Government. All personnel must be able to read, write, speak and understand English.
1.2.2 Employee Identification - Contractor employees working on-site at government facilities shall wear a government issued identification badge. All contractor employees shall identify themselves as contractors when their status is not readily apparent and display the government issued badge in plain view, on front and above the waist at all times. All contractor employees working on-site shall be required to complete a security arrival brief upon check-in.
184.108.40.206 All contractor personnel requiring routine (1) unescorted logon access to a DHS/CG Computer Information System, (2) unescorted access to CG controlled classified material, (3) unescorted access to federal facilities, or (4) requiring Public Key Infrastructure (PKI) authentication to perform their required duties under this Purchase Order shall be issued a Common Access Card (CAC). A completed background investigation (BI) with favorable adjudication must be completed in order for a CAC to be issued. For persons without a completed BI, a BI must have been initiated.
220.127.116.11 Contractor or subcontractor employees who are declined a CAC via Trusted Associate Sponsorship System (TASS) are ineligible to perform work that requires a CAC under this Task Order. When an employee with a CAC is no longer performing work under this Purchase Order, the Contractor must notify the COR on the same day the employee stops working and must deliver the CAC to the COR within seven (7) calendar days after such notification.
18.104.22.168 For all Contractors working for the USCG, the Contractor must utilize the Department of Defense (DoD) Trusted Associate Sponsorship System (TASS) to apply for a Common Access Card (CAC) for their employees that require access to a USCG or other Federally-controlled computer information system.1.2.3 Employee Conduct - The Contractor's employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, wearing of parts of military uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States, the Department of Homeland Security or the U.S. Coast Guard.
22.214.171.124.1 Contractor's employees shall comply with all applicable government regulations, policies, and procedures, e.g., security, safety, sanitation, and environmental protection when visiting or working at government facilities. The contractor employee shall not release any government personnel contact information or information concerning official unit business or operations to unauthorized parties.
126.96.36.199.2 The government may, at its sole discretion, direct the contractor to remove any contractor employee from Coast Guard and Department of Homeland Security facilities for misconduct or security reasons. Removal does not relieve the contractor of the responsibility to continue providing the services required in this task order. The government will provide the contractor with an immediate written explanation of the request to remove the employee through the Coast Guard Contracting Officer.
188.8.131.52.3 The government may require the contractor employee to complete a minimum background investigation at government expense if the employee does not already have a qualifying background investigation on record.
184.108.40.206.4 Contractor personnel shall read, complete, and sign the Department of Homeland Security Non-Disclosure Agreement - DHS Form 11000-6 (series). This form will be maintained on file by the Contracting Officer or servicing CG Command Security Officer.
220.127.116.11.5 DHS MD 11055 states that waivers to the U.S. citizen requirement may only granted by the Head of the Component or designee with the concurrence of both the DHS CSO and CIO or their designees.
18.104.22.168.6 The contractor employee shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, the contractor employee shall secure work areas, equipment, and materials to prevent loss.
1.2.4 Removing Employees for Misconduct or Security Reasons - Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from U.S. Coast Guard facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under this Purchase Order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.
1.2.5 The Contractor must provide qualified personnel to perform all requirements specified under this Purchase Order. Any time the contractor is on site they must be available to the COR.
Contractor employee access to sensitive but unclassified (for-official-use-only) information is required under this contract. Further security requirements are detailed in the attached Industrial Security Addendum.
1.4 PERIOD OF PERFORMANCE
1 September 2016 - 30 September 2016
1.5 PLACE OF PERFORMANCE
The place of performance is at the following location:
U.S. Coast Guard C3CEN4000 Coast Guard Blvd.Portsmouth, VA 23703
1.6 HOURS OF OPERATION
Contractor employees shall generally perform all work between the hours of 0700 and 1600 EST, Monday through Friday (except Federal holidays). No overtime is allowed.
The Government will not reimburse the Contractor for travel to the primary place of performance.
1.8.1 The Contractor shall contact the COR to receive the base access requirements for all personnel that will be involved with the project.
1.8.2 Any time the contractor is on site they will be available to the COR
1.9 SECTION 508 COMPLIANCE
Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the "Electronic and Information Technology Accessibility Standards" set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the "Access Board") in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov or at http://www.section508.gov. No exemptions from Section 508 are approved for this acquisition.
2.0 GOVERNMENT TERMS & DEFINITIONS
C3CEN - Command, Control, & Communications Engineering Center C4IT - Command, Control, Communications, Computers & Information Technology COR - Contracting Officer's RepresentativeUSCG - United States Coast Guard3.0 GOVERNMENT FURNISHED RESOURCES
The Government will provide the workspace, necessary to perform the on-site portion of Contractor services required in this contract, unless specifically stated otherwise in this PWS.
4.0 CONTRACTOR FURNISHED PROPERTY
The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in PWS 3.0 and PWS 5.0.
5.0 REQUIREMENTS & TASKS
The outcome of the additional spray foam shall keep the ambient temperature inside the building between 50 degrees Fahrenheit during the winter and 80 degrees Fahrenheit during the summer months. The spray foam will be covered with a fire retardant material.
5.1.1 The Contractor shall provide sufficient personnel and materials to move equipment as needed to access the interior walls.
5.1.2 The Contractor shall cover and protect all materials left inside the staging facility during the installation of all materials.
5.1.3 All items removed from the staging facility during the day shall be placed back into the staging facility at the end of each day.
5.1.4 The Contractor shall return the items in the staging facility to the way it was found upon completion of the job.
5.1.5 The Contractor shall remove all trash generated, empty containers, tarps, plastic etc upon completion of the job.
5.1.6 The Contractor shall be responsible for a dumpster if needed.
6.0 GOVERNMENT ACCEPTANCE PERIOD
6.1 Government Review. The COR will have the right to require correction of any deficiencies found that are contrary to the information contained in the Contractor's accepted proposal. In the event of a deficiency, the Contractor shall have an opportunity to correct the deficiency.