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AirChek Touch Part #220-5000TC-5KD

Department of Health and Human Services, Centers for Disease Control and Prevention | Published May 24, 2016  -  Deadline May 31, 2016
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The Centers for Disease Control and Prevention intends to award a sole source firm fixed price purchase order to SKC for Air-Tek-Touch, personal sampling pumps.. This is the only product that meets our specifications for both Industrial Hygiene operations and Underground Mine data collection. We needed pumps that would perform for both types of operations. This pump product allows for intrinsically safe actions, high and low flow capability in a smaller pump size for human-wear, has high back pressure capabilities and can perform both dust and vapor sampling with minor adjustments.This contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b) (SAP) and 41 U.S.C. 3304(a)(1). Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive quotations; however, all quotations/responses received within seven (7) days of the issuance of this notice will be considered by the government. A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. Any quotation/response should be emailed to William Brannen at VWL0@cdc.gov by 1:00 P.M. EST., May 31, 2016.  

65--Ultrasonic Cleaning Unit

Department of Veterans Affairs, Network Contracting Office 4 | Published September 8, 2016  -  Deadline September 6, 2016
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This is a combined synopsis /solicitation for (commercial items), ULTRASONIC CLEANER, prepared in accordance with the format in FAR Subpart 12.6 and supplemented with additional information included in this notice. The solicitation number is VA-244-16-Q-1709 and it is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-82. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 500.00 employees. The VA Medical Center WILKS-BARRE, PA has a requirement for the commodities listed in the attached RFQ. All items will be delivered to the Wilkes-Barre VA Medical Center 693, 1111 East End Blvd, Wilkes-Barre, PA 18711 Successful offer will be the one that provides the Lowest Price to the Government. Please read the entire solicitation. Offerors are responsible for all terms, clauses, and conditions contained therein. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. New equipment ONLY, NO remanufactured or used products. No "GREY" market items. Offer MUST be good for 30 calendar days after submission Quotes shall be submitted by email to AMANDA SAUNDERS (AMANDA.SAUNDERS@VA.GOV). WITH SUBJECT LINE READING "VA244-16-Q-1709 | ULTRASONIC CLEANER" Quotes are due by 12:00 Noon, Eastern Standard Time, on MONDAY 9/12/2016. FOB Destination CONUS (Continental U.S.) Shipping charges shall be included in the purchase cost of the products. Sellers shall deliver the products on the own conveyance to the location listed on the purchase order. No partial shipments unless otherwise specified at time of order. Please see attached RFQ for details.

65--CARDIO CATH SYSTEM UPGRADE

Department of Veterans Affairs, Network Contracting Office 4 | Published August 26, 2016  -  Deadline August 31, 2016
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This is a combined synopsis /solicitation for (commercial items), CARDIO CATH UPGRADE, prepared in accordance with the format in FAR Subpart 12.6 and supplemented with additional information included in this notice. The solicitation number is VA-244-16-Q-1596 and it is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-82. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 with a small business size standard of 1250 employees. The VA Medical Center Wilkes-Barre, PA has a requirement for the commodities listed in the attached RFQ. All items will be delivered to the Wilkes-Barre VAMC, 1111 EAST END BLVD. WILKES-BARRE, PA 18711. Successful offer will be the one that provides the Lowest Price to the Government. Please read the entire solicitation. Offerors are responsible for all terms, clauses, and conditions contained therein. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. New equipment ONLY, NO remanufactured or used products. No "GREY" market items. Offer MUST be good for 30 calendar days after submission Quotes shall be submitted by email to Ronald Kline (Ronald.Kline@VA.Gov). Quotes are due by 4:00 PM, Eastern Time, on Wednesday 08-31-2016. FOB Destination CONUS (Continental U.S.) Shipping charges shall be included in the purchase cost of the products. Sellers shall deliver the products on the own conveyance to the location listed on the purchase order. No partial shipments unless otherwise specified at time of order. Please see attached RFQ for details.

Z--Bathroom Floor Upgrade Project 693-15-908

Department of Veterans Affairs, Network Contracting Office 4 | Published November 13, 2015  -  Deadline December 26, 2015
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The Department of Veterans Affairs Medical Center, Wilkes-Barre, PA requires the renovation of existing space to "Upgrade Bathroom Floors" in building #1 of the Wilkes-Barre VA Medical Facility. The contractor shall perform the work in accordance with the plans and specifications. Project Number 693-15-908. The contractor shall provide all necessary labor, material, tools, supervision, equipment, permits, testing and reports in accordance with all federal, state and local codes and regulations. The magnitude of this VA construction project is estimated to be between $100,000 and $250,000. Period of Performance will be approximately 365 calendar days after issuance of Notice to Proceed. All work on this project must be accomplished between 8 AM and 4:30 PM Monday through Friday. Set-Aside Information: This solicitation is to be issued as a 100% service-disabled veteran small business set aside (SDVOSB). The firm must be small business under relevant North American Industrial Classification Standard (NAICS) code and the must be registered and current in the following websites: www.sam.gov and www.vetbiz.gov . Offerors must ensure registrations in these websites are not expired and are correct, current and valid. The NAICS code for this project is 236220 - Commercial and Institutional Building Construction, and the small business size standard is $33.5 Million. A pre-proposal conference and site visit will be held within two weeks after issuance of the solicitation. The exact date/time/location of the conference will be specified in the solicitation. The solicitation documents will be posted at the Federal Business Opportunities website (http://www.fbo.gov) on or about 25 Nov 2015. Questions should be addressed to Phil Helmer, Contracting Officer, Veterans Affairs Medical Center, 1111 East End Blvd., Wilkes Barre, PA 18711, Phillip.Helmer@va.gov and reference the solicitation & project number in the subject line. This procurement is subject to the availability of funds.

99--The Houston National Cemetery requires a Tree Maintenance project which will provide all labor, tools, materials, and equipment necessary to complete the proposed tree maintenance project at Houston National Cemetery in

Department of Veterans Affairs, VA National Cemetery Administration Centralized Contracting Division | Published August 6, 2015  -  Deadline August 27, 2015
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NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The Request for Quotation (RFQ) is VA786-15-Q0373. No other solicitation will be issued in response to this announcement. This announcement will serve as both synopsis and the solicitation. Quotes in response to this combined synopsis/solicitation are due August 27, 2015 @ 2:00PM MT and shall be emailed to Geraldine.herrera@va.gov. Purchase order award will be made to the lowest priced quoter and only one award will be made from this solicitation. This RFQ document incorporates provisions and clauses which are in effect through Federal Acquisition Circular FAC 2005-83. The type of purchase order contemplated is firm fixed price and the actual number of trees will be determined at time of award based upon funding available. The associated North American Industrial Classification System (NAICS) code for this procurement is 561730 with a small business size standard of $7.0M. This requirement is set-aside 100% for Service Disabled Veteran Owned (SDVOSB) Small Business Concerns and only qualified and eligible SDVOSB concerns may be considered for possible purchase order award. The period of performance is 30 calendar days from receipt of purchase order award. The place of contract performance is Houston National Cemetery located at 10410 Veterans Memorial Drive, Houston, TX, 77038. Interested parties may contact the point-of-contact Ms. Geri Herrera at 303-914-5703 or the cemetery-point-of-contact @ 281-447-8686 to schedule a site visit. The contractor shall provide both a unit price and total amount for all Contract Line Item Numbers (CLINS), and all pricing shall be based on the attached statement of work. The contractor shall provide all plant, labor, tools, parts, equipment, transportation and incidentals needed to perform work as shown on the attached Bid Schedule. Questions regarding this announcement shall be emailed to Geraldine.herrera@va.gov. Questions can be emailed to the point-of-contact prior to the date of RFQ closing. Quoters must be registered in the System for Award Management (SAM) at https://www.sam.gov to be eligible to receive award. In addition, SDVOSB concerns must be registered and have an active account in www.vetbiz.gov .

99--The Houston National Cemetery requires a Tree Maintenance project which will provide all labor, tools, materials, and equipment necessary to complete the proposed tree maintenance project at Houston National Cemetery

Department of Veterans Affairs, VA National Cemetery Administration Centralized Contracting Division | Published February 5, 2015  -  Deadline February 20, 2015
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NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The Request for Quotation (RFQ) is VA786-15-Q0079. No other solicitation will be issued in response to this announcement. This announcement will serve as both synopsis and the solicitation. Quotes in response to this combined synopsis/solicitation are due February 20, 2015 @ 2:00PM MT and shall be emailed to Geraldine.herrera@va.gov. Purchase order award will be made to the lowest priced quoter and only one award will be made from this solicitation. . This RFQ document incorporates provisions and clauses which are in effect through Federal Acquisition Circular FAC 2005-79. The type of purchase order contemplated is firm fixed price and the actual number of trees will be determined at time of award based upon funding available. The associated North American Industrial Classification System (NAICS) code for this procurement is 561730 with a small business size standard of $7.0M. This requirement is set-aside 100% for Service Disabled Veteran Owned (SDVOSB) Small Business Concerns and only qualified and eligible SDVOSB concerns may be considered for possible purchase order award. The period of performance is 30 calendar days from receipt of purchase order award. The place of contract performance is Houston National Cemetery located at 10410 Veterans Memorial Drive, Houston, TX, 77038. Interested parties may contact the point-of-contact Ms. Geri Herrera at 303-914-5703 or the cemetery-point-of-contact @ 281-447-8686 to schedule a site visit. The contractor shall provide both a unit price and total amount for all Contract Line Item Numbers (CLINS), and all pricing shall be based on the attached statement of work. The contractor shall provide all plant, labor, tools, parts, equipment, transportation and incidentals needed to perform work as shown on the attached Bid Schedule. Questions regarding this announcement shall be emailed to Geraldine.herrera@va.gov. Questions can be emailed to the point-of-contact prior to the date of RFQ closing. Quoters must be registered in the System for Award Management (SAM) at https://www.sam.gov to be eligible to receive award. In addition, SDVOSB concerns must be registered and have an active account in www.vetbiz.gov .

Z--VA244-17-R-0601 Improve isolation rooms #328

Department of Veterans Affairs, Network Contracting Office 4 | Published April 19, 2017
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The Department of Veterans Affairs Medical Center, Wilkes-Barre, PA requires a design build project. This Design Build project consists of the Professional Design for the development of construction documents and Construction Services for improvements to Isolations rooms at the Wilkes-Barre VA Medical Center. Work under this project shall include mechanical/Heating Ventilation and Air-Conditioning (HVAC), electrical, roofing, structural, HVAC controls, fire protection, carpentry, and architectural design. The work may also include miscellaneous modifications to the existing fire suppression system. Provide all labor, materials, tools and equipment, and design-build services necessary for design, and construction of a project. The magnitude of this VA construction project is estimated to be between $0 and $100,000. Period of Performance will be approximately 12 weeks after issuance of Notice to Proceed. All work on this project must be accomplished between 7:00 PM and 4:00 AM Monday through Friday. Set-Aside Information: This solicitation is to be issued as a 100% service-disabled veteran small business set aside (SDVOSB). The firm must be small business under relevant North American Industrial Classification Standard (NAICS) code and the must be registered and current in the following websites: www.sam.gov and www.vetbiz.gov . Offerors must ensure registrations in these websites are not expired and are correct, current and valid. The NAICS code for this project is 236220 Commercial and Institutional Building Construction, and the small business size standard is $36.5 Million. A pre-proposal conference and site visit will be held within two weeks after issuance of the solicitation. The exact date/time/location of the conference will be specified in the solicitation. The solicitation documents will be posted at the Federal Business Opportunities website (http://www.fbo.gov) on or about April 28th, 2017. Questions should be addressed to Mark Ryan Andrews, Contracting Specialist, Veterans Affairs Medical Center,1700 South Lincoln ave Lebanon PA, 17042, mark.andrews3@va.gov and reference the solicitation & project number in the subject line. This procurement is subject to the availability of funds. ** NOTE: ALL PROSPECTIVE OFFERORS MUST BE REGISTERED AND CERTIFIED IN VETBIZ AS A CERTIFIED SDVOSB IN ORDER TO BE CONSIDERED FOR AWARD (CLASS DEVIATION VAAR 804.1102 VIP DATABASE). End of Document

Z--Roof Repairs Project 297

Department of Veterans Affairs, Network Contracting Office 4 | Published August 24, 2015
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The Wilkes-Barre VA Medical Center has a requirement for project 256, Roof Repair. This project shall require repairs to roofs #30, #31, and #34 at the Wilkes-Barre VA Medical Center. The contractor shall provide all necessary labor, material, tools, supervision, equipment, permits, testing and reports in accordance with all federal, state and local codes and regulations. This acquisition is in accordance with FAR Part 13 - SIMPLIFIED ACQUISITION PROCEDURES. This requirement is a Request for Proposal and is 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). Additionally, this acquisition will be conducted in accordance with FAR 14, Sealed Bidding. The magnitude of this VA construction project is estimated to be between $100,000 and $250,000. The Period of Performance will be 90 calendar days after issuance of Notice to Proceed. Solicitation documents, including scope of work, will be available electronically on or about Aug 24th, 2015, at the following website: www.fbo.gov Interested contractors will search for solicitation VA244-15-B-1333 to access solicitation documents and any amendments. OFFERORS ARE ADVISED TO CHECK THE WEBSITE FREQUENTLY AS THEY ARE RESPONSIBLE FOR OBTAINING AMENDMENTS. Firms must be small business under relevant North American Industrial Classification System (NAICS) code and the must be registered and current in the following websites: https://www.sam.gov/portal/SAM/#1 and www.vetbiz.gov The NAICS code for this project is 237310, and the small business size standard is $36.5 Million. A pre-proposal conference and site visit will be held within two weeks after issuance of the solicitation. The exact date/time/location of the conference will be specified in the solicitation. By submission of an offer, the contractor acknowledges the requirements that a prospective awardee must be registered in the System for Award Management, (SAM), database prior to award. Lack of registration in the SAM database will make a contractor ineligible for award. Contractors may obtain information on registration and annual confirmation requirements via the Internet at. https://www.sam.gov/portal/public/SAM/ Ensure your registration is correct, current and has not expired. To be considered for award all prospective contractors must be in compliance with VAAR 819.7003 and be verified for eligibility in the VIP database at www.vetbiz.gov , on the date and time proposals are due. Questions should be addressed to Everett Shaver, Contracting Officer, Veterans Affairs Medical Center, 1111 East End Blvd., Wilkes Barre, PA 18711, Everett.Shaver@va.gov. and reference the solicitation & project number in the subject line. This procurement is subject to the availability of funds.

S--New Contract for Grounds Maintenance services at Houston National Cemetery

Department of Veterans Affairs, VA National Cemetery Administration Centralized Contracting Division | Published July 5, 2016  -  Deadline August 9, 2016
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This Performance Work Statement describes the basic objectives of the Houston National Cemetery Grounds Maintenance Program. The Performance Based Service Contract provides potential Offerors the flexibility to develop cost effective solutions and the opportunity to propose innovative alternatives to meet the stated objectives. It also presents the Government with an opportunity to assess the Offeror's understanding of all aspects of the effort to be performed by eliminating the "how to" instructions to accomplish the required effort normally contained on the Statement of Work that the Government traditionally provides to prospective Offerors. Minimum acceptable levels of performance to meet the minimum requirements are outlined in the "Services Delivery Summary" contained in Attachment 1. 1.3. The National Cemetery Administration Mission. 1.3.1. The National Cemetery Administration honors veterans with a final resting place and lasting memorial that commemorate their service to our Nation. National Cemeteries are National Shrines. Therefore, the standards for management, maintenance, appearance and operational procedures performed by the Contractor have been established by the National Cemetery Administration to reflect this Nations' concern and respect for those interred there. For this reason, the Contractor's strict adherence to the Performance Work Statement, Performance Work Requirements Summary and Guidance Specifications shall be required and shall be essential. 1.4. Background. 1.4.1. In 1999 Congress passed legislation requiring VA to ensure that National Cemeteries serve as a dignified and respectful setting. Each Cemetery is to be an expression of appreciation and respect of a grateful Nation for the service and sacrifice of her veterans. 1.4.2. Further, each National Cemetery is to be maintained as a National Shrine. A National Shrine is defined as a place of honor and memory that declares to the visitor/family who views it as a majestic setting, offering a sense of serenity, historic sacrifice and nobility of purpose. The National Cemetery is a beautiful and awe-inspiring tribute to those who gave much to preserve our Nation's freedom and way of life. 1.4.3. The Houston National Cemetery contains the remains of approximately 85,000 veterans, spouses and dependent children. National Cemeteries are National Shrines. The standards of maintenance and appearance at the cemeteries must reflect this nation's concern for those interred there. For this reason, strict adherence to the specifications is required as well as the National Cemetery Administration standards. 2. DESCRIPTION OF CONTRACT OBJECTIVES 2.1. The Contractor shall furnish all labor, supervision, professional expertise, vehicles, tools, equipment, materials, and services necessary to ensure that grounds maintenance is performed in a manner that shall meet or exceed the requirements to maintain healthy turf grass and that presents a clean, neat, professional and aesthetic grounds appearance throughout the Cemetery. The Contractor's performance will be based on the Contracting Officer's (CO) and Contracting Officer's Representative (COR) evaluation and of the results required by the Service Delivery Summary (SDS) and not the method of performance. It is at the Contractor's discretion to determine the methods to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, local laws, and commercial standards. 2.2. Services include, but are not limited to, mowing, trimming (features and headstones), edging (features and flat markers), weed control, removal of trash (generated by the Contractor), as well as sweeping or blowing off grass from sidewalks, roads and headstones. Scheduling of services shall be coordinated with the COR to avoid disruption of ongoing Cemetery operations. All work shall be done during normal Federal workdays during Cemetery workday hours. The exception is Memorial Day, which may be a workday for Federal employees, but not for the Contractor. No work shall be allowed during special weekend activities. 2.3. The Contractor shall be responsible for full management of the facility's grounds maintenance services described herein. The Government's objectives are described in the NCA's "Operational Standards and Measures" (given upon request of the Contracting Officer), the Performance Work Statement (PWS), and other requirements identified herein, as they are applicable to the services required in the Pricing Schedule. The Contractor shall develop a "Performance Work Plan" that contains solutions to accomplish the Government's objectives. The Contractor may use whatever method it chooses to meet the objectives, as long as the end result satisfies the minimum acceptable levels of performance as defined in Services Delivery Summary (SDS). 2.4. Contract Objectives. 2.4.1. To use an innovative and creative technical approach to manage the Cemetery grounds maintenance operation at the Houston National Cemetery in order to maintain the high standards of appearance as a National Shrine, in accordance with best commercial practices and the requirements identified in this solicitation. 2.4.2. To have the Contractor perform to its Technical Performance Approach focused on criteria designed to maintain healthy grass and a clean, neat and professional grounds appearance overall. 3. DESCRIPTION OF SERVICES: 3.1. Improved Grounds Mowing. The Contractor shall mow all Improved Grounds to look well-manicured, with a neat and professional appearance at all times. Improved Grounds are visually prominent and medium visual impact areas requiring more frequent maintenance, such as burial areas, high visibility specialty areas, and non-burial areas (see Attachment 6, Definitions). All Improved Grounds shall be maintained in the same manner as a high quality residential lawn under contract from a professional lawn maintenance service. This generally requires a complete mow/trim cycle every week during the growing season (February through November). Mowed areas shall be uniform in appearance, free of skips, gaps, scalping, rutting, bruising, and uneven and rough cutting. 3.1.1. The Contractor shall maintain grass height within one (1) inch (+/-) of that which is professionally recommended for the predominant grass type at the Cemetery (Bermuda) or as directed by the COR. Optimally, the height should be no more than one-half an inch (½") above the recommended range for the type of turf at the Cemetery as directed by the COR. The typical acceptable height ranges between 2 and 4 inches (optimal height of 2.5 inches); however, the COR, with input from the District Agronomist, may direct the Contractor on the particular height to mow at any given time depending on weather conditions. 3.1.2. The Contractor shall be required to pick up, collect and dispose of debris and trash (see Attachment 6, Definitions), natural and manmade, prior to and after mowing/trimming any area. 3.1.3. The Contractor shall identify, move and replace all floral or commemorative items, etc. to their original locations as necessary while performing mowing/trimming services. 3.1.4. The Contractor shall keep all headstones, flat markers, monuments, roadways, walkways (inside and out), flagpole bases, public visitor areas including at the Committal Shelter, or other non-turf areas free of clipping or edging deposits. Clippings shall be mechanically blown or swept onto nearby turf areas when possible, or collected and disposed of on the same day as the mowing, trimming, or edging event that produced them. At no time shall freshly mowed grass to be blown onto headstones 3.1.5. The Contractor shall immediately remove and dispose of, or mulch clearly visible clumps of grass clippings on top of the turf to prevent the appearance of windrows. 3.1.6. The Contractor shall use commercial grade rear-discharge mowers or commercial grade mowers with mulching decks only. The Contractor shall use properly maintained and adjusted cutting equipment to prevent streaks or irregularities, uneven cutting, plowing, or gouging of the soil. Cutting blades on mowing and trimming equipment must be kept sharp so that grass tips are cleanly cut and not torn or damaged. Riding mowers may be used if they are not operated within two (2) inches of markers, monuments, tree trunks or other vertical surfaces. 3.1.7. All mowing equipment shall be cleaned before unloading or mowing at the Cemetery to reduce the risk of introducing contaminant weed seeds into the Cemetery turf. No equipment shall be cleaned on Cemetery property. 3.1.8. The Contractor shall hand mow new seed/sod areas (present at all newly buried gravesites, second interment gravesites, and repaired gravesite locations) until they are fully established to the point where they will not be damaged by riding mowers. 3.1.9. The Contractor shall be familiar with and utilize different mowing patterns and shall change direction, change patterns, and vary mower wheel width patterns after each mowing thereby reducing turf wear, prevent wheel rutting, and provide a neater appearance. All mowing around trees will be accomplished in a manner that prevents a "ringing pattern" around the tree and associated damage to turf. 3.1.10. There may be periods of excessive rainfall when the Contractor cannot access areas for mowing due to excessive wetness. The COR has the authority to stop work if weather conditions are such that work that day will do more damage than good to the Cemetery grounds. During these periods, the Contractor shall be expected to ensure the grass is cut in less than seven calendar days once grass is suitable for mowing. 3.2. Trimming. The Contractor shall trim grass and vegetation around vertical surfaces or any other structure or area that cannot be maintained by traditional mowing equipment to match surrounding area grass height within Improved Grounds. Streaks or irregularities, uneven cutting, plowing, or gouging of the soil is unacceptable. The vertical surfaces to be trimmed include headstones, flat markers, section markers, monuments, trees, planting beds, shrubs, buildings, curbs/curbing, fences, walls, poles, signs, fire hydrants, parking lot bumper blocks, boulders, utility/valve boxes and covers. 3.2.1. The Contractor shall trim turfgrass surrounding headstones and flat markers to its recommended height for the type of turf at the Houston National Cemetery after each mowing cycle. 3.2.2. The Contractor shall trim all areas concurrent with mowing. Trimming operations of all non-mowed turf areas shall be considered a part of mowing. The Contractor shall mow first, followed by trimming. 3.2.3. The Contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area. 3.2.4. The Contractor shall exercise caution to avoid contact with headstones, markers, monuments, building walls, trees, shrubs, flowers, any other desirable plant materials, etc. or any other structure than can be damaged by contact with the trimming device's cutting instrument. 3.2.5. The Contractor shall use commercial grade power trimmers and power edgers to trim grass from around headstones, flat markers, monuments, section markers, etc. The Contractor shall use trimmers with a plastic blade attachment to cleanly trim edges around all headstones and flat markers, monuments, section markers, etc. or as otherwise approved by the COR. 3.3. Feature Edging. The Contractor shall blade edge all streets, curbs, walkways, tree wells, permanent building/structure lines, and planting beds. Edging shall provide a clear zone ½" to 1" wide by 2" to 3" deep with all vegetation removed from joints and cracks. Damage to asphalt/concrete shall be avoided. Edging events shall be completed as ordered by the COR. The first edging cycle shall be completed approximately at the start of the mowing season, the second cycle one week prior to Memorial Day, the third during the month of July, and a fourth edging during the month of September. Additional edging events may be scheduled by the COR. The exact dates will be provided by the COR. 3.4. Flat Marker Blade Edging. The Contractor shall edge turf perpendicular to the outside perimeter (edge) of flat grave markers to remove all grass/vegetation that is growing around or over the entire outside perimeter of the flat grave markers during each mow/trim cycle. The depth of the vertical cut at the edge of the flat markers shall be 1" to 2" deep and the width of the cut shall not exceed ½". There shall be a clean and neat vertical edge left around each flat marker. No metal blades shall be used to edge around flat markers. The Contractor shall exercise caution not to chip flat markers with blades. Flat markers are grouped together in the same burial sections. 3.5. Weed Control. The Contractor shall control broadleaf and grassy weeds through execution of a weed control program appropriate for the area, in accordance with NCA Handbook 3410, Integrated Pest Management Procedures for VA National Cemeteries, and current federal, state, and local regulations. The Contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards; 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts; 40 CFR 150-189, Protection of Environment, Pesticide Program; and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. 3.5.1. The Contractor shall control weeds through broad and selective applications of herbicide. The herbicide program, in general, shall consist of two (2) pre-emergent herbicide applications and three (3) post-emergent herbicide applications per contract year. The table below serves as a guideline for when the herbicide applications shall be made: Table 3.5. General Schedule for Herbicide Applications Pre-Emergent Application #1 Late Winter/Early Spring - exact timing of application based on soil temperature and weather conditions. Prior approval from COR required before application. Pre-Emergent Application #2 Late Summer/Early Fall - exact timing based on soil temperature and weather conditions. Prior approval from COR required before application. Post-Emergent Application #1 Early Spring/Mid-Spring - exact timing based on weed development. Prior approval from COR required before application. Post-Emergent Application #2 Early Summer/Mid-Summer - exact timing based on weed development and residual period of Post-Emergent Application #1. Prior approval from COR required before application. Post-Emergent Application #3 Late Summer/Fall - exact timing based on weed development and residual period of Post - Emergent Application #2. Prior approval from COR required before application. 3.5.2. The Contractor shall be responsible for repeat, follow-up, and/or spot spray herbicide applications between scheduled sprays, which are deemed necessary by the COR due to an ineffective application, in order to control and maintain a generally weed-free Cemetery. These repeat, follow-up, and spot spray treatments shall be provided at no additional charge to the Government. 3.5.3. The herbicides used by the Contractor shall be specifically labeled for control of weeds in the turf at the Cemetery. The Cemetery turf is pre-dominantly Bermuda 419. The herbicide shall be selected and applied in a manner that does not harm, damage, or kill the turf in any way. 3.5.4. The choice(s) of herbicide and surfactants are up to the Contractor, however their uses are subject to prior approval by the COR and District Agronomist. 3.5.5. The herbicide applications shall be applied directly by or under the supervision of a current commercially licensed State Certified Pesticide Applicator. All applications shall be performed as per the Rules and Regulations of the Texas State Department of Agriculture. 3.5.6. Either the COR will notify the Contractor prior to each application as needed or the Contractor shall contact the COR (in person, in writing, or by telephone) for permission to spray at least three (3) days in advance of each and any application. The COR will coordinate each spray application with the Contractor. The Contractor shall be responsible for the proper timing of each application so that the highest resulting weed control for that application will be attained. 3.5.7. The Contractor shall be responsible for specifically following all label directions on the bag/container of herbicide at all times. This includes, but is not limited to, all safety, mixing, weather conditions, and application directions and information. 3.5.8. The Contractor shall always mix and apply herbicide so as to provide optimum control of target weeds, according to label directions. 3.5.9. The Contractor shall provide to the COR, in writing, a list of all herbicides, mixes, and related surfactants or other chemicals, along with the amount of product per acre, percentage of solution, and/or application rate per 1,000 square feet (and/or per acre), prior to any and all applications being performed. The Contractor shall also provide the COR with a copy of the label and the Safety Data Sheet (SDS) for any and all herbicides and other chemicals or surfactants, prior to any and all applications being performed. The Contractor shall NOT begin any application without providing this information to the COR, and obtaining the approval of the COR to proceed. 3.5.10. A written record of the application shall be delivered to the COR immediately following the application, whether completed or not, before leaving the Cemetery on the day of any application. The written record shall show the following information: 3.5.10.1. The name of the company and the names and titles of the company's staff that performed the application. 3.5.10.2. All areas treated on that particular day of application. 3.5.10.3. The chemicals used on that particular day of application. 3.5.10.4. The temperature during the time of application, and the average wind speed during the time of application. 3.5.11. All Contractor personnel shall be properly clothed and wearing proper safety equipment during any and all applications. 3.5.12. All mixing of chemicals and filling of tanks shall be performed off-site or only in appropriate area(s) of the Cemetery as determined by the COR. 3.5.13. Performance of work shall not impede nor disturb any burial or memorial service, or burial operation at any time. Work shall not take place within 1,000 feet of a committal shelter during a service, or during a ceremony in the Cemetery. 3.5.14. The Contractor shall coordinate with the COR any watering requirements to activate chemicals, as needed. The Cemetery will schedule and perform this watering requirement. 3.6. Chemicals and Delivery. The Contractor shall provide pre-emergent and post-emergent chemicals. The chemicals shall be delivered to Houston Maintenance Yard. Delivery shall occur within ten (10) business days of the order, unless an alternate timeframe is agreed to in writing by the COR. 3.6.1. The Contractor shall be responsible for unloading and neatly stacking the bags. The Contractor shall be responsible for immediate clean-up of any spills with their own emergency spill kit and shall notify the COR or Cemetery Director immediately following. 3.6.2. The Contractor shall provide to the COR, in writing, a list of all chemicals with their Safety Data Sheet(s) (SDS). The Contractor shall also provide the COR with a copy of the label for any and all chemicals and the recommended application rate per 1,000 square feet (and/or per acre) upon delivery. 3.7. Floral Removal: Contractor will remove once a month (First Thursday of the month or as designated by cemetery staff) all floral arrangements, floral holders, and grave decorations placed at gravesites and in columbaria areas in accordance with cemetery floral regulations. During the removal, the following guidance is as follows: 3.7.1 The Contractor will discard all floral arrangements in trash bags/liners and place in Cemetery-owned flower holders in their designated containers. 3.7.2 All American flags will be neatly rolled and given to the grounds or maintenance foreman for proper disposal. Flags will not be disposed of in dumpsters or trash receptacles of any kind. 3.7.3 The Contractor will be responsible for transporting and disposing items picked up away from cemetery grounds. 3.7.4 Contractor will provide the necessary labor, tools, equipment, and suitable conveyance for each work day for pickup of floral items from the cemetery grounds. 3.7.5 Removal of the floral items and disposal away from the cemetery grounds shall be included in the monthly price and is the responsibility of the Contractor 4. SERVICE DELIVERY SUMMARY (SDS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SDS and the Contractor's Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. During the initial 30 days of the contract, two additional errors on each performance objective shall be allowed in an effort to identify normal "phase-in" problems. 4.1. Quality Control. The Contractor shall develop, submit for Contracting Officer and COR acceptance, and maintain a Quality Control program to ensure grounds maintenance services are performed in accordance with the requirements of this contract. 4.1.1. The Contractor shall submit a Quality Control Plan (QCP) for Contracting Officer and COR acceptance within fourteen (14) calendar days after contract award. Any changes thereafter must also be provided to Contracting Officer and COR for acceptance. 4.1.2. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop Quality Control procedures addressing the areas identified in Paragraph 3, Description of Services. The Contractor shall provide at least one (1) full time person dedicated to Quality Control. 4.1.3. The Contractor's QCP shall include the following or have incorporated into during performance of contract, at a minimum: 4.1.3.1. An inspection plan covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis; how often inspections will be accomplished and documented; and the title of the individual(s) who will perform the inspections. 4.1.3.2. On-site records of all inspections conducted by the Contractor noting necessary corrective action taken. The Government reserves the right to request copies of any and/or each inspection. 4.1.3.3. Incorporation of either active or established internal policy and procedures for updating equipment and procedures that may affect performance of contract. 4.1.3.4. The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance. 4.1.3.5. On-site records identifying the character, physical capabilities, certifications and ongoing training of each employee performing services under this contract. 4.1.3.6. A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services. 4.1.3.7. On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruption of performance of contract. 4.2. Quality Assurance. The COR will evaluate the Contractor's performance through on-site inspections, evaluation of the Contractor's quality control program and receipt of complaints from Cemetery personnel in accordance with the attached Quality Assurance Surveillance Plan (QASP), Attachment 7. 4.2.1. The COR may inspect each task as completed or increase the number of Quality Assurance inspections if called for by repeated failures discovered during inspections or repeated customer complaints. Likewise, the COR may decrease the number of Quality Assurance inspections if performance dictates. 4.2.2. The COR will also receive and investigate complaints from various customers visiting the Cemetery. The Contractor shall be responsible for initialing validated visitor complaints. The COR will make final determination of the validity of visitor complaint(s). 4.3. Supervision. 4.3.1. Contractor Superintendent: The Contractor shall provide a competent and experienced supervisor who speaks and writes fluent English on site for at least four (4) hours a day whenever work is being performed, other than trash and debris pick-up. 4.3.2. The Contractor Superintendent must have not less than five (5) years' experience as a direct supervisor of grounds maintenance operations that included mowing, trimming, edging, and cleanup in industrial, commercial or public sites. 4.3.3. The Contractor Superintendent shall ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained. 4.3.4. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action shall be referred to the Contacting Officer (CO) for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later time or date. The Contractor shall not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR, and is later found invalid and/or unreasonable by the CO. 4.3.5. In the absence of the Superintendent, the Contractor shall appoint an English-speaking crew foreman or an employee who shall be responsible to insure that the work is being accomplished in an expeditious manner, is performed in accordance with the contract specifications and that the work will progress without undue delay. 4.4. Inspection and Cleaning of Cemetery Facilities. 4.4.1. The Contractor shall perform a weekly inspection. During this inspection the appearance of the Cemetery shall be observed, and any deficiencies noted within the scope of the contract shall be corrected as soon as practicable. Items that need correcting outside the scope of the contract shall be reported to the COR or his/her representative. 4.4.2. The Contractor shall be required to submit inspection reports and work accomplished to the COR weekly. The inspection forms will be provided to the Contractor. (See "Work Summary and Progress Report", Attachment 3) 4.5. Reporting and Record Keeping. 4.5.1. The Contractor Superintendent shall report on a daily basis to the COR at the Maintenance Building of the Cemetery and log in on days when work is being performed. This DAILY check-in is mandatory and shall be at a time agreed upon by the COR and the Contractor Superintendent. The purpose of the DAILY meeting is to coordinate and establish the daily work schedule to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony, and to submit the required written reports to the COR. These Daily meetings are for the Contractor Superintendent to ask questions and ensure he/she understands the off-limit areas, which may vary depending on the event. The Contractor Superintendent can thus assign tasks accordingly throughout the rest of the Cemetery so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor Superintendent fails to re-direct employees away from an event in a timely fashion, the COR may then assist in doing so. 4.5.2. The Contractor Superintendent shall provide WEEKLY and DAILY work schedules to the COR. The Contractor is required to schedule all required services and is further required to comply with his schedule except for delays beyond his control. Such delays shall be coordinated through the COR. The work schedule shall include deficient work identified by Contractor's quality control inspections and not yet corrected. 4.5.3. The Contractor shall submit the WEEKLY schedule every Friday by 3:00 P.M. indicating the work to be performed during the following week and the DAILY schedule shall be submitted on a daily basis by 8:00 A.M. indicating work being performed on that day. 4.5.4. The Contractor Superintendent shall provide WEEKLY an accurate written report identifying all work that took place within the previous seven (7) calendar days. The Contractor shall document services performed, indicate the location where work was to be performed, and provide information to the COR as required. 4.5.5. A list of scheduled ceremonies will be provided to the Contractor Superintendent the week prior to the scheduled events, and a list of scheduled funerals will be provided daily. The Contractor Superintendent shall be solely responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor shall be solely responsible for staying abreast of all such upcoming events and when in doubt, he/she must ask the COR. 4.5.6. The Contractor's performance and progress on this contract shall be measured weekly based on how timely, accurately, and adequately he/she accomplishes and completes the weekly work scheduled and as needed to systematically accomplish the contract work over the duration of the project. In instances where the COR determines that the work is behind schedule, he will notify the Contracting Officer and the Contractor shall increase workforce and/or hours of operation at no additional cost to the Government in order to achieve completion of the contract work within the specified timeframe. 4.5.7. SUBMITTALS - The Contractor shall submit the following documents or information in accordance with the table below. Table 4.5. Submittal Schedule Submittal Frequency Submittal Schedule Work Plan/Staffing Plan As Revised With Proposal Quality Control Plan As Revised Within 14 calendar days after award Fire Safety Plan As Revised Within 14 calendar days after award Emergency Contacts As Revised Within 14 calendar days after award Licenses, Permits, Insurance on Vehicles, Liability, Workman's Compensation Insurance, etc. As Revised Per Contracting Officer direction Pesticide Applicator Certification(s) For each applicator Prior to herbicide application Herbicide Information Sheet and Safety Data Sheets With each new product 10 calendar days prior to chemical use Chemical Application Log Daily Before close of business, same day as application Proposed Weekly Work Schedule Weekly Preceding Friday by 3:00 p.m. Daily Work Schedule Daily By 8:00 a.m. Weekly Report and Rework List Weekly Following Monday or next business day 4.6. Performance Evaluation Meeting. 4.6.1. The issuance of a Contract Discrepancy Report (CDR) found at Attachment 4 may be cause for the scheduling of a meeting among the Contractor, CO, and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, CO, and the COR will sign minutes of the meeting(s). 4.6.2. Should the Contractor not concur with the minutes, they shall so state their objections in writing to the Contracting Officer, within ten (10) calendar days, and also explain the reasons for non-concurrence. The Contracting Officer will review and consider the reasons submitted for the Contractor's non-concurrence and make a decision to revise or uphold the comments as written. The Contracting Officer will notify the Contractor of the decision in writing within ten (10) calendar days of submission of any objections. 4.7. Actions. 4.7.1. Normally, the COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified. 4.7.2. If the Government created any of the discrepancies, these will not be counted against the Contractor's performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, the COR will forward a written notice to the responsible organizational element requesting corrective action be taken. 4.7.3. When the Contractor is not meeting the acceptable limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as work performance is less than satisfactory. 4.7.4. When a CDR is issued for a service, the CO and/or the COR may exercise any contractual remedy available for non-performance, in accordance with FAR 52.212-4, "Inspection and Acceptance". 4.7.5. If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, further actions may be considered, to include a determination on whether continued performance by the Contractor is feasible. END OF PWS. The Government intends to Award a single contract to the responsible offeror whose proposal conforms to the requirements, as stated, in the solicitation. The Government intends to utilize Best Value source selection procedures. The requirement is 100% Set Aside for Service Disabled Veteran Owned Small Business (SDVOSB). The North American Classification System (NAICS) code for this acquisition is 561730 with a small business size standard of $7.5 million. Please ensure the aforementioned NAICS code is incorporated into your current System for Award Management (SAM) profile at www.sam.gov. The Government will consider proposals from all responsible sources who meet the government's requirement, as set forth in the solicitation. All responsible vendors must be registered in the System for Award Management (SAM) and verified/active as an SDVOSB at the time of proposal submission and thru Award. The solicitation and all Amendments will be posted on the Federal Business Opportunity (FBO) website https://www.fbo.gov. No paper copies will be issued. The anticipated award date is on or about September 7, 2016. Questions will NOT be accepted until the posting of the solicitation. The points of contact for this requirement are Ann Manning at: ann.manning@va.gov and Henry Dukes at: henry.dukes@va.gov.
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