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Data collection of complex noises of industrialized workers in Zhejiang province

Department of Health and Human Services, Centers for Disease Control and Prevention | Published June 13, 2016  -  Deadline June 20, 2016
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The Centers for Disease Control and Prevention intends to award a sole source firm fixed price purchase order to Research Foundation of SUNY to collect noise exposure data on Chinese industrial workers. SUNY Plattsburgh and Zhejiang CDC have collaborated to collect noise data and no other mechanism exist to collect such data.. This contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b) (SAP) and 41 U.S.C. 3304(a)(1). Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive quotations; however, all quotations/responses received within seven (7) days of the issuance of this notice will be considered by the government. A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. Any quotation/response should be emailed to William Brannen at VWL0@cdc.gov by 5:00 P.M. EST., June 20th, 2016.

65--Medical Supplies

Department of Veterans Affairs, Network Contracting Office 4 | Published December 23, 2015  -  Deadline December 28, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation is issued as a REQUEST FOR QUOTE, unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-82. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 500.00 employees. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. New equipment ONLY, NO remanufactured or used products. No "GREY" market items. Offer MUST be good for 30 calendar days after submission FOB Destination CONUS (Continental U.S.) Shipping charges shall be included in the purchase cost of the products. Sellers shall deliver the products on the own conveyance to the location listed on the purchase order. No partial shipments unless otherwise specified at time of order. Please see attachment for details.

F--Enhanced Fluid Recovery (Ground Water Testing Services)

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published December 3, 2015  -  Deadline December 7, 2015
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This is a pre-solicitation notice for The Department of Veterans Affairs Network Contracting Office (NCO) 19, Rocky Mountain Acquisition Center (RMAC), to obtain Enhanced Fluid Recovery (ground water testing) services for the VA Eastern Colorado Health Care System. The services performed must meet the qualifications in accordance with (IAW) all applicable Department of Veteran Affairs (DOVA) regulations and policies. The contract start date is anticipated to be 10 January 2016 with a base year, 4 one year options, and one 6-month optional extension of services. The North American Industrial Classification System Code is 562910 and size standard of $19.0M. The entire solicitation will be made available only on the Federal Business Opportunities website http://www.fbo.gov on or about 14 December 2015. No paper copies will be issued. Award will be made based on Best Value utilizing tradeoffs. All non-price factors will be evaluated on a grading scale provided in the upcoming RFP. Each CLIN in the pricing proposal must be priced. The Government reserves the right to award without discussions. If the Government decides to award with discussions, you will be notified as soon as possible, and asked to provide additional information. To be eligible for contract award, offerors must be registered in the System for Award Management (SAM). This is a 100% Small Business (SB) Set-Aside. All responsible SBs may submit a proposal to be considered. Any offeror claiming Service-Disabled Veteran-Owned Small Business/Veteran Owned Small Business (SDVOSB/VOSB) status must be registered in the VA Center for Evaluation and Certification (CVE) database (www.vetbiz.gov) at the time of award. Additionally, the Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Any questions regarding this notice should be directed to Claudia Coria at Claudia.Coria@va.gov. Questions regarding the actual solicitation should be submitted after it is posted.

N--Install up to 100 new data and 50 new voice drops on the Denver Veterans Administration Medical Center (DVAMC) site

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published December 9, 2015  -  Deadline December 11, 2015
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This is a pre-solicitation notice for Department of Veteran's Affairs, NCO 19, to install up to 100 new data and 50 new voice drops on the Denver Veterans Administration Medical Center (DVAMC) site. The services performed must meet the qualifications in accordance with (IAW) all applicable Department of Veteran Affairs (DOVA) regulations and policies. The contract period of performance is anticipated to be 15 Dec 2015 to 31 Jan 2016. The North American Industrial Classification System Code is 238210 and size standard of $15.0.M. The entire solicitation will be made available only on the Federal Business Opportunities website http://www.fbo.gov on approximately 9 Dec 2015. No paper copies will be issued. Award will be made based on Best Value utilizing Technical Evaluations. The contractor's proposal shall include a price section and a technical section, and must conform to the instructions contained within each section. All non-price factors will be evaluated on a grading scale provided in the upcoming RFP. Each CLIN in the pricing proposal must be priced. The Government reserves the right to award without discussions. If the Government decides to award with discussions, you will be notified as soon as possible, and asked to provide additional information. To be eligible for contract award, offerors must be registered in the System for Award Management (SAM). This is a 100% Small Business (SB) Set-Aside. All responsible SBs may submit a proposal to be considered. Additionally, the Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Any questions regarding this notice should be directed to William Brookshire at William.Brookshire@va.gov.

R--Autopsy Services - TBD - 554 April 01, 2016 through March 31, 2017

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published February 4, 2016  -  Deadline February 9, 2016
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This is a pre-solicitation notice for The Department of Veterans Affairs Network Contracting Office (NCO) 19, Rocky Mountain Acquisition Center (RMAC), to obtain (1) Autopsy Assistant, (2) Human Tissue Pick-up and (3) Disposal Services for the VA Eastern Colorado Health Care System. The services performed must meet the qualifications in accordance with (IAW) all applicable Department of Veteran Affairs (DOVA) regulations and policies. The contract start date is anticipated to be 01 April 2016 with a base year, 4 one year options, and one 6-month optional extension of services. The North American Industrial Classification System Code is 621511 and size standard of $30.0M. The entire solicitation will be made available only on the Federal Business Opportunities website http://www.fbo.gov on or about 15 February 2016. No paper copies will be issued. Award will be made based on Best Value utilizing tradeoffs. All non-price factors will be evaluated on a grading scale provided in the upcoming RFP. Each CLIN in the pricing proposal must be priced. The Government reserves the right to award without discussions. If the Government decides to award with discussions, you will be notified as soon as possible, and asked to provide additional information. To be eligible for contract award, offerors must be registered in the System for Award Management (SAM). This is a 100% Small Business (SB) Set-Aside. All responsible SBs may submit a proposal to be considered. Any offeror claiming Service-Disabled Veteran-Owned Small Business/Veteran Owned Small Business (SDVOSB/VOSB) status must be registered in the VA Center for Evaluation and Certification (CVE) database (www.vetbiz.gov) at the time of award. Additionally, the Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Questions regarding the actual solicitation should be submitted after it is posted. Any questions regarding this notice should be directed to Claudia Coria at Claudia.Coria@va.gov.

J--Perform service and maintenance on chiller #1 unit at Denver VA Medical Center

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published January 14, 2016  -  Deadline January 21, 2016
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This is a pre-solicitation notice for Department of Veteran's Affairs, NCO 19, to perform service and maintenance on chiller #1 unit on the Denver Veterans Administration Medical Center (DVAMC) site (TRANE; Model Number: CVHE050FAC2PB2602CA1; Serial Number: L83C10838. The services performed must meet the qualifications in accordance with (IAW) all applicable Department of Veteran Affairs (DOVA) regulations and policies. The contract period of performance is anticipated to be 1 Feb 2016 to 29 Feb 2016. The North American Industrial Classification System Code is 811310 and size standard of $7.5.M. The entire solicitation will be made available only on the Federal Business Opportunities website http://www.fbo.gov on approximately 14 Jan 2016. No paper copies will be issued. Award will be made based on Best Value utilizing Technical Evaluations. The contractor's proposal shall include a price section and a technical section, and must conform to the instructions contained within each section. All non-price factors will be evaluated on a grading scale provided in the upcoming RFP. Each CLIN in the pricing proposal must be priced. The Government reserves the right to award without discussions. If the Government decides to award with discussions, you will be notified as soon as possible, and asked to provide additional information. To be eligible for contract award, offerors must be registered in the System for Award Management (SAM). This is a 100% Small Business (SB) Set-Aside. All responsible SBs may submit a proposal to be considered. Additionally, the Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Any questions regarding this notice should be directed to William Brookshire at William.Brookshire@va.gov.

D--554-S-NEW PATIENT WIFI CONTRACT, BASE YEAR +4 OY

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published November 3, 2015
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This is a pre-solicitation notice for Department of Veteran's Affairs, NCO 19, to obtain a new vendor perform WiFi services for the Veterans Integrated Service Network (VISN) 19 facilities. The services performed must meet the qualifications in accordance with (IAW) all applicable Department of Veterans Affairs regulations and policies. The contract start date is anticipated to be 01 Dec 2015 with a base year, 4 one year options, and one 6-month optional extension of services. The North American Industrial Classification System Code (NAICS) is 517110 and size standard of 1500 employees. The entire solicitation will be made available only on the Federal Business Opportunities website http://www.fbo.gov on or about 06 November 2015. No paper copies will be issued. The contractor's proposal shall include a price section, a past-performance section, and a technical section, and must conform to the instructions contained within each section. Each CLIN in the pricing proposal must be priced. To be eligible for contract award, offerors must be registered in the System for Award Management (SAM). This is a 100% Service Disabled Veteran Owned Small Business set aside. All responsible SDVOSBs may submit a proposal to be considered. Additionally, the Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Any questions regarding this notice should be directed to Robert Woolfolk II at robert.woolfolk3@va.gov. List of Sites: Denver Main Hospital - Building 1 LaJunta CBOC Denver Main Hospital - Building 38 Jewell Clinic Aurora Community Based Outpatient Clinic (CBOC) Lamar CBOC Pueblo CBOC Alamosa CBOC Pueblo Community Living Center (CLC) Golden CBOC Burlington CBOC Colorado Springs CBOC

Y--SITE PREPARATION UTILITIES

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published March 16, 2016  -  Deadline April 14, 2016
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This is a pre-solicitation notice (not a solicitation) for the Department of Veteran's Affairs, NCO 19, to obtain a construction services firm to complete site preparation for rental buildings at the Grand Junction Colorado Veterans Affairs Medical Center (VAMC). The services performed must meet the qualifications in accordance with (IAW) all applicable Department of Veterans Affairs regulations and policies. The contract start date is anticipated to be 2 May 2016 with a 90 calendar day requirement to complete. The North American Industrial Classification System Code (NAICS) is 238910 and size standard of $15 million. The entire solicitation will be made available only on the Federal Business Opportunities website http://www.fbo.gov on or about 17 March 2016. No paper copies will be issued. The contractor's proposal shall include a price section, a past-performance section, and a technical section, and must conform to the instructions contained within each section. Each CLIN in the pricing proposal must be priced. To be eligible for contract award, offerors must be registered in the System for Award Management (SAM). This is a 100% Service Disabled Veteran Owned Small Business set aside. All responsible SDVOSBs may submit a proposal to be considered. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Verification and Evaluation at the time of contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of contract award will result in the offeror's Quote being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. Additionally, the Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Description of Work: This scope shall provide for the installation and connection of domestic water, electrical and sanitary sewer utility systems on the grounds of the Grand Junction Veterans Healthcare System, Grand Junction, Colorado. The installation of utility systems will precede the solicitation and award for furnishing and placing rented temporary office buildings. Connection of the utility system as required by this scope will NOT be the responsibility of the utilities installation contractor. ESTIMATED COST RANGE: Between $25,000 and $100,000

Z--Construct Utility Plant Project 595-13-101

Department of Veterans Affairs, Network Contracting Office 4 | Published December 21, 2015
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The Lebanon VA Medical Center has a requirement for project 595-13-101, Construct New Utility Plant. This project shall require the contractor to construct a new space for the hospital boiler/chiller plant, replace existing steam generating equipment, and relocate the current Chillers from the old plant to the new plant. The contractor shall provide all necessary labor, material, tools, supervision, equipment, permits, testing and reports in accordance with all federal, state and local codes and regulations. The contractor shall perform the work in accordance with the plans and specifications. Refer to the project drawings, specifications, and price schedule contained in the solicitation for details of the scope of work for this contract. This requirement is a Request for Proposal and is 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). Additionally, this acquisition will be conducted in accordance with FAR 15, Contracting by Negotiation. The magnitude of this VA construction project is estimated to be between $5,000,000 and $10,000,000. The Period of Performance will be 730 calendar days after issuance of Notice to Proceed. Solicitation documents, including scope of work, will be available electronically on or about Jan 5th 2016, at the following website: www.fbo.gov Interested contractors will search for solicitation VA244-16-R-0045 to access solicitation documents and any amendments. OFFERORS ARE ADVISED TO CHECK THE WEBSITE FREQUENTLY AS THEY ARE RESPONSIBLE FOR OBTAINING AMENDMENTS. Firms must be small business under relevant North American Industrial Classification System (NAICS) code and the must be registered and current in the following websites: https://www.sam.gov/portal/SAM/#1 and www.vetbiz.gov The NAICS code for this project is 236220 - Commercial and Institutional Building Construction, and the small business size standard is $36.5 Million. A pre-proposal conference and site visit will be held within two weeks after issuance of the solicitation. The exact date/time/location of the conference will be specified in the solicitation. By submission of an offer, the contractor acknowledges the requirements that a prospective awardee must be registered in the System for Award Management, (SAM), database prior to award. Lack of registration in the SAM database will make a contractor ineligible for award. Contractors may obtain information on registration and annual confirmation requirements via the Internet at. https://www.sam.gov/portal/public/SAM/ Ensure your registration is correct, current and has not expired. To be considered for award all prospective contractors must be in compliance with VAAR 819.7003 and be verified for eligibility in the VIP database at www.vetbiz.gov , on the date and time proposals are due. Questions should be addressed to Everett Shaver, Contracting Officer, Veterans Affairs Medical Center, 1111 East End Blvd., Wilkes Barre, PA 18711, Everett.Shaver@va.gov. and reference the solicitation & project number in the subject line. This procurement is subject to the availability of funds.

Z--Replace CLC Cooling Towers Project 693-16-900

Department of Veterans Affairs, Network Contracting Office 4 | Published November 18, 2015
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The Wilkes-Barre VA Medical Center has a requirement for project 693-16-900, Replace CLC Cooling Towers. This project shall require the contractor to replace existing Community Living Center (CLC) 75 ton cooling towers of building 27 with new 88 ton cooling towers at the Wilkes-Barre VA Medical Center. The contractor shall provide all necessary labor, material, tools, supervision, equipment, permits, testing and reports in accordance with all federal, state and local codes and regulations. The contractor shall perform the work in accordance with the plans and specifications. Refer to the project drawings, specifications, and price schedule contained in the solicitation for details of the scope of work for this contract. This requirement is a Request for Proposal and is 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). Additionally, this acquisition will be conducted in accordance with FAR 14, Sealed Bidding. The magnitude of this VA construction project is estimated to be between $250,000 and $500,000. The Period of Performance will be 180 calendar days after issuance of Notice to Proceed. Solicitation documents, including scope of work, will be available electronically on or about December 3rd, 2015, at the following website: www.fbo.gov Interested contractors will search for solicitation VA244-16-B-0171 to access solicitation documents and any amendments. OFFERORS ARE ADVISED TO CHECK THE WEBSITE FREQUENTLY AS THEY ARE RESPONSIBLE FOR OBTAINING AMENDMENTS. Firms must be small business under relevant North American Industrial Classification System (NAICS) code and the must be registered and current in the following websites: https://www.sam.gov/portal/SAM/#1 and www.vetbiz.gov The NAICS code for this project is 238220 - Plumbing, Heating, and Air-Conditioning Contractors, and the small business size standard is $15 Million. A pre-proposal conference and site visit will be held within two weeks after issuance of the solicitation. The exact date/time/location of the conference will be specified in the solicitation. By submission of an offer, the contractor acknowledges the requirements that a prospective awardee must be registered in the System for Award Management, (SAM), database prior to award. Lack of registration in the SAM database will make a contractor ineligible for award. Contractors may obtain information on registration and annual confirmation requirements via the Internet at. https://www.sam.gov/portal/public/SAM/ Ensure your registration is correct, current and has not expired. In accordance with FAR 36.606 no construction contract may be awarded to the Architect and Engineering team that designed the project. To be considered for award all prospective contractors must be in compliance with VAAR 819.7003 and be verified for eligbility in the VIP database at www.vetbiz.gov , on the date and time proposals are due. Questions should be addressed to Everett Shaver, Contracting Officer, Veterans Affairs Medical Center, 1111 East End Blvd., Wilkes Barre, PA 18711, Everett.Shaver@va.gov. and reference the solicitation & project number in the subject line. This procurement is subject to the availability of funds.

Z--Snow Removal Services - Fischer House - 554

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published November 4, 2015
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This is a pre-solicitation notice for Department of Veteran's Affairs, NCO 19, to obtain snow removal services for the Veterans Integrated Service Network (VISN) 19 facilities. The services performed must meet the qualifications in accordance with (IAW) all applicable Department of Veterans Affairs regulations and policies. The contract start date is anticipated to be 20 Nov 2015 with a base year, 4 one year options, and one 6-month optional extension of services. The North American Industrial Classification System Code (NAICS) is 561730 and size standard of 7.5 million. The entire solicitation will be made available only on the Federal Business Opportunities website http://www.fbo.gov on or about 06 November 2015. No paper copies will be issued. The contractor's proposal shall include a price section, a past-performance section, and a technical section, and must conform to the instructions contained within each section. Each CLIN in the pricing proposal must be priced. To be eligible for contract award, offerors must be registered in the System for Award Management (SAM). Veteran-Owned Businesses please be sure to register and get validated at http://www.vetbiz.gov. Contractors are encouraged to register at the eCMS Vendor Portal to do business with VA: https://www.vendorportal.ecms.va.gov/eVP. This is a 100% Service Disabled Veteran Owned Small Business set aside. All responsible SDVOSBs may submit a proposal to be considered. Additionally, the Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Any questions regarding this notice should be directed to Robert Woolfolk II at robert.woolfolk3@va.gov. Description of Work: Contractor provide all labor, equipment, tools, materials, and supervision necessary to remove snow and ice from all roadways, parking lots, sidewalks, steps, ramps, landings, crosswalks, and entryways at the VA Medical Center Property at the VA ECHCS campus, the Fisher House located at 1954 Quentin, Aurora, Colorado 80010 and Building A at the Fitzsimons campus located at 13529 E 17th Place, Aurora, CO 80045 for the period(s) stated in the schedule. Work at the VA ECHCS campus will include snow removal of all sidewalks surrounding the medical center to include Hale Parkway from Clermont to Bellaire, Clermont Street from Hale Parkway to 9th Avenue, and 9th Avenue from Clermont to Bellaire, Bellaire Street from Hale Parkway to 9th Avenue. All patient parking lots for the campus located on Clermont Street and 9th Avenue and the 7th floor of the parking garage located at 11th and Bellaire. Ice mitigation will be done at the entrance of the parking garage as well as the 7th floor entrances of the parking garage. Work at the Fisher House will include snow removal in the parking lot, all sidewalks and entry ways. Work at Building A at the Fitzsimons campus will include the sidewalk running east and west on Colfax and the entry drive and walks in the Colfax entrance.

58--Public Address Set: podiums/lecterns

Department of Veterans Affairs, VA New Mexico Health Care System | Published April 29, 2016  -  Deadline May 6, 2016
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is VA258-16-Q-0428 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-87 effective 03/16/16 for FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (MAR 2016), and effective 4/6/16 for Commercial Item clauses and provisions. The associated North American Industrial Classification System (NAICS) code for this procurement is 334310 with a small business size standard of 750 employees. This requirement is a set aside for: small business. FOB destination: Phoenix VA Health Care System, 650 E Indian School Rd, Phoenix, AZ, 85012-1892. Quotes for the following products are requested: BRAND NAME OR EQUAL: Four (4) Flash Podiums/Lectern for ACC Quad Conference Rooms. LOCAL STOCK NUMBER: SN3620 Contractor installation not required. Put quoted price at B.4 Price/Cost Schedule of solicitation VA258-16-Q-0428 and email this document and brochures, etc. supporting your 'or equal' product, to: Bryan.Rogers2@va.gov. Interested vendors are directed to block 20 of the Standard Form 1449, the first page of solicitation VA258-16-Q-0428, for important information pertaining to this request for quote. ***Question Submission: Interested offerors shall submit all questions concerning the RFQ at the earliest possible time to enable the Buyer to respond. Questions SHALL be submitted via email to: Bryan.Rogers2@va.gov. Amendments to the RFQ addressing inquiries or concerns will be posted as an amendment to the RFQ on this same website. Questions not received within a reasonable time prior to close of the RFQ may not be considered. *** New Product only; NO remanufactured or "gray market" items. All items shall be covered by manufacturer's warranty. Quote SHALL be valid for a minimum of 60 calendar days after due date of quotations. This solicitation requires registration by the vendor with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Failure to comply with the terms and conditions as stated in this announcement may result in offer being determined as non-responsive. The selected Offeror shall comply with all clauses and provisions as listed in the RFQ. The full text version of any referenced federal acquisition regulation (FAR) clauses and provisions may be accessed electronically at: http://farsite.hill.af.mil/vffara.htm. Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions may be accessed electronically at: http://farsite.hill.af.mil/. Additional Info: Contracting Office Address: Department of Veterans Affairs 1501 San Pedro Dr SE Albuquerque, NM 87108-5154 Point of Contact: Name: Bryan S. Rogers, Contract Specialist, Bryan.Rogers2@va.gov Deliver to: Phoenix VA Health Care System 650 E Indian School Rd Phoenix AZ, 85012-1892.

Z--abate mold in the restrooms at the Aurora clinic.

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published March 9, 2016  -  Deadline March 29, 2016
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This is a pre-solicitation notice (not a solicitation) for the Department of Veteran's Affairs, NCO 19, to obtain a construction services firm to Remediate Mold at the Aurora Clinic Bathrooms located at 13701 E Mississippi Ave Gateway Medical Bldg #200. The services performed must meet the qualifications in accordance with (IAW) all applicable Department of Veterans Affairs regulations and policies. The contract start date is anticipated to be 15 April 2016 with a 90 calendar day requirement to complete. The North American Industrial Classification System Code (NAICS) is 236220 and size standard of $36.5 million. The entire solicitation will be made available only on the Federal Business Opportunities website http://www.fbo.gov on or about 10 March 2016. No paper copies will be issued. The contractor's proposal shall include a price section, a past-performance section, and a technical section, and must conform to the instructions contained within each section. Each CLIN in the pricing proposal must be priced. To be eligible for contract award, offerors must be registered in the System for Award Management (SAM). This is a 100% Service Disabled Veteran Owned Small Business set aside. All responsible SDVOSBs may submit a proposal to be considered. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Verification and Evaluation at the time of contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of contract award will result in the offeror's Quote being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. Additionally, the Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Description of Work: 1. This project is to abate mold from a water leak. Contractor will follow all OSHA and VA Safety requirements. The Project is in Building A rooms A1-204 and A1-206. 2. The project will remove and replace approximately 400 sq. ft. of drywall walls and approximately 100 sq. ft. of ceiling drywall. This will require the contractor to remove and replace approximately 40 sq. ft. wall tile, 50 L.F. of tile base and 80 sq. ft. floor tile. Match existing. This work will require the contractor to Remove and reinstall the mirror, countertop, air diffusers, PA speaker, bathroom partitions, light strip and electrical outlets, disconnect, sinks water closet. Painting to match existing. HEPA filters are required for construction. 3. Parking will be limited to one vehicle. There will be a Site Walk for Bldg. A, 1st Floor Restroom Repair Project 554-16-03S March 15, 2016 The site walk for the Bldg. A Restroom Repair Project 554-16-03S will meet at the VA Parking Lot just South of E. Colfax Ave. and Ursula Street. Go approximately ½ block South on Ursula and the driveway is on the West side of the street. Please park in the unpaved areas. The paved areas are for patients and H/C. Meet at the Bus Shelter by the entrance by 8:00 A.M. There will NOT be parking at the work site, Bldg. A at this time, we must be shuttled over on VA Busses. Plan the leave the parking area at 8:15 A.M. This will be the only guided trip to the work site. Please be on time.

65--VA259-15-Q-0117 | UCH CPT Ref Lab

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published February 18, 2015
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DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For University of Colorado Hospital Reference Lab Other Than Full and Open Competition 1. Contracting Activity: Department of Veterans Affairs,NC019 (4100 E. Mississippi Ave, Suite 900 Glendale, CO 80246), Denver VA Medical Center proposes to enter into a contract on a basis of other than full and open competition (FAR 6.3-0ther Than Full and Open Competition) for ECHCS Denver, Laboratory (1055 Clermont Street Denver, CO 80220). The Purchase Request Number is 554-15-2-023-0053. 2 Nature and/or Description of the Action Being Processed: The Department of Veterans Affairs, Eastern Colorado Health Care System (ECHCS) Denver, Pathology and Laboratory Medicine Services 113, 1055 Clermont Street, Denver, CO, 80220 has a requirement for special referral laboratory testing with the University of Colorado Hospital Laboratory (UCH, 1240l E. 16111 Ave. Aurora, CO 80045). NC019 intends to award a firm fixed price contract for one (1) base year arid four (4) option years. This is a follow-on procurement and NC019 proposes a sole source acquisition with the incumbent vendor. 3. Description of Supplies/Services Required to Meet the Agency's Needs: A capability need exists for UCH to provide laboratory testing when the Denver Medical Center Pathology and Laboratory Medicine Services are unable to perform laboratory services due to a lack of instrumentation/reagent/personnel l to perform the service. The test results are used to monitor drug level's for cancer treatment and intravenous antlibotic usage. Improper drug level's can cause harm to the patient and even death. Therefore, Denver VA Medical Center veterans require testing to be accomplished in an accessible geographical location to Denver VA Medical Center to shorten result turnaround time. Estimated Contract Value: Base Year: 3/1/2015 -2/29/2016 $89, 862.00 Option Year One: 3/1/2016 -2/28/2017 $ 95, 779..82 Option Year Two: 3/1/2017-- 2128/2018 $102,945.77 Option Year Three: 3/1/2018 2/28/2019 $108,684.15 Option Year Four: 3/112019 -2/28/2020 $115, 425.22 Total $512, 516.96 4. Statutory Authority Permitting Other than Full and Open Competition; The statutory authority permitting other than full and open competition is 41 U.S.C. 253(c) (1), and FAR 6.302 (X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302; ( ) (7) Public Interest per FAR 6.302-7; 5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): University of Colorado Hospital is the only responsible source and no other contractor medical facility can satisfy this agency requirement for specialized testing, and within the required turnaround times for tests. University of Colorado is the only facility that Denver VA Medical Center can send patient's samples to the contractor's facility and receive results within the required turnaround time. 6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: NIA 7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The pricing for University of Colorado Hospital Laboratory was compared to similar tests provided by, ARUP, Lab Corp, and Quest Diagnostics. The prices of tests for the University of Colorado Hospital Laboratory were less than the average price for comparable tests on the three FSS schedules. Therefore the price for University of Colorado Hospital Laboratory tests will be considered fair and reasonable. 8. Description of the Market Research Conducted and the Results. Or a 8tatement of the Reasons Market Research Was Not Conducted: Market research was conducted through the SBA Dynamic Small Business search, Vetbiz search, and a OSA eLibrary search. This market research revealed that there are no businesses that are presently capable of providing specialized, and referral tests required within the turnaround times. 9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. 10. Listing of Sources that Expressed. in Writing, an Interest in the Acquisition None 11. A Statement of the Actions, if any. the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: NC019 contracting office will be conducting market research throughout the pre and post award phase to see if more competition can be sought. Market research to increase competition will also be conducted during the option exercise process.

J--Stryker Procare Service Contract

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published June 14, 2016
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This is a pre-solicitation notice for Department of Veteran's Affairs, NCO 19, to obtain Stryker Procare preventative maintenance services for the Veterans Integrated Service Network (VISN) 19 facilities. The services performed must meet the qualifications in accordance with (IAW) all applicable Department of Veterans Affairs regulations and policies. The contract start date is anticipated to be 15 Jul 2016 with a base year and a one year option. The North American Industrial Classification System Code (NAICS) is 811219 and size standard of 20.5 million. The entire solicitation will be made available only on the Federal Business Opportunities website http://www.fbo.gov on or about 20 June 2016. No paper copies will be issued. The contractor's proposal shall include a price section, a past-performance section, and a technical section, and must conform to the instructions contained within each section. Each CLIN in the pricing proposal must be priced. To be eligible for contract award, offerors must be registered in the System for Award Management (SAM). Veteran-Owned Businesses please be sure to register and get validated at http://www.vetbiz.gov. Contractors are encouraged to register at the eCMS Vendor Portal to do business with VA: https://www.vendorportal.ecms.va.gov/eVP. This is a 100% Small Business set aside. All responsible SBs may submit a proposal to be considered. Additionally, the Government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Any questions regarding this notice should be directed to Robert Woolfolk II at robert.woolfolk3@va.gov. Description of Work: Contractor shall provide preventive and corrective maintenance for Stryker surgical endoscopy equipment and surgical power equipment as listed below. These services will be provided to the Department of Veterans Affairs Eastern Colorado Healthcare System. All services shall be provided in accordance with the specifications, terms and conditions contained herein. The following equipment located at the Eastern Colorado Healthcare System in Denver, CO. 1. Stryker Endoscopy Equipment Service agreement a. To provide unlimited number of repairs to Endoscopy equipment listed below. b. Covers all labor c. Covers all part d. Replacement of equipment for Endo Equipment if necessary. e. Use of loaner equipment to during the repair. f. Prioritized repairs over non-contracted customers g. Equipment to be under agreement. Item # Part No. Description Quantity 1 1488210122 1488 HD 3-Chip Camera Head and 1488 HD 18 mm Coupler C-Mount 10 2 502859010 10.0 mm 0° IDEAL EYES Autoclavable, Full Screen (33cm) 8 3 502859030 10.0 mm 30° IDEAL EYES Autoclavable, Full Screen (33 cm) 8 4 502539010 5.0 mm 0° IDEAL EYES Autoclavable, Full Screen (30 cm) 7 5 502539030 5.0mm 30° IDEAL EYES Autoclavable, Full Screen 7 6 502104030 IDEAL EYES 4.0 mm 30 ° Autoclavable Arthroscope, 14 cm Working Length 9 7 502104070 IDEAL EYES 4.0 mm 70 ° Autoclavable Arthroscope, 14 cm Working Length 3 8 502027030 IDEAL EYES 2.7 mm 30° Ac Stubby Eyepiece with J-Lock (75mm) 3 9 502127030 IDEAL EYES 2.7 mm 30° Autoclavable Arthroscope with Speed- Lock 2 2. Stryker Power Equipment Service Agreement a. Preventive maintenance provided at least two times a year. Preventive maintenance will provide parts, labor, and travel for the equipment provided below. b. Parts and labor associated with corrective maintenance for the equipment listed below. c. Repair/replacement costs for accessories associated with the equipment listed below. d. Loaners will also be provided for devices out for repair. e. Overnight shipping will be provided for loaners requested before 7:00 PM EST/ 5:00PM MST. f. Freight and shipping cost for repairs and loaners will be provided. g. Equipment to be under service agreement: Repairable Items Product # Description Serial # 4300-000-000 Corldess Driver 3 1227000843 4300-000-000 Corldess Driver 4 1227000783 4300-000-000 Corldess Driver 5 1217203273 4300-000-000 Corldess Driver 6 1217203263 4300-000-000 Corldess Driver 7 1216504753 4300-000-000 Corldess Driver 8 1216404033 6400-015-000 RemB Micro Drill 1219911923 6400-015-000 RemB Micro Drill 1219911913 6400-015-000 RemB Micro Drill 1219911853 6400-015-000 RemB Micro Drill 1219911843 6400-015-000 RemB Micro Drill 1219911833 6400-015-000 RemB Micro Drill 1219904573 6400-015-000 RemB Micro Drill 1219904563 6400-031-000 RemB Oscillating Saw 1226913203 6400-031-000 RemB Oscillating Saw 1226912903 6400-031-000 RemB Oscillating Saw 1219407893 6400-031-000 RemB Oscillating Saw 1219307493 6400-031-000 RemB Oscillating Saw 1219307483 6400-031-000 RemB Oscillating Saw 1219307443 6400-031-000 RemB Oscillating Saw 1219307433 6400-034-000 REmB Sagittal Saw 1227200443 6400-034-000 REmB Sagittal Saw 1227200433 6400-034-000 REmB Sagittal Saw 1219108783 6400-034-000 REmB Sagittal Saw 1219108773 6400-034-000 REmB Sagittal Saw 1219108733 6400-034-000 REmB Sagittal Saw 1219108603 6400-034-000 REmB Sagittal Saw 1218033633 6400-037-000 RemB Recip Saw 1222702263 6400-037-000 RemB Recip Saw 1222702253 6400-037-000 RemB Recip Saw 1219805803 6400-037-000 RemB Recip Saw 1219805793 6400-037-000 RemB Recip Saw 1219805613 6400-037-000 RemB Recip Saw 1219805573 6400-037-000 RemB Recip Saw 1219805563 6400-099-000 RemB U Driver 1226915523 6400-099-000 RemB U Driver 1226915513 6400-099-000 RemB U Driver 1220540453 6400-099-000 RemB U Driver 1220540373 6400-099-000 RemB U Driver 1220540313 6400-099-000 RemB U Driver 1220540303 6400-099-000 RemB U Driver 1219900373 5400-300-000 CORE Impaction Drill 1433510023 5400-300-000 CORE Impaction Drill 1433510013 5400-300-000 CORE Impaction Drill 1433509843 5400-130-000 CORE Sumex Drill 1306504123 5400-130-000 CORE Sumex Drill 1306504113 5400-130-000 CORE Sumex Drill 1227000433 5400-130-000 CORE Sumex Drill 1227000423 5450-400-000 S2 Drill 1410402603 5450-400-000 S2 Drill 1410402593 7205-000-000 System 7 Dual Trigger 1220604473 7205-000-000 System 7 Dual Trigger 1220604453 7205-000-000 System 7 Dual Trigger 1220202323 7205-000-000 System 7 Dual Trigger 1220202173 7205-000-000 System 7 Dual Trigger 1220003373 7206-000-000 System 7 Recip Saw 1324612963 7206-000-000 System 7 Recip Saw 1324612943 7206-000-000 System 7 Recip Saw 1319402803 7206-000-000 System 7 Recip Saw TBD 7206-000-000 System 7 Recip Saw TBD 7207-000-000 System 7 Sternum Saw 1225009823 7207-000-000 System 7 Sternum Saw 1225009803 7207-000-000 System 7 Sternum Saw 1225009793 7207-000-000 System 7 Sternum Saw 1225009723 7207-000-000 System 7 Sternum Saw 1221302743 7208-008-000 System 7 V-Notch Sag Saw 1221302713 7208-008-000 System 7 V-Notch Sag Saw 1221302703 7208-008-000 System 7 V-Notch Sag Saw 1221302693 7208-008-000 System 7 V-Notch Sag Saw 1220700963 7208-008-000 System 7 V-Notch Sag Saw TBD Replacement Items 4000-000-000 ALL Cordless/Rotary Attachments 6400-000-000 ALL RemB Attachments 5100-000-000 ALL NSE Attachments 7000-000-000 ALL System 7 Attachments 7215-000-000 System 7 Large Battery

65--SYNTHES STOCK REPLACEMENT ***Brand Name: Depuy Synthes***

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published July 30, 2015  -  Deadline August 12, 2015
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(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is: VA259-15-Q-0435, and it is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83. (iv) This solicitation is restricted for total small business set aside. NAICS: 339112. (v) Contract Line Items: See attached excel spreadsheet: (Note any errors in formula are not the responsibility of the government) *** Please Note all three (3) tabs in the attached spreadsheet*** (vi) Performance Specifications: This Acquisition is for "Brand Name Only". See Justification Below. Brand Name Manufacturer: Depuy Synthes Small Business may submit a quote for this requirement. DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) 1. Contracting Activity: Department of Veterans Affairs, VISN 19, Cheyenne & SLC VA Medical Center Agency: Department of Veterans Affairs Cheyenne VAMC 2360 East Pershing Blvd. Cheyenne, WY 82001-5356 Salt Lake City VAMC 500 Foothill Drive Salt Lake City, UT 84148-0001 Contracting Activity: VA Rocky Mountain Acquisition Center Mountain Towers, Suite 900 4100 East Mississippi Ave Denver, CO 80246-6558 Justification for Other than Full and Open Competition. Purchase Request# 442-15-3-475-0008 | 66-015-3-077-0755 | 660-15-3-055-1995 2. Nature and/or Description of the Action Being Processed: This request is to limit Brand Name to the only large business manufacturer (Depuy Synthes). This requirement is a new contract and is a firm-fixed price requirement. 3. Description of Supplies/Services Required to Meet the Agency's Needs: (a) Surgical Services at the Cheyenne & SLC VAMC is requesting Depuy Sythnes stock replacement instruments and implants be purchased. These instruments and implants will be direct replicas to the hospitals current instruments and implants available on station. (b) ESTIMATED DOLLAR VALUE: $243,078.25 (c) REQUIRED DELIVERY DATE: 8/31/2015 4. Statutory Authority Permitting Other than Full and Open Competition: (X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Cheyenne & SLC VAMC is requesting replacement instruments and implants to provide back-up clavicle sets for our orthopedic surgical cases. Currently, we utilize Synthes implants and screws. These new items will be used to replace exact same items. It is critical that the same screws, instruments, and plates are used in the replacement equipment. Accordingly, Synthes is the only firm capable of providing these instruments and implants. 6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market research has been performed and has shown that no other Large firm is able to supply the requested items. 7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The acquisition is considered fair and reasonable lAW FAR 13.106-1(a). Market research shows that items are fair according to past purchase history on FPDS. 8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: These items are not available on FSS. A sources sought notice was posted to FBO (VA259-15-Q-0435) which received 5 SB responses, however SBA has not been able to produce a NMR waiver. Recommendation is to proceed with acquisition in order to avoid unnecessary delays in the acquisition process. 9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Currently, the Cheyenne & SLC VAMC are requesting backup supplies to provide more availability in scheduling of surgical cases and to prevent delay through sterile processing. lAW FAR 6.302-1(a)(2)(ii), the anticipated contract is a follow on contract for the continued production of highly specialized equipment, and award to any other source would result in substantial duplication of coast to the Government that is not expected to be recovered through competition. 10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None 11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: N/A 12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. [Signature Redacted] 13. Approvals in accordance with the VHAPM, Volume 6, Chapter VI: OFOC SOP. a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. [Signature Redacted] b. Director of Contracting /Designee (Required $150K and above): I certify the justification meets requirements for other than full and open competition. [Signature Redacted] (vii) Date and place of performance (FOB Destination): Please Deliver To: Cheyenne VAMC 2360 East Pershing Blvd Cheyenne, WY 82001-5356 Salt Lake City VAMC 500 Foothill Drive Salt Lake City, UT 84148-0001 Delivery: Within 30 Days ARO FOB Destination (viii) The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. (ix) The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with the offer. (xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. (xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. (xiii) Any additional contract requirements or terms and conditions: The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. The following clauses are incorporated by reference: 52.203-6, 52.209-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, and 52.232-34. (xiv) The Defense Priorities and Allocations System (DPAS) does not apply. (xv) Date and Time offers are due: Offers are due at 4:00PM ET on 08/12/2015. (xvi) Name and telephone number of the individual to contact for information regarding the solicitation: Brian Ballard Contract Specialist | NCO19 303-372-7078 brian.ballard@va.gov David Rupert Contracting Officer | NCO19 303-372-7037 David.Rupert@va.gov

A--Computerized Cognitive Behavioral Therapy (CBT) Program for Depression

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published September 9, 2016  -  Deadline September 15, 2016
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Below is a list of the contract line item numbers, quantities and units of measure including options. This contract will be effective for a base period of one year with the option to extend the contract for four (4) additional one-year periods for a total of five (5) years from the date of award. BASE YEAR: September 30, 2016 - September 29, 2017 CLIN DESCRIPTION UNIT UNIT COST TOTAL COST 0001 Computer Based Cognitive Behavioral Therapy Licenses $__________ $__________ TOTAL COST ALL ITEMS, BASE YEAR $__________________________________ OPTION YEAR I: September 30, 2017 - September 29, 2018 CLIN DESCRIPTION UNIT UNIT COST TOTAL COST 1001 Computer Based Cognitive Behavioral Therapy License Renewals $__________ $__________ TOTAL COST ITEMS, OPTION YEAR ONE $__________________________________ OPTION YEAR II: September 30, 2018 - September 29, 2019 CLIN DESCRIPTION UNIT UNIT COST TOTAL COST 2001 Computer Based Cognitive Behavioral Therapy License Renewals $__________ $__________ TOTAL COST ALL ITEMS, OPTION YEAR TWO $_______________________________ OPTION YEAR III: September 30, 2019 - September 29, 2020 CLIN DESCRIPTION UNIT UNIT COST TOTAL COST 3001 Computer Based Cognitive Behavioral Therapy License Renewals $__________ $__________ TOTAL COST ITEMS, OPTION YEAR THREE $__________________________________ OPTION YEAR IV: September 30, 2020- September 29, 2021 CLIN DESCRIPTION UNIT UNIT COST TOTAL COST 4001 Computer Based Cognitive Behavioral Therapy License Renewals $__________ $__________ TOTAL COST ALL ITEMS, OPTION YEAR FOUR $______________________________ TOTAL COST ALL ITEMS, BASE YEAR PLUS FOUR OPTION YEARS $_______________________________ The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL ITEMS (OCT 2015), applies to this acquisition; with the following addendum. FAR 52.203-98, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (FEB 2015) a. In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. b. The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. c. Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of provision) FAR 52.209-5, CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010) (a)(1) The Offeror certifies, to the best of its knowledge and belief, that -- (i) The Offeror and/or any of its Principals -- (A) Are [_] are not [_] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency; (B) Have [_] have not [_], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation); and (C) Are [_] are not [_] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; and (D) Have [_], have not [_], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied. (1) Federal taxes are considered delinquent if both of the following criteria apply: (i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted. (ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded. (2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. §6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment. (iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code). (ii) The Offeror has [[_] has not [_], within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency. (2) "Principal," for the purposes of this certification, means an officer; director; owner; partner; or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. (b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. (c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror non-responsible. (d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. (e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. (End of Provision) FAR 52.233-3, PROTEST AFTER AWARD (AUG 1996) (a) Upon receipt of a notice of protest (as defined in FAR 33.101) or a determination that a protest is likely (see FAR 33.102(d)), the Contracting Officer may, by written order to the Contractor, direct the Contractor to stop performance of the work called for by this contract. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Upon receipt of the final decision in the protest, the Contracting Officer shall either -- (1) Cancel the stop-work order; or (2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract. (b) If a stop-work order issued under this clause is canceled either before or after a final decision in the protest, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if -- (1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and (2) The Contractor asserts its right to an adjustment within 30 days after the end of the period of work stoppage; provided that if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal at any time before final payment under this contract. (c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement. (d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order. (e) The Government's rights to terminate this contract at any time are not affected by action taken under this clause. (f) If, as the result of the Contractor's intentional or negligent misstatement, misrepresentation, or miscertification, a protest related to this contract is sustained, and the Government pays costs, as provided in FAR 33.102(b)(2) or 33.104(h)(1), the Government may require the Contractor to reimburse the Government the amount of such costs. In addition to any other remedy available, and pursuant to the requirements of Subpart 32.6, the Government may collect this debt by offsetting the amount against any payment due the Contractor under any contract between the Contractor and the Government. (End of Clause) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Provision) FAR 52.204-16, Commercial and Government Entity Code Reporting (NOV 2014) FAR 52.204-17, Ownership or Control of Offeror (NOV 2014) FAR 52.216-1, Type of Contract (APR 1984) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) (a) Any protest filed by an interested party shall: (1) Include the name, address, fax number, and telephone number of the protester; (2) Identify the solicitation and/or contract number; (3) Include an original signed by the protester or the protester's representative and at least one copy; (4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents; (5) Specifically request a ruling of the individual upon whom the protest is served; (6) State the form of relief requested; and (7) Provide all information establishing the timeliness of the protest. (b) Failure to comply with the above may result in dismissal of the protest without further consideration. (c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation. (End of Provision) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998) As an alternative to filing a protest with the contracting officer, an interested party may file a protest with the Deputy Assistant Secretary for Acquisition and Materiel Management, Acquisition Administration Team, Department of Veterans Affairs, 810 Vermont Avenue, NW., Washington, DC 20420, or for solicitations issued by the Office of Construction and Facilities Management, the Director, Office of Construction and Facilities Management, 810 Vermont Avenue, NW., Washington, DC 20420. The protest will not be considered if the interested party has a protest on the same or similar issues pending with the contracting officer. (End of Provision) VAAR 852.252-70, SOLICITATION PROVISIONS OR CLAUSES INCOPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. [Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] (End of Provision) (End of Addendum to 52.212-1) The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical: The Government intends to award only one (1) contract to the responsible offeror whose proposal is responsive to the solicitation and determined to be the best overall value to the Government. In order to determine best overall value, this acquisition will utilize Lowest Price Technically Acceptable (LPTA). The final contract award decision shall be based on LPTA. Also, the Government will not recognize any value from a proposal exceeding the Government's minimum technical requirements. Each offeror's proposal will be evaluated to determine if the offeror provides a sound, compliant approach that meets the requirements of the statement of work and demonstrates a thorough knowledge and understanding of those requirements. An evaluation rating of Technically Acceptable / Non-Acceptable will be assigned upon completion of the technical evaluation. If an Offeror receives a technical rating of "Non-Acceptable" they will not be considered for award. Additionally, any offeror who proposes to perform work for an unrealistically low price will not be considered. 2. Past Performance: Offeror shall provide three references of organizations in which they have provided the same or similar type of service. References shall include a point of contact, position held by the point of contact, company name, telephone number, mailing address and email address. 3. Price: Offeror's price shall be evaluated to determine its fair and reasonableness. Technical and past performance, when combined, is more significant than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS (APR 2016) shall be submitted with the offer. The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (MAY 2104), applies to this acquisition, with the following addendum: FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) days of the expiration date of the current contract period. (End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000); a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) days of the expiration date of the current contract period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of clause) FAR 52.232-19 Availability of Appropriated Funds for the Next Fiscal Year (APR 1984); Funds are not presently available for performance under this contract beyond SEPTEMBER 30, 2015. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause) VAAR 852.203-70 Commercial Advertising (JAN 2008); VAAR 852.237-70 Contractor Responsibilities (APR 1984); The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of COLORADO. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) and VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008). LIMITATIONS ON SUBCONTRACTING - MONITORING AND COMPLIANCE: This solicitation includes FAR 52.219-6, Notice of Total Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. IT Security Contract VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY 1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 3. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request. j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR. 4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT a. Information systems that are designed or developed for or on behalf of VA at non-VA facilities shall comply with all VA directives developed in accordance with FISMA, HIPAA, NIST, and related VA security and privacy control requirements for Federal information systems. This includes standards for the protection of electronic PHI, outlined in 45 C.F.R. Part 164, Subpart C, information and system security categorization level designations in accordance with FIPS 199 and FIPS 200 with implementation of all baseline security controls commensurate with the FIPS 199 system security categorization (reference Appendix D of VA Handbook 6500, VA Information Security Program). During the development cycle a Privacy Impact Assessment (PIA) must be completed, provided to the COR, and approved by the VA Privacy Service in accordance with Directive 6507, VA Privacy Impact Assessment. b. The contractor/subcontractor shall certify to the COR that applications are fully functional and operate correctly as intended on systems using the VA Federal Desktop Core Configuration (FDCC), and the common security configuration guidelines provided by NIST or the VA. This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista) and future versions, as required. c. The standard installation, operation, maintenance, updating, and patching of software shall not alter the configuration settings from the VA approved and FDCC configuration. Information technology staff must also use the Windows Installer Service for installation to the default "program files" directory and silently install and uninstall. d. Applications designed for normal end users shall run in the standard user context without elevated system administration privileges. e. The security controls must be designed, developed, approved by VA, and implemented in accordance with the provisions of VA security system development life cycle as outlined in NIST Special Publication 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems, VA Handbook 6500, Information Security Program and VA Handbook 6500.5, Incorporating Security and Privacy in System Development Lifecycle. f. The contractor/subcontractor is required to design, develop, or operate a System of Records Notice (SOR) on individuals to accomplish an agency function subject to the Privacy Act of 1974, (as amended), Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Privacy Act may involve the imposition of criminal and civil penalties. g. The contractor/subcontractor agrees to: (1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies: (a) The Systems of Records (SOR); and (b) The design, development, or operation work that the contractor/ subcontractor is to perform; (1) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a SOR on individuals that is subject to the Privacy Act; and (2) Include this Privacy Act clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a SOR. h. In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a SOR on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a SOR on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a SOR on individuals to accomplish an agency function, the contractor/subcontractor is considered to be an employee of the agency. (1) "Operation of a System of Records" means performance of any of the activities associated with maintaining the SOR, including the collection, use, maintenance, and dissemination of records. (2) "Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and contains the person's name, or identifying number, symbol, or any other identifying particular assigned to the individual, such as a fingerprint or voiceprint, or a photograph. (3) "System of Records" means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. i. The vendor shall ensure the security of all procured or developed systems and technologies, including their subcomponents (hereinafter referred to as "Systems"), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the vendor anywhere in the Systems, including Operating Systems and firmware. The vendor shall ensure that Security Fixes shall not negatively impact the Systems. j. The vendor shall notify VA within 24 hours of the discovery or disclosure of successful exploits of the vulnerability which can compromise the security of the Systems (including the confidentiality or integrity of its data and operations, or the availability of the system). Such issues shall be remediated as quickly as is practical, but in no event longer than days. k. When the Security Fixes involve installing third party patches (such as Microsoft OS patches or Adobe Acrobat), the vendor will provide written notice to the VA that the patch has been validated as not affecting the Systems within 10 working days. When the vendor is responsible for operations or maintenance of the Systems, they shall apply the Security Fixes within days. l. All other vulnerabilities shall be remediated as specified in this paragraph in a timely manner based on risk, but within 60 days of discovery or disclosure. Exceptions to this paragraph (e.g. for the convenience of VA) shall only be granted with approval of the contracting officer and the VA Assistant Secretary for Office of Information and Technology. 5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE a. For information systems that are hosted, operated, maintained, or used on behalf of VA at non-VA facilities, contractors/subcontractors are fully responsible and accountable for ensuring compliance with all HIPAA, Privacy Act, FISMA, NIST, FIPS, and VA security and privacy directives and handbooks. This includes conducting compliant risk assessments, routine vulnerability scanning, system patching and change management procedures, and the completion of an acceptable contingency plan for each system. The contractor's security control procedures must be equivalent, to those procedures used to secure VA systems. A Privacy Impact Assessment (PIA) must also be provided to the COR and approved by VA Privacy Service prior to operational approval. All external Internet connections to VA's network involving VA information must be reviewed and approved by VA prior to implementation. b. Adequate security controls for collecting, processing, transmitting, and storing of Personally Identifiable Information (PII), as determined by the VA Privacy Service, must be in place, tested, and approved by VA prior to hosting, operation, maintenance, or use of the information system, or systems by or on behalf of VA. These security controls are to be assessed and stated within the PIA and if these controls are determined not to be in place, or inadequate, a Plan of Action and Milestones (POA&M) must be submitted and approved prior to the collection of PII. c. Outsourcing (contractor facility, contractor equipment or contractor staff) of systems or network operations, telecommunications services, or other managed services requires certification and accreditation (authorization) (C&A) of the contractor's systems in accordance with VA Handbook 6500.3, Certification and Accreditation and/or the VA OCS Certification Program Office. Government- owned (government facility or government equipment) contractor-operated systems, third party or business partner networks require memorandums of understanding and interconnection agreements (MOU-ISA) which detail what data types are shared, who has access, and the appropriate level of security controls for all systems connected to VA networks. d. The contractor/subcontractor's system must adhere to all FISMA, FIPS, and NIST standards related to the annual FISMA security controls assessment and review and update the PIA. Any deficiencies noted during this assessment must be provided to the VA contracting officer and the ISO for entry into VA's POA&M management process. The contractor/subcontractor must use VA's POA&M process to document planned remedial actions to address any deficiencies in information security policies, procedures, and practices, and the completion of those activities. Security deficiencies must be corrected within the timeframes approved by the government. Contractor/subcontractor procedures are subject to periodic, unannounced assessments by VA officials, including the VA Office of Inspector General. The physical security aspects associated with contractor/ subcontractor activities must also be subject to such assessments. If major changes to the system occur that may affect the privacy or security of the data or the system, the C&A of the system may need to be reviewed, retested and re- authorized per VA Handbook 6500.3. This may require reviewing and updating all of the documentation (PIA, System Security Plan, and Contingency Plan). The Certification Program Office can provide guidance on whether a new C&A would be necessary. e. The contractor/subcontractor must conduct an annual self-assessment on all systems and outsourced services as required. Both hard copy and electronic copies of the assessment must be provided to the COR. The government reserves the right to conduct such an assessment using government personnel or another contractor/subcontractor. The contractor/subcontractor must take appropriate and timely action (this can be specified in the contract) to correct or mitigate any weaknesses discovered during such testing, generally at no additional cost. f. VA prohibits the installation and use of personally-owned or contractor/ subcontractor-owned equipment or software on VA's network. If non-VA owned equipment must be used to fulfill the requirements of a contract, it must be stated in the service agreement, SOW or contract. All of the security controls required for government furnished equipment (GFE) must be utilized in approved other equipment (OE) and must be funded by the owner of the equipment. All remote systems must be equipped with, and use, a VA-approved antivirus (AV) software and a personal (host-based or enclave based) firewall that is configured with a VA-approved configuration. Software must be kept current, including all critical updates and patches. Owners of approved OE are responsible for providing and maintaining the anti-viral software and the firewall on the non-VA owned OE. g. All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store, process, or access VA information must be handled in adherence with VA Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the contract or (ii) disposal or return of the IT equipment by the contractor/subcontractor or any person acting on behalf of the contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/ subcontractors that contain VA information must be returned to the VA for sanitization or destruction or the contractor/subcontractor must self-certify that the media has been disposed of per 6500.1 requirements. This must be completed within 30 days of termination of the contract. h. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are: (1) Vendor must accept the system without the drive; (2) VA's initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or (3) VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. (4) Due to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then; (a) The equipment vendor must have an existing BAA if the device being traded in has sensitive information stored on it and hard drive(s) from the system are being returned physically intact; and (b) Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be pre-approved and described in the purchase order or contract. (c) A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that (a) and (b) controls above are in place and completed. The ISO needs to maintain the documentation. 6. SECURITY INCIDENT INVESTIGATION a. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/ subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/ subcontractor has access. b. To the extent known by the contractor/subcontractor, the contractor/ subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. 7. LIQUIDATED DAMAGES FOR DATA BREACH a. Consistent with the requirements of 38 U.S.C. 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. b. The contractor/subcontractor shall provide notice to VA of a "security incident" as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. c. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) Date of occurrence; (b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. d.
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