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Mechanical Loading System

Department of Commerce, National Institute of Standards and Technology (NIST) | Published February 24, 2017  -  Deadline March 13, 2017
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THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A SEPARATE WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION UNDER FAR PART 13.
The Production Systems Group (PSG) of the intelligent Systems Division (ISD) is investigating the failure mechanism of additively manufactured parts with defects using in-situ mechanical tests monitored by X-ray computed Tomography (XCT). To accomplish the goals of this investigation, PSG needs to acquire a suitable mechanical loading system that can be installed on the available XCT systems at NIST to load the specimens until failure while observing the changes in material behavior by XCT.
The associated North American Industrial Classification System (NAICS) code for this procurement is 334516-Analystical Laboratory Instument Manaufcaturing with a small business size standard of 150 Employees. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95.
This is a 100% small business set aside.
SCHDULE OF REQUIRED ITEMS:
All offerors shall provide a quotation for the following Line Items:
CLIN 0001 (Firm-Fixed Price)- Mechanical Loading SystemQty: 1 each
Must meet the following minimum specifications:
• To be compatible for installation on the following XCT systems: ZEISS VERSA 500 series, Nikon XTH225, and North Star Imaging (NSI) CXMM 50 • The overall dimension shall be less than or equal to 117 mm x 135 mm x 294 mm• A maximum system weight of 4.5 kg• The sample area of the load frame shall be fully-transparent to X-rays (with minimal X-ray attenuation) during 360o rotation of the load frame/sample• A load cell with a capacity of at least 5 kN (5000 N) in both tension and compression with an accuracy of ± 1 %• Allowable travel distance of 10 mm for displacement of a specimen• Grips/jaws for tensile specimens (flat and cylindrical) and compression test specimens• Shall have the availability of compatible heating and cooling cells for a future upgrade
CLIN 0002- Installation and Training Qty: 1 JB
The Contractor shall install the system on a XCT machine at NIST and provide training of the system.
________________________________________PROVISIONS AND CLAUSES:The following provisions and clauses apply to this acquisition and are hereby incorporated by reference. All FAR clauses may be viewed at http://acquisition.gov/comp/far/index.html. All Commerce Acquisition Regulations (CAR) clauses may be viewed at http://farsite.hill.af.mil/VFCARA.HTM
Provisions:
52.212-1, Instructions to Offerors-Commercial Items
52.212-3, Offeror Representations and Certifications-Commercial Items
52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION 2015-02) (FEB 2015)(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.(End of provision)
52.203-99, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02)
PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (FEB 2015) (a) The Contractor shall not require employees or subcontractors seeking to reportfraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
(b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.
(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.
(d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the Contractor fails to comply with the provisions of this clause.(End of clause)
FAR Clauses:52.212-4, Contract Terms and Conditions-Commercial Items52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items-Commercial Items including subparagraphs:52.219-652.219-13 Notice of Total Small Business SetasideNotice of Set-Aside of Orders 52.219-28 Post Award Small Business Program Re-representation;52.222-3 Convict Labor;52.222-19 Child Labor - Cooperation With Authorities And Remedies;52.222-21 Prohibition of Segregated Facilities;52.222-26Equal Opportunity
52.222-3652.222-36, Equal Opportunity for Workers with Disabilities;
52.222-5052.223-18Combating Trafficking in PersonsEncouraging Contractor Policies to Ban Text Messaging While Driving
52.225-13 Restriction on Certain Foreign Purchases;52.232-33 Payment by Electronic Funds Transfer-System for Award Management
 
 
 
 
 
Commerce Acquisition Regulations (CAR) Clauses:
1352.201-70, Contracting Officer's Authority1352.209-73, Compliance With the Laws1352.209-74, Organizational Conflict of Interest1352.215-72, Inquiries Offerors must submit all questions concerning this solicitation in writing to the Contracting Officer. Questions should be received no later than 12:00 pm EST, 5 calendar days prior to submission deadline. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Requests shall include complete company name, address, telephone and e-mail address. FAX AND OR PHONE REQUESTS ARE NOT AUTHORIZED AND WILL NOT BE ACCEPTED.
1352.233-70, Agency Protests (APR 2010)(a) An agency protest may be filed with either: (1) The contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 FR 16,651 (April 6, 1999).
(b) Agency protests filed with the Contracting Officer shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISIONATTN: Keith Bubar, CONTRACTING OFFICER100 Bureau Drive, MS 1640Gaithersburg, MD 20899
(c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISIONATTN: HEAD OF THE CONTRACTING OFFICE (HCO)100 Bureau Drive, MS 1640Gaithersburg, MD 20899
(d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.
(e) Service upon the Contract Law Division shall be made as follows: U.S. Department of CommerceOffice of the General CounselChief, Contract Law DivisionRoom 5893Herbert C. Hoover Building14th Street and Constitution Avenue, NW.Washington, DC 20230FAX: (202) 482-5858.(End of clause)
1352.233-71, GAO and Court of Federal Claims Protests (APR 2010)(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.
(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims.
(c) Service upon the Contract Law Division shall be made as follows: U.S. Department of CommerceOffice of the General CounselChief, Contract Law DivisionRoom 5893Herbert C. Hoover Building14th Street and Constitution Avenue, NW.Washington, DC 20230FAX: (202) 482-5858.(End of clause)NIST Local Clause_04 Billing InstructionNIST prefers electronic Invoice/Voucher submissions and they should be emailed to INVOICE@NIST.GOV. (b) Each Invoice or Voucher submitted shall include the following: (1) Contract Number. (2) Contractor Name and Address. (3) Date of Invoice. (4) Invoice Number. (5) Amount of Invoice and Cumulative Amount Invoiced to-date. (6) Contract Line Item Number (CLIN). (7) Description, Quantity, Unit of Measure, Unit Price, and Extended Price of Supplies/Services Delivered. (8) Prompt Payment Discount Terms, if Offered. (9) Any other information or documentation required by the contract. (c) In the event electronic submissions are not used, The Contractor shall submit an original invoice or voucher in accordance with the payment provisions of this contract to: NIST: Accounts Payable Office 100 Bureau Drive, Mail Stop 1621 Gaithersburg, MD 20899-1621. (End of clause)
 
 
Addendum to Far 52.212-1, Quotation Preparation Instructions:
1. Price Quotation- The Offeror shall propose a firm-fixed-price for all Line Items. 2. Technical Quotation- All offerors shall provide documentation showing that they are authorized resellers of the product(s) they are proposing or are the Manufacturer. Award will not be made to any offeror without the requested documentation. All quotations shall clearly comply with the Schedule of Required Items.3. All offerors shall submit the information/documentation required by the provisions in this solicitation.
Quotation Evaluation:
The Government intends to award a purchase order resulting from this solicitation to the lowest price Offeror meeting technical acceptability requirements. To be technically acceptable, the quotation must clearly demonstrate compliance with the requirements of the Statement of Work. The Government will evaluate quotations based on the following evaluation criteria: (1) Technical Capability and (2) Price.
1. Technical Capability
An offeror's failure to quote all of the products/services listed above may be considered indicative of the offerors lack of understanding of the Government's requirements and may result in the offer being determined unacceptable. If an evaluation of Non-Acceptable is received, the Offeror will not be considered for Award. An evaluation of Technically Acceptable / Non-Acceptable will be assigned upon completion of the technical quotation evaluation. Offerors who fail to provide sufficient information (e.g. documentation, specifications, etc.) that clearly demonstrates an ability to meet the Government's technical specifications will be considered non-acceptable. If an evaluation of Non-Acceptable is received, the Offeror will not be considered for Award. All offerors must be authorized to sell and service the products they are proposing to the Government, by the original manufacturer(OEM) certified engineers or technicians.2. PricePrice will be evaluated for reasonableness. Your company is encouraged to discount its rates. If price discounts are offered, identify the percentage of price discount and/or price reduction offered.
The Government does not intend to enter into discussion and may award a purchase order on the basis of initial offers received, without discussions. Therefore, each initial quotation shall contain the offeror's best terms. Nonetheless, the Government reserves the right to conduct discussions if it is in the best interest of the Government.
Due Date and Response Information Offerors capable of furnishing the specified repair in this combined synopsis/solicitation should submit their quote in writing to: Prateema Carvajal electronically at prateema.carvajal@nist.gov. FAX quotations shall not be accepted. Offerors shall submit their quotations so that NIST receives them not later than March 13 , 2016, 8:00 am, EST.
 
 
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