J--Service Contract for Elevators
Department of Veterans Affairs, VA North Florida/South Georgia Health Care System | Published March 12, 2015 - Deadline March 6, 2015
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this requirement is VA248-15-R-0747. This requirement has been deemed 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside under the associated North American Industry Classification System (NAICS) Code 811310, Commercial and Industrial Machinery Equipment Repair and Maintenance, which has a business size standard of $7,500,000. The Government contemplates the award of a single Firm-Fixed-Price (FFP) purchase order. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13, Simplified Acquisition Procedures.
CLIN001: Elevator Maintenance and Repair Services at Malcolm Randall VA Medical Center from 05/01/2015 - 04/30/2016. (See Statement of Work for details)
This procurement will be evaluated as trade-off, for the following:
Technical Capabilities and Past Performance when combined, are significantly more important than price.
Ref: Wage Determination 2005-2114 Rev. 15
STATEMENT OF WORK FOR ELEVATOR MAINTENANCE SERVICE CONTRACT
BACKGROUND The Malcolm Randall Veterans Hospital has a requirement for an annual service contract to include repairs, weight testing, emergency calls and monthly preventative maintenance on all elevators to include 3 hydro elevators and 21 traction elevators.
STATEMENT OF WORK - The awarding contractor shall perform the following:
1. Weekly systematic examination of equipment.
2. During each maintenance visit the contractor shall clean, lubricate, adjust, repair and replace of all parts as necessary to keep the equipment in first class condition and proper working order.
3. Furnishing all lubricant, cleaning materials, parts, and tools necessary to perform the work required. All lubricants shall be as recommended by the manufacturer of the equipment.
4. Equalizing tension, shortening or renewing of hoisting ropes where necessary to insure maintenance of adequate safety factors.
5. When and as required, motors, controllers, relay panels, selectors, leveling devices, operating devices, switches, in car and in hoistways, hoistway door and car door or gate operating devices, interlock contacts, guide shoes, guide rails, car door sills, hangers for doors, car doors or gates, signal system, car safety devices, governors, tension and sheaves in pit shall be cleaned, lubricated and adjusted. Hoist motor brushes shall be checked for wear at least every two weeks. Accumulated carbon shall be removed from the commutator, brush rigs and windings at the same time.
6. Cleaning services: Guide rails, overhead sheaves and beams, counterweight frames, bottom of platforms and machine room floors shall be brushed cleaned at least once every four months. Car tops shall be cleaned monthly. All accumulated rubbish shall be removed from the pits monthly. A general cleaning of the entire installation including all machine room equipment and hoistway equipment shall be accomplished quarterly. Necessary clean supplies, vacuum cleaner, shall be furnished by the contractor.
7. The performance standards set forth in this specification.
8. The operational system shall be maintained to the standards specified hereinafter including any changes or adjustments required to meet varying conditions of hospital occupancy.
9. Maintain smooth starting and stopping and accurate leveling at all times.
10. Maintenance service shall not include the performance of any work required as a result of improper use, accidents, or negligence for which the contractor is not directly responsible.
11. Provide 24 hour emergency call-back service which will consist of promptly responding to calls within two hours for emergency troubles and repairs that develop between regular examinations. Overtime emergency call-back service shall be limited to minor adjustments and repairs required to protect the immediate safety of the equipment and persons in and about the elevator.
12. Service and emergency personnel shall report to the Electrical Supervisor or COTR (Contractors Technical Representative) upon arrival at the Medical Center and again after completion of the required work. A copy of the work ticket containing a complete description of the work performed shall be given to the Electrical Supervisor or COTR (Contractors Technical Representative).
13. The contractor shall maintain a log each elevator machine room. The log shall list the date and time of all weekly examination, troubles and emergency call-backs. Each trouble call shall be fully described including the nature of the call, necessary correction performed and parts replaced.
14. The testing and repairs shall be in accordance with ASME A17.1-2007 and the equipment manufacturer's recommendations. The work shall be completed by a qualified technician and a written report of all findings for each device or system shall be furnished to the Electrical Supervisor and Chief Engineer.
15. The testing described above shall be performed in a manner to eliminate disturbances to the medical center and its patients. Therefore, some testing may be required to be performed after normal working hours or on a weekend.
Qualifications/Certifications The contractor shall be qualified and have the required levels of professional and technical experience to perform the work. The contractor on site and all individuals working on the project site must have taken the OSHA certified 10 hour construction safety course.
Safety Regulations All applicable safety regulations shall be observed during all work of this contract. The VA safety officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract. Provide the necessary barricades/signage where required.
Scheduling and hours of work All work in areas involved shall be scheduled with the VA Electrical Supervisor. Work shall be scheduled for proper execution to completion of this contract.
Hours of work. The majority of work and maintenance can be performed during normal business hours. Although the contractor shall perform varying necessary repairs work after hours and / or during the weekends at the discretion of the VA Electrical Supervisor to eliminate disruption to the Medical Center.
The 10 Holidays observed by the Federal Government are New Years Day, Presidents Day, Martin Luther King Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, or any other day specifically declared by the President of the United States to be a national holiday.
All questions regarding this solicitation shall be submitted to the Contract Specialist via email no later than 5:00 p.m. Eastern Time, 27 March 2015, to firstname.lastname@example.org.
Responses to this solicitation shall be signed, dated, and received no later than 5:00 p.m. Eastern Time, 10 April 2015 by email to email@example.com.
All quotations from responsible sources will be fully considered. Vendors who are not registered in the System for Award Management (SAM), www.sam.gov, database prior to award will not be considered. Vendors may register with SAM online for free at the website link provided.
FAR 52.252-1 - Solicitation Provisions Incorporated by Reference
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that shall be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil
The following clauses and provisions are incorporated by reference:
FAR 52.203-6, Restrictions on Subcontractor Sales to the Government, Alternate I
FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards
FAR 52.212-1, Instructions to Offerors- Commercial Items
FAR 52.212-2, Evaluation- Commercial Items
Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Items, with its offer.
FAR 52.212-4, Contract Terms and Conditions - Commercial Items
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Deviation 2013-O0019)
FAR 52.216-19, Order Limitations
FAR 52.216-22, Indefinite Quantity
FAR 52.217-5, Evaluation of Options
FAR 52.217-9, Option to Extend the Term of the Contract
FAR 52.219-6, Notice of Total Small Business Set-Aside
FAR 52.219-8, Utilization of Small Business Concerns
FAR 52.219-13, Notice of Set-Aside of Orders
FAR 52.219-14, Limitations on Subcontracting
FAR 52.219-28, Post-Award Small Business Program Representation
FAR 52.222-3, Convict Labor
FAR 52.222-19, Child Labor- Cooperation with Authorities and Remedies
FAR 52.222-21, Prohibition of Segregated Facilities
FAR 52.222-26, Equal Opportunity
FAR 52.222-35, Equal Opportunity for Veterans
FAR 52.222-36, Affirmative Action for Workers with Disabilities
FAR 52.222-37, Employment Reports on Veterans
FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act
FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving
FAR 52.225-13, Restrictions on Certain Foreign Purchases
FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management
FAR 52.232-39, Unenforceability of Unauthorized Obligations
FAR 52.243-1, Changes- Fixed Price
FAR 52.247-34, FOB- Destination
If you wish to protest this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to VA Acquisition and Material Management. The Protest Program is intended to encourage interested parties to seek resolution of their concerns within VA as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The VA protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests shall be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:
Deputy Assistant Secretary for Acquisition and Materiel Management
Department of Veterans Affairs
810 Vermont Avenue, NW
Washington, DC 20420
For questions concerning this solicitation, contact Brian Werner, Contract Specialist, via email at firstname.lastname@example.org.
TELEPHONE REQUESTS WILL NOT BE HONORED.