Tire, Pneumatic, Vehicle
Defense Logistics Agency, DLA Acquisition Locations | Published May 18, 2016 - Deadline June 1, 2016
SECTION AGENERAL INFORMATION TO OFFERORS
A.1 OVERVIEW This solicitation is being issued under the authority of 10 U.S.C. §2304(c)(1) and FAR Parts 13 and 6.302-1 and contemplates award of contracts for items of supply that are available from only one or a limited number of responsible sources.
The Government will award an Indefinite Delivery Purchase Order (IDPO) Contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and/or other factors specified elsewhere in this solicitation considered. This is a solicitation for a firm-fixed-price IDPO contract for the supplies listed in the Schedule for a term from Award Date through one year from contract award date, or until the aggregate total of the orders placed against the contract reaches $150,000.00, whichever occurs first.
DLA Internet Bid Board Systems (DIBBS) quotations are not acceptable for this solicitation. Offerors must complete the entire solicitation. Quotes must be submitted on hard copy of this Request for Quote (RFQ), and either faxed to 614-693-1590, to the attention of Jonathan Stone, or scanned and emailed to Jonathan.Stone@dla.mil. Please ensure that all clauses are completed and returned.
The contract resulting from this solicitation will provide supply support to the Tires Successor Initiative (TSI) Contractor, Science Applications International Corporation (SAIC), designated in contract SPM7LX-11-D-0157/SPE7L1-14-D-0005, pursuant to FAR Part 51, and may also provide direct supply support to the Government.
SAIC is referred to as the "TSI Contractor" throughout this document.
A.2.1 The scope of this solicitation and resulting contract is TSI Contractor and Government supply support for the tire designated in the Schedule below for FSC 2610. The Schedule and solicitation clauses further describe the unique characteristics and requirements for the NSN herein.
A.2.2 The Government may order directly from the resulting LTC Vendor contract in support of military demands. These "Direct LTC Buys" would be processed as outlined in Section C.15 of this Request for Quote (RFQ).
A.2.3 Awardee under this solicitation is referred to herein as the LTC Vendor.
A.3 NSNs WITH MULTIPLE SOURCES (i.e. CATL): The Schedule contains a vendor required fill-in stipulating the exact item, to include manufacturer and part number they are proposing. While this is a requirement at time of quote, after award, if the LTC Vendor is required to change the source and/or the specific tire they are providing, such as in the case of an item no longer being available, DAG Part 42.302-101, no prices or delivery terms will be changed as a result.
A.4 TRACEABILITY: In accordance with (IAW) DLAD 52.246-9066 and DLAD 52.211-9014, if the offeror is not identified as an approved source in the item description, the offeror shall submit traceability documentation to the Contracting Officer on or before the date that quotes are due. Failure to provide any required documentation within the stated timeframe may result in rejection of the quote. The Contracting Officer determines the acceptability and sufficiency of documentation or other evidence, at his or her sole discretion. If the Contracting Officer finds the evidence to be unacceptable, or if the Contractor fails to retain or provide the requested evidence, the award may be cancelled or contract may be terminated for cause/default, as applicable.
A.5 FACSIMILE AND EMAILED QUOTES: Quotes and/or withdrawals sent via facsimile or email will be accepted when submitted in accordance with the instructions in Section A.1 above.
A.6 OFFEROR AUTHORIZED REPRESENTATIVE(S): Offerors shall identify individual(s) authorized to represent the offeror's position and commit to the offeror in all exchanges between Government and offeror:Name: ___________________________________________
Title/Position: _________________________________ Phone Number: ___________________________________
E-Mail Address: _________________________________
SECTION BSCHEDULE OF SUPPLIES
Award will be made on an all or none basis per individual Contract Line Item Number (CLIN) or NSN for the supplies under this solicitation. The Schedule below contains supplies managed by DLA - Land and Maritime.
CLIN 0001NSN 2610- 00-528-7578AMC/AMSC: 3DDPAS Rating: DOC9PIC: 2QCC: DAAGov't Estimated Annual Demand Quantity: 267Gov't Requested Delivery Days: 30 daysMinimum Order Quantity: 1/EAMaximum Order Quantity: NO MAX
Disclaimer: The tire and quantity information in this solicitation is subject to change. Any NSN information provided above is to assist potential Offerors in analysis and quote development. The Government neither warrants nor guarantees any LTC Vendor will realize the demands, other than any guaranteed minimums, which are identified herein in performance of any resulting contract.
LTC Vendor prices identified in any awards/contracts (including any modifications during the contract term) resulting from this solicitation will be made publicly available and shall not be marked as proprietary.
*** EVALUATION WILL BE MADE BASED ON INFORMATION ENTERED BELOW: ***
Offeror's Quote:CLIN: 0001NSN: 2610-00-528-7578 U/I: EA
Unit Price (1 EA): ______________
Manufacturer CAGE: ______________ PART NUMBER: ___________________
Proposed Delivery: __________days
BAA/BPP Compliant: YES NO (circle one)
TIRE CHARACTERISTICS Compliant: YES NO (circle one)
Hazardous Codes: ______________
__________________________________________________________________ *NOTE* SURPLUS MATERIAL IS NOT PERMITTED Item Description:
WHEN THE PURCHASE ORDER TEXT (POT) DESCRIBES THE REQUIRED PRODUCT(S) BY NAME AND PART NUMBER OF A SPECIFIC ENTITY, BY THE NAMES AND PART NUMBERS OF A NUMBER OF SPECIFIC ENTITIES, OR BY THE NAME(S) AND PART NUMBER(S) OF SPECIFIC ENTITY/ENTITIES AS MODIFIED BY ADDITIONAL REQUIREMENTS SET FORTH IN THE POT ONLY THAT/THOSE PRODUCT(S) HAVE BEEN DETERMINED TO MEET THE NEEDS OF THE GOVERNMENT AND ARE ACCEPTABLE. SUCH PRODUCT(S) ARE EXACTPRODUCT(S) AS DEFINED IN DLAD 52.217-9002, CONDITIONS FOR EVALUATION AND ACCEPTANCE OF OFFERS FOR PART NUMBERED ITEMS.
A VENDOR OFFER/QUOTATION, BID WITHOUT EXCEPTION, IS A CERTIFICATION THAT THE EXACT PRODUCT, MANUFACTURED AND/OR SUPPLIED BY ONE OF THE ENTITIES CITED IN THE POT WILL BE FURNISHED UNDER THE CONTRACT OR ORDER. ANYPRODUCT NOT MANUFACTURED AND/OR SUPPLIED BY ONE OF THE ENTITIES CITED IN THE POT IS AN ALTERNATE PRODUCT, EVEN THOUGH IT MIGHT BE MANUFACTURED IN ACCORDANCE WITH THE DRAWING(S) AND/OR SPECIFICATIONS OF ONE OF THE ENTITIES CITED IN THE POT.
IF AN ALTERNATE PRODUCT IS FURNISHED UNDER A CONTRACT OR ORDER FOR AN EXACT PRODUCT, THE ALTERNATE PRODUCT WILL BE AN UNAUTHORIZED SUBSTITUTION, AND MAY YIELD CRIMINAL PENALTIES IN ADDITION TO ANY CIVIL REMEDIES AVAILABLE TO THE GOVERNMENT.
** EXCEPTION: This shelf life item isNon-Extendable, Code S, with a total shelflife of sixty months. Material furnishedunder this contract/order shall have at least42 months of shelf life remaining at time ofdelivery. **
TIRE CHARACTERISTICSSPECIFICATION: CAGE: 71496 / PART NUMBER: 5097951, 71496 / PART NUMBER:5099951TIRE SIZE DESIGNATION: 2.50-4 NUMERICTIRE STRENGTH: LOAD RANGE BMAXIMUM INFLATION PRESSURE: 100 PSITIRE LOAD MAXIMUM CAPACITY: 260 LBSTIRE CONSTRUCTION: BIASTREAD DESIGN: GRIP REGULARSERVICE TYPE: INDUSTRIAL FORKLIFTMATERIAL: NATURAL RUBBERTIRE AIR RETENTION METHOD: TUBE TYPEFLAP: NOGROUP: 1SPECIAL FEATURES: DUAL SIZE 2.50/2.80-4VEHICLE APPLICATION: VARIOUS
THIS ITEM HAS QPL SOURCES
IAW BASIC UNK ZZ-T-410F NOT 2REVISION NR F DTD 10/03/2006PART PIECE NUMBER: X/GP1/TYBB/CL2/2.50-2.80-4/4PL
IAW REFERENCE STD NR MIL-STD-129RREVISION NR R DTD 10/03/2006PART PIECE NUMBER:
IAW REFERENCE UNK QPL-ZZ-T-410-1REVISION NR 1 DTD 10/03/2006PART PIECE NUMBER:
**TRACE TO OEM (ORIGINAL EQUIPMENT MANUFACTURER) IS REQUIRED AT TIME OF QUOTE. QUOTATION WILL NOT BE COMPLETE WITHOUT UNREDACTED DOCUMENTATION** See DLAD 52.246-9066 and 52.211-9014 for Traceability information.
Packaging and Marking: Commercial
SECTION CPERFORMANCE WORK STATEMENT/ DESCRIPTIONS / SPECIFICATIONS
C.1.1 LTC Vendors shall supply tires to the TSI Contractor, for supply support of the tire NSN(s) as listed herein (designated in contract SPM7LX-11-D-0157/SPE7L1-14-D-0005).
C.1.2 The LTC Vendor will receive an order from the TSI Contractor. Any interested offeror must be able to receive orders electronically from the TSI Contractor. This can be accommodated either through electronic mail, Electronic Data Interchange (EDI), or paperless order transmission. Alternatively, a manual order from the TSI Contractor shall be accommodated.
C.2 TSI PROGRAM EXECUTION; TSI CONTRACTOR AND LTC VENDOR RELATIONSHIP
C.2.1 The TSI Contractor and the LTC Vendor is expected and required to meet all terms and conditions as outlined in their applicable contracts. LTC Vendors supporting the TSI Program are partnering with Government and industry counterparts to support DLA's military customer and are therefore expected to use reasonable efforts and good faith in executing TSI Program support.
C.2.2 Ordering, Pricing, and Delivery: The TSI Contractor is authorized and required to place orders under the LTC Vendors' contracts. Orders shall be placed by the TSI Contractor directly to the Government designated LTC Vendor source for each NSN. The LTC Vendor shall fill the TSI Contractor orders at the price and delivery terms in the LTC Vendor's contract. The LTC Vendor shall notify the TSI contractor, in writing, the date the TSI Contractor should expect delivery at least 5 calendar days prior to the scheduled delivery date.
C.2.3 Inspection & Acceptance: The TSI Contractor shall conduct a "kind, count and condition" (KCC) inspection prior to acceptance of LTC Vendor-supplied materiel. Inspection and Acceptance (or action as outlined at C.188.8.131.52 or C.184.108.40.206)is expected to occur within 3 business days after delivery to the TSI Contractor's location. Acceptance of tires by the TSI Contractor under this provision does not constitute acceptance on behalf of the Government, and is only the TSI Contractor's determination that the tires are suitable for use in its performance under the TSI contract and in accordance with applicable terms and conditions. The same or similar requirements are included in the TSI Contract SPM7LX-11-D-0157/SPE7L1-14-D-0005.
C.2.3.1 KCC inspection shall constitute a superficial evaluation of the quality of the item and consist of the following:• Kind: visual identification of at least one item per the item description, verification of the part number, contract number and NSN; all as specified in the LTC; • Count: visual confirmation of the contents of a minimum of one package per line item and number of packages received as specified in the order; and • Condition: visual verification of physical appearance of the exterior of the item to determine if the item visually meets the LTC requirement.
C.220.127.116.11 Should the TSI Contractor's system determine a "kind" and/or "count" non-conformance upon inspection of material, the TSI Contractor shall notify, in writing, the Contracting Officer and LTC Vendor with sufficient documentation/information to support the non-conformance along with a requested disposition.
C.18.104.22.168 Should the TSI Contractor's system determine a "condition" non-conformance upon inspection of material, the TSI Contractor shall notify, in writing, the Contracting Officer and LTC Vendor within 1 day from the time the carrier delivers the tires, with sufficient documentation/information to support the non-conformance along with a requested disposition. Any disputes shall be resolved per paragraph C.2.7.
C.2.3.2 The TSI Contractor is not permitted to reject conforming materials from the LTC Vendor provided the supplied tires meet the LTC Vendor's contract requirements.
C.2.4 Payment: The TSI Contractor shall make payment to the LTC Vendor under Net 30 terms from the date it receives a proper invoice.
C.2.4.1 For purposes of LTC Vendor payment from the TSI Contractor, a proper invoice shall include, at a minimum, the following elements: Sender and Recipient Information (i.e., company name, address, and phone), TSI LTC Vendor Government Contract Number, TSI Contractor Invoice Number (if applicable), Ship Date, Delivery Date, Receipt Date, Invoice Date, Quantity, Description of Contents (to include NSN and nomenclature), Carrier and Tracking Number and Invoice Value (in dollars).
C.2.4.2 If authorized by the Contracting Officer, in writing to both parties, pursuant to a final resolution under paragraph C.2.7, the TSI Contractor may offset payments to recover costs associated with materiel returns.
C.2.4.3 If the TSI Contractor fails to pay the LTC Vendor for conforming tires received, pursuant to C.2.7, the Contracting Officer will issue a final decision that authorizes payment by the Government directly to the LTC Vendor.
C.2.5 Warranty Returns and Customer Returns: Returns will be handled by the Contracting Officer or Designee on a case by case basis.
C.2.5.1 Notwithstanding any previous inspection and/or acceptance by the Government, the LTC Vendor warrants all items covered by thiscontract shall be free from defects and fully usable in accordance with their operational application and the specifications set forth in this solicitation (to include any attachments and amendments) and consistent with the requirements at C.2.3 and C.2.5 and their subparts. This is in addition to, and not in abrogation of, any commercial or other warranty on the items.
C.2.5.2 In the event of a customer return due to a defect or damage, the Government will investigate to assess the failure and determine cause for the defect and initiate the corrective action and return, if applicable.
C.2.5.3 Payment for Returned Tires: The TSI Contractor shall bear the initial costs associated with the return and replacement of non-conforming tires. In the event the Government's investigation determines the LTC Vendor is responsible for the defect or failure, the LTC Vendor shall reimburse the TSI Contractor the costs associated with the materiel return. The LTC Vendor shall be liable for manufacturer defects or damage occurring before delivery to the TSI Contractor, while the TSI Contractor shall be liable for damage to the tires occurring after receipt due to the TSI Contractor's handling, storage, and/or shipment of the tires to the Government end-user.
C.2.6 Reliability Management and Communication: The term "Reliability Management" refers collectively to Configuration Management, Obsolescence Management, and Quality Management (see sections C.11, C.12 and C.13). When either party, the TSI Contractor or LTC Vendor, provides the Government with information regarding Reliability Management of specific NSNs in accordance with the terms of their contract, that same information shall be provided to their TSI Program counterpart at the same time in writing; i.e., the TSI Contractor shall provide the information to the LTC Vendor(s) responsible for the specific NSN and the LTC Vendor shall provide the information to the TSI Contractor.
C.2.7 Disputes: All disputes and issues needing a resolution that arise between the TSI Contractor and the LTC Vendor in the performance of the applicable contracts shall be resolved in accordance with the Disputes sub-paragraph. In the event a dispute or issue arises between the TSI Contractor and the LTC Vendor, the LTC Vendor shall attempt to resolve the issue through good-faith efforts. If the parties are unable to resolve the issue after a period of 30 days (unless otherwise specified), the LTC Vendor will refer the matter to the Government (Contracting Officer or Contract Administrator) for a final disposition decision.
C.2.8 Any additional commercial contract requirements established between the TSI Contractor and LTC Vendor shall be the responsibility of the two parties, but in order to maintain the integrity of the TSI Program, all agreements shall be provided to the Contracting Officer, in writing, to ensure said agreements are not in conflict with the terms of the applicable TSI Program contracts. The Government is not a party to any such agreement. No disputes over terms or conditions negotiated between the TSI Contractor and the LTC Vendor beyond the Government LTC's terms and conditions shall justify delay in LTC Vendor performance under this contract.
C.3 IDPO SOLICITATION AND CONTRACT: The government desires to enter into an IDPO contract in accordance with DLAD 52.213-9012 INDEFINITE DELIVERY PURCHASE ORDER (IDPO) - BILATERAL (SEP 2012)and the following note:
C.3.1 NOTE TO DLAD 52.213-9012 - USE IN TSI PROGRAM SUPPORTThis solicitation and any resulting contract is to be used for TSI program support. The terms of DLAD 52.213-9012 sub-paragraph (a) are altered as follows:
1. TERM / BILATERAL AGREEMENT / EFFECTIVE DATE: The period of performance shall be from the date of award through one year from contract award date or until the aggregate total of the orders placed against the contract reaches $150,000.00, whichever occurs first. This agreement becomes binding upon being signed by the government and the contractor.
2. DELIVERY ORDERS: The contractor agrees that it will accept delivery orders under the same terms and conditions specified in the award document. All additional orders will reference the basic contract.
3. CONTRACT MINIMUM/ MAXIUM: The Government (or the TSI Contractor) fulfills its minimum obligation when the contractor receives payment for 1 tire at the contract price. The Government (or the TSI Contractor) may elect to meet the contract minimum (1) by placing an order for a tire and paying the contractor for that tire or (2) by paying the contractor the contract price for 1 tire without taking delivery of a tire. The aggregate dollar value for all orders placed for each award may not exceed $150,000.
C.4 REPRESENTATION: By submitting a quote in response to this solicitation, the Offeror agrees to provide items in accordance with the descriptions in the Schedule and that the items supplied are from the approved source(s).
C.5 ALL OR NONE NSNs: Individual CLINs (NSNs) will be awarded on an "All or None" basis in accordance with (IAW) the evaluation criteria in Section M.
C.6 PACKAGING AND MARKING: Tire supply shipments to the TSI Contractor shall include commercial packaging and marking requirements. Marking shall be in accordance with commercial standards unless otherwise specified in the item description of the delivery order.
C.7 F.O.B. POINT AND DELIVERY: The FOB point for all tires ordered (except for Direct Buy Procedures)under award from this solicitation is Destination. The FOB Destination location will be at the TSI Contractor's facility located in Dallas, Texas area. Deliveries to areas other than Dallas, Texas may be negotiated if necessary. The LTC Vendor shall provide the TSI Contractor written notice of the date the TSI Contractor's order is expected to be delivered at least 5 calendar days prior to the scheduled delivery date.
C.7.1 For purposes of calculating on-time delivery, the LTC Vendor is considered to have completed a delivery order on the earliest date that both of the following events have occurred: (1) the LTC Vendor has given the TSI Contractor the written notice required in C.7 AND (2) the LTC Vendor completes delivery to the TSI Contractor's location (IAW C.7), as indicated by a bill of lading, packing list or other written documentation.
C.8 REPORTING: The LTC Vendor shall submit to the Contracting Officer or Designee, monthly, no later than the 10th of each month, the Quality and On-Time Delivery reports for the previous month for any orders received from the TSI Contractor.
C.8.1 On-Time Delivery Report
C.8.1.1 At a minimum, the On-Time Delivery Report shall contain a listing of all orders received for the month, and for each order: the NSN, the quantity ordered, the quantity shipped, the date the order was received and, if completed, the date the TSI Contractor was notified that delivery would be made, the date the order was delivered, the contractually required delivery days and the actual delivery days as determined by the difference between the date the order was placed by the TSI Contractor and the order completion date described in C.7.1 above. If an order is for Surge and Sustainment (see Section B.3), the report shall indicate the order as such.
C.8.1.2 If no orders were filled during a month, the LTC Vendor shall submit a report with a statement to that effect.
C.8.2 Quality Report
C.8.2.1 At a minimum, the Quality Report shall contain a listing of any orders that failed the TSI Contractor's KCC inspection, the NSN at issue, the date of the failed inspection, an explanation of the reason for the failure, and a statement regarding when the issue is expected to be resolved. In addition, the report shall indicate any NSNs that have part number or drawing changes and NSNs expected to become or known to be obsolete along with suggested replacements.
C.8.2.2 If none of the triggering events in C.8.2.1 occur during a month, the LTC Vendor shall submit a report with a statement to that effect.
C.8.3 Report Format: The Official Report may be submitted in an Adobe PDF format or other non-editable format. The LTC Vendor shall also submit an editable copy in Microsoft Word or Excel format for governmental reporting purposes and/or analysis.
C.8.4 For all reports/deliverables: All of the above reports/deliverables shall be delivered to the Government with unlimited rights and shall not be identified as proprietary data. "Unlimited Rights" means the Government has the rights to use, disclose, reproduce, prepare derivative works, distribute copies to the public, of the data (including the contents of reports) in any manner and for any purpose, and to have or permit others to do so.
C.9 CONFIGURATION MANAGEMENT
C.9.1 General: The Government will maintain configuration control and change authority for all modifications or changes regarding TSI Program support. LTC Vendors shall maintain configuration of the tires in accordance with the requirements of the resulting contract(s), and shall review configuration of tires and recommend other available tires that meet or exceed the current application of the tire type and represent a better value to the government. The Engineering Support Activity (ESA) for this contract is the U.S. Army Tank Automotive Research, Development and Engineering Center (TARDEC) located in Detroit Arsenal, Warren, MI.
C.9.1.1 The LTC Vendor(s) shall submit for approval to the Contracting Officer all known configuration changes that affect the supply of tires to include the impacted system, old and new part numbers, and the reason for the proposed change.
C.9.1.2 Known configuration changes that affect Foreign Military Sales (FMS) will be identified and forwarded to the Contracting Officer for consideration and include the impacted system, old and new part numbers, and the reason for the change. The Contracting Officer will submit this information to DLA HQ and the appropriate International Logistics Control Organization to advise FMS customers.
C.9.2.1 LTC Vendor(s) shall not manufacture or supply any items under any resulting LTC awards which incorporate a known departure from technical or contractual requirements unless a request for a deviation has been approved by the government. Authorized deviations are a temporary departure from the requirements only, and do not authorize a change to the item's configuration baseline.
C.9.2.2 Deviation requests shall be prepared in accordance with DI-CMAN-80640C - Request for Deviation. Guidelines for preparing deviations may also be found in MIL-HDBK-61A, Configuration Management Guidance and ANSI/EIA-649, National Consensus Standard for Configuration Management. For all items under this solicitation and any resulting awards, deviations, waivers or engineering change quotes are not permitted unless authorized in writing by the Contracting Officer.
C.9.3 Notification: The LTC Vendor shall monitor and immediately notify the Contracting Officer of any weapon system program developments or modifications that may impact the performance and/or require a change to the current configuration of tires covered by this Solicitation. The Contracting Officer will then take whatever action, if any, deemed necessary to coordinate with the ESA the possible configuration change and any resulting addition, deletion or modification of a tire or tire type.
C.10 OBSOLESCENCE MANAGEMENT: See DLAD 52.216-9006 ADDITION/DELETION OF ITEMS (AUG 2005) for further guidance.
C.11 QUALITY MANAGEMENT
C.11.1 Quality System Requirement: The LTC Vendor shall maintain a quality system that meets the requirements of ISO 9001:2000. The LTC Vendor shall be responsible for tire quality control for all tires purchased/manufactured until delivery to TSI Contractor, or the government customer.
C.11.1.1 LTC Vendor Technical and Quality Compliance includes delivering tires which meet the Government's required specifications, drawings and sources as indicated in the Schedule. The LTC Vendor's quality management system/program shall be designed to promptly detect, correct, and prevent conditions that adversely affect performance and quality.
C.11.1.2 The LTC Vendor shall maintain a single point of contact to interface with the government's tire logistics manager for the TSI Program to ensure timely resolution of business and technical problems and implementation of corrective action.
C.11.2 Quality Data: When requested by the contracting officer, and after the Contracting Officer, on behalf of the Government, signs a non-disclosure agreement, the LTC Vendor shall make available for Government review, either at the LTC Vendor's facility during regular business hours with reasonable notice (at least 10 business days prior to day of visit to the LTC Vendor's facility), or by other means, agreeable to both parties, also with reasonable notice (at least 10 business days prior to review by other means), the following data: • Quality control manual and procedures, work instructions, drawings and specifications, repair manuals, repair procedures, manufacturing records, in-process/final inspection records, and Acceptance Test Procedure (ATP) results.• Summary results of periodic third party audits and follow up corrective actions for any deficiencies noted.• Results of scheduled internal quality system audits and follow up corrective actions for any deficiencies noted.• Copies of ISO generated management reports tracking rework, customer complaints, delivery schedules, cost of quality, ordering, inventory, transportation, etc.
The Government is precluded from taking photographs, recording or reproducing the data and from removing original data or copies of original data from the LTC Vendor's facility(ies). This does not limit the Government's right to create its own report which may include limited full text references to quality data in relation to the Government's report findings.
C.12 SHELF-LIFE REQUIREMENTS: The LTC Vendor shall deliver tires in accordance with the shelf-life requirements identified in DLAD clause 52.211-9024 (TAILORED) herein. Tires should be delivered to the specified delivery location of the TSI Contractor within eighteen (18) months of being manufactured, and must have no less than forty-two (42) months of shelf-life remaining upon delivery to the TSI Contractor.
C.13 LIMITATION ON USE OF CERTAIN EXTENDER OILS: Tires delivered under the contracts resulting from this solicitation shall not contain polycyclic aromatic hydrocarbon (PAH) rich extender oils and blends used as extender oils for the production of tires.
C.14 DCMA UTILIZATION: The Government anticipates utilizing the Defense Contract Management Agency (DCMA), as delegated by the Contracting Officer, for contract administration support during LTC Vendor performance.
C.15 LTC DIRECT BUYS: The Government anticipates that the LTC Vendor will be primarily engaged in providing TSI Contractor support throughout the life of any resulting contract, however, the Government may order directly from the LTC. C.15.1 LTC Vendors must be able to process "LTC Direct Buys" as outlined herein.
C.15.2 In the event that DLA orders tires under this procedure, the Contracting Officer and the LTC Vendor will negotiate delivery and rates to accommodate any additional packaging, marking and/or palletization requirements in excess of standard commercial packaging, to be specified on the individual delivery order. Any excess shipping costs (i.e. for Time-Definite-Delivery or Outside the Continental United States (OCONUS) delivery) will also be negotiated at that time. The negotiations under this section shall not exceed thirty (30) days from the date the Contracting Officer has notified the LTC Vendor of Direct Buy execution. C.15.2.1 Any LTC Direct Buy delivery order executed by DLA that directs the LTC Vendor(s) to supply tires directly to a military customer shall require marking in accordance with MIL-STD-129P. The MIL-STD-129P marking requirements for any LTC Direct Buys will be listed in the individual Delivery Order.
C.15.3 FOB Destination and Inspection and Acceptance at Destination shall apply to Direct Buys.
C.15.3.1 For Direct-Buy orders for FMS support, the FOB point shall be Origin with Inspection and Acceptance to occur at Origin. Transportation instructions will be included on delivery orders or can be obtained in accordance with DLAD 52.247-9034. The Contracting Officer will negotiate unit pricing with the LTC Vendor based on FOB Origin shipping requirements.
C.15.4 Orders from the Government for direct-buys are anticipated to be placed electronically. The LTC Vendor must be able to support electronic ordering procedures in accordance with C.1.2, above. Issuance of an EDI transmission, when supported by the LTC Vendor, or email notification from the Contracting Officer constitutes a binding order. The LTC Vendor is required to commence performance upon receipt of a binding order. If EDI is used, the following three EDI transactions are required for the purpose of transmitting Delivery Orders and Tracking Performance under C.18:• 850 Purchase / Delivery Order• 856 Shipment Notice Manifest• 997 Functional Acknowledgement
C.15.5 The LTC Vendor shall submit monthly Quality and On-Time Delivery reports for any orders filled under this section. These reports shall contain the same information and be in the same format specified in section C.10. If no orders were filled during a month, the LTC Vendor shall submit a report with a statement to that effect.
C.15.6 Reliability Management requirements apply to direct buys and are unchanged.
C.15.7 The Government may pay the LTC Vendor under Fast Pay terms (see 52.212-9001 under Section I) provided the delivery order dollar value does not exceed the Fast Pay threshold. Payment will be made under Net 30 terms for Direct Buys if Fast Pay is not authorized.
C.16 APPLICABILITY: Unless specifically noted otherwise, each aspect of this Performance Work Statement (Section C) applies to an LTC Vendor providing tires in response to a direct buy or TSI Contractor order.
*** Tailored Clause ***
DLAD 52.211-9024 SHELF-LIFE ITEMS MANUFACTURING RESTRICTIONS TAILORED (MAY 2013)(a) Products delivered under this contract shall be manufactured/cured/assembled to ensure that a minimum of forty-two (42) months of shelf-life is remaining at time of receipt by the Government or TSI Contractor.(b) Marking or labeling shall reflect these data.(c) Supplies received by the Government or TSI Contractor with less than forty-two (42) months shelf-life remaining will be considered to be nonconforming within the meaning of the Inspection Clause.(d) Tires shall be delivered to the specified delivery location of the TSI Contractor (or to the Government's specified delivery point if a Direct-Buy) within eighteen (18) months of being manufactured.