65--Apollo Anesthesia machine for TAVR 506-15-1-118-0026
Department of Veterans Affairs, VA Ann Arbor Health Care System | Published December 29, 2014 - Deadline January 2, 2015
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, and is being conducted under FAR Subpart 13; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued.
(ii) The solicitation number is VA251-15-Q-0112 and is issued as a Request For Quotation (RFQ)
(iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-69, August 1, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR)
(iv) This solicitation is a brand name procurement. The North American Industry Classification System (NAICS) code is 339112, and the size standard is 500 employees.
The Ann Arbor VA Medical Center requests exact match items only:
(v) This requirement consists of thirty one (31) line items:
ITEM 1 OPC5280 - Standard Floor Unit SW Version 4.50
ITEM 2 MX5090 - CLIC ADAPTER
ITEM 3 8605491 - GRAGER AUTO EXUSION, 2 VAP
ITEM 4 8603705 - REGULATOR 02, SMALL CGAV-1
ITEM 5 8603714 - REGULATOR 02, SMALL CGAV-1 PRESS.REDUCER AIR F.S. SYLINDER
ITEM 6 8603514 - REGULATOR 02, SMALL CGAV-1
ITEM 7 8608312 - CENTRAL GAS SUPPLY HOESE WITH KIT 2 POWER OUTLET
ITEM 8 8608450 - VENTILATOR DISPLAY W/O EXTERNAL FRESH GAS OUTLET SW ADVANCED VIEWS
ITEM 9 OPC5075 - SW OPTION ADVANCED VENTILATION
ITEM10 OPC5076 - SW OPTION VOLUME AUTOFLOW
ITEM 11 OPC5076 - SW OPTION ADVANCED MONITORING
ITEM 12 OPC0001 - REQUIRED ACCESSORIES INCL. SPIROLOG, 5 PCS WITH AGS
ITEM 13 M33295 - WRITING TRAY LARGE
ITEM 14 M36049 - HARDWARE COMPENENTS WITH CANISTER GARD
ITEM 15 OPC0053 - HOOK FOR SUPPLY GAS HOSES
ITEM 16 4119073 - ADAPTOR 02 DISS OHMEDA
ITEM 17 4119070 - ADAPTOR N20 DISS-PHMEDA
ITEM 18 4119071 - ADAPTOR AIR DISS-OHMEDA
ITEM 19 4119072 - ADAPTER AIR DISS-OHMEDA
ITEM 20 4119074 - ADAPTER EVAC DISS-OHMEDA LENGTH 15'
ITEM 21 4185141 - 02 CS HOSE 15' DISSN
ITEM 22 4185143 - N20 CS. HOSE 15' DISSN
ITEM 23 4199601 - AIR CS. HOSE 15' DISSN
ITEM 24 4199601 - VAC CS HOSE 15' DISSN
ITEM 25 4199598 - EVAC CS HOSE DISSN
ITEM 26 1901080 - APOLLO W/OPTIONS TOTAL CARE, 1 YR POS
ITEM 27 MX00004 - CLIC ABSORBER 800+
ITEM 28 6872130 - WATERLOCK 2
ITEM 29 OPC0095 - ISOFLURANE
ITEM 30 OPC5417 - PLUS-IN ADAPTER AUTO EXCLUSION FILLING SYSTEM GRADER FILL GRADER STANDARD
ITEM 31 M36110 - FILLING ADAPT.GRAGOR WILL ISO
(vi) To be technically acceptable the products quoted shall be Brand Name to ITEMS 1-31.
(vii) Delivery FOB Destination to the Surgery Department Jeffrey Thomas, Ann Arbor VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105
(viii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.209-5DEV; 52.225-25; 52.216-1 (fill in: Firm Fix Price contract will be awarded), 52.232-2, VAAR 852-215-70, 852.233-70; 852.233-71
(ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 does not apply to this solicitation. Award will be based on lowest price, technically acceptable (LPTA) offer.
(x) 52.212-3 Offeror Representations and Certifications - Commercial Items- An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (o) of this provision.
(xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; FAR 52.210-75; 52.232-99dev; VAAR 852.203-70, 852.211-70; 852.232-72, 852.246-70, 852.252-70; 852.246-71
(xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.203-6; 52,204-10; 52.209-6; 52.212.5 are considered checked and are applicable to this acquisition: 52.203-6, 52.219-28, 52.222-3 , 52..222-19, 52.222-21; 52.222-26; 52.222-35, 52.222-36, 52.222-37, 52.225-1, 52.225-13; 52.232-34
(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition
(xv) RESPONSES ARE DUE Friday, January 2, 2015, by 5:00 pm Eastern Standard Time (EST). Electronic offers will be accepted and are encouraged. Please email offers to Kevin Pendleton, firstname.lastname@example.org
(xvi) Point of contact for this solicitation is Kevin Pendleton, 734.222.4349 or e-mail email@example.com. All inquiries must be in writing.
DEPARTMENT OF VETERANS AFFAIRS
Justification and Approval (J&A)
Other Than Full and Open Competition (>$150K)
1. Contracting Activity: Department of Veterans Affairs, VISN 11, VA Ann Arbor Medical Center, Network 11 Contracting, 506-15-1-118-0035
2. Nature and/or Description of the Action Being Processed: Brand Name Justification for Purchase of an Draeger Apollo Anesthesia Machine and related equipment for Surgical/Anesthesia Service for surgery and procedures. Firm Fixed Price Contract, IGCE $58,453.81. Delivery by 01/30/2015.
FAR13.5 Test Program: This procurement is for (Draeger Apollo Anesthesia Machine) in accordance with FAR 13.5 Test Program for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.
3. Description of Supplies/Services Required to Meet the Agency's Needs: Draeger Apollo Anesthesia Machine, related equipment, training, one year warranty on parts, labor.
4. Statutory Authority Permitting Other than Full and Open Competition:
(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy
Agency Requirements per FAR 6.302-1; Brand Name Justification
( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;
( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability
or Expert Services per FAR 6.302-3;
( ) (4) International Agreement per FAR 6.302-4
( ) (5) Authorized or Required by Statute FAR 6.302-5;
( ) (6) National Security per FAR 6.302-6;
( ) (7) Public Interest per FAR 6.302-7;
FAR13.5 Test Program: The authority for applying the Commercial Test Program of FAR 13.5 is (Section 4202 of the Clinger-Cohen Act of 1996) and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).
5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Unique characteristics of the Draeger Apollo Anesthesia Machine:
This is the only make and model this medical center currently uses. Patient safety is the 100% driver for choosing an anesthesia machine. hat is because anesthesia is a very precise medical practice and it is anesthesia service that is tasked with keeping the patient alive during surgeries and procedures. This is not to lessen the importance of the other medical disciplines participating in the case, but to single out the role of anesthesia in the surgery. Blood pressure monitoring, blood loss, pain, hydration, drug selection, patient drug tolerance and response are all the responsibility of anesthesia. If any of these things go wrong, it is anesthesia that must resolve the problem. That is why the VAAAHS Anesthesia Service uses only one type of anesthesia machine. All drugs must be in the same place for all machines. All alarms must be the same and must indicate the same problem. Pumps and mechanical syringes must work the same and gas lines must be in the same place for every machine. Changing anything can drastically reduce patient safety because if, in the case of an emergency, anesthesia has to stop and consider which machine they are using, that is time lost. If, in a dynamic environment where lots of things are going on and anesthesia makes choices based upon the normal nine machines but is using the one outlier machine, mistakes can be made that will likely impact the patient's chances of surviving the case.
In 2010, this facility made the decision to use Draeger anesthesia machines for surgeries and procedures. At some point in time, the Surgery Service will look at its current machines and may or may not make the decision to upgrade machines. At that time, all vendors and their offerings will be considered. Until that time, the VAAAHS must remain consistent in its selection and use of anesthesia machines in order to ensure the highest possible patient safety. The Draeger Apollo anesthesia machine is the anesthesia machine that this facility must use. The choice of any other vendor will necessitate the purchase of nine additional anesthesia machines for a total purchase of 10.
While there are no differences between the actual machines, the issue is that they all provide anesthesia service differently. Pumps are different. Locations of bags are different. Accessories are different. They all do the same thing. It's like trying to say that a Chevy is different than a Ford. Is it really, or does it just look different. They both carry you from A to B, but in a different manner.
I am very concerned that competing this out will require us to purchase an item we do not want. If that turns out to be the case, we will have to purchase 10 of them. We will need new proprietary software. We will need new maintenance agreements and BioMed will have to learn how to support different machines.
That has got to be more than enough to support the purchase of one machine and the consistency it brings versus 10 machines and the consistency that they bring. We cannot have multiple vendors' anesthesia machines. Costs to the government are greatly increased by the purchase of any other vendor's machine.
6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This procurement will be competed using a synopsis/solicitation posted to FBO.
7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: Competition among offerors should provide the price will be fair and reasonable.
8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A market study was conducted and it was determined for reasons of continuity of care and patient safety it is best to purchase the Draeger Apollo machine to match the other 9 machines already owned by the medical center.
9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None
10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Draeger Medical Inc.
11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Should another requisition of this nature reoccur, we would undertake a new market survey.
12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.