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Aboriginal Liaison Services

Correctional Service of Canada | Published November 17, 2015
Winner
Mi'kmaw Legal Support Network
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 1. Definition of requirement: The Correctional Service Canada has a requirement to provide Aboriginal Liaison Services in the province of Nova Scotia. The work will involve the following: 1.1 Objectives: Provide support to Aboriginal offenders on conditional release in the province of Nova Scotia by assisting them to connect with Aboriginal communities in their area and to assist them in a safe transition into the community. 1.2 Tasks: Community Aboriginal liaison services shall be provided to offenders referred by the Correctional Service of Canada (CSC) (ie. Federal and Provincial offenders who have applied for parole or who are under supervision by CSC) • Conducting client intakes • Determining a suite of services applicable to offenders needs, including treatment, counselling, and support options available • Facilitating linkages to community resources (ie. Cultural and Spiritual) and other related support mechanisms in the community • Promoting, coordinating, and organizing offender support circles • Assisting the Aboriginal Community Development Officer (ACDO) in establishing section 84 processes of the Corrections and Conditional Release Act (CCRA) as required by the ACDO • Follow up with Parole staff on offenders progress as needed or immediately if there is an escalation in risk • Participating in case conferences with case management team/Institutional Aboriginal Liaison Officer to support release planning and identify opportunities for establishing a plan for release via conference calls/video conference and/or by travelling to institutions including Dorchester Minimum and Medium Complex in New Brunswick • Establishing working relationships with offenders to frequently review progress and service interventions upon release • Provide support to CSC staff and Community Residential Facility (CRF) staff by providing information to enhance their cultural competency in aboriginal culture. Assist the ACDO in section 84 process of the CCRA as required.   1.3 Expected results: Connecting Aboriginal Offenders with Aboriginal communities in their area and assist them to safely transition into the community. 1.4 Deliverables: 1.4.1 A monthly report shall be provided with the monthly invoice to ensure that the scope of work is being undertaken. The monthly report shall include the following: • Time sheets or a report of dates, times, and number of hours worked each day • Number of case conferences with Parole Officers/Aboriginal Liaison Officer conducted citing purpose of conference • Provide names of offenders for whom assistance was provided for case planning and services provided • All contacts with ACDO, for Section 84 of the CCRA, shall be included in the monthly reports 1.4.2 The Contractor shall complete a written report on every contact/collateral that has taken place for or on behalf of each offender. 1.4.3 Paper consumption: a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements). 1.5 Constraints: 1.5.1 Location of work: a. The Contractor must perform the work in the province of Nova Scotia b. Travel to the following locations will be required for performance of the work under this contract: throughout the province of Nova Scotia as well as Dorchester Minimum and Medium Complex, 902 Main Street, Dorchester, New Brunswick, E4K 2Y9 1.5.2 Language of Work: The contractor must perform all work in English.   1.5.3 Security Requirements: This contract includes the following security requirements: 1. The Contractor/Offeror must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), with approved Document Safeguarding at the level of PROTECTED B, issued by the Canadian Industrial Security Directorate, Public Works and Government Services Canada. 2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC). 3. Processing of PROTECTED materiel electronically at the Contractor/Offeror's site is NOT permitted under this Contract/Standing Offer. 4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC. 5. The Contractor/Offeror must comply with the provisions of the: (a) Security Requirements Check List and security guide (if applicable), attached at Annex C; (b) Industrial Security Manual (Latest Edition). 2. Minimum essential requirements: Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: • Be part of a First Nations community and have direct access to all First Nations Communities in Nova Scotia • Obtain PWGSC security clearance to the level of reliability status at the time of contract award 3. Applicability of the trade agreement (s) to the procurement This procurement is not subject to any trade agreement. 4. Set-aside under the Procurement Strategy for Aboriginal Business This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities. 5. Comprehensive Land Claims Agreement (s) This procurement is not subject to a Comprehensive Land Claims Agreement. 6. Justification for the Pre-Identified Supplier Mi’kmaw Legal Support Network is the only aboriginal organization in Nova Scotia that has a network of connections within the various bands as well as the associated agencies throughout the province of NS. The organization meets the minimum essential requirements.   7. Government Contracts Regulations Exception(s) The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: (d) only one person is capable of performing the contract. 8. Exclusions and/or Limited Tendering Reasons The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: This procurement is not subject to any trade agreement. 9. Ownership of Intellectual Property Ownership of any foreground intellectual property arising out of the proposed contract will vest with the Contractor. 10. The period of the proposed contract or the delivery date(s) The proposed contract is for a period of one (1) year, from April 1st, 2015 to March 31st, 2016 with an option to extend the contract for one (1) additional one-year period. 11. A cost estimate of the proposed contract The estimated value of the contract, including option (s), is $179,987.40 (HST extra). 12. Name and address of the pre-identified supplier Mi’kmaw Legal Support Network PO Box 7703, 29 Medicine Trail Road, Eskasoni, NS, B1W 1B2 13. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. The closing date and time for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is March 27, 2015 at 2:00 PM AST. 15. Enquiries and submission of statement of capabilities Enquiries and statement of capabilities are to be directed to: Josee Belliveau 1045 Main, 2nd Floor, Moncton, NB, E1C 1H1 Telephone: (506) 851-3923 Facsimile: (506) 851-3305 E-mail: josee.belliveau@csc-scc.gc.ca

Advisory Services Atlantic Innovation Fund

Atlantic Canada Opportunities Agency | Published March 8, 2016
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LETTER OF INTEREST FOR BUSINESS CONSULTANTS

The objective of this letter of interest is to seek out business consultants’ interest regarding the provision of potential consulting services for specific industries as well as to determine if the business consultants’ knowledge and expertise meet potential future consulting requirements.

This is not a bid solicitation and no contract will directly result from this letter of interest.

Purpose:

The Atlantic Canada Opportunities Agency (ACOA) requires the services of business consultants (called industry advisors) in order to inform the due diligence assessment of the commercialization potential of Atlantic Innovation Fund (AIF) projects being considered for support. The industry advisor will assist ACOA Program Officers on commercialization and market potential issues of AIF project proposals. This work is to be done verbally as well as by filling out the AIF Industry Advisor Review Template, provided by ACOA, containing three questions.

Background:

The Atlantic Innovation Fund (AIF) is a program designed to make strategic investments in Research and Development (R&D) initiatives that directly contribute to the growth of technology-based economic activity in Atlantic Canada.

The objectives of the AIF are as follows:

  • increase activity in, and build capacity for, innovation and R&D that lead to technologies, products, processes or services that contribute to economic growth in Atlantic Canada;
  • increase the capacity for commercialization of R&D outputs;
  • strengthen the region’s innovation capacity by supporting research, development and commercialization partnerships and alliances among private-sector firms, universities, research institutions and other organizations in Atlantic Canada; and
  • maximize benefits from national R&D programs.

ACOA assistance available for AIF projects typically range between $500,000 up to $3 million. Eligible applicants include private-sector businesses, universities, colleges, non-government research organizations and provincial Crown corporations operating in Atlantic Canada. Additional information on the AIF program can be found on ACOA’s web site.

http://www.acoa-apeca.gc.ca/eng/ImLookingFor/ProgramInformation/AtlanticInnovationFund/Pages/AtlanticInnovationFund.asp

Deliverables:

The industry advisor is expected to provide the following for each assessment:

  1. Verbal one-to-one advice to ACOA Program Officers on the marketing and commercialization aspects of the AIF proposal.
  2. Verbal advice on macro issues affecting the sector.
  3. Liaise with the ACOA Program Officer, as required, on any questions or clarifications.
  4. Written advice to Program Officers on the Project Summary Form write up (ACOA’s evaluation document) and ratings. This is to be done by filling out the ‘Industry Advisor Review Template’ provided by ACOA.

Reference Documents:

  1. As part of the requirements to submit a proposal to the AIF, applicants are required to submit the following information:
  • A Research and Development Project Plan (in attachments)
  • In some cases, the proposals will also include a complete business plan and/or a full market study or market assessment.
  1. AIF Industry Advisor Review Template (in attachments).

Requirements:

ACOA wishes to obtain the services of industry advisors, as need arises, having expertise and knowledge within various industries which include the following:

  1. aerospace and defense;
  2. aquaculture;
  3. biotechnology;
  4. energy;
  5. environmental technology;
  6. health and medical devices;
  7. information technology (including communications, geomatics, etc.);
  8. manufacturing and processing;
  9. natural resources (including mining and agriculture); and
  10. ocean technology

Potential contracts for the review of a project would be paid based on an hourly rate. The industry advisor will be required to track the time spent on each project and provide ACOA with a breakdown of the work undertaken in the following manner:

  • Review of proposal: x hours
  • Research, investigation, analysis: x hours
  • Discussion with ACOA Program Officer: x hours
  • Drafting of report: x hours
    Please note that the maximum amount of hours for any given project proposal is established at 20 hours, unless previous authorization is obtained from ACOA.

In response to this letter of interest, interested respondents are asked to prepare and submit a short outline specifying the following:

  • the industry of interest (as per the list above) for which they are able to conduct industry reviews;
  • a list of clients for which consulting work was undertaken, specifying the industry;
  • an overview of the consultant’s background, credentials and experience which are relevant to the specified industry(ies); and,
  • if the consultant is currently part of Public Works Government Services Canada (PWGSC) Standing Offer or Supply Arrangements such as ProServices or other ;
  • list currently held organizational or personnel security clearances that have been issued through the PWGSC Industrial Security Program (ISP).

Security:
Respondents should note that potential contracts will require PWGSC Industrial Security Program (ISP) clearances of a minimum of “Reliability Status” for advisors undertaking the consulting work.

Enquiries:

Enquiries related to this letter of interest shall be directed to ACOA Head Office Contracting for Services: ACOA.hocontractingforservices-marchesdeservicess.APECA@canada.ca

Attention : Rodrigue LeBlanc
Closing Date:

Responses to this letter of interest are to be submitted to Rodrigue LeBlanc via e-mail at ACOA.hocontractingforservices-marchesdeservicess.APECA@canada.ca no later than 4:00pm(Atlantic Daylight Time) on April 1, 2016.

Family Services Program

Correctional Service of Canada | Published June 29, 2016
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An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement, through the Exchange of Service Agreement between the Government of Canada and the Province of Newfoundland, to alleviate the disadvantages faced by NL federal offenders being incarcerated at a federal institution in New Brunswick or Nova Scotia. One such initiative is to give some families the opportunity to visit the offenders at their place of incarceration. The work will involve the following:

  1. Objectives:

To assist in alleviating the disadvantages created by separating NL inmates from their families as there is no federal institution in Newfoundland and so NL federally sentenced offenders are transferred to maritime federal institutions.

1.2 Tasks:

The contractor must:

  1. Make one (1) trip specific to the Family Services Program to the Federal institutions in New Brunswick and Nova Scotia, which could include; Atlantic, Dorchester, Westmorland, Springhill, Shepody Healing Centre, and Nova Institution.
  1. Screen potential families; complete all travel, accommodation and security requirements related to the proposed travel to the federal institutions.
  1. Contact the various institutions prior to travel to ensure all CSC security protocols are met and required documentation is completed.
  1. Accompany the families to the various federal institutions in Atlantic Canada and act as a liaison between CSC and the various family members.
  1. Provide supportive crisis intervention to the Family members participating in the Institutional Visit.
  1. Observe and relay to CSC, any concerns relating to family and/ or offender interaction during the family visit.
  1. Provide follow-up with family members and CSC case management team upon return to NL in relation to the Family Services Program visit.
  1. Provide information and support to families concerning federal prison regulations.
  1. Provide information to the families around offender release conditions and the value in supporting these conditions.

1.3 Expected results:

To coordinate a trip for families, of federally sentenced offenders, to visit them at the maritime federal institutions.

1.4 Performance standards:

The contractor is to complete the above mentioned tasks over a period of sixty (60) working days as well as submit all deliverables within ten (10) working days following the completion of the family visit.

  1. Deliverables:

1.5.1 A final report detailing the number of participants in the visits, the institutions included in the visit, the activities undertaken during the visit and any concerns raised as a result of the visits.

  1. A complete financial accounting for expenses undertaken as a result of the Family Visit program.

1.5.3 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work at the contractor's place of business.

b. Travel to the following locations will be required for performance of the work under this contract: Federal Institutions in New Brunswick and/or Nova Scotia, which could include; Atlantic, Dorchester, Westmorland, Springhill, Shepody Healing Centre, and Nova Institution

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), with approved Document Safeguarding at the level of PROTECTED B issued by the Canadian Industrial Security Directorate, Public Services and Procurement Canada (PSPC).

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the Canadian Industrial Security Directorate (CISD), Public Services and Procurement Canada (PSPC).

3. Processing of PROTECTED material electronically at the Contractor/Offeror's site is NOT permitted under this Contract/Standing Offer.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PSPC.

5. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

(b) Industrial Security Manual (Latest Edition).

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Experience:

Must possess 4 years experience in the past 10 years conducting services to socially disadvantaged correctional population

Must have 4 years from the past 10 years experience in the provision of services and support to families of disadvantaged people.

Academic qualifications:

Must possess an undergraduate degree from a recognized university in the field of Human Sciences (Social Work, Psychology, Sociology, Education)

The degree must have been obtained from a recognized Canadian university, college or high school, or the equivalent as established by a recognized Canadian academic credentials assessment service, if obtained outside Canada.

The list of recognized organizations can be found under the Canadian Information Centre for International Credentials web site.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The John Howard Society of NL has the organizational infrastructure and the experience working with offenders needed to support the key activities of this contract and assist CSC in meeting its mandate in relation to federally sentenced NL offenders.

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of one (1) year, from August 24th, 2016 to August 23rd, 2017 with an option to extend the contract for one (1) additional one-year period.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is $68,308.00 (HST extra).

12. Name and address of the pre-identified supplier

Name: John Howard Society of Newfoundland and Labrador

Address: 342 Pennywell Road, St. John’s, NL, A1E 1V9

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is July 14th, 2016 at 2:00pm.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Josee Belliveau

District Officer, Contracting and Materiel Management Services

1045 Main Street, 2nd Floor, Moncton, NB, E1C 1H1

Telephone: (506) 851-3923

Facsimile: (506) 851-3305

E-mail: josee.belliveau@csc-scc.gc.ca

Family Services

Correctional Service of Canada | Published September 28, 2015
Winner
John Howard Society of Newfoundland and Labrador
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 1. Definition of requirement: The Correctional Service Canada has a requirement, through the Exchange of Service Agreement between the Government of Canada and the Province of Newfoundland (NL), to alleviate the disadvantages faced by NL federal offenders being incarcerated at a federal institution in New Brunswick or Nova Scotia. One such initiative is to give some families the opportunity to visit the offenders at their place of incarceration. The work will involve the following: 1.1 Objectives: To assist in alleviating the disadvantages created by separating NL inmates from their families as there is no federal institution in Newfoundland and so NL federally sentenced offenders are transferred to maritime federal institutions. 1.2 Tasks: The contractor must: 1. Make one (1) trip specific to the Family Services Program to the Federal institutions in New Brunswick and Nova Scotia, which could include; Atlantic, Dorchester, Westmorland, Springhill, Shepody Healing Centre, and Nova Institution. 2. Screen potential families; complete all travel, accommodation and security requirements related to the proposed travel to the federal institutions. 3. Contact the various institutions prior to travel to ensure all CSC security protocols are met and required documentation is completed. 4. Accompany the families to the various federal institutions in Atlantic Canada and act as a liaison between CSC and the various family members. 5. Provide supportive crisis intervention to the Family members participating in the Institutional Visit. 6. Observe and relay to CSC, any concerns relating to family and/ or offender interaction during the family visit. 7. Provide follow-up with family members and CSC case management team upon return to NL in relation to the Family Services Program visit. 8. Provide information and support to families concerning federal prison regulations. 9. Provide information to the families around offender release conditions and the value in supporting these conditions. 1.3 Performance standards: The contractor is to complete the above mentioned tasks over a period of sixty working days as well as submit all deliverables within 10 working days following the completion of the family visit. 1.4 Deliverables: 1.4.1 Reporting Requirements a. A final report detailing the number of participants in the visits, the institutions included in the visit, the activities undertaken during the visit and any concerns raised as a result of the visits. b. A complete financial accounting for expenses undertaken as a result of the Family Visit program. 1.4.2 Paper consumption: a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements). 1.5 Constraints: 1.5.1 Location of work: a. The Contractor must perform the work at the contractor's place of business. b. Travel to the following locations will be required for performance of the work under this contract: Federal Institutions in New Brunswick and/or Nova Scotia, which could include; Atlantic, Dorchester, Westmorland, Springhill, Shepody Healing Centre, and Nova Institution. 1.5.2 Language of Work: The contractor must perform all work in English. 1.5.3 Security Requirements: This contract includes the following security requirements: a. The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC). b. The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid reliability status granted or approved by CISD/PWGSC. c. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC. d. The Contractor must comply with the provisions of the: Security Requirements Check List; Industrial Security Manual (Latest Edition) 2. Minimum essential requirements: Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: Experience: Must possess 4 years experience in the past 10 years conducting services to socially disadvantaged correctional population Must have 4 years from the past 10 years experience in the provision of services and support to families of disadvantaged people. Academic qualifications: Must possess an undergraduate degree from a recognized university in the field of Human Sciences (Social Work, Psychology, Sociology, Education) The degree must have been obtained from a recognized Canadian university, college or high school, or the equivalent as established by a recognized Canadian academic credentials assessment service, if obtained outside Canada. The list of recognized organizations can be found under the Canadian Information Centre for International Credentials web site. 3. Applicability of the trade agreement (s) to the procurement This procurement is not subject to any trade agreement. 4. Set-aside under the Procurement Strategy for Aboriginal Business This procurement is not subject to any set-asides for Aboriginal Suppliers. 5. Comprehensive Land Claims Agreement (s) This procurement is not subject to a Comprehensive Land Claims Agreement. 6. Justification for the Pre-Identified Supplier The John Howard Society of NL has the organizational infrastructure and the experience working with offenders needed to support the key activities of this contract and assist CSC in meeting its mandate in relation to federally sentenced NL offenders. 7. Government Contracts Regulations Exception(s) The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract. 8. Exclusions and/or Limited Tendering Reasons The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: This procurement is not subject to any trade agreement. 9. Ownership of Intellectual Property Ownership of any foreground intellectual property arising out of the proposed contract will vest with the Contractor. 10. The period of the proposed contract or the delivery date(s) The proposed contract is for a period of 1 year, from the 17th day of August, 2015 to the 16th day of August, 2016. 11. A cost estimate of the proposed contract The estimated value of the contract, including option (s), is $38,594.02 (GST/HST extra). 12. Name and address of the pre-identified supplier John Howard Society of Newfoundland and Labrador 426 Water Street, St. John's, NL A1C 1E2 13. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. The closing date and time for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is August 11, 2015 at 2:00 PM ADT. 15. Enquiries and submission of statement of capabilities Enquiries and statement of capabilities are to be directed to: Josee Belliveau, District Officer, Contracting and Materiel Management Services 1045 Main Street, 2nd Floor, Moncton, NB, E1C 1H1 Telephone number: (506) 851-3923 Facsimile number: (506) 851-3305 E-mail: josee.belliveau@csc-scc.gc.ca

Community Assessment and Parole Supervision

Correctional Service of Canada | Published November 5, 2015
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 1. Definition of requirement: The Correctional Service Canada has a requirement to assist offenders to reintegrate into the community as law-abiding citizens. The CCRA requires that the Correctional Service Canada (CSC) ensure that programs, plans, and supervision are in place in institutions and the community to assist in an offender’s reintegration. The work will involve the following: 1.1 Objectives: To assist CSC in meeting its mandate to provide case management services for offenders on conditional release in the area of Fredericton, NB. 1.2 Tasks: The contractor must provide Case Management Services for offenders on Conditional Release, such as Supervision of offenders, Community Assessments, Conditional Release Supervision, Preliminary Assessments, Post-Sentence Community Assessments, Community Strategies and Assessments and Tandem Accompaniment. 1.3 Expected results: The contractor will maintain the supervision standards and content guidelines established for reports established by the CSC. Offenders will be supervised at the frequency of contact established by the CSC and assist in the reintegration of offenders as per the supervision standards. The contractor will assess risk on an ongoing basis and in consultation with CSC and report immediately if the activities of the offender indicate a breach of the conditions of the release, the potential for a breach or if public safety is at risk. 1.4 Performance standards: The contractor will maintain the standards for completion of work as laid out in the supervision standards such as frequency of contact, timeframes for the completion of casework records and BFs for the completion of reports as assigned by the CSC office. The information will be entered into the Offender Management System (OMS) by the contractor. The contractor must have CISD clearance. 1.5 Deliverables: Case Management reports must be submitted to the Technical Authority according to the format and frequency determined in consultation with the Project Authority and according to CSC policies. The Contractor must maintain clear, legible and detailed Casework Records which shall include reference to all contacts made with the offender, location of contact (e.g. home, work); time and date of contact; type of contact (e.g. face to face, phone). The Contractor must clearly indicate in Casework Records if the contact is collateral and the name(s) of the collateral contact(s) and their relationship to the offender. All Casework Records prepared by the Contractor must be delivered to CSC within a maximum of seven (7) days following the contact or activity in accordance with policy requirements. If the Contractor has access to OMS, the Contractor must enter Casework Records in OMS in accordance with policy as soon as possible, but no later than seven (7) calendar days. At the request of the Technical Authority, the Contractor must prepare and submit a formal written report (which may include the Correctional Plan [CP] - Updated, Assessment for Decision, etc.) to the Technical Authority in the following circumstances: an increase in the offender’s risk;a breach of a special condition;suspension;transfer of the case;proposal for change to the conditions of release;any situation requiring notification to the Parole Board of Canada;exceptional incidents; and,termination of supervision (including suspension and warrant expiry). The Contractor must complete and forward an evaluation, using a Community Assessment, to the Technical Authority following the completion of an Unescorted Temporary Absence (UTA). The Contractor must complete the following reports at the request of the Project Authority in accordance with applicable legislation and policy: Preliminary Assessment report;Community Assessment report;Post-Sentence Community Assessment report; andCommunity Strategy report. 1.5.2 Paper consumption: a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements). 1.6 Constraints: 1.6.1 Location of work: a. The Contractor must perform the work at the contractor’s place of work. b. Travel to the following locations will be required for performance of the work under this contract: Fredericton, NB 1.6.2 Language of Work: The contractor must perform all work in English 1.6.3 Security Requirements: This contract includes the following security requirements: a. The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC). b. The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid reliability status granted or approved by CISD/PWGSC. c. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC. d. The Contractor must comply with the provisions of the: Security Requirements Check List; Industrial Security Manual (Latest Edition) 2. Minimum essential requirements: Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: Experience: Must have at least 5 years obtained within the last 10 years, working in the field of corrections.Must have at least 5 years obtained within the last 10 years, working with offenders on conditional release.Must have working knowledge of the Corrections and Conditional Release Act (CCRA)Must have a working knowledge of the Corrections and Conditional Release Regulations (CCRR) 3. Applicability of the trade agreement (s) to the procurement This procurement is not subject to any trade agreement. 4. Set-aside under the Procurement Strategy for Aboriginal Business This procurement is not subject to any set-asides for Aboriginal Suppliers. 5. Comprehensive Land Claims Agreement (s) This procurement is not subject to a Comprehensive Land Claims Agreement. 6. Justification for the Pre-Identified Supplier The contractor has the ability and sufficient resources (Staff) to help CSC with the Case Management and Supervision required of the Parole Office that will be under staffed. This is a necessary requirement for CSC to meet its Mandate. The John Howard Society of Fredericton meets all criteria. 7. Government Contracts Regulations Exception(s) The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract. 8. Exclusions and/or Limited Tendering Reasons The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: This procurement is not subject to any trade agreement. 9. Ownership of Intellectual Property There are no intellectual property terms in the contract. 10. The period of the proposed contract or the delivery date(s) The proposed contract is for a period of 1 year, from November 23, 2015 to November 22, 2016. 11. A cost estimate of the proposed contract The estimated value of the contract, including option (s), is $65,000.00 (GST/HST extra). 12. Name and address of the pre-identified supplier John Howard Society of Fredericton 294 Main Street, Fredericton, NB, E3A 1C9 13. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. The closing date and time for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is November 21, 2015 at 2:00 PM AST. 15. Enquiries and submission of statement of capabilities Enquiries and statement of capabilities are to be directed to: Josee Belliveau 1045 Main Street, 2nd Floor, Moncton, NB, E1C 1H1 Telephone: (506) 851-3923 Facsimile: (506) 851-3305 E-mail: josee.belliveau@csc-scc.gc.ca

Treatment Centre

Correctional Service of Canada | Published March 11, 2016
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to assist offenders to reintegrate into the community as law-abiding citizens. Treatment Centres provide treatment, programming, accommodation, monitoring and general support and assistance which supports the successful reintegration of offenders into the community. The work will involve the following:

  1. Objectives:

To promote the successful reintegration of offenders into the community by addressing a specific need, that individual offenders may have, in a residential treatment environment.

1.2 Tasks:

  • The Treatment Centre must provide a treatment program and twenty-four (24) hour residential services to offenders who are referred to it by CSC and accepted by the Contractor.
  • Treatment Centre staff, as members of the offender’s Case Management Team for the duration of an offender’s residency and program participation, must develop a Treatment Plan with the participation of the offender and the supervising Parole Officer. It must be completed within thirty (30) days of the offender’s arrival at the facility.
  • The Treatment Centre must provide, orally and in writing, information regarding the house rules to each resident at admission and ensure that the resident understands and agrees to abide by the house rules of the Treatment Centre. A form signed by the resident acknowledging the house rules must be retained on file. A signed copy must be provided to the resident.
  • The Treatment Centre must provide three (3) meals a day to residents. Such meals are to meet health and nutritional requirements in accordance with Canada’s Food Guide and CSC’s Legislative and Policy Framework.
  • The Treatment Centre must follow the provisions of CD 566-12. At the time of admission, the Treatment Centre must ensure that residents are informed orally and in writing of procedures regarding personal property. The Treatment Centre must forward the personal effects list for each offender to CSC within thirty (30) days of the offender leaving the facility.
  • The Treatment Centre must store all prescription medication in a secure, locked area of the facility.
  • The Treatment Centre must forward the medication access log for each offender to CSC within thirty (30) days of the offender leaving the facility.
  • The Treatment Centre must ensure staff are on-site and awake 24 hours per day.
  • The Treatment Centre must conduct a resident count immediately after curfew and/or the activation of the alarm system. Treatment Centre staff must also periodically verify that the residents in the facility are accounted for during the day and evening. The Treatment Centre must contact the local CSC office or National Monitoring Centre when a resident is discovered to be missing from the facility and no satisfactory explanation is known.
    1. Expected results:

Treatment Centres promote the successful reintegration of offenders into the community by addressing a specific need that individual offenders may have, in a residential treatment environment. Treatment Centres contribute to the management of risk by ensuring that suitable accommodation, treatment programs, support systems, and monitoring are in place to assist conditionally released individuals become law-abiding citizens.

  1. Performance standards:
  • The Treatment Centre must be in compliance with all applicable territorial, provincial, municipal and local legislation and regulations. The Treatment Centre premises and equipment must conform to applicable zoning, health, safety, building and fire codes and regulations.
  • The Treatment Centre must have written plans for dealing with fire, medical emergencies (including pandemic situations) and natural disasters, and the Treatment Centre staff must be trained accordingly. The Treatment Centre must provide a copy of these plans to the Project Authority.
  • The Treatment Centre must ensure that there is a First Aid Kit available to each shift with an inventory of medical contents approved by the St. John’s Ambulance, the Canadian Red Cross or equivalent, and that the contents are inspected monthly.
  • The Treatment Centre must ensure that on each shift there is a staff member with a valid St. John’s Ambulance Certification (or other equivalent in first aid) in addition to valid CPR certification.
  • The Treatment Centre must ensure that residents have access to a telephone and that emergency numbers are posted next to all telephones in the Treatment Centre.

1.5 Deliverables:

1.5.1 The Treatment Centre must provide CSC with the following reports:

  1. Monthly Utilization Reports or equivalent, indicating total utilized beds by offender’s name, FPS number and gender;
  2. Incident/occurrence reports, as they occur;
  3. Annual Financial Statements; and
  4. Other logs or reports, as requested by CSC.

1.5.2 The Treatment Centre must record and incorporate pertinent information on individual residents into the resident case file.

1.5.3 The Treatment Centre must maintain formal records for documenting the following:

  1. Activities;
  2. Incidents;
  3. Resident movement; and,
  4. Resident behaviour.

1.5.4 The Treatment Centre must have a written statement of mission which must include but not be limited to:

  1. Objectives;
  2. Programs;
  3. Services; and,
  4. Population to be served.

1.5.5 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

  1. Location of work:
  1. The Contractor must perform the work at:

3178 St. Margaret’s Bay Road, Timberlea, NS, B3T 1J1

b. No travel is anticipated for performance of the work under this contract.

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:

The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS) with approved, Document Safeguarding at the level of PROTECTED B, issued by the Canadian Industrial Security Directorate, Public Works and Government Services Canada.

The Contractor/Offeror personnel requiring access to PROTECTED information, assets or work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

Processing of PROTECTED materiel electronically at the Contractor/Offeror's site is NOT permitted under this Contract/Standing Offer.

Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

(b) Industrial Security Manual (Latest Edition)

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Experience:

  • Must possess a minimum of five years experience within the last ten years working with adult offenders on conditional release in a residential setting.
  • Must possess a minimum of five years experience within the last ten years working with adult offenders with addictions and/or mental health disadvantages.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The Marguerite Centre has successfully demonstrated their ability and expertise in helping with the offender’s safe rehabilitation and reintegration into the community. The supplier meets all legislated requirements of a treatment centre.

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of 1 year, from April 1st, 2016 to March 31st, 2017 with an option to extend the contract for 4 additional one-year periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is $297,460.00 (GST/HST extra).

12. Name and address of the pre-identified supplier

Name: Society for Women Healing from Addictions and Abuse (The Marguerite Centre)

Address: PO Box 1, Lakeside, NS, B3T 1M6

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is March 29th, 2016 at 2:00 PM ADT.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Josee Belliveau

1045 Main Street, 2nd Floor, Moncton, NB E1C 1H1

Telephone: 506-851-3923

Facsimile: 506-851-3305

E-mail: josee.belliveau@csc-scc.gc.ca

Community Assessments and Parole Supervision (CAPS)

Correctional Service of Canada | Published November 30, 2016
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to assist offenders to reintegrate into the community as law-abiding citizens. The CCRA requires that the Correctional Service Canada (CSC) ensure that programs, plans, and supervision are in place in institutions and the community to assist in an offender’s reintegration. The work will involve the following:

  1. Objectives:

To assist CSC in meeting its mandate to provide case management services for offenders on conditional release in the area of Fredericton, NB.

1.2 Tasks:

The contractor must provide Case Management Services for offenders on Conditional Release, such as Supervision of offenders, Community Assessments, Conditional Release Supervision, Preliminary Assessments, Post-Sentence Community Assessments, Community Strategies and Assessments and Tandem Accompaniment.

1.3 Expected results:

The contractor will maintain the supervision standards and content guidelines established for reports established by the CSC. Offenders will be supervised at the frequency of contact established by the CSC and assist in the reintegration of offenders as per the supervision standards. The contractor will assess risk on an ongoing basis and in consultation with CSC and report immediately if the activities of the offender indicate a breach of the conditions of the release, the potential for a breach or if public safety is at risk.

1.4 Performance standards:

The contractor will maintain the standards for completion of work as laid out in the supervision standards such as frequency of contact, timeframes for the completion of casework records and BFs for the completion of reports as assigned by the CSC office. The information will be entered into the Offender Management System (OMS) by the contractor. The contractor must have CISD clearance.

1.5 Deliverables:

Case Management reports must be submitted to the Technical Authority according to the format and frequency determined in consultation with the Project Authority and according to CSC policies.

The Contractor must maintain clear, legible and detailed Casework Records which shall include reference to all contacts made with the offender, location of contact (e.g. home, work); time and date of contact; type of contact (e.g. face to face, phone). The Contractor must clearly indicate in Casework Records if the contact is collateral and the name(s) of the collateral contact(s) and their relationship to the offender. 

All Casework Records prepared by the Contractor must be delivered to CSC within a maximum of seven (7) days following the contact or activity in accordance with policy requirements. If the Contractor has access to OMS, the Contractor must enter Casework Records in OMS in accordance with policy as soon as possible, but no later than seven (7) calendar days.

At the request of the Technical Authority, the Contractor must prepare and submit a formal written report (which may include the Correctional Plan [CP] - Updated, Assessment for Decision, etc.) to the Technical Authority in the following circumstances:

  1. an increase in the offender’s risk;
  2. a breach of a special condition;
  3. suspension;
  4. transfer of the case;
  5. proposal for change to the conditions of release;
  6. any situation requiring notification to the Parole Board of Canada;
  7. exceptional incidents; and,
  8. termination of supervision (including suspension and warrant expiry).

The Contractor must complete and forward an evaluation, using a Community Assessment, to the Technical Authority following the completion of an Unescorted Temporary Absence (UTA). 

The Contractor must complete the following reports at the request of the Project Authority in accordance with applicable legislation and policy:

  1. Preliminary Assessment report;
  2. Community Assessment report;
  3. Post-Sentence Community Assessment report; and
  4. Community Strategy report.

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work at 294 Main St, Fredericton, NB E3A 1C9

b. Travel in the greater Fredericton Area will be required for performance of the work under this contract:

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the level of PROTECTED B, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CISD/PWGSC.

3. The Contractor MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED information until the CISD/PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B (including an IT Link at the level of B).

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

(b) Industrial Security Manual (Latest Edition)

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Experience:

  • Must have at least 5 years obtained within the last 10 years, working in the field of corrections.
  • Must have at least 5 years obtained within the last 10 years, working with offenders on conditional release.
  1. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The contractor has the ability and sufficient resources (Staff) to help CSC with the Case Management and Supervision required of the Parole Office that will be under staffed. This is a necessary requirement for CSC to meet its Mandate.

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: (d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of 1 year, from January 1st, 2017 to December 31st, 2017 with an option to extend the contract for 2 additional one-year periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is $195,000.00 (HST extra).

12. Name and address of the pre-identified supplier

John Howard Society of Fredericton

294 Main Street, Fredericton, NB, E3A 1C9

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is December 15, 2016 at 2:00 PM AST.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Josee Belliveau

1045 Main Street, 2nd Floor, Moncton, NB, E1C 1H1

Telephone: (506) 851-3923

Facsimile: (506) 851-3305

E-mail: josee.belliveau@csc-scc.gc.ca

Urinalysis Sample Collection Services

Correctional Service of Canada | Published July 3, 2017
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement for Urinalysis Sample Collection Services, for male and/or female offenders released on Community Supervision, which is a requirement under the Correctional and Conditional Release Act (CCRA). The work will involve the following:

  1. Objectives:

To ensure offenders released with special conditions to abstain can have their abstinence conditions monitored.

1.2 Tasks:

  1. The Contractor shall be required to collect urinalysis samples from offenders (male and female), on a referral basis, for the analysis of substance usage.

    IMPORTANT: Collection of urine samples must be conducted by a male collector for male offenders and a female collector for female offenders.

  2. The Contractor shall develop a schedule for the collection of urine samples.
  3. The Contractor shall ensure surveillance and inspection of secured area for purpose of collection of sample. Urine collection shall be done under Direct Observation. "Direct Observation" means a manner by which offenders shall supply a urine sample in open view, allowing the container, as well as the urine sample entering the container, to be seen at all times by the collector.
  4. The Contractor is responsible for scheduling appointments for the purpose of collecting urine samples as per referral. If the Contractor is unable to contact/find the subject, he shall contact the parolee's Parole Officer immediately or by the next work-day.
  5. The Contractor shall notify CSC by telephone immediately or by the next work-day at the latest in the event an offender fails to show, refuses to test/fails to provide, followed with written notice via sending an e-mail message, or by faxing a message to the attention of the client's Parole Officer or the Parole Officer Supervisor at the site where testing is required.
  6. If the Contractor is unable to contact/locate the offender to schedule testing, after two (2) unsuccessful attempts/calls to make contact, the Contractor notifies the client's Parole Officer or the Parole Officer Supervisor immediately. The PO or POS will be responsible to contact the client and schedule an appointment, under our terms, with the Contractor within one (1) or two (2) working days. If the client does not present himself/herself for testing, this would be considered a billable 'NO SHOW".
  7. IMPORTANT: The Contractor shall NOT claim the "NO SHOW" fee if he is unable to find or fails to contact and/or locate an offender for testing.

  8. The Contractor shall arrange shipping by Courier of samples obtained. The testing agent prepays shipping. The Contractor will be provided with a contact number for ordering the prepaid shipping forms.
  9. The Contractor may be required to travel (subject to written approval by the Project Authority) for the collection of urine samples and shall be paid as per the Annex B, Basis of Payment, herein
  10. Any request for subcontracting by the Contractor will be subject to review and approval by the Senior Parole Officer and will undergo an appropriate CSC security clearance.
  11. When the Contractor is unavailable for non-scheduled and/or emergency testing, the CSC Urinalysis Coordinator has the option to use an alternate Contractor.

1.3 Expected results:

To ensure offenders released with special conditions to abstain can have their abstinence conditions monitored.

1.4 Performance standards:

1.4.1 As much as practical, the Contractor shall schedule multiple tests at the same location on the same day. (More than one urine sample collected at one site in a single day.)

1.4.2 The Contractor shall provide continuity of samples collected and document information on exhibit in accordance with CD 566-10 Annex A (attached).

1.5 Deliverables:

1.5.1 The Contractor shall prepare and submit information on relevant CSC forms and documents with respect to drug testing procedures, i.e. Chain of Custody form (CSC 1065). (Provided by CSC)

1.5.2 The Contractor shall complete a monthly roll-up report, which shall be attached to the monthly invoice, and submit to Correctional Service of Canada. A report format is attached.

1.5.3 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work in the province of Newfoundland and Labrador

b. Travel to the following locations will be required for performance of the work under this contract: the province of Newfoundland and Labrador.

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:

  1. The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2. The Contractor personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

3. The Contractor MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor must ensure that its personnel are made aware of and comply with this restriction.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

5. The Contractor must comply with the provisions of the:

  1. Security Requirements Check List and security guide (if applicable), attached at Annex C;
  2. Industrial Security Manual (Latest Edition).

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

  • Must possess 1 year of experience in the past 5 years providing Urinalysis Samples Collection Services. (provide proof of 1 male collector and 1 female collector)
  • Must hold a valid Driver’s Licence
  • Must have Vehicle Liability Insurance coverage

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The supplier is able to provide this service in multiple locations through the province. The supplier is aware of the policies surrounding this requirement and has followed them accordingly in the past.

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of 1 year, from August 1st, 2017 to July 31st, 2018 with an option to extend the contract for 4 additional one-year periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is $92,000.00 (GST/HST extra).

12. Name and address of the pre-identified supplier

Name: Canadian Corps of Commissionaires Newfoundland

Address: 83 Thorburn Road, Suite C, St. John’s, NL, A1B 3M2

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is July 18, 2017 at 2:00pm (ADT).

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Josee Belliveau

1045 Main Street, 2nd Floor, Moncton, NB, E1C 1H1

Telephone: (506) 851-3923

Facsimile: (506) 851-3305

E-mail: josee.belliveau@csc-scc.gc.ca

Hostel

Correctional Service of Canada | Published March 11, 2016
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to assist offenders to reintegrate into the community as law-abiding citizens by ensuring that programs, plans and supervision are in place. The work will involve the following:

  1. Objectives:

To provide accommodation, monitoring, general support and assistance to offenders released to the community on conditional release.

1.2 Tasks:

  • The Hostel must provide residential services to offenders who are referred to it by CSC and accepted by the Hostel.
  • If applicable and where required, the Hostel will provide a strategy to accommodate diverse cultures and spiritualities, including, but not limited to, Aboriginal culture and spirituality.
  • The Hostel must provide monitoring and support services, which will in turn, assist offenders in attaining both short and long-term goals, as specified in the offender’s Correctional Plan and Community Strategy.
  • The Hostel must provide CSC with ongoing feedback regarding the offender’s residency.
  • The Hostel must safeguard the confidentiality of medical information they are privy to and ensure that the type of medication and prescribed dosage is not shared except on a “need to know” basis.
  • The Hostel must ensure that all staff receive the necessary information about each resident so that the risk to their personal safety is minimized
  • The Hostel must ensure that shift briefings are in writing in the duty log as well as communicated verbally before assuming responsibility for the shift.
  • The Hostel must ensure that staff are on-site 24 hours per day or that appropriate means of ensuring the integrity and security of the facilities are in place (e.g. monitored security cameras, rounds completed by a security company, other electronic means, etc.).
  • The Hostel must conduct a resident count at the beginning of each covered shifts. The date and time of each count must be recorded in the duty log. Counts must be conducted such as a presence of a live, breathing body can be determined.
  • The Hostel must contact the local CSC office or National Monitoring Centre when a resident is discovered to be missing from the facility and no satisfactory explanation is known.
  • The Hostel must monitor the offender’s behaviour and must immediately report to a Parole Officer, the National Monitoring Centre, or a person with designated signing authority to issue a warrant of suspension, information concerning:
    1. Any violation of standard or special conditions of release, or instructions issued by the supervising Parole Officer;
    2. Any significant increase in the offender’s risk of re-offending; and,
    3. Other relevant information concerning the offender’s behaviour and performance in the community.
  • The Hostel must be in compliance with all applicable territorial, provincial, municipal and local legislation and regulations. The Hostel premises and equipment must conform to applicable zoning, health, safety, building and fire codes and regulations.
  • The Hostel must have written plans for dealing with fire, medical emergencies (including pandemic situations) and natural disasters, and Hostel staff must be trained accordingly. The Hostel must provide a copy of these plans to the Project Authority.
  • The Hostel must ensure that there is a First Aid Kit available to each shift with an inventory of medical contents approved by the St. John’s Ambulance, the Canadian Red Cross or equivalent, and that the contents are inspected monthly.
  • The Hostel must ensure that on each shift there is a staff member with a valid St. John’s Ambulance Certification (or other equivalent in first aid) in addition to valid CPR certification.

1.3 Expected results:

Assisting conditionally released offenders to safely and successfully reintegrate into the community as law abiding citizens

1.4 Performance standards:

  • If applicable, and where required, the Hostel must ensure that the acommodation is suitable and safe for children residing in the Hostel with their legal guardian in accordance with measures outlined in CD 715-4.
  • The Hostel must have a selection process that includes:
  1. A review of any CSC referral;
  2. An assessment against admission criteria and the capacity of the Hostel to address the offender’s needs; and,
  3. A written decision of acceptance or refusal which includes a rationale for the decision against admission.
  • If the Hostel is equipped to provide meals, meals must meet health and nutritional requirements in accordance with Canada’s Food Guide and CSC’s Legislative and Policy Framework.

1.5 Deliverables:

1.5.1 The Hostel must maintain formal records for documenting the following:

  1. Activities;
  2. Incidents;
  3. Resident movement;
  4. Resident behaviour/observations; and,
  5. Violations and actions taken.

1.5.2 The Hostel must provide, orally and in writing, information regarding the house rules to each resident at admission and ensure that the resident understands and agrees to abide by the house rules of the Hostel. A form signed by the resident acknowledging the house rules must be retained on file. A signed copy must be provided to the resident.

1.5.3 House Rules must address at a minimum:

  1. Responsibilities and expectations of the resident;
  2. Grounds for non-voluntary termination from the residency;
  3. Rules regarding programs and services including hours of operations (including curfew) and visiting hours if applicable;
  4. Procedures regarding room searches and/or inspections (if applicable);
  5. Storage and disposal of personal property;
  6. Procedures regarding the handling of funds at the Hostel;
  7. Hostel grievance policy and procedures; and,
  8. Policy on the reporting of offender behaviour, and compliance with release plan and conditions, to the CSC.

1.5.4 The Hostel must provide CSC with the following reports:

  1. Monthly Utilization Reports, or equivalent, indicating total utilized beds by offender’s name, FPS number and gender;
  2. Incident/occurrence reports, as they occur; and,
  3. Other logs or reports, as requested by CSC.

1.5.5 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

  1. The Contractor must perform the work at:

49 Grenfell Street, Happy Valley Goose Bay, NL, A0P 1E0

b. No travel is anticipated for performance of the work under this contract.

1.6.2 Language of Work:

The contractor must perform all work in English

1.6.3 Security Requirements:

This contract includes the following security requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the level of PROTECTED B.

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

3. The Contractor MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED information until the CISD/PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

(b) Industrial Security Manual (Latest Edition)

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Experience:

  • Must possess a minimum of five years experience within the last ten years working with adult offenders on conditional release;
  • Must possess a minimum of five years experience within the last ten years in providing accommodations to offenders in a residential setting.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The Labrador Friendship Centre has successfully demonstrated their ability and expertise in helping with the offender’s safe rehabilitation and reintegration into the community. The supplier meets all legislated requirements of a hostel.

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of 1 year, from April 1st, 2016 to March 31st, 2017 with an option to extend the contract for 4 additional one-year periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is $640,060.00 (HST extra).

12. Name and address of the pre-identified supplier

Name: Labrador Friendship Centre

Address: PO Box 767, Postal Station B, Happy Valley-Goose Bay, NL, A0P 1E0

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is March 29th, 2016 at 2:00 PM ADT.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Josee Belliveau

1045 Main Street, 2nd Floor, Moncton, NB, E1C 1H1

Telephone: (506) 851-3923

Facsimile: (506) 851-3305

E-mail: josee.belliveau@csc-scc.gc.ca

Psychiatric Services

Correctional Service of Canada | Published November 7, 2017
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to provide essential mental health services to offenders at Springhill Institution by a Psychiatrist. The work will involve the following:

1.1 Objectives:

Provide services of psychiatrist at Springhill Institution in Springhill, Nova Scotia. The psychiatrist

 will provide psychiatric services to offenders and collaborate with interdisciplinary health services

team that includes, but is not limited to nursing, psychology, social work, occupational therapy

and other allied healthcare professionals.

1.2 Tasks:

The Contractor must provide mental health services to offenders with serious mental illness, as requested by the Project Authority, in accordance with the National Essential Health Services Framework including any amendment to this Framework issued by CSC during the contract period and any optional period if and when exercised by CSC. 

1.3 Expected results:

Provide Psychiatric services to offenders with mental disorders in accordance with the National Essential Health Service Framework

1.4 Performance standards:

The Contractor must provide services in accordance with the ethical and professional practice standards of the applicable college of Physician and Surgeons as well as the royal College of physicians and Surgeons of Canada.

1.5 Deliverables:

1.5.1 

Assess and treat individual offenders;

Participate in discharge and release planning as requested;

Provide consultation to other health care providers to ensure continuity of care. This includes providing consultation to community mental health service providers and the prescribing physician if the offender is residing in the community;

Provide consultation and advice on mental health services to the mental health team and/or institutional management as requested;

Provide educational sessions as requested;

Participate in meetings including Medical Advisory Committees, case conferences and other related activities as requested;

Participate in CSC training, including orientation to CSC and risk assessment training as requested;

Participate in the evaluation of the efficiency, quality and delivery of services, including, but not limited to, participation in medical audits, peer and interdisciplinary reviews, chart reviews and incident report reviews as well as the Accreditation process;

Provide consultation services for the resolution of CSC internal offender grievance and investigative processes as requested;

Provide Telepsychiatry sessions (psychiatric services by videoconference) to offenders as requested and approved by the Project Authority.

Psychiatric Assessment Services:

The Contractor must conduct assessments and submit assessment reports for sharing with third parties including the Parole Board of Canada as requested by the Project Authority.

The focus of the reports will be evaluation of risks associated with the offender’s mental health profile including the means to manage identified risks.

The reports will include the following as a minimum:

  1. Case formulation addressing criminogenic / risk relevant information associated with mental health profile and interview impressions;
  2. Clinical opinion; and
  3. Recommendations (treatment/risk management focused).

The Contractor must prepare and submit assessment reports within 10 days of the interview or at the date agreed upon with the Project Authority or his/her delegate.

The Contractor must submit all assessment reports in a typewritten format. Assessment reports will not normally exceed five pages in length.

The Contractor must explain to inmates the limits to confidentiality and obligations of the Contractor to CSC prior to providing any services and ensure that all reports are shareable with the inmate.

The Contractor must visit incarcerated offenders in segregation areas or cell ranges as requested by the Project Authority.

Recommendations for non-formulary medication and Special Authorization items applicable to incarcerated offenders, only.

The Contractor must:

  1. Prescribe, administer and monitor medications according to the National Formulary; 
  2. Request non-formulary medications in accordance with CSC’s National Formulary; and
  3. Request Special Authorization items in accordance with CSC’s Essential Health Services Framework.

Continuity of services:

The Contractor must provide a backup resource to ensure continuity of services if the Contractor is unable to provide services in person due to, but not limited to, vacation or prolonged illness (illness of more than 5 days). The backup resource must be approved by the Project Authority and be in place prior to the absence of the Contractor. Any backup resource must have the qualifications and experience needed to meet the criteria used to select the Contractor and must be acceptable to CSC. The backup resource must also possess a valid security clearance in accordance with the contract’s security requirements.

The Project Authority may, at his/her discretion, accept the replacement or cancel the clinics.

Telephone Consultation Services for General Practitioners and Health Services staff (other than on-call)

a) When he/she is available and on an as and when requested basis, the Contractor will respond by telephone to requests for consultation by general practitioners (GP) and Health Services staff concerning specific inmates.

b) The Contractor is not expected to be on-call for these telephone consultation services. The Contractor will provide these services only when he/she is available and can be contacted by telephone.

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work at Springhill Institution, Springhill, N.S.

b. Travel

ii. No travel is anticipated for performance of the work under this contract.

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

3. The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:

a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

b) Industrial Security Manual (Latest Edition).

2. Criteria for assessing the statement of capabilities (minimum essential requirements):

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Experience:

The proposed resource must have a minimum of six (6) months experience in providing psychiatric care in the last two (2) years.

Academic qualifications:

The contractor must hold a current license in good standing from the provincial licensing body for physicians and surgeons in the province where services are to be provided.

Professional designation, accreditation and/or certification:

The contractor must be a current member in good standing with the Royal College of Physicians and Surgeons of Canada with a speciality in Psychiatry.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

There are a limited number of suppliers willing to provide Psychiatric Services to Springhill Institution in Springhill, Nova Scotia. Two previous competitive processes have failed to secure services. Dr. Vienneau has since expressed interest in providing services to offenders.

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection

 (d) Only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. Period of the proposed contract or the delivery date(s)

The proposed contract is from date of contract award for a one year period with an option to extend the contract for four (4) additional one-year periods.

11. Cost estimate of the proposed contract

The estimated value of the contract, including option(s), is $ 767,581.67 (GST/HST extra).

12. Name and address of the pre-identified supplier

Name: Dr. T Vienneau Psychiatry Inc.

Address: 4297 Scotsburn Rd. Scotsburn, Nova Scotia

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. Closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is November 22nd, 2017 at 2:00 pm Atlantic Standard Time (AST)

15. Inquiries and submission of statement of capabilities

Inquiries and statement of capabilities are to be directed to:

Lise Bourque, Regional Contract Officer

1045 Main Street, 2nd Floor

Moncton, NB E1C 1H1

Telephone: 506-851-6977

Facsimile: 506-851-6327

E-mail: lise.bourque@csc-scc.gc.ca

Elder Services

Correctional Service of Canada | Published April 13, 2015
cpvs

ACAN 21210-16-2151261 Michael Doucette An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 1. Definition of requirement: The Correctional Service Canada has a requirement to provide programs and opportunities to meet the needs of Aboriginal offenders. The Correctional Service of Canada is legislated to provide Aboriginal offenders with the opportunity to further develop their understanding of traditional Aboriginal spirituality while allowing others to practice their beliefs and values systems. The work will involve the following: 1.1 Objectives: The Aboriginal Elder shall expose offenders to traditional Aboriginal ways of life through workshops, teachings and counselling and by facilitation of traditional ceremonies for the benefit of both offenders and staff; and monitoring the participation of offenders in Aboriginal programming. 1.2 Tasks: The Aboriginal Elder shall assist Aboriginal offenders toward opportunities to further develop an understanding of traditional Aboriginal spirituality while exposing them to traditional ceremonies and belief systems by: • Conducting spiritual services and various traditional ceremonies either in-groups or individually such as smudging using sacred medicines, (e.g., sweet grass, sage, cedar), fasts, family spiritual services, sweat lodges, longhouse ceremonies. • Providing teachings and counseling to Aboriginal offenders regarding the areas of Aboriginal spirituality and culture that will enhance an offender’s understanding of traditional beliefs and values, including in emergency situations, if necessary. • Providing advice/information to staff and management, locally, regionally and nationally on issues of Aboriginal spirituality and its impact on the Institution as well as providing information to Case Management staff as part of the Case Management Team. • Providing other services as agreed between the Contractor and Project Authority including participation in programs. 1.3 Expected results: Provision of Aboriginal programs and Elder services to Springhill Institution inmate population. 1.4 Performance standards: As the services provided pursuant to this contract are being provided in the penitentiary setting, the Contractor will conform to the institutional hours and policies, unless otherwise directed by the Project Authority, or his designate. 1.5 Deliverables: 1.5.1 Provision of Aboriginal programs and Elder services Springhill Institution inmate population. 1.5.2 Paper consumption: a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements). 1.6 Constraints: 1.6.1 Location of work: a. The Contractor must perform the work at Springhill Institution 330 McGee Street P.O. Box 2140 Springhill, Nova Scotia BOM 1X0 b. Travel i. Travel to the following locations will be required for performance of the work under this contract: Moncton Regional Headquarters 1045 Main Street, Moncton NB Dorchester Medium or Minimum: Dorchester, NB E4K 2Y9 Nova Institution: 180 James Street, Truro, Nova Scotia, B2N 6R8 Atlantic Institution: 13175 Route 8, P. O. Box 102 Renous, NB E9E 2E1 Moncton area, NB 1.6.2 Language of Work: The contractor must perform all work in English. 1.6.3 Security Requirements: This contract includes the following security requirements: a. The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid reliability status granted or approved by CISD/PWGSC or Correctional Service Canada.. b. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC. c. The Contractor must comply with the provisions of the: Security Requirements Check List; Industrial Security Manual (Latest Edition) Centre (CPIC) at the institutions’ entrances 2. Minimum essential requirements: Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: Experience Must have a minimum of six months experience working with Aboriginal people and must have a minimum of two years experience in the delivery of Elder Services or provided spiritual guidance to Aboriginal people. Academic qualifications: No Academic qualifications identified. Professional designation, accreditation and/or certification: There are no professional designation/accreditations or certificates which confirm an Elders status. 3. Applicability of the trade agreement (s) to the procurement This procurement is not subject to any trade agreement. 4. Set-aside under the Procurement Strategy for Aboriginal Business This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities. 5. Comprehensive Land Claims Agreement (s) This procurement is not subject to a Comprehensive Land Claims Agreement. 6. Justification for the Pre-Identified Supplier Following discussions with community people, Regional Administrator Aboriginal Initiatives and discussions with our Regional Elder the contractor is the only Elder who would be able to fulfill the expected duties. 7. Government Contracts Regulations Exception(s) The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: (d) only one person is capable of performing the contract. 8. Exclusions and/or Limited Tendering Reasons The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: This procurement is not subject to any trade agreement. 9. Ownership of Intellectual Property Ownership of any foreground intellectual property arising out of the proposed contract will vest with the Contractor. 10. The period of the proposed contract or the delivery date(s) The proposed contract is for a period from June 1, 2015 to March 31, 2016 with an option to extend the contract for one (1) additional one-year period. 11. A cost estimate of the proposed contract The estimated value of the contract, including option (s), is $151,446.00 (GST/HST extra) 12. Name and address of the pre-identified supplier Name: Michael Doucette Address: 247 shore Rd, Eskasoni, NS B1W 1A7 13. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. The closing date and time for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is April 27, 2015 at 2:00 p.m. ADT. 15. Enquiries and submission of statement of capabilities Enquiries and statement of capabilities are to be directed to: Andrea Nugent Regional Contract Officer 1045 Main Street, 2nd Floor Moncton, NB E1C 1H1 Telephone: 506-851-6977 Facsimile: 506-851-6327 E-mail: andrea.nugent@csc-scc.gc.ca

Inuk Elder Services

Correctional Service of Canada | Published July 29, 2015
Winner
Sarah Anala
cpvs

ACAN 21201-16-2156734 Sarah Anala An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 1. Definition of requirement: The Correctional Service Canada has a requirement to provide programs and opportunities to meet the needs of Inuit Aboriginal offenders. The Correctional Service of Canada is legislated to provide Inuit offenders with the opportunity to further develop their understanding of traditional Inuit spirituality while allowing others to practice their beliefs and values systems. The work will involve the following: 1.1 Objectives: The Inuk Elder shall expose offenders to traditional Inuit ways of life through workshops, teachings and counselling and by facilitation of traditional ceremonies for the benefit of both offenders and staff, and in the development of programs and services to meet the Inuit offender needs. 1.2 Tasks: The Inuk Elder shall assist Inuit offenders toward opportunities to further develop an understanding of traditional Inuit spirituality while exposing them to traditional ceremonies and belief systems by: The Inuk Elder shall assist Inuit offenders and CSC staff toward opportunities to further develop an understanding of traditional Inuit KaujimajatuKangit - Inuit Traditional Knowledge and the Inuit Makitautingit Teachings - the ten Inuit Healing Philosophies, while exposing them to Inuit traditional ceremonies and belief systems by:  Providing cultural awareness information and/or sessions for Inuit offenders and Correctional Service of Canada staff as required.  Providing counseling to Inuit offenders in emergency situations such as a death in the family.  Assist the Inuit inmates in the development of Elder Reviews and the Case Management Team by entering Elder Reviews into OMS  Attend Parole Board Canada hearings as required  Provide Inuit-specific programs/Elder services within the institution or community  When required the contractor will complete a comprehensive report on each offender within the program timeframes that captures pertinent information, progress, relapse prevention and share the report with the offender and Parole Officer.  Providing other services as agreed between the Contractor and Project Authority, for institutional services which may include Inuit specific programs, escorting inmates, attending case conferences as services required by the institutions.  Liaising with CSC and the Inuit community.  Providing advice/information to staff and management, locally, regionally and nationally on issues affecting Inuit offenders.  Assist in the development of Inuit specific programs/services as required by the Project Authority  May be required to travel on behalf of the Correctional Service of Canada to attend national conferences, regional meetings, visits to other Institutions and community correctional centers both in and outside of the Atlantic Region, and liaison trips to Inuit communities. Expenses for such will be reimbursed as per Treasury Board Policy. 1.3 Expected results: Provision of Inuit programs and Elder services to Atlantic Region’s Inuit inmate population. 1.4 Performance standards: As the services provided pursuant to this contract are being provided in the penitentiary setting, the Contractor will conform to the institutional hours and policies, unless otherwise directed by the Project Authority, or his designate. 1.5 Deliverables: 1.5.1 Provision of Inuit programs and Elder services to Atlantic Region’s inmate population. 1.5.2 Paper consumption: a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements). 1.6 Constraints: 1.6.1 Location of work: a. The Contractor must perform the work at Moncton Regional Headquarters 1045 Main Street, 2nd Floor Moncton, NB E1C 1H1 b. Travel i. Travel to the following locations will be required for performance of the work under this contract: Dorchester Medium or Minimum: Dorchester, NB E4K 2Y9 Nova Institution: 180 James Street, Truro, Nova Scotia, B2N 6R8 Atlantic Institution: 13175 Route 8, P. O. Box 102 Renous, NB E9E 2E1 Moncton area, NB 1.6.2 Language of Work: The contractor must perform all work in English and Inuktitut. 1.6.3 Security Requirements: This contract includes the following security requirements: a. The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid reliability status granted or approved by CISD/PWGSC or Correctional Service Canada.. b. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC. c. The Contractor must comply with the provisions of the: Security Requirements Check List; Industrial Security Manual (Latest Edition) Centre (CPIC) at the institutions’ entrances 2. Minimum essential requirements: Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: Experience a. be recognized as an Inuit Elder b. be able to write, speak and provide services in the Inuktitut language c. have a minimum of six months experience working with Inuit people and must have a minimum of two years experience in the delivery of Elder Services to Inuit offenders. 3. Applicability of the trade agreement (s) to the procurement This procurement is not subject to any trade agreement. 4. Set-aside under the Procurement Strategy for Aboriginal Business This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities. 5. Comprehensive Land Claims Agreement (s) This procurement is not subject to a Comprehensive Land Claims Agreement. 6. Justification for the Pre-Identified Supplier Following discussions with community people, Regional Administrator Aboriginal Initiatives and discussions with our Regional Elders the contractor is the only Elder who would be able to fulfill the expected duties. 7. Government Contracts Regulations Exception(s) The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: (d) only one person is capable of performing the contract. 8. Exclusions and/or Limited Tendering Reasons The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: This procurement is not subject to any trade agreement. 9. Ownership of Intellectual Property Ownership of any foreground intellectual property arising out of the proposed contract will vest with the Contractor. 10. The period of the proposed contract or the delivery date(s) The proposed contract is for a period from June 1, 2015 to March 31, 2016 with an option to extend the contract for 3 additional one-year periods. 11. A cost estimate of the proposed contract The estimated value of the contract, including option (s), is $383,943.50 (GST/HST extra) 12. Name and address of the pre-identified supplier Name: Sarah Anala Address: 12 Katherine Avenue, Apt. 4, Moncton, NB E1C 7M6 13. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. The closing date and time for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is April 27, 2015 at 2:00 p.m. ADT. 15. Enquiries and submission of statement of capabilities Enquiries and statement of capabilities are to be directed to: Andrea Nugent Regional Contract Officer 1045 Main Street, 2nd Floor Moncton, NB E1C 1H1 Telephone: 506-851-6977 Facsimile: 506-851-6327 E-mail: andrea.nugent@csc-scc.gc.ca

Aboriginal Elder Services

Correctional Service of Canada | Published April 5, 2016
Winner
Dalton Francis
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to provide programs and opportunities to meet the needs of Aboriginal offenders. The Correctional Service of Canada is legislated to provide Aboriginal offenders with the opportunity to further develop their understanding of traditional Aboriginal spirituality while allowing others to practice their beliefs and values systems. The work will involve the following:

    1. Objectives:

The Aboriginal Elder shall expose offenders to traditional Aboriginal ways of life through workshops, teachings and counselling and by facilitation of traditional ceremonies for the benefit of both offenders and staff; and monitoring the participation of offenders in Aboriginal programming.

1.2 Tasks:

The Elder will provide (in-group or individual) counseling, teachings and ceremonial services to Aboriginal offenders. This includes the following:

Providing guidance and teachings through group sessions (circles) and individual discussions to offenders in the institution.

Conducting spiritual services and various traditional ceremonies based on Elder’s teachings.

Assisting offenders following a healing path in support of their correctional plan.

Elders may be requested, by agreement, to escort offenders on Escorted Temporary Absences (ETAs) for ceremonial and other spiritual purposes.

Provide advice/information to staff and management, locally, regionally and nationally on issues of Aboriginal spirituality and cultural practices.

Introduce institutional staff to various elements of traditional spirituality as deemed appropriate based on their teachings.

Provide advice to the Institutional Head regarding ceremonies, ceremonial objects, traditional practices and protocols, traditional medicines, or sacred ground within the institution including the collection and storage of ceremonial objects and traditional and ceremonial medicines.

    1. Expected results:

Provision of Aboriginal programs and Elder services Atlantic Institution inmate population.

    1. Performance standards:

Provide the Case Management Team with verbal information regarding the offender's participation in a healing path as requested as part of the offender’s progress report. This may include progress on an offender’s participation in Pathways, in Aboriginal Correctional Programs, or in other cultural and spiritual activities as appropriate.

Upon receiving a referral/request from Case Management team, the Elder will provide initial information and updates verbally to the Aboriginal Liaison Officer or Parole Officer for documentation and may include initial observations; whether the offender has agreed to continue working with the Elder through Aboriginal Specific interventions; provide information about offender progress in addressing his or her needs; and provide verbal information about an offender’s readiness for the possible transition into the community.

The Elder may be asked to provide advice, guidance, information, or recommendations regionally or nationally on issues of Aboriginal spirituality and cultural practices.

1.5 Deliverables:

1.5.1 The Aboriginal Elder, with the assistance and coordination of the Aboriginal Liaison Officer or Parole Officer, will report to the Technical Authority on a monthly basis providing a summary of the tasks and hours completed.

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work at Atlantic Institution, Renous NB.

b. Travel

i. Travel to the following locations will be required for performance of the work under this contract: areas preapproved by the Regional Administrator, Aboriginal Initiatives. There may be a need to attend other institutions and communities as well as regional and national meetings.

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:

a. The Contractor personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC or Correctional Services Canada (CSC).

b. The Contractor MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor must ensure that its personnel are made aware of and comply with this restriction.

c. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CSC.

d. The Contractor must comply with the provisions of the:

a) Security Requirements Check List, described in Annex E;

b) Industrial Security Manual (Latest Edition).

1.6.4 Site Security Requirements:

All of the Contractor’s personnel who will be visiting CSC Penitentiary institutions will be submitted to verification through the Canadian Police Information Centre (CPIC) at the institutions’ entrances.

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

  1. Provide proof of being recognized as an Aboriginal Elder;

  2. Have a minimum of two years experience in the delivery of Elder Services to Aboriginal people;

  3. Be recommended by Aboriginal Elders to be a suitable candidate in the correctional environment

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/1100100032803). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities.

This restriction does not apply to contracts with individuals who are Aboriginal Elders.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

Elders are extremely difficult to find especially in a maximum security setting. Past call outs have resulted in limited interest from Elders to work within this environment. As we are required to provide cultural interventions to aboriginal offenders we selected an individual who expressed a willingness to try.

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of one year, from April 1, 2016 to March 31, 2017 with an option to extend the contract for three additional one-year periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is $ 127,992.06 (GST/HST extra).

12. Name and address of the pre-identified supplier

Name: Dalton Francis

Address: contractor’s place of business

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is March 29, 2016 at 2:00 p.m.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Andrea Nugent

Regional Contract Officer

Correctional Service Canada

1045 Main Street, 2nd floor

Moncton, NB E1C 1H1

Telephone: 506-851-6977

Email: andrea.nugent@csc-scc.gc.ca

Aboriginal Elder Services

Correctional Service of Canada | Published March 11, 2016
cpvs

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to provide programs and opportunities to meet the needs of Aboriginal offenders. The Correctional Service of Canada is legislated to provide Aboriginal offenders with the opportunity to further develop their understanding of traditional Aboriginal spirituality while allowing others to practice their beliefs and values systems. The work will involve the following:

    1. Objectives:

The Aboriginal Elder shall expose offenders to traditional Aboriginal ways of life through workshops, teachings and counselling and by facilitation of traditional ceremonies for the benefit of both offenders and staff; and monitoring the participation of offenders in Aboriginal programming.

1.2 Tasks:

The Elder will provide (in-group or individual) counseling, teachings and ceremonial services to Aboriginal offenders. This includes the following:

Providing guidance and teachings through group sessions (circles) and individual discussions to offenders in the institution.

Conducting spiritual services and various traditional ceremonies based on Elder’s teachings.

Assisting offenders following a healing path in support of their correctional plan.

Elders may be requested, by agreement, to escort offenders on Escorted Temporary Absences (ETAs) for ceremonial and other spiritual purposes.

Provide advice/information to staff and management, locally, regionally and nationally on issues of Aboriginal spirituality and cultural practices.

Introduce institutional staff to various elements of traditional spirituality as deemed appropriate based on their teachings.

Provide advice to the Institutional Head regarding ceremonies, ceremonial objects, traditional practices and protocols, traditional medicines, or sacred ground within the institution including the collection and storage of ceremonial objects and traditional and ceremonial medicines.

    1. Expected results:

Provision of Aboriginal programs and Elder services to Nova Institution for Women inmate population.

    1. Performance standards:

Provide the Case Management Team with verbal information regarding the offender's participation in a healing path as requested as part of the offender’s progress report. This may include progress on an offender’s participation in Pathways, in Aboriginal Correctional Programs, or in other cultural and spiritual activities as appropriate.

Upon receiving a referral/request from Case Management team, the Elder will provide initial information and updates verbally to the Aboriginal Liaison Officer or Parole Officer for documentation and may include initial observations; whether the offender has agreed to continue working with the Elder through Aboriginal Specific interventions; provide information about offender progress in addressing his or her needs; and provide verbal information about an offender’s readiness for the possible transition into the community.

The Elder may be asked to provide advice, guidance, information, or recommendations regionally or nationally on issues of Aboriginal spirituality and cultural practices.

This may also include participation, by agreement, on regional or national advisory bodies, such as the National Elders Working Group, or the National Aboriginal Advisory Committee.

1.5 Deliverables:

1.5.1 The Aboriginal Elder, with the assistance and coordination of the Aboriginal Liaison Officer or Parole Officer, will report to the Technical Authority on a monthly basis providing a summary of the tasks and hours completed.

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work at Nova Institution for Women.

b. Travel

i. Travel to the following locations will be required for performance of the work under this contract: areas preapproved by the AWI. There may be a need to attend other institutions and communities as well as regional and national meetings.

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:

a. The Contractor personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC or Correctional Services Canada (CSC).

b. The Contractor MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor must ensure that its personnel are made aware of and comply with this restriction.

c. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CSC.

d. The Contractor must comply with the provisions of the:

a) Security Requirements Check List, described in Annex E;

b) Industrial Security Manual (Latest Edition).

1.6.3 Site Security Requirements:

All of the Contractor’s personnel who will be visiting CSC Penitentiary institutions will be submitted to verification through the Canadian Police Information Centre (CPIC) at the institutions’ entrances.

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

  1. Provide proof of being recognized as an Aboriginal Elder;

  2. Have a minimum of two years experience in the delivery of Elder Services to Aboriginal people;

  3. Be recommended by Aboriginal Elders to be a suitable candidate in the correctional environment

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/1100100032803). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities.

This restriction does not apply to contracts with individuals who are Aboriginal Elders.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

Ms. Prosper is a female elder from Millbrook NS. She has extensive experience teaching Mi'kmaw culture, language and spirituality. She has experience working with female offenders and is strongly supported/ connected to the Aboriginal community. Given our long history with staff within the Aboriginal Initiatives division, we believe that Ms. Prosper is the only qualified elder to meet our operational needs.

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of one year, from April 1, 2016 to March 31, 2017 with an option to extend the contract for three additional one-year periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is $ 345,900.00 (GST/HST extra).

12. Name and address of the pre-identified supplier

Name: Doreen Prosper

Address: contractor’s place of business

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is March 29, 2016 at 2:00 p.m.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Andrea Nugent

Regional Contract Officer

Correctional Service Canada

1045 Main Street, 2nd floor

Moncton, NB E1C 1H1

Telephone: 506-851-6977

Email: andrea.nugent@csc-scc.gc.ca

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