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GE Healthcare Delta Vision OMX SR System (Brand Na

Department of Health and Human Services, National Institutes of Health | Published June 6, 2016  -  Deadline June 13, 2016
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GE Healthcare Delta Vision OMX SR System (Brand Name or Equal)

V--Maine Healthcare System Ambulance Contract (BLS/ALS)

Department of Veterans Affairs, Manchester VAMC | Published April 18, 2016
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No Description Provided

Access to Wiley Subscription Services

Department of Health and Human Services, National Institutes of Health | Published December 1, 2015  -  Deadline December 14, 2015
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THIS IS A NOTICE OF INTENT, NOT A SOLICITATION FOR COMPETITIVE PROPOSALS. A SOLICITATION DOCUMENT WILL NOT BE ISSUED AND PROPOSALS WILL NOT BE REQUESTED. The National Institutes of Health intends to negotiate on a sole source basis with Wiley, 111 River Street, Hoboken, NJ 07030-5774 for online access to the Wiley Journal Database. This service will provide expanded access to Wiley electronic scientific and technical journals and continued access to the Cochrane Collection and Current Protocols. This access will be made available to NIH community as well as HHS staff. This is a critical information source for the researchers, clinicians and administrative staff of NIH, and other HHS agencies. No solicitation exists for this requirement. The proposed contract action is for services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302. The product is a commercial item as defined in FAR Part 2.101. The period of performance shall be for one twelve (12) month period, with options to renew for four (4) successive twelve month periods. It is believed that Wiley is the sole source for this requirement under the authority of U.S.C. 253(c)(1) as set forth in the Federal Acquisitions Regulation (FAR) 6.302-1 "Only one responsible source and no other supplies and services will satisfy agency requirements" because of the following: Wiley is the only known source that owns the exclusive rights to sell , distribute or provide online access to the Wiley Journal Database being acquired under this requirement and their rights are protected by US. copyright law. Interested parties may identify their interest and capability to respond to the requirement or submit proposals. Below is the Draft Statement of Work. This is NOT A SOLICITATION FOR COMPETIVE PROPOSALS. However, if any other interested party believes that it can meet the requirements, it may submit a statement of capability. The capability statement and any other information furnished must be in writing, and must contain material in sufficient detail to allow the Government to determine if the party can meet all of the requirements of the Statement of Work. Capability Statements and related materials must be received by the Contract Specialist, no later than December 14, 2015 at 10:00 A.M. Eastern Time. Written responses received after this date and time will not be accepted. A determination by the Government not to compete this proposed contract based on the responses received is solely within the discretion of the government. The information received will be considered solely for the purpose of whether to conduct a competitive procurement. Address responses via email only to the attention of: O. Joy Ajao, The National Institutes of Health, OLAO, Office of Acquisitions, email address: ajaooj@mail.nih.gov DRAFT STATEMENT OF WORK PROJECT TITLE: Access to Wiley's Online Resources I. Statement of Work A. Background Information John Wiley & Sons provides access to online resources for NIH staff and HHS agency staff served by the NIH Library (DLS), including over 1500 journals in a wide range of scientific, technical and medical subjects; the Cochrane Library; Current Protocols; and select online reference works. Links from PubMed, Web of Science®, and the NIH Library website allow NIH staff to connect directly to the articles on the Wiley website following a search of the various sites. Wiley online resources allow DLS to provide enhanced and timely access to information NIH staff need to perform their work whether they are intramural researchers or extramural program administrators. Feedback from NIH and HHS researchers, clinicians and administrators indicates that the easy accessibility of needed information made possible by providing electronic access to Wiley resources has increased their productive work time, because of the time saved identifying and retrieving relevant articles. B. Objectives The specific objective of this requirement requires the contractor to provide the NIH and the HHS agency staff served by the NIH Library (DLS) access to the electronic version of all Wiley journals, the Cochrane Library, Current Protocols, and select online reference works through its web interface. Access will be cumulative for articles published in the journals since 1997 or the first year a journal was offered on the Wiley platform. The contractor is also required to provide access to other databases and journals as outlined under the "specific requirements" section of this SOW. II. Services to be performed A. General Requirements 1. Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, materials, equipment and facilities needed to perform the Statement of Work below. 2. All work under this contract shall be monitored by the Project Officer. B. Specific Requirements Specifically, the contractor shall: 1. Provide the NIH and the HHS agency staff served by the NIH Library (DLS) access to the electronic version of all Wiley journals, the Cochrane Library, Current Protocols, and select online reference works through its web interface. Access will be cumulative for articles published in the journals since 1997 or the first year a journal was offered on the Wiley platform, based upon previous investments. 2. The contractor also shall provide options for acquiring eBooks, online reference works, and backfiles of selected journals. Options should factor in all previous investments in print and digital subscriptions, as well as previous archive backfile purchases. 3. The contractor may also provide options to include all Department of Health and Human Services (HHS) agencies with access to the same resources as identified in this contract. 4. In the event of a major natural disaster (local, regional, national, or international), then in addition to the other rights granted under this Agreement, Wiley will allow DLS to provide access to the Licensed Electronic Products for a maximum of 180 days upon approval which will not be unreasonably withheld or delayed after which time an extension may be granted to any otherwise unaffiliated health professional, ("Emergency Workers") and ("Displaced Users") from other institutions that are not included as one of DLS' Institutions but which have been affected by such a disaster ("Emergency Institutions") so long as the DLS has established temporary affiliation with such an Emergency Institution in order to meet the demands of the population affected by the disaster and any healthcare needs resulting from the disaster. For purposes of this Agreement, such Displaced Users, Emergency Institutions and Emergency Workers will be considered Authorized Users of the respective Institution that requests Wiley to provide the access to the Licensed Electronic Products under this clause. Under this clause, Wiley will allow previously unidentified IP addresses that are provided by DLS access to the Licensed Electronic Products. 5. DLS may fulfill interlibrary loan requests in accord with Section 108 of the United States Copyright Law (17 USC Sec. 108, "Limitations on exclusive rights: Reproduction by libraries and archives") and clause 3 of the Guidelines for the Proviso of Subsection 108(g)(2) prepared by the National Commission on New Technological Uses of Copyrighted Works. 6. DLS shall retain perpetual access to all subscribed years of resources. C. Government Responsibilities 1. The Government will be responsible for providing an interface via web links for the NIH community to access the Wiley website. 2. NIH will be responsible for creating a system to validate security for entrance into the website. 3. Upon signature by the Government, the contractor license agreement will be incorporated into the contract. D. Reporting Requirements and Deliverables 1. The contractor shall regularly provide the Project Officer with monthly usage statistics for individual journal titles as well as aggregated use data for journals and databases, complying with industry standards such as COUNTER and SUSHI. 2. Monthly usage data shall be broken out separately for NIH and for the individual HHS agencies served by the NIH Library/DLS. Each report should include title, ISSN, eISSN, monthly usage, and YTD usage. 3. Use by selected NIH institutes may also be required when that use is identifiable, e.g. from IP range or log in. 4. A quarterly report detailing all titles being provided through this contract shall be provided. This report should include the title, ISSN, eISSN, publishing status, journal title URL, and any status-related comments.

H--Pharmacy Cleanroom Environmental Monitoring and Training

Department of Veterans Affairs, Manchester VAMC | Published July 6, 2016  -  Deadline July 27, 2016
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The Veterans Administration Boston Healthcare system (VA BHS) intends to release Solicitation VA241-16-Q-0448 for Environmental Monitoring Services (On Site Sampling, Laboratory Testing and Reporting) for Pharmacy Compounding Cleanrooms and Related Training of Pharmacy Staff. These services will be provided in accordance with USP 797, USP 800 and VA BHS Standard Operating Procedure (Non-Hazardous Compounding Procedures). The solicitation will cover these services which are required at VAMC Jamaica Plain, 150 South Huntington Ave, Boston, MA 02130, VAMC Brockton, 940 Belmont Street, Brockton, MA 02301 and VAMC West Roxbury, 1400 VFW Parkway, West Roxbury, MA 02132. This Solicitation will be open market unrestricted. The applicable NAICS code will be 541380 with an applicable small business size standard of $15 Million. The performance period is for 12 months after award with 2 option periods possible. This is a pre-solicitation notice synopsizing an upcoming RFQ solicitation to satisfy the requirements of FAR 5.201 and 5.203. All interested parties should register via FEDBIZOPPS interested vendors list. It is the responsibility of the offeror to monitor and download amendments from FebBizOpps which may be issued to this solicitation. In accordance with FAR 52.204-7, FAR 2.101, and VAAR 802.101, prospective firms must be registered in the SAM (www.sam.gov) database prior to award.

S--Pharmacy Cleanroom Cleaning and Related Services

Department of Veterans Affairs, Manchester VAMC | Published June 9, 2016  -  Deadline June 30, 2016
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The Veterans Administration Boston Healthcare system (VA BHS) intends to release Solicitation VA241-16-Q-0449 for Pharmacy Compounding Clean Room Cleaning and related services (Including garment provisioning, laundering and consumable supplies). These services will be provided in accordance with USP 797, USP 800 and VA BHS Standard Operating Procedure (Non-Hazardous Compounding Procedures). The solicitation will cover these services which are required at VAMC Jamaica Plain, 150 South Huntington Ave, Boston, MA 02130, VAMC Brockton, 940 Belmont Street, Brockton, MA 02301 and VAMC West Roxbury, 1400 VFW Parkway, West Roxbury, MA 02132. This Solicitation will be open market unrestricted. The applicable NAICS code will be 561720 with an applicable small business size standard of $18 Million. The performance period will be 12 months after award with 4 option periods possible. This is a pre-solicitation notice synopsizing an upcoming RFQ solicitation to satisfy the requirements of FAR 5.201 and 5.203. All interested parties should register via FEDBIZOPPS interested vendors list. It is the responsibility of the offeror to monitor and download amendments from FebBizOpps which may be issued to this solicitation. In accordance with FAR 52.204-7, FAR 2.101, and VAAR 802.101, prospective firms must be registered in the SAM (www.sam.gov) database prior to award.

S--Pharmacy Cleanroom Cleaning and Related Services

Department of Veterans Affairs, Manchester VAMC | Published June 17, 2015  -  Deadline July 14, 2015
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The Veterans Administration Boston Healthcare system (VA BHS) intends to release Solicitation VA241-15-Q-0525 for Pharmacy Clean Room Cleaning and related services (Including garment provisioning, laundering, consumable supplies and Training). These services will be provided in accordance with USP 797, USP 800 and VA BHS Standard Operating Procedure (Non-Hazardous Compounding Procedures) . The solicitation will cover these services which are required at VAMC Jamaica Plain, 150 South Huntington Ave, Boston, MA 02130, VAMC Brockton, 940 Belmont Street, Brockton, MA 02301 and VAMC West Roxbury, 1400 VFW Parkway, West Roxbury, MA 02132. This Solicitation will be open market unrestricted. The applicable NAICS code will be 561720 with an applicable small business size standard of $18 Million. The performance period will be 12 months after award. This is a pre-solicitation notice synopsizing an upcoming RFQ solicitation to satisfy the requirements of FAR 5.201 and 5.203. All interested parties should register via FEDBIZOPPS interested vendors list. It is the responsibility of the offeror to monitor and download amendments from FebBizOpps which may be issued to this solicitation. In accordance with FAR 52.204-7, FAR 2.101, and VAAR 802.101, prospective firms must be registered in the SAM (www.sam.gov) database prior to award.

H--Environmental Monitoring for Pharmacy Cleanrooms

Department of Veterans Affairs, Manchester VAMC | Published June 17, 2015  -  Deadline July 14, 2015
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The Veterans Administration Boston Healthcare system (VA BHS) intends to release Solicitation VA241-14-Q-0527 for Environmental Monitoring Services (On Site Sampling, Laboratory Testing and Reporting) for Pharmacy Cleanrooms. These services will be provided in accordance with USP 797, USP 800 and VA BHS Standard Operating Procedure (Non-Hazardous Compounding Procedures). The solicitation will cover these services which are required at VAMC Jamaica Plain, 150 South Huntington Ave, Boston, MA 02130, VAMC Brockton, 940 Belmont Street, Brockton, MA 02301 and VAMC West Roxbury, 1400 VFW Parkway, West Roxbury, MA 02132. This Solicitation will be open market unrestricted. The applicable NAICS code will be 541380 with an applicable small business size standard of $15 Million. The performance period is for 12 months after award. This is a pre-solicitation notice synopsizing an upcoming RFQ solicitation to satisfy the requirements of FAR 5.201 and 5.203. All interested parties should register via FEDBIZOPPS interested vendors list. It is the responsibility of the offeror to monitor and download amendments from FebBizOpps which may be issued to this solicitation. In accordance with FAR 52.204-7, FAR 2.101, and VAAR 802.101, prospective firms must be registered in the SAM (www.sam.gov) database prior to award.

71--Lounge Furniture Lebanon VA

Department of Veterans Affairs, Network Contracting Office 4 | Published June 30, 2015  -  Deadline June 30, 2015
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The Lebanon VA Healthcare System (VALEB) intends to issue a Request for Quote (RFQ) solicitation for Behavioral Health Lounge Furniture. The contractor should not be restrictive and not be limited to one product peculiar to a manufacturer (e.g., by manufacturer, brand name and part number) unless it is essential to the Government's minimum requirement. Delivery, staging and installation/configuration of furniture for this project (including all fasteners and fixtures required for assembly), and warranty service in accordance with VALEB. The applicable NAICS code is 337214. The size standard is 500 employees. The FSC is 7110 - Office Furniture. Upon its release, the solicitation will be issued electronically and be available for downloading at http://www.fedbizopps.gov on or about June 30, 2015. The solicitation will be a Request for Quote and will be issued as a (service disabled veteran owned small business, veteran owned small business, HubZone, 8(a), small disadvantaged business, small business, woman owned business or large business). The closing date for the receipt of offers will be set forth in the RFQ. Paper copies, faxed copies, or e-mail copies of the solicitation will not be provided. Interested parties are solely responsible for monitoring the above website for posting of the RFQ and any amendments hereto. The Government will not pay for the information received. By submitting an offer, the offeror is self-certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any federal agency. Failure to do so may represent grounds for refusing to accept the offer. By submission of an offer, the contractor acknowledges the requirements that a prospective awardee must be registered in the System for Award Management, (SAM), database prior to award. Lack of registration in the SAM database will make a contractor ineligible for award. Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/portal/public/SAM/. Any questions regarding this announcement should be submitted via email to Debbie Willard, at debra.willard@va.gov . Please do not request additional information until the solicitation is posted.

C--Create Clinic Space Bldg 18 #595-15-202

Department of Veterans Affairs, Network Contracting Office 4 | Published November 16, 2015  -  Deadline December 15, 2015
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1. CONTRACT INFORMATION: General. This A-E Services contract is being procured in accordance with the Brooks Act (Public Law 92- 582) and implemented in Federal Acquisition Regulation (FAR) 36. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of three or more firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The magnitude for construction (not design) of this project is between $5m and $10m. a. Contract Award Procedure: Before a service disabled veteran owned small business (SDVOSB) is proposed as a potential contractor, they must be certified by VETbiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at www.sam.gov Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. b. Nature of Work: Provide Architectural / Engineering services for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and construction period services. This work will involve the complete demolition of interior walls, ceilings, fixtures, flooring, plumbing, electrical and HVAC equipment. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project. 2. PROJECT INFORMATION: This project involves new construction of approximately 20,500 sq. ft. for a renovated Specialty Care /Behavioral Health Outpatient Clinic in Building 18. All designs will be compliant with space criteria referenced in VA space planning criteria. http://www.cfm.va.gov/til/space.asp Reference Chapters 260 for Mental Health clinic and 262 for Specialty Care . Ensure patient privacy criteria are met (i.e. computerized information, patient privacy, HIPPA). This project will be done in 3 phases, as listed in Attachment A-1. A phasing plan must be submitted at the 35% submission. The design will meet all VA Physical Security Standards. The area in this design is considered "Mission Critical" and the appropriate guide will be followed. . The Physical Security Guidelines defines what is considered as "Mission Critical". If a section of the manual cannot be met, the A/E will notify the VA immediately, and assist the VA in the security waiver process. The Physical Security Guidelines can be found at this link: http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf Design and construction work will be coordinated with other construction projects on-going at the hospital. A list of current projects will be provided upon approval of the 35% submission. A/E will use most current healthcare delivery processes, and the VA design criteria as a guide. The direction that fits the situation the best will be used in the design. In no case can any plumbing be re-used in the renovated area. All dead legs in the renovated area shall be eliminated. A flushing plan of domestic hot and cold water lines will be developed. The plan will show and notate which water sources to turn on to assure a complete water flush of all the domestic water plumbing in the area. Drawings and written narrative is required. If shutdowns are required during construction, a full shutdown plan must be included in the design. Shutdowns plan needs to include what particular energy source to shut off (breaker, valve, etc.) and what area, outlets, utilities and/or equipment the shutdown affects. The specific name of the shut off of the energy source must be identified, for example: "panel H1L1, breaker 2" for electric or "Valve 3-f" for a water source, etc. Drawings and a written narrative will be required. A LEED Silver Rating is desired with the construction. A rating will not be sought, but practices will reflect LEED Silver requirements. Proof of possible LEED credits must be provided. Bid Alternates/Deducts will be designed into the project to decrease the price of the project 20%. 3. SELECTION CRITERIA: Selection criteria for this acquisition are listed below. Each selection criteria has a selected weight indicated within the parentheses. (1) Team proposed for this project; (0.20 points) a. Background of the personnel b. Project Manager c. Other Key Personnel d. Consultants (2) Proposed Management Plan; a. Team organization b. Design Phase c. Construction Phase (3) Previous Project Experience of Proposed Team (0.20 points) (4) Response Time, Location & Facilities of Working Offices (0.10 points) a. Prime Firm b. Consultants (5) Specialized Experience and Technical Competence (0.25 points) a. Architectural, structural, environmental, electrical, plumbing and mechanical design b. Kitchen design for healthcare facility; c. Interior design (6) Project Control; (0.20 points) a. Techniques planned to control the schedule and costs b. Personnel responsible for schedule and cost control (7) Estimating Effectiveness; (0.15 points) a. Five most recently bid projects (8) Sustainable Design; (0.10 points) a. Team building philosophy and method of implementing (9) Miscellaneous Experience and Capabilities: (0.20points) a. Experience in healthcare clinical design b. Experience with VA patient-centered care or Planetree philosophy c. Experience using evidence based design for interior features to promote healing environments d. Experience in ADA e. Experience in NFPA 101 Life Safety code f. LEED certification g. Energy conservation h. Interior design i. Industrial Hygienist (10) Awards: (0.10 points) a. Awards received for design excellence 4. SUBMITTAL REQUIREMENT: This project is set aside under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009), and all original SF330 packages shall be submitted to: Lebanon VA Medical Center ATTN: Michael Shull Contracting Bldg. 19, RM110 1700 South Lincoln Ave Lebanon PA, 17042 All SF330 submissions shall be clearly marked with the subject line displaying the solicitation number. (a) Interested firms having the capabilities to perform this work must submit one hardcopy of SF 330 (3/2013 Edition) including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address not later than 3:00 p.m. local on the response date as above. Late proposal rules found in FAR 15.208 will be followed for late submittals. Responding firms must submit a copy of the originally signed, or current (signed within the past 12 months), and accurate SF 330, Part II for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work even if an SF 330, Part II is already on file. SF 330, Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work. All Part IIs shall be signed with original signature or facsimile of the original signature (signed within the past 3 years is required) and dated. A copy of a signed/dated Part II is acceptable. Although firms are encouraged to update their SF 330 Part II at least annually, older ones (up to 3 years old in accordance with FAR 36.603(d)(5)) will still be considered by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. Indicate in Block 5b of each Part II if the firm is a Large Business, Small Business, HubZone, Service Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, or Woman-Owned Small Business. Submit only one SF 330, Part I from the Prime for the design team, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract. (b) The A-E shall not include company literature with the SF 330. (c) In block No. 4 Part II provide the Data Universal Numbering System (DUNS) number issued by Dun and Bradstreet Information System (1/866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e. not the parent DUNS number, but a DUNS number specifically for the office performing the work). (d) In Section C of the SF 330, Part I, identify the discipline/service to be supplied by the Prime, Prime Branch offices as applicable, and each consultant. Provide brief resumes in Section E of the on-staff or consultant employees anticipated to perform the work. Resumes shall be submitted for each employee required to meet the minimums stated above in paragraph 3b. Resumes shall not exceed one page. (e) In Section F, a maximum of 10 projects for the total proposed Team (including the prime and consultants) shall be provided. Use no more than one project per page. (f) In Section G, block 26, include the name and their associated firm and office location. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G-28 is not applicable. Also include Team Project Organization Chart in Part I, Section D indicating how each firm on the proposed team (prime, applicable prime branch offices, and each subcontractor as identified in Part I, Section C) integrates into the composite team. (g) In Section H, of the SF 330, Part I, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this announcement. (h) In Section H, Part I, SF 330, firms must show their last 12 months of Medical facility contract awards stated in dollars (see 3I above), provide an itemized summary of awards to include Agency Contract Number/Task Order No. awards shall be shown in an itemized summary including Agency, Contract Number/Task Order No., Project Title, and Award Amount dollars. Include a total of all listed awards. Note that award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders and any modifications thereto should be included in the amounts. When addressing Team capabilities, clarify planned capability, existing capability, and prior experiences, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3. (i) In Section H, Part I, SF 330 Generally, describe the firm's Design Quality Management Plan (DQMP). A project-specific detailed DQMP must be prepared and approved by the Government as a condition of contract award, but is not required with this submission. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed ten pages for Section H. Front and back side use of a single page will count as 2 pages, and use no smaller than 11 font type using Times New Roman. Pages in excess of the maximums list will be discarded and not used in evaluation of the selection criteria. Foldouts are not allowed and shall not be considered. (j) Personal visits and phone calls to the facility to discuss this announcement will not be allowed. 5. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified vendor. Point of Contact: Contracting - Michael Shull, 717-272-6621 x3896 Everett Shaver, E-mail questions to: Michael.Shull@va.gov

C--A/E Renovate Food Service Kitchen - Lebanon VAMC

Department of Veterans Affairs, Network Contracting Office 4 | Published December 29, 2014  -  Deadline January 29, 2015
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1. CONTRACT INFORMATION: General. This A-E Services contract is being procured in accordance with the Brooks Act (Public Law 92- 582) and implemented in Federal Acquisition Regulation (FAR) 36. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of three or more firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The magnitude for construction (not design) of this project is between $1m and $5m. a. Contract Award Procedure: Before a small business is proposed as a potential contractor, they must be certified by VETbiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at www.sam.gov Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. b. Nature of Work: Provide Architectural / Engineering services for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and construction period services. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project. 2. PROJECT INFORMATION: The design shall consist of a full set of construction documents for a project that will renovate an area of Building 1 for the Food Service Kitchen and associated support spaces based on the VA space planning criteria. A maximum of 13,000 Gross Square Feet will be addressed by this design. A design that consolidates and reduces the footprint of the current Food Service Kitchen is desired. Design will include the application of VA space criteria to provide for the proper program space, as needed. All designs must, at a minimum, be in accordance with all applicable Federal, State and Local codes as well as the Department of Veterans Affairs (VA) publications http://www.cfm.va.gov/TIL/ (Master Construction Specifications, Space Criteria, Construction Standards, etc.). Work under this project may involve environmental considerations, such as lead paint and/or asbestos removal, which shall be addressed within the design and included within the Construction Bid Package. 3. SELECTION CRITERIA: Selection criteria for this acquisition are listed below in descending order of importance. (1) Team proposed for this project; a. Background of the personnel i. Project Manager ii. Other Key Personnel iii. Consultants (2) Proposed Management Plan; a. Team organization i. Design Phase ii. Construction Phase (3) Previous Experience of Proposed Team; a. Project experience (4) Response Time (How long it takes for a or b below to respond requests for documents and information. This does not pertain to a or b's physical response time to be on site); a. Prime Firm b. Consultants (5) Specialized Experience and Technical Competence a. Architectural, structural, environmental, electrical, plumbing and mechanical design b. Kitchen design for healthcare facility c. Interior design (6) Project Control; a. Techniques planned to control the schedule and costs b. Personnel responsible for schedule and cost control (7) Estimating Effectiveness; a. Five most recently bid projects (8) Miscellaneous Experience and Capabilities: a. Experience in healthcare design b. Experience with VA patient-centered care or Planetree philosophy c. Experience using evidence based design for interior features to promote healing environments d. Experience in ADA e. Experience in NFPA 101 Life Safety code f. LEED certification g. Energy conservation h. Interior design i. Industrial Hygienist 4. SUBMITTAL REQUIREMENT: This project is set aside under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009), and all original SF330 packages shall be submitted to: Wilkes-Barre VA Medical Center, Contracting (049E - Everett Shaver) 1111 East End Blvd Wilkes Barre, PA 18711 All SF330 submissions shall be clearly marked with the subject line displaying the solicitation number. (a) Interested firms having the capabilities to perform this work must submit one hardcopy of SF 330 (6/2004 Edition) including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address not later than 3:00 p.m. (EST) on January 29, 2015. Late proposal rules found in FAR 15.208 will be followed for late submittals. Responding firms must submit a copy of the originally signed, or current (signed within the past 12 months), and accurate SF 330, Part II for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work even if an SF 330, Part II is already on file. SF 330, Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work. All Part IIs shall be signed with original signature or facsimile of the original signature (signed within the past 3 years is required) and dated. A copy of a signed/dated Part II is acceptable. Although firms are encouraged to update their SF 330 Part II at least annually, older ones (up to 3 years old in accordance with FAR 36.603(d)(5)) will still be considered by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. Indicate in Block 5b of each Part II if the firm is a Large Business, Small Business, HubZone, Service Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, or Woman-Owned Small Business. Submit only one SF 330, Part I from the Prime for the design team, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract. (b) The A-E shall not include company literature with the SF 330. (c) In block No. 4 Part II provide the Data Universal Numbering System (DUNS) number issued by Dun and Bradstreet Information System (1/866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e. not the parent DUNS number, but a DUNS number specifically for the office performing the work). (d) In Section C of the SF 330, Part I, identify the discipline/service to be supplied by the Prime, Prime Branch offices as applicable, and each consultant. Provide brief resumes in Section E of the on-staff or consultant employees anticipated to perform the work. Resumes shall be submitted for each employee required to meet the minimums stated above in paragraph 3b. Resumes shall not exceed one page. (e) In Section F, a maximum of 10 projects for the total proposed Team (including the prime and consultants) shall be provided. Use no more than one project per page. (f) In Section G, block 26, include the name and their associated firm and office location. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G-28 is not applicable. Also include Team Project Organization Chart in Part I, Section D indicating how each firm on the proposed team (prime, applicable prime branch offices, and each subcontractor as identified in Part I, Section C) integrates into the composite team. (g) In Section H, of the SF 330, Part I, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this announcement. (h) In Section H, Part I, SF 330, firms must show their last 12 months of Medical facility contract awards stated in dollars (see 3(e) above), provide an itemized summary of awards to include Agency Contract Number/Task Order No. awards shall be shown in an itemized summary including Agency, Contract Number/Task Order No., Project Title, and Award Amount dollars. Include a total of all listed awards. Note that award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders and any modifications thereto should be included in the amounts. When addressing Team capabilities, clarify planned capability, existing capability, and prior experiences, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3. (i) In Section H, Part I, SF 330 Generally, describe the firm's Design Quality Management Plan (DQMP). A project-specific detailed DQMP must be prepared and approved by the Government as a condition of contract award, but is not required with this submission. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed ten pages for Section H. Front and back side use of a single page will count as 2 pages, and use no smaller than 11 font type using Times New Roman. Pages in excess of the maximums list will be discarded and not used in evaluation of the selection criteria. Foldouts are not allowed and shall not be considered. (j) Personal visits and phone calls to the facility to discuss this announcement will not be allowed. 5. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified vendor. Point of Contact: Contracting - 1. Before 1-29-2015 - Stephen A. Clabough, 570-824-3521 x 4266, E-mail questions to stephen.clabough@va.gov; or 2. On or after 1-29-2015 - Everett Shaver, 570-824-3521 x 4864, E-mail questions to: Everett.shaver@va.gov.

C--Renovate Bldg 22 #595-15-201

Department of Veterans Affairs, Network Contracting Office 4 | Published April 12, 2016  -  Deadline May 12, 2016
cpvs

1. CONTRACT INFORMATION: General. This A-E Services contract is being procured in accordance with FAR 36 Construction and Architect Contracts. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of three or more firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The magnitude for construction of this project is between $2m and $5m. Before a service disabled veteran owned small business (SDVOSB) is proposed as a potential contractor, they must be certified by VETbiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at www.sam.gov Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration for award. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. 2. PROJECT INFORMATION: Provide a full set of construction documents for a project that will renovate an area of Building 22 for a state of the art education center and associated support spaces. A maximum of 13,000 Gross Square Feet will be addressed by this design. The construction will be planned for 2 phases, allowing for operations to continue in the building. An elevator will be added to the Building. All designs will be compliant with space criteria referenced in VA space planning criteria. http://www.cfm.va.gov/til/space.asp. A/E is responsible for providing certified industrial hygiene services to perform asbestos survey investigations, bulk sampling, development of specifications and drawings, and construction period services. The VA can provide the most recent Asbestos inspection conducted. All designs shall be accomplished in accordance with VA guidelines and specifications, and program guides PG-18-1 thru PG-18-17, which are available on the Internet at http://www.cfm.va.gov/til/ .A/E shall pay particular attention to USAF, NFPA, BOCA, VA space criteria - http://www.cfm.va.gov/til/space.asp. All designs will be compliant with VA's design criteria as well as ASHRAE design guide http://www.cfm.va.gov/til/. If shutdowns are required during construction, a full shutdown plan must be included in the design. Shutdowns plan needs to include what particular energy source to shut off (breaker, valve, etc.) and what area, outlets, utilities and/or equipment the shutdown affects. The specific name of the shut off of the energy source must be identified, for example: "panel H1L1, breaker 2" for electric or "Valve 3-f" for a water source, etc. Drawings and a written narrative will be required. A LEED Silver Rating is desired with the construction. A rating will not be sought, but practices will reflect LEED Silver requirements. Proof of possible LEED credits must be provided. Bid Alternates/Deducts will be designed into the project to decrease the price of the project 20%. 3. SELECTION CRITERIA: Selection criteria for this acquisition are listed below in descending order of importance. (1) Team proposed for this project; a. Background of the personnel b. Project Manager c. Other Key Personnel (Certified Industrial hygienist) d. Consultants (2) Proposed Management Plan a. Team organization b. Design Phase c. Construction Phase (3) Previous Project Experience of Proposed Team Project Experience (4) Response Time. a. Prime Firm b. Consultants (5) Specialized Experience and Technical Competence a. Architectural, structural, environmental, electrical, plumbing and mechanical design b. Interior design. (6) Project Control; a. Techniques planned to control the schedule and costs b. Personnel responsible for schedule and cost control (7) Miscellaneous Experience and Capabilities: a. Experience in healthcare clinical design b. Experience with VA patient-centered care or Planetree philosophy c. Experience using evidence based design for interior features to promote healing environments d. Experience in ADA e. Experience in NFPA 101 Life Safety code f. LEED certification g. Energy conservation h. Industrial Hygienist ? 4. SUBMITTAL REQUIREMENT: This project is set aside under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009), and all original SF330 packages shall be submitted to: Lebanon VA Medical Center ATTN: Michael Shull Contracting Bldg. 19, RM110 1700 South Lincoln Ave Lebanon PA, 17042 All SF330 submissions shall be clearly marked with the subject line displaying the solicitation number. (a) Interested firms having the capabilities to perform this work must submit one hardcopy of SF 330 (3/2013 Edition) including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address not later than 3:00 p.m. local on the response date as above. Late proposal rules found in FAR 15.208 will be followed for late submittals. Responding firms must submit a copy of the originally signed, or current (signed within the past 12 months), and accurate SF 330, Part II for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work even if an SF 330, Part II is already on file. SF 330, Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work. All Part IIs shall be signed with original signature or facsimile of the original signature (signed within the past 3 years is required) and dated. A copy of a signed/dated Part II is acceptable. Although firms are encouraged to update their SF 330 Part II at least annually, older ones (up to 3 years old in accordance with FAR 36.603(d)(5) will still be considered by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. Indicate in Block 5b of each Part II if the firm is a Large Business, Small Business, HubZone, Service Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, or Woman-Owned Small Business. Submit only one SF 330, Part I from the Prime for the design team, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract. (b) The A-E shall not include company literature with the SF 330. (c) In block No. 4 Part II provide the Data Universal Numbering System (DUNS) number issued by Dun and Bradstreet Information System (1/866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e. not the parent DUNS number, but a DUNS number specifically for the office performing the work). (d) In Section C of the SF 330, Part I, identify the discipline/service to be supplied by the Prime, Prime Branch offices as applicable, and each consultant. Provide brief resumes in Section E of the on-staff or consultant employees anticipated to perform the work. Resumes shall be submitted for each employee required to meet the minimums stated above in paragraph 3b. Resumes shall not exceed one page. (e) In Section F, a maximum of 10 projects for the total proposed Team (including the prime and consultants) shall be provided. Use no more than one project per page. (f) In Section G, block 26, include the name and their associated firm and office location. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G-28 is not applicable. Also include Team Project Organization Chart in Part I, Section D indicating how each firm on the proposed team (prime, applicable prime branch offices, and each subcontractor as identified in Part I, Section C) integrates into the composite team. (g) In Section H, of the SF 330, Part I, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this announcement. (h) In Section H, Part I, SF 330, firms must show their last 12 months of Medical facility contract awards stated in dollars (see 3I above), provide an itemized summary of awards to include Agency Contract Number/Task Order No. awards shall be shown in an itemized summary including Agency, Contract Number/Task Order No., Project Title, and Award Amount dollars. Include a total of all listed awards. Note that award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders and any modifications thereto should be included in the amounts. When addressing Team capabilities, clarify planned capability, existing capability, and prior experiences, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3. (i) In Section H, Part I, SF 330 Generally, describe the firm's Design Quality Management Plan (DQMP). A project-specific detailed DQMP must be prepared and approved by the Government as a condition of contract award, but is not required with this submission. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed ten pages for Section H. Front and back side use of a single page will count as 2 pages, and use no smaller than 11 font type using Times New Roman. Pages in excess of the maximums list will be discarded and not used in evaluation of the selection criteria. Foldouts are not allowed and shall not be considered. (j) Personal visits and phone calls to the facility to discuss this announcement will not be allowed. 5. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified vendor. Point of Contact: Contracting - Michael Shull, 717-272-6621 x3896, E-mail questions to: Michael.Shull@va.gov End of Document

V--544-16-1-825-0001 - Ambulance/Wheelchair Svc GOPC, S'burg, A'son, RH 544

Department of Veterans Affairs, Columbia (SC) VAMC | Published January 8, 2016  -  Deadline February 8, 2016
cpvs

Solicitation Number: VA247-16-R-0068 Notice Type: Pre-solicitation Ambulance & Special Mode Transportation Services Synopsis: The WJBD VA Medical Center, located in Columbia, South Carolina, intends to issue a solicitation for a Request for Proposal for Ambulance & Special Mode Transportation Services through the Federal Business Opportunities Government Point Entry. The anticipated date of award is February 08, 2016. The acquisition will be set-aside for Small business concerns only; consideration will only be for Small Business as described in the Federal Acquisition Regulations Part 19, or as determined by the Small Business Administration. The NAICS code for the requirement is 485991. The attached Performance Work Statement provides a detailed description of the services required for Ambulance & Special Mode Transportation Services. The solicitation will be evaluated based the Request for Proposal(RFP) that provides the lowest price technically acceptable requirement in accordance with the terms and conditions of FAR Part 15. To be considered acceptable, offerors shall specifically address the requirements provided in the solicitation. Sufficient detail should be provided citing specific data as required, such that the proposal may be adequately evaluated. The solicitation will be available on or about January 19, 2016 by 4:00 P.M. Eastern Time. The media selected for issuance of Synopsis/ Solicitation and amendments shall solely be at the discretion of the Government; accordingly, the media utilized for this requirement shall be the internet. Interested parties may download and print the solicitation from the FEDBIZOpps website http://www.fbo.gov. The Government reserves the right to cancel the solicitation either before or after the proposal opening with no obligation to the offeror by the government. Point of contact is Millicent R. Ball, Contracting Officer The Department of Veterans Affairs - Columbia, South Carolina 29209. Email: Millicent.ball@va.gov PERFORMANCE BASED WORK STATEMENT (PWS) AMBULANCE & SPECIAL MODE TRANSPORTATION SERVICE 1. GENERAL The Contractor shall provide emergent/non-emergent ambulance services, wheelchair van or transportation services (See Schedule) to beneficiaries of the Veterans Administration Outpatient Clinics in Greenville, Anderson, Spartanburg, and Rock Hill, SC in accordance with all terms, conditions, provisions, and schedules. 2. DESCRIPTION OF WORK a. The Contractor shall provide emergent/non-emergent ambulance services, wheelchair van or transportation service on an as needed basis upon request of the Contracting Officer's Representative (COR) or designee. The Contractor shall provide the necessary equipment and personnel to furnish service in the volume required for all the items under this contract. Contractor shall meet all requirements of Federal, State or City codes regarding operations of this type of service. b. The Contractor shall provide a listing fully describing the vehicle make, model and year being utilized, include the location(s) and telephone number(s) where calls are received and vehicles dispatched. The Contractor shall provide information as to the metering devices or methods the Contractor proposes to use in determining mileage. The Contracting Officer shall be notified in writing of any ambulance equipment added/removed after award of the contract. Contractor must possess a medical control sponsorship as required by Department of Health and Environmental Control (DHEC). c. Upon request of the Government, the Contractor must be able to show evidence of his/her reliability, ability and experience by furnishing (1) a list of personnel who will perform under the contract showing the length and type of experience of such personnel, and (2) the names and addresses of other concerns and/or Government agencies for which this type of service(s) were rendered by the Contractor. 3. PERIOD OF PERFORMANCE: One base year with the possibility of four one year option periods. Base Year: Date of award for 12 months 1st Option Period Date of award for 12 months 2nd Option Period Date of award for 12 months 3rd Option Period Date of award for 12 months 4th Option Period Date of award for 12 months 4. PLACE OF PERFORMANCE: Greenville Community Based Outpatient Clinic (CBOC), 41 Park Creek Drive, Greenville SC 29605 Anderson CBOC, 1702 East Greenville St, Anderson SC 29621/ 3030 Hwy 81 N, Anderson, SC 29621 Spartanburg CBOC, 279 North Grove Medical Drive, Spartanburg SC 29303 Rock Hill CBOC, 2670 Mills Park Drive, Rock Hill, SC 29730 a. Days and Hours of Operation: Monday through Friday 8:00am to 5:00pm b. Deliveries shall not be performed on the following legal Government Holidays: New Years Day 1 January Martin Luther King's Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December 5. SAFETY AND EQUIPMENT STANDARDS a. VEHICLE (AMBULANCE): The ambulances under the terms of this contract shall be licensed and meet the minimum vehicle requirements as mandated by the South Carolina Department of Health and Environmental Control Regulations pertaining to ambulance service. b. VEHICLE (WHEELCHAIR/VAN VEHICLE): The wheelchair/van vehicle must have three (3) seats for ambulatory patients and space for at least one (1) wheelchair patient and must have air conditioning to maintain a temperature of 78 degrees or less and heating to maintain a temperature of 65 degrees or more (Fahrenheit). The vehicle shall have a standard first aid kit. The vehicle must have a safe lifting device and be equipped with safe wheelchair locking devices. Ambulatory patients must have access to seat belts for use at all times that the vehicle is in motion. c. AMBULANCE MEDICAL EQUIPMENT: The required equipment for the vehicles is stated in the Schedule (Attach 1). d. EQUIPMENT (WHEELCHAIR/VAN VEHICLE): Each vehicle shall be equipped at all times when transporting a patient in the performance of this contract with not less than the following equipment as required by Federal laws and/or laws of the State, County, and/or City in which it is operated. 1) Shall have adequate straps to secure the patient safely to wheelchair and adequate means of securing the wheelchair within the vehicle. 2) Shall have standard first aid kit. e. MISCELLANEOUS AMBULANCE EQUIPMENT: The Department of Veterans Affairs (VA) shall not be responsible to provide items which normally would be used or required for comfort, safety, or necessity of the patients being transported. These items should include wrist restraints, disposable gloves, large pampers, linens, blankets, bedpans, urinal, emesis basins, pillows, and all other items normally stocked in ambulances. For wheelchair vehicles the items shall include urinals, emesis basins, wheelchairs, blankets, and tissues. These items shall be handled in accordance with universal precautions (see Attach 2). 6. AUTHORIZED SERVICES a. The Contractor shall transport only one (1) patient per trip unless specifically authorized by the VA. When more than one (1) patient is transported on a trip, reimbursement will be made at the rate not exceeding the cost of transporting a single patient. When travel beyond the city limits is involved, the longest distance over which a patient is transported may be claimed when more than one patient is transported in a single ambulance concurrently. Contractor must ensure that the pick-ups and drop-offs are scheduled so that the total distance traveled shall result in the most economical charge to the government. b. Requests for service will be made by telephone. Changes can only be made by the Contracting Officer's Representative (COR) or designee. c. If the Contractor fails to furnish ambulance service within 45 minutes after receiving a Request, the VA reserves the right to obtain the service from another source and to charge the Contractor with any excess cost which may result. The VA will be the sole judge in determining when to order service from another source. In the event the patient is not picked up or delivered as scheduled (will usually concern pre-scheduled pick-up and delivery) the VA will be allowed a late credit equal to the rate charged by Contractor in Item 9 of the schedule. d. Prices quoted in the schedules do not include ferry, bridge, and tunnel or road charge. Any such legitimate toll charges incurred shall be limited to ONE WAY ONLY and shall be listed separately on Contractor's invoices. e. Non-FTS facilities - If Contractor's place of business is located beyond the local telephone call zone of the hospital, the Contractor shall accept telephone orders for service on a collect basis. 7. INSURANCE REQUIREMENTS a. The Contractor shall agree to procure and maintain, while the contract is in effect, Workers Compensation and Employee's Public Liability Insurance in accordance with the laws of the State of South Carolina. b. Public Liability Insurance (1) the Contractor shall comply with all Federal and State laws with regard to liability arising or resulting from injury to or death of an employee in performing the work under this contract and shall save and hold the Government harmless against any or loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. (2) The Contractor shall be responsible for all damages to property, which is caused by an employee engaged in the performance of this contract. c. Before commencing work under this contract, the Contracting Officer may require the Contractor to furnish certification from their insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) days notice to the Contracting Officer. d. The Contracting Officer may wave requirement if it is determined that insurance certification now on file is acceptable; however, new certifications shall be furnished prior to the expiration date. 8. PERIODIC INSPECTIONS: The Government reserves the right to inspect and investigate the facilities, equipment, vehicles and records of the Contractor to assure acceptable standards of performance. Any faults or omissions discovered by inspection will be corrected or repaired at the Contractor's expense. 9. BADGES/PARKING/SMOKING/VA REGULATIONS: Contractor's personnel shall wear visible identification while on the premises of the CBOC. It is the responsibility of the Contractor to park in appropriate designated parking areas. The Government will not invalidate or make reimbursement for parking violations of the Contractor under any condition. Smoking is prohibited inside any Government building. Designated areas are provided on the CBOC grounds. Possession of weapons is prohibited. Enclosed containers are subject to search. Violations of Government regulations may result in citations answerable in the United States (Federal) District Court. 10. COMPETENCY OF PERSONNEL a. Prices quoted in the schedule include the services of a qualified driver and attendant to assist beneficiaries in and out of the vehicle. b. A record of each employee as to character and physical capabilities of performing the duties of an ambulance driver or attendant must be maintained and made available for inspection upon request. c. An authorized official of the Veterans Affairs Medical Center (VAMC) may in the best interest of the beneficiary, allow a relative to accompany the patient at no extra charge. d. Only employees of the Contractor who meet the qualifications of EMERGENCY MEDICAL TECHNICIAN (EMT), NON-EMERGENCY ATTENDANT/DRIVER(S), and PARAMEDICS below will be allowed to accompany the attendant/driver on trips provided for the VAMC. EMERGENCY MEDICAL TECHNICIAN (EMT): When required, Emergency Medical Technicians providing emergency services on ambulances serving VAMC and Clinics must have the following qualifications: 1) Must have completed training in accordance with the standards published by the Department of Health and Environmental Control (DHEC) with a minimum of 127 hours for "equivalent", which includes a 10-hours in-hospital training period. Such training program must be acceptable under the regulating requirements for local EMS systems supported by DHEC regulation(s). 2) The "equivalent" training program successfully completed by the EMT must be submitted to the Contracting Officer for the appropriate action. 3) Must be certified, licensed or otherwise officially recognized by the Local, State, or Regional Government or public entity where the emergency ambulance service is operated, or by which it is governed. 4) Must be enrolled periodically in "refresher" continuing education, or advanced training programs as required by the Local or State government entity in which the service is rendered to veterans, but in no instance shall this be less frequently than every three years. Such "refresher" training must be equivalent of that developed by the Department of Transportation, National Highway Safety Administration. Such refresher training must be submitted to the Contracting Officer for the appropriate action. NON-EMERGENCY ATTENDANT/DRIVER(S): Prices include non- emergency medical technicians and/or drivers as appropriate. Technicians and drivers must be capable to administer oxygen and have successfully completed the Standard and Advanced First Aid Courses of the American Red Cross or US Bureau of Mines, or equivalent. Proof in the form of a current certificate that such first aid training has been successfully completed must be available upon request. PARAMEDICS: When required, paramedics providing emergency services on ambulances serving VAMC and clinics must have the following qualifications: 1) Complete training in accordance with the standards published by the Department of Health and Environmental Control (DHEC) in the State of South Carolina. 2) Must be certified, licensed or otherwise officially recognized by the local, State, or regional Government or public entity where the emergency ambulance service is operated, or by which the local, State, or regional Government or public entity where the emergency ambulance service is operated, or by which it is governed. Certification must be submitted to the Contracting Officer for appropriate action. 3) Must be enrolled in "refresher" continuing education, or advanced training programs as required by the Local or State government entity in which the service is rendered to veterans, but in no instance shall this be less frequently than every three (3) years. Training must be equivalent to that developed by the Department of Transportation, National Highway Safety Administration and documentation of training submitted to the Contracting Officer for appropriate action. 11. INVOICE AND PAYMENT: a. Payment will be made monthly in arrears upon receiving a properly prepared invoice. b. Invoice must be submitted by the 10th calendar day of each month for service provided during the prior month. c. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain: " Invoice Number and Date " Contractor's Name and Address " Accurate Purchase Order Number & Contract Number " Date of trip " Number of miles, if billing for mileage " Name of patient transported " Documentation of circumstances when billing for attempted pick-up and/or waiting time. " Total Amount Due d. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge. e. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows: o Tungsten e-Invoice Setup Information: 1-877-489-6135 o Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com o FSC e-Invoice Contact Information: 1-877-353-9791 o FSC e-invoice email: vafsccshd@va.gov f. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP g. For time lost in waiting at either and or both ends of the trip due to causes beyond contractor control, the contractor shall be reimbursed at the rate of one-fourth the hourly rate quoted for each quarter hour or fraction thereof in excess of one-quarter hour. h. In order to keep waiting time at an absolute minimum, the Contractor shall immediately notify the Contracting Officers Representative (COR) when all vehicles are in service. i. All waiting time charges must be supported by: (1) Notification to the COR that the driver (vehicle) is in a waiting status. At this point, information concerning reason for wait must be provided, and; (2) Documentation to accompany the invoice. 12. CONTRACTOR FURNISHED SERVICES, PROCEDURES, FORMS AND REPORTS shall be provided prior to commencement of work under this contract, and upon any change during the performance of the contract. a. List of all Vehicles (New vehicles must be reported before using) b. Inspection report of all vehicles c. Drivers Licenses, DOT permits and other licenses d. Education and Training Records of personnel, oriented and ongoing e. List of all drivers (New/relief driver must be reported and meet all requirements before transporting VA patients). 13. HIPAA COMPLIANCE: a. The Contractor must adhere to the provisions of Public Law 104-91, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected health Information (PHI). b. VA beneficiaries shall not under any circumstances be charged nor their insurance companies charged for services rendered by the contractor even if VA does not pay for those services. This provision shall survive the termination or ending of the contract. 14. DATA SECURITY INFORMATION: a. Information, including, but not limited to, veteran individually-identifiable information (iii) and personal healthcare information (PHI), gathered or created by the Contractor in the performance of this task order is the exclusive property of VA and must be received, gathered, stored, backed up, maintained, used, disclosed and disposed of in accordance with the terms of this task order and applicable federal and VA information confidentiality and security laws, regulations and policies, including VA Directive and Handbook number 6500. b. The Contractor shall provide access to VA information only to employees, subcontractors, and affiliates only: (1) to the extent necessary to perform the services specified in this task order, (2) to perform necessary maintenance functions for electronic storage or transmission media necessary for performance of this task order, and (3) only to individuals who first satisfy the same conditions, requirements and restrictions that comparable VA employees must meet in order to have access to the same VA information. These restrictions include the same level of background investigations, where applicable. c. ALL VA III AND PHI INFORMATION STORED ON BOTH VA AND NON-VA EQUIPMENT MUST BE ENCRYPTED IN ACCORDANCE WITH THE FEDERAL INFORMATION SECURITY MANAGEMENT ACT (FISMA). Federal standards established by U.S. Department of Commerce apply, including Federal Information Processing Standard 200 (FIPS200), and National Institute of Standards and Technology Special Publication 800-37, Guide for the Security, Certification and Accreditation. Contractors and subcontractors shall document compliance and make the document available upon request of the Contracting Officer or COR. Contractor and subcontractors shall allow physical inspection by VA personnel to assess its physical and environmental security controls. 15. TERMINATION FOR CONVENIENCE: Subject to a 14 day advance notice, the Government reserves the right to terminate this contract for convenience if the need for this service changes or is no longer required. 16. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. f. The Government Agency owns the rights to all data/records produced as part of this contract. g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
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