C--Expand Loch Raven Hospice Unit (Design)
Department of Veterans Affairs, VA Maryland Health Care System | Published April 11, 2016 - Deadline May 11, 2016
ARCHITECT-ENGINEER (A/E) DESIGN SERVICES: This A/E Services contract is being procured in accordance with the Brooks Act (Public Law [PL] - 582) and implemented in the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. VA Maryland Healthcare System is seeking qualified A/E firms to provide professional services necessary to develop complete drawings, specifications, cost estimates, project phasing site visits and construction period administration associated with building a Hospice Unit on top of the Research Building and a means of access (covered and conditioned ramp or bridge) to/from the community living center (CLC). The Research Building is located at Loch Raven Campus of the VA Maryland Healthcare System. Design and construction costs shall be within the constraints of the construction budget consistent with the Veterans Affairs (VA's) project team goals as prioritized during project meetings and field surveys. Conduct preliminary project scope meetings and site survey investigations to develop the necessary elements for conceptual layout schemes with proposed alternatives consistent with the VA's project team goals as prioritized during preliminary project meetings, field surveys and studies.
This project will engage an architectural/engineering firm (A/E) to provide Schematic Design, Design Development, Contract Drawings, Specifications, Construction Cost Estimate, and Construction period services. The A/E will develop a design to complete the following but not limited to:
" Build approximately 15,000 square feet (sf) of new hospice unit & associated support services on top of the research building at Loch Raven Campus.
" A means of access (ramp/bridge covered and conditioned) from the CLC to the new Hospice Unit for patient transport.
Work will include, but not be limited to, site survey, architectural, interior finishes, mechanical (plumbing, fire protection and HVAC), electrical, structural, and other specialty consultants as required pertinent to the project requirements within the constraints of the construction budget consistent with the VA's project team goals as prioritized during project meetings and field surveys. All finishes shall be coordinated with VA Interior Designer
All publications, templates, design guides, references, regulations and requirements relevant to construction of VA buildings may be found at http://www.cfm.va.gov/til/
The A/E shall obtain all environmental and other necessary permits that would be required prior to construction commencing - including but not limited to:
" Maryland Historic Trust
" Maryland Dept. of the Environment (MDE)
" Maryland Dept. of Natural Resources (DNR)
" Maryland Chesapeake Critical Area Commission
The A/E shall base their design to meet the following sustainable energy requirements:
" USGBC LEED: Design elements to qualify for LEED Silver, with no formal certification required.
" Executive Order 13514
" EPACT 2005
" EISA 2007
" VA HVAC Design Manual
" VA Sustainable Design & Energy Reduction Manual (April 2010 or later), any directive or publication referenced shall be incorporated to design as well.
Project will require the A/E to conduct preliminary meetings and site survey investigations to define the necessary elements of the project scope of work fulfilling the goals of the VA's project team (Engineering Svc), and presentation of preliminary layout plans with proposed alternatives to the User Group. Based on User Group meetings and site surveys, prepare a detailed project plan description report pertinent to the project requirements within the constraints of the construction budget consistent with the VA's project team goals. Through the course of the design phase, it will be necessary to interface with Medical Center staff to ascertain the details of the scope through a series of meetings and periodic submissions of documents. All design submission requirements shall be in accordance to A/E Contract and conform to all VA criteria and standards, in addition to Code of Maryland Regulations (COMAR).
The A/E shall use VA Program Guides, Design Manuals and Master Specifications in preparing the Construction Documents for the project. However, should the A/E determine that deviation from such standards and specifications is necessary or beneficial to the Government; they shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected.
A/E shall engage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. Each discipline shall document and investigate the relevant existing conditions, review the building available information, and verify all essential elements pertinent to their discipline. Site investigations shall measure, photograph, video tape, and document the conditions of areas to be renovated and/or impacted.
The A/E shall visit the project site to investigate the information provided by the Government. Furnished drawings, record (as built) drawings and other planning documents which will be provided to the A/E. This information is the best available, but the Government does not guarantee its accuracy or completeness. The A/E's investigation of field conditions shall be performed in a competent professional manner in accordance with the Architectural Design Manual PG18-10. It is the A/E's responsibility to research the existing Government documents, determine those that are applicable to the project and request copies from the Government; the Government will not perform a search of Government documents to determine the information that the A/E may need during design. The information will include where applicable and available:
A. General Site Plan
B. Existing Architectural Floor Plans
C. Existing Electrical Plans (including single line)
D. Existing Fire Protection Plan
E. Existing HVAC Plans
F. Existing Plumbing plans
G. Existing structural plans
H. Existing Fire Alarm plans
I. Existing drawings as available
The goal of this project is to obtain a cost estimate that will reflect replacing the component as a stand alone project (i.e., not as part of another project) and all other additional costs for this replacement including but not limited to asbestos removal, required phasing, special field conditions and/or temporary equipment needed during the construction. The completed report shall then be submitted for approval to the Project Engineer. The drawings shall meet all applicable federal, state and local governing codes. Drawings shall be stamped by the discipline of a registered architect and engineer of the prime SDVOSB Firm.
THIS PROCUREMENT IS A 100% SET-ASIDE FOR SERVICE DISABLED VETERANS OWNED SMALL BUSINESS FIRMS. All interested parties MUST be registered "ACTIVE" in the System for Award Management (SAM) Database (www.SAM.gov) and Vendor Information Pages (VIP) at: www.vetbiz.gov database as a "Verified" SDVOSB firm if contractor is a SDVOSB, and must have current record in the Online Representations and Certifications Application (ORCA) prior to the response date of the solicitation. Failure of a proposed SDVOSB to be verified by the CVE at the time the SF330 is submitted will result in their elimination as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. The NAICS Code for this acquisition is 541330 and the applicable Small Business Size Standard is not more than $14.0M average annual gross revenues for the past three fiscal years. The construction cost range for this project is between $5,000,000 and $10,000,000.
The following evaluation criteria in accordance with FAR 36.6 will be used during the A/E selection process: (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity to accomplish the work in the required time; (4) Past performance on contracts with government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of local conditions and codes. Firms will be evaluated by the A/E Evaluation Board, scored, and ranked according to score. The three most qualified firms will be invited to interview with the selection board, and will again be scored. The firm with the highest score will be selected and asked to negotiate a fair and reasonable price. Due to the need of multiple site visits and coordination on design reviews, consideration is limited to A/E firms with a working office located within a 120 miles radius of the Loch Raven Campus, Baltimore, Maryland. This distance is determined according to www.randmcally.com.\
Interested firms that meet the requirements listed in this announcement are invited to submit one (1) copy and one CD-ROM of SF 330 Part I and Part II to the Contracting Officer, Attn: Theresa Moyer, VA Medical Center, Building 101B, Room 9, Laundry Drive, Perry Point, MD 21902, and reference the announcement number and project title listed NLT 2:30 PM (EDT), May 2, 2016. SF 330 Forms can be obtained at:
http://www.gsa.gov/Portal/gsa/ep/formslibrary. Fax submissions will not be accepted. Interested parties shall ensure current State Licensing, and shall have current registration in the System for Award Management (SAM) Database (www.SAM.gov) at the time of submission of SF 330 Forms. In addition to current annual Representations and Certifications must be filed online at https://orca.bpn.gov. THIS IS NOT A REQUEST FOR PROPOSAL. A solicitation will only be issued to the top ranked qualified SDVOSB A/E firm. Point of Contact is Theresa Moyer, 410-642-2411 x2853, or Theresa.firstname.lastname@example.org.