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RFQ/SLE/2017/006 Supply of Office Furniture and ACs

UNDP - SIERRA LEONE | Published May 12, 2017  -  Deadline May 18, 2017
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Supply of Office Furniture and ACs

RFQ/SLE/2017/007 Supply of Office Furniture and Office Equipment

UNDP - SIERRA LEONE | Published June 1, 2017  -  Deadline June 12, 2017
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Supply of Office Furniture and Office Equipment

PFM Improvement and Consolidation - P133424

Public Financial Management Improvement and Consolidation Project | Published May 28, 2015  -  Deadline June 12, 2015
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Terms Of Reference For Monitoring & Evaluation Specialist At The Public Financial Management Improvement And Consolidation Project (pmicp), Ministry Of Finance And Economic Development, Sierra Leone Date of Issue: 28th May, 2015 1.0      BACKGROUND 1.1       ThePublic Financial Management Improvement and Consolidation Project (PFMICP) is asuccessor to the just ended Integrated Public Financial Management ReformProject (IPFMRP) . It will build on and reinforce the successes and addressesthe weaknesses of IPFMRP.  The ProjectDevelopment Objective (PDO) is: "Toimprove budget planning and credibility, financial control, accountability, andoversight in government finances in Sierra Leone". The Project, which willbenefit various MDAs and Local Councils, will comprise the followingcomponents: Component1: Enhancing Budget planning and credibility Component2: Financial Control, Accountability and Oversight Component3: Supporting the Strengthening of Revenue Mobilization and AdministrationSystems Component4: Strengthening Local Governance, Financial Management and AccountabilitySystems Component5: PFM Reform Coordination and Project Management 1.2       To purse theGoSL's PFM agenda, theGovernment has received financing from the International Development Association(IDA), the African Development Bank, European Commission and UK's Departmentfor International Development for the PFMICP (with an estimated Projectduration of four years). The PFMICPwill be administered by the World Bank. 1.4       In furtherance ofthe above objectives,the Government intendsto use part of the proceeds of the financing to engage a suitably qualified andexperienced candidates to fill theposition of a Monitoring andEvaluation Specialist. 2.0      OBJECTIVES OF THE ASSIGNMENT 2.1 The objective of theassignment isto appoint a Monitoring and Evaluation Specialist who will serve as the mainfocal person for all monitoring and evaluation related activities forthe PFMICproject. S/he will support the Project regardingthe monitoring and evaluation activities S/he will sign a year's contractinitially with possibility of extension based on satisfactory performance. S/hewill be located within theProject Management Unit of the PFMICP in the Ministryof Finance and Economic Development, Freetown with frequent travels to theprovinces. It is expected that the M&E Specialist would be in post by theend of November, 2014. 3.0      RESPONSIBILITIES/SCOPE OF WORK 3.1       TheM&E Specialist would work closely with internal and external stakeholdersand will be to coordinate and support all data collection and reportingarrangements on project progress in accordance with the Project ResultsFramework. 3.2       Specifically,under the supervision and guidance of theProject Manager, the M&E Specialist, will perform the following duties andresponsibilities: Leadthe development of and oversee the review of project level Monitoring&Evaluation  (M&E) plan andassociated work plans for each component/activity (as reflected in the resultsframework); DevelopTORs for M&E tasks to be carried out for consulting firms (e.g. the designof surveys, evaluations (mid-term and final evaluation), etc. using acombination of quantitative and qualitative methods; Beresponsible for sourcing data and information for specific M&E needsdirectly from other implementing agencies and stakeholders  particularly forindicators not requiring asurvey; Supporttechnical work such as reviewing M&E methods, carrying out training needs,designing M&E tools and providing M&E technical assistance; Overseeand participate in evaluations and assessments. TheM&E Specialist may also serve as the evaluation team member of selectedevaluations conducted; Ensurequality control of M&E outputs (e.g. surveys etc.), including bycontributing substantively to the design and field testing of the monitoringmethodology, review, supervise design and implementation of the survey,participatory data collection methods and protocols, data verificationtechniques, and other technical evaluation and analytical tasks conducted; Developand maintain a M&E database for the project and contribute to themaintenance of a database of PFMIC Project; Maintain adetailedknowledge of all relevant issues impacting his/her field of Monitoring &Evaluation; Ensuring mentoring andtraining of project team to foster capacity building on M&E knowledge. Supportmonitoring and evaluation missions commissioned by the donors on the project; Review monitoring andevaluation system/mechanism, process and procedures of the project and formsand formats for project activities under its various components; Monitorproject progress through field visit as may be required, offer feedback andkeep regular communication with related field and centre level staff. Attend, participate and provide necessaryinputs for preparation of and during project meeting, Workshops and trainings; Serveas focal point for providing M &E inputs on Implementation Progress Reports(IPRs); Prepareand submit M&E inputs as per the Results Framework to the consolidatedquarterly/ annual project implementation progress reports meeting thedeadlineas per the requirement of project and World Bank; Inclose collaboration with PFMRU of MoFED, support the design and implementation of anintegrated M&E systemwith MDAs involved in PFMICP reforms; Provide quarterly M&Ereports to Project Manageras well as to the PFMRU of MoFED; Guide the process for identifyingthekey performance indicators and parameters for monitoring Local Government andcomparing them to targets, and design the format for such performancereports Prepare consolidate progress reports forproject management to submit to the relevant stakeholders, in accordance withapproved reporting formats and schedule; Supportother relevant staff of the Project to support the PM in coordinatingthepreparation and consolidation of annual work plans, monthly and quarterly,Project reports and other deliverables; Review monitoring reports,analyze themfor impact evaluation and to identify the causes of potential bottlenecks inproject implementation and make recommendations; Tracking progressmade on the Project'sResults Framework during  projectimplementation ; Undertake relevant field visitstoensure achievement of the objectives of his/her assignment; Support the coordination of ImplementationSupport Missions, Technical and Review Missionsincluding logistical arrangements thereof as agreed by the Governmentof SierraLeone and the Development Partners, and follow up on the implementation ofagreed actions arising from those missions; Accomplish others tasks related forpreparing, monitoring, evaluation and management information system as per theneed of project assigned by Project Manager. Other duties as may from time to time beassigned him/her. Asthe focal person for the M&E at the PMU, the M&E specialist will workclosely with all other members of the PMU and work in close coordination withM&E Officers of the key stakeholders/MDAs. REPORTING/DELIVERABLES 4.1      TheM&E Specialist will report directly to the Project Manager and will beexpected in addition to his/her tasks for providing /preparing followingdeliverables, among others: M&Einputs to Monthly/Quarterly/Yearly Project Implementation Progress Report; M&Eimplementation plan for the PFMIC Project; TORsfor surveys Inputsto PFMIC  program and component levelindicators; M&E inputs to good practice case studies Monitoring and Supervision report as per therequirement. Prepareand submit Guidelines/Manuals of concerned fields as per the need of the project. Reportsand proceeding of seminars, workshops and training QUALIFICATIONS & EXPERIENCE Post-graduatedegree in public administration or business management or sciences orfinancialmanagement or Social science or statistics or economics. Eightyears relevant work experience in in M&E five of which must have been at amanagerial level within an internationally funded project or NGO. Experienceworking in areas directly related to public sector reform would be a plus; Experiencein the design and/or implementation of an M & E system, preferably in thepublic sector; Experiencein conducting training and facilitation of M+E activities. TheM&E Specialist should possess excellent technical skills in socio-economicresearch and program and project performance assessment. Excellentdata analytical skills and interpretation. S/he must have ability to writeclearly and concisely, and have sound quantitative skills (managing, analysingand interpreting data). Demonstratedexperience in monitoring and evaluation of development project activities. Strongcommunication and facilitation skills and ability to establish good workingrelationships with colleagues and stakeholders in a sensitive environment. S/hemust be able to respond quickly to requests for information S/he must demonstratestrong interpersonal and motivational skills and sensitivity to the localenvironment as well as the ability to work with minimal supervision. Fully proficient in thefollowing software applications: Word, Excel and Power Point. Highlevel computer skills in statistical programmes such as SPSS, STATA, SAS.  Experiencein training and facilitation ofM&E activities. Broadknowledge andunderstanding of public sector reform, public financial management performanceassessments would be a plus; Verystrong planning, system development and organizational skills including resultsbased management. 5.2 Other Qualities or Requirements Willingnessand ability to work effectively under pressure and ability to multi-task; Strongconceptual and analytical skills and demonstrated organizational, management& supervisory skills; Willingnessand ability to work in a team; Excellent interpersonal skills, strongverbal and written communication skills in English; GENERALINFORMATION Ø All posts will be advertised on an equal opportunitybasis andqualified women and men are encouraged to apply. Ø Attractive salaries and conditions of service willbe offered to thesuccessful candidate. Ø Employment will be on full-time basis, and contractswill be for one year subject toannual review with a possibility of renewal. Facilitiesand Services to be Provided by the Client TheClient will provide: Access to allinformation andstakeholders to facilitate the assignment Adequate office space with essentialoffice furniture and office equipment; and Access to Internet, and networkresources, where necessary. Periodof the Assignment 8.1   Theduration of theassignment is for an initial period of 12 months with possibility of extensionbased on satisfactoryperformance of the assignment (based on the unit rates included in the originalsigned contract). The candidate is expected to be on board by 27thJuly, 2015. Location The M&E Specialist will belocated within the Project Management Unit of the PFMICPin the Ministry of Finance and Economic Development, Freetown, SierraLeonewith frequent travels to the provinces. GeneralInformation Ø The post isadvertised on an equal opportunity basis and qualified women and men areencouraged to apply. Ø Competitive and attractive salaries and conditionsof service will beoffered to the successful candidate. Ø Employment will be on full-time basis, and contractswill be for one year subject toannual review with a possibility of renewal. Ø The performance criteria that will be used to assessthe performance ofthe successful candidate at regular intervals and based upon which the contractmay be continued or terminated are the effectiveness, efficiency and quality ofdelivering on the Scope of Services, Duties and Responsibilities andDeliverables of the assignment. Languageof Assignment The language of the assignment shall beEnglish Language. Modeof Application Allapplications in writing should be accompanied by up-to-date Curriculum Vitaeand supporting documents (Note: Please do not send originals) with the namesand addresses of three referees, one of which should be the last or currentemployer and addressed to: TheSenior Deputy Financial Secretary (Fiscal) Ministry of Finance and Economic Development Treasury Building George Street Freetown, Sierra Leone Or By E-mailapplication as attachment(including all supporting documents) to: pfmicpmu@mofed.gov.sl andmofedpfmicp@gmail.com. Please indicate clearly on the envelop(in the case of hard copy application) or in the email subject heading andattachment (in the case of electronic applications) the post for whichapplication is made. ClosingDate: The ClosingDate and time for receipt of applications is 12th June,2015 at5:00 pm GMT. Onlyshort-listed candidates will be contacted.

PFM Improvement and Consolidation - P133424

PUBLIC FINANCIAL MANAGEMENT IMPROVEMENT AND CONSOLIDATION PROJECT | Published September 22, 2016  -  Deadline October 10, 2016
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Terms Of Reference For International Procurement Specialist At The Public Financial Management Improvement And Consolidation Project, Ministry Of Finance And Economic Development, Sierra Leone TERMSOF REFERENCE FOR INTERNATIONAL PROCUREMENT SPECIALIST AT THEPUBLIC FINANCIALMANAGEMENT IMPROVEMENT AND CONSOLIDATION PROJECT, MINISTRY OF FINANCEANDECONOMIC DEVELOPMENT, SIERRA LEONE Date of Issue: 23rdSeptember, 2016 Reference No. MoFED/PFMICP/PMU/IC/011/09/2016 1.0 Background 1.1       The Public Financial ManagementImprovement and Consolidation Project (PFMICP) is a successor to the just endedIntegrated Public Financial Management Reform Project (IPFMRP). It will buildon and reinforce the successes and address the weaknesses of IPFMRP. The Project Development Objective (PDO) is: "To improve budget planning and credibility,financial control, accountability, and oversight in government finances inSierra Leone". The Project, which will benefit various MDAs and LocalCouncils, will comprise the following components: Component 1: Enhancing Budget planning andcredibility The objectives of this component are to:strengthen the macro fiscal forecasting and Public Investment functions ofgovernment to improve overall budget planning; strengthen systems andprocedures for budget formulation; and build capacity for managing contingentliabilities. Component 2:Financial Control,Accountability and Oversight The objective of this component is to strengthenfinancial control in government, improve accountability systems and practices,and enhance independent and public oversight in the management and use ofpublic finances in Sierra Leone. Component 3: Supporting the Strengthening ofRevenue Mobilization and Administration Systems The objectives of thiscomponent are to: strengthen revenue policy and oversight of revenuecollection; improve the efficiency and integrity of revenue administration; toincrease domestic revenue, and to integrate revenue systems with overall PFMsystem. Component 4: Strengthening Local Governance,Financial Management and Accountability Systems The objective of this component is toimprove the capacity of the financial management systems in local councils andstrengthen the accountability and oversight institutions to enhance servicedelivery efficiency and effectiveness. Component 5: PFM Reform Coordination andProject Management The objective of this component is to provide a continuing institutional andcoordination basis for overseeing the implementation of the PFM Reform Strategyas a whole as well as manage the implementation of the proposed project. 1.2       To pursethe GoSL's PFMagenda, the Government has received financing from the InternationalDevelopment Association (IDA), a pooled funding from the African DevelopmentBank, and a Multi-Donor Trust Fund from the European Union and UK's Departmentfor International Development for the PFMICP (with an estimated Projectduration of four years). The PFMICPwill be administered by the World Bank. 1.4       Infurtherance of theabove objectives, the Government intends to use part of the proceeds of thefinancing to engage a suitably qualified and experienced person to fill theposition of International ProcurementSpecialist. 2.0 Objectives ofthe Assignment 2.1       Theobjective of theassignment is to recruit a procurement specialist with international experienceto: i) manage and carry out the procurement activities required forimplementation of the Project in accordance with the Project's covenantdocuments such as the Financing and Grant Agreements, World Bank's Guidelinesand procedures, among other; and (ii) build the procurement capacity of theMoFED / PMU Procurement Unit in order to ensure long-termsustainability ofthe project outcomes. This will ensureadequate hand-holding and capacity development/transfer. Additionally, theInternational Procurement Specialist with support and guide the end-users to prepare good quality ToRs andtechnical specifications. 2.2      TheInternational ProcurementSpecialist will coordinate hisactivities closely with the PMU and Implementing Units teams on activitiesrelated to the Project.   S/he will berequired to be familiar with the World Bank and Government of Sierra Leoneprocurement laws, procedures, regulations, policies, the Project's covenantdocuments, including the Financing and Grant Agreements, Project AppraisalDocument, Project Implementation Manual, Procurement and ConsultantsGuidelines, among others. 3.0  Scope ofServices, Duties and Responsibilities 3.1       The IPSwill takeoverall charge of the project's procurement management and conduct the tasks identifiedbelow by applying technical practices and methods, and collecting andmakinguse of available and necessary data in carrying out the assignment. The consultant shall work in closeconsultation with the Project Manager of the PMU.  He will discuss issues that would affectefficient procurement management with the Project Manager and agree on the waysto resolve them. The Specialist, shall inter alia, undertakethe following: 3.2.1 Review all available project documentsto facilitate the establishment of procurement  procedures for the management and implementation of the project; 3.2.2    Establisha procurement management system for the PMU based on the guideline andprocedures  for the conduct ofprocurement under World Bank funded projects and the government regulations forthe procurement of goods, non-consulting services and consultancy servicesunder the Public Procurement Act 2004 (PPA) of Sierra Leone and as may beamended; 3.2.3    Setup a procurement management tracking system for the PMU that would monitor theimplementation of procurement activities; 3.2.4    Usingthe World Bank's Standard procurement documents, prepare Bidding Documents andRequest for Proposals (REP), Request for Quotations, Letters of Invitations,clarifications/amendments to procurement documentation and processes (ifneeded), minutes of the Evaluation Committees and negotiation meetings,Evaluation Reports, contract award decisions, etc. These should includestandardized forms to be used for International and Local Shopping methods toconform to the PPA or World Bank standards; Inconsultation with the Project's beneficiary agencies, prepare and update theProject's Annual Procurement Plan and Budget detailing contract packages(including estimated cost) for goods, consultancy services and non-consultingservices, the procurement/selection methods and processing times untilcompletion of each procurement activity; Monitorprocurement implementation of and update the Procurement Plan on a atleastbi-weekly basis and whenever  it becomesnecessary to do so; Preparethe General Procurement Notice (GPN), Specific Procurement Notices (SPNs) ,Invitation for Bids (IFBs), Request for Expressions of Interest (REoIs) and other solicitation documentswhenever required; Establisha register of qualified suppliers and consultants and periodically update thisregister to facilitate advertisements, solicitations and drawing up ofshortlists when so required; Inconsultation with the Implementing Units and relevant technical staffs of thePMU, coordinate  the preparation of (ToRs),technical specifications using standard documentation agreed with theWorldBank and Government of Sierra Leone (GoSL), and also participate  in evaluation ofbids, expressions ofinterest for preparation of shortlists, pre-qualification of suppliers, etc.,where necessary. The International Procurement Specialist shall review ToRs andspecifications for completeness, consistency and fairness, and if necessarysuggest amendments; Initiatethe procurement processes, including those for International and National Competitive Bidding procedures,ensuring compliance with agreed procurement methods' threshold, priorreviewrequirements specific  to the project andagreed aggregate  threshold amounts forless competitive procurement methods; Presidingover bidding procedures and participating in bid/proposal opening sessions, bidand proposal evaluations  and ensuringthat the appropriate Guidelines are followed to arrive at the recommendationsfor award of contracts; In caseof procurement actions requiring IDA "no objection", coordinate the dispatch ofprocurement document to IDA (including through PROCYS for prior reviewactivities), monitor IDA response time on issuing "no objections" at differentlevels of the procurement process and follow-up accordingly; Coordinatethe response to procurement inquiries and communicate the result of theevaluation processes to the applicants in response to the Guidelines; Monitorand ensure timely responses to procurement questions raised by the WorldBank.  For services, follow-up with theshort listed consultants within 10 days of RFP dispatch, to ensure theirparticipation in the selection exercise; Superintend over procurement clarificationmeetings (if any) and develop clarifications/amendments to procurementdocumentations (if needed); Participatein selection of Evaluation Committees and assume the role of the Committee'ssecretary in recording the minutes of the meetings; Preparethe minutes of the Evaluation Committee meetings and prepare the requests for"no objection" and coordinate and participate in contract negotiationprocess,where necessary; Preparedraft and final contracts, and ensure timely distribution of all relevantprocurement and contract documents to relevant stakeholders; Ensuretimely receipt of the goods and consultant's status reports, confirmingacceptability of the goods delivered, and also acceptability of consultantsreports as reviewed, and recommending payments to the services providers as theybecome due; Establisha performance monitoring database for all suppliers and consultants, and ensureefficiency and timeliness in the delivery of outputs from the servicesproviders; Liaisewith all relevant Implementing Units and the PMU with a view to preparingmonthly, semi-annual and annual procurement reports (or other periodsas may berequired) as inputs into the Project Management Reports (PMR) to be submittedto the Ministry of Finance and Economic Development, World Bank and otherrelevant agencies; Regularmonitoring of procurement across the Project and problem-solving as neededincluding regular updates on problems experienced and on changing needs forspecific types of advice; Establishand maintain a central procurement filing system (both electronicallyandmanually), and ensure all related documents are included in the respectivefiles, to ensure ease of retrieval of information and the ease of following thetrail of procurement by independent external auditors or authorized agents; AdviseMoFED on processes for disposal of un-required stores and equipment includingactual disposal in line with the Laws of Sierra Leone; Providetraining and capacity building needs of procurement staffs of the PMU/MoFED and other identified stakeholders toensure long-term sustainability of theproject outcomes, with a view of strengthening staff capacities andskills, filling skills gap  and alsosupport institutional strengthening; Provideadvice, mentoring, coaching and providing on-the-job training for relevantprocurement staffs in the PMU/MoFED, and advise them to plan and execute allstages of the procurement cycle in accordance with World Bank  and nationalprocurement procedures; Assistin supervising contracts in accordance with the respective contract agreementsincluding the processing of payments, physical inspection and testing, receiptand transfer of the goods to the Client, submission of consultants' reports andclosing of respective contracts; Provideprocurement advisory services as and when needed; Participatein procurement audits and reviews of the Project; Superviseall procurement staff within the PMU and assign tasks to them as andwhen necessary; Workwith relevant managers to identify their procurement needs under the Projectand help them manage the procurement planning and execution process in a timelyway; Assist in dealingwith claims, bid challenges and litigations relating to contracts andprocurement; Develop andimplement a robust procurement monitoring system and follow up mechanisms toensure that procurement activities are carried out as planned; identify anydeviations and take appropriate actions and submit regular periodic procurementreports to the Project Manager; Initiateappropriate quality assurance procedures to the procurement function of theProject; Carryout any other relevant duties that may from time to time be assigned by the PMUProject Manager. 4.0  Reporting,Communication and Time Schedules 4.1  The InternationalProcurement Specialist shall report directly to the PMU Project Manager andwill prepare monthly,  Quarterly,Semi-Annual and Annual procurement reports (or for any period as necessary) asinputs into the Project Management Reports and, in addition, preparesotherprocurement reports, as and when needed. 4.2  Emphasis willbe placed on highly effective, regularand detailed communication with the PMU Project Manager and relevant componentmanagers; 4.3  S/he will be required to assess technical skillstransfer to the counterpart staffs; 4.4  S/he is expected to report and analyze all problemsexperienced with procurement, more specifically on the Project,  so that remedial andcapacity-building actionscan be promptly taken; 4.5  S/he shall make inputs into reports prepared by thecounterpart staffs as needed. 5.0 Deliverables TheIPS will be expected to produce thefollowing deliverables, among others: Ø Procurement Plans Ø Budgets andSelection criteria Ø Procurementnotices and reports Ø Varioussolicitation documents Ø Clarifications/amendmentsto various procurement and solicitation documents; Ø Bid/Proposalevaluations Ø Minutes ofnegotiations Ø Draft and finalcontracts Ø Capacity buildingand training plans and reports Ø Action plans for trainingsand capacity building programmes Short-listing,evaluation reports, records of public bid/proposal openings Minutes of meetingsfor confirmation of the expressions of interest/ proposals Minutes ofnegotiation (as applicable) Notifications ofcontracts awarded ProcurementMonitoring Reports Other reports anddocuments as required. 6.0 Qualifications,Experience and Competencies Minimum Master's degree in Procurementwith minimum of 12 years of experience in public procurement practices andprocedures, 8 of which must have been served as a Procurement Specialistor Procurement Manager or Procurement Consultant; Minimum of 5 years of experience inhandling, managing or overseeing international procurement for World Bankfunded or administered projects; the minimum country experience oninternational public procurement of World Bank funded or administeredprojects should be two (2) countries, however, having worked in more than two(2) counties shall gain added advantage; Membership in a recognizedprocurement-related institute, such as CIPS or ISM; Knowledge of/experience with World Bank/other internationaldevelopment organizations' procurement procedures would be an addedadvantage; Good knowledge ofthe institutional,technical, and commercial aspects of procurement; Experience in delivering trainings and capacity buildingprogrammes at international level; Demonstrated high experience in contract management at manageriallevel; Fluencyin spoken English and ability to write lucid reports anddocuments in English is required; Strongorganization skills and ability to work in a team-oriented,dynamic and diverse environment; Proven track recordin workingeffectively within multidisciplinary teams, recognize the value of sharingideas, knowledge and information with others and takes personalresponsibility for doing so; Excellent interpersonal skills, sound judgment, communicationskills, training experience, ability to identify and resolve policy andoperational constraints; Demonstrated computer skills, knowledge of Microsoft Office Suiteespecially, Word, Excel and PowerPoint; Abilityto handle multiple taskssimultaneously, set priorities,and work independently, or under minimum supervision; Demonstrated capacity for initiative and efficient decision makingwith competent analytical and problem solving skills; Demonstrated competence by the level of timeliness and accuracy theindividual displays in carrying out his/her role, personal energy andenthusiasm and willingness to exceed expectations in his/her role; Ability to plan and organize effectively and build alternative actionsinto plans, deploying resources effectively and reviewing priorities; A commitment to supporting counterpartstaff to achieve the outcomes and objectives of the Project; Recognition and respect of peers, and ademonstrated ability to interact effectively and collegially with peers atall levels; Demonstrated ability to make soundjudgments on capacity issues that will require management referral andguidance; Demonstrated ability to work effectivelyin a mentoring role; Demonstrated ability to communicateideas and analyses clearly and tactfully, both orally and in writing; Demonstrated ability to assist andsupport the development of useful procurement processes and procedureseffectively; Demonstrated ability to transfer skillsand knowledge ? previous training or teaching experience is a plus; Demonstrated ability to adapt tochallenges and changes in the workplace. 7.0 Facilitiesand Services to be Provided by the Client The Client will provide: Accessto all information and stakeholders to facilitate the assignment Adequateoffice space with essential office furniture and office equipment; and Accessto Internet, and network resources, where necessary 8.0 Period ofthe Assignment 8.1   The duration of the assignment is for aninitial period of 12 months beginning 15thNovember 2016(subject to negotiations with the successful candidate), but not later than 30thNovember 2016. Subject to consultants' satisfactory performance of the assignment,the Contract would be extended only for at most another 12 months period (basedon the unit rates included in the original signed contract). 9.0 Location The IPS will belocated within the Project Management Unitof the PFMICP in the Ministryof Finance andEconomic Development, Freetown, Sierra Leone with travels to the provinces. 10.0         General Information Ø All posts will beadvertised on an equal opportunity basis and qualified women and men areencouraged to apply. Ø  Competitiveand attractive salariesand conditions of service will be offered to the successful candidate. Ø  Employmentwill be on full-timebasis, and contracts will be for oneyear subject toannual review with a possibility of renewal. Ø  Theperformance criteria thatwill be used to assess the performance of the International ProcurementSpecialist at regular intervals and based upon which the contract maybecontinued or terminated is the effectiveness, efficiency and quality ofdelivering on the Scope of Services, Duties and Responsibilities andDeliverables of the assignment. 11.0         Language of Assignment The language of the assignmentshall beEnglish Language. 12.0         Modeof Application All applications in writing should be accompanied by up-to-dateCurriculum Vitae and supporting documents (Note: do not send originals) withthe names and addresses of three referees, one of which should be thelast orcurrent employer and addressed to: The Senior Deputy Financial Secretary(Fiscal) Ministry of Finance and Economic Development Treasury Building George Street Freetown, Sierra Leone Or By E-mailapplication as attachment(including all supporting documents) d mofedpfmicp@gmail.com. Pleaseindicateclearly on the envelop (in the case of hard copy application) or in the emailsubject heading and attachment (in the case of electronic applications) thepost for which application is made. Closing Date: The ClosingDate and time for receipt of applications is 10th October, 2016at 5:00 pm GMT. Only short-listed candidates will becontacted.

PFM Improvement and Consolidation - P133424

PUBLIC FINANCIAL MANAGEMENT IMPROVEMENT AND CONSOLIDATION PROJECT | Published November 23, 2015  -  Deadline December 14, 2015
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Terms Of Reference For International Procurement Specialist At The Public Financial Management Improvement And Consolidation Project, Ministry Of Finance And Economic Development, Sierra Leone TERMSOF REFERENCE FOR INTERNATIONAL PROCUREMENT SPECIALIST AT THE PUBLIC FINANCIALMANAGEMENT IMPROVEMENT AND CONSOLIDATION PROJECT, MINISTRY OF FINANCEANDECONOMIC DEVELOPMENT, SIERRA LEONE Date ofIssue: 24thNovember, 2015 REoINumber: MoFED/PMU/PFMICP/IC/13/11/2015 1.0 Background 1.1       The Public Financial ManagementImprovement and Consolidation Project (PFMICP) is a successor to the just endedIntegrated Public Financial Management Reform Project (IPFMRP). It will buildon and reinforce the successes and address the weaknesses of IPFMRP. The Project Development Objective (PDO) is: "To improve budget planning and credibility,financial control, accountability, and oversight in government finances inSierra Leone". The Project, which will benefit various MDAs and LocalCouncils, will comprise the following components: Component 1: Enhancing Budget planning andcredibility The objectives of this component are to:strengthen the macro fiscal forecasting and Public Investment functions ofgovernment to improve overall budget planning; strengthen systems andprocedures for budget formulation; and build capacity for managing contingentliabilities. Component 2:Financial Control,Accountability and Oversight The objective of this component is tostrengthen financial control in government, improve accountability systems andpractices, and enhance independent and public oversight in the management anduse of public finances in Sierra Leone. Component 3: Supporting the Strengthening ofRevenue Mobilization and Administration Systems The objectives of thiscomponent are to: strengthen revenue policy and oversight of revenuecollection; improve the efficiency and integrity of revenue administration; toincrease domestic revenue, and to integrate revenue systems with overall PFMsystem. Component 4: Strengthening Local Governance,Financial Management and Accountability Systems The objective of this component is toimprove the capacity of the financial management systems in local councils andstrengthen the accountability and oversight institutions to enhance servicedelivery efficiency and effectiveness. Component 5: PFM Reform Coordination andProject Management The objective of this component is to provide a continuing institutional andcoordination basis for overseeing the implementation of the PFM Reform Strategyas a whole as well as manage the implementation of the proposed project. 1.2      To purse the GoSL's PFMagenda, the Government has received financing from the InternationalDevelopment Association (IDA), a pooled funding from the African DevelopmentBank, and a Multi-Donor Trust Fund from the European Union and UK's Departmentfor International Development for the PFMICP (with an estimated Projectduration of four years). The PFMICPwill be administered by the World Bank. 1.4      In furtherance of theabove objectives, the Government intends to use part of the proceeds of thefinancing to engage a suitably qualified and experienced person to fill theposition of International ProcurementSpecialist. 2.0 Objectives ofthe Assignment 2.1      The objective of theassignment is to recruit a procurement specialist with international experienceto: i) manage and carry out the procurement activities required forimplementation of the Project in accordance with the Project's covenantdocuments such as the Financing and Grant Agreements, World Bank's Guidelinesand procedures, among other; and (ii) build the procurement capacity of theMoFED / PMU Procurement Unit in order to ensure long-termsustainability ofthe project outcomes. This will ensureadequate hand-holding and capacity development/transfer. Additionally, theInternational Procurement Specialist with support and guide the end-users to prepare good quality ToRs andtechnical specifications. 2.2       TheInternational ProcurementSpecialist will coordinate hisactivities closely with the PMU and Implementing Units teams on activitiesrelated to the Project.   S/he willberequired to be familiar with the World Bank and Government of Sierra Leoneprocurement laws, procedures, regulations, policies, the Project's covenantdocuments, including the Financing and Grant Agreements, Project AppraisalDocument, Project Implementation Manual, Procurement and ConsultantsGuidelines, among others. 3.0  Scope ofServices, Duties and Responsibilities 3.1      The IPS will take overallcharge of the project's procurement management and conduct the tasks identifiedbelow by applying technical practices and methods, and collecting andmakinguse of available and necessary data in carrying out the assignment. The consultant shall work in closeconsultation with the Project Manager of the PMU.  He will discuss issues that would affectefficient procurement management with the Project Manager and agree on the waysto resolve them. The Specialist, shall inter alia, undertakethe following: 3.2.1 Review all available project documentsto facilitate the establishment of procurement  procedures for the management and implementation of the project; 3.2.2    Establisha procurement management system for the PMU based on the guideline and procedures  for the conduct of procurement under WorldBank funded projects and the government regulations for the procurement ofgoods, non-consulting services and consultancy services under the PublicProcurement Act 2004 (PPA) of Sierra Leone and as may be amended; 3.2.3    Setup a procurement management tracking system for the PMU that would monitor theimplementation of procurement activities; 3.2.4    Usingthe World Bank's Standard procurement documents, prepare Bidding Documents andRequest for Proposals (REP), Request for Quotations, Letters of Invitations,clarifications/amendments to procurement documentation and processes (ifneeded), minutes of the Evaluation Committees and negotiation meetings,Evaluation Reports, contract award decisions, etc. These should includestandardized forms to be used for International and Local Shopping methods toconform to the PPA or World Bank standards; Inconsultation with the Project's beneficiary agencies, prepare and update theProject's Annual Procurement Plan and Budget detailing contract packages(including estimated cost) for goods, consultancy services and non-consultingservices, the procurement/selection methods and processing times untilcompletion of each procurement activity; Monitorprocurement implementation of and update the Procurement Plan on a atleastbi-weekly basis and whenever  it becomesnecessary to do so; Preparethe General Procurement Notice (GPN), Specific Procurement Notices (SPNs) ,Invitation for Bids (IFBs), Request for Expressions of Interest (REoIs) and other solicitation documentswhenever required; Establisha register of qualified suppliers and consultants and periodically update thisregister to facilitate advertisements, solicitations and drawing up ofshortlists when so required; Inconsultation with the Implementing Units and relevant technical staffs of thePMU, coordinate  the preparation of (ToRs),technical specifications using standard documentation agreed with theWorldBank and Government of Sierra Leone (GoSL), and also participate  in evaluation ofbids, expressions ofinterest for preparation of shortlists, pre-qualification of suppliers, etc.,where necessary. The International Procurement Specialist shall review ToRs andspecifications for completeness, consistency and fairness, and if necessarysuggest amendments; Initiatethe procurement processes, including those for International and National Competitive Bidding procedures,ensuring compliance with agreed procurement methods' threshold, priorreviewrequirements specific  to the project andagreed aggregate  threshold amounts forless competitive procurement methods; Presidingover bidding procedures and participating in bid/proposal opening sessions, bidand proposal evaluations  and ensuringthat the appropriate Guidelines are followed to arrive at the recommendationsfor award of contracts; In caseof procurement actions requiring IDA "no objection", coordinate the dispatch ofprocurement document to IDA (including through PROCYS for prior reviewactivities), monitor IDA response time on issuing "no objections" at differentlevels of the procurement process and follow-up accordingly; Coordinatethe response to procurement inquiries and communicate the result of theevaluation processes to the applicants in response to the Guidelines; Monitorand ensure timely responses to procurement questions raised by the WorldBank.  For services, follow-up with theshort listed consultants within 10 days of RFP dispatch, to ensure theirparticipation in the selection exercise; Superintend over procurement clarificationmeetings (if any) and develop clarifications/amendments to procurementdocumentations (if needed); Participatein selection of Evaluation Committees and assume the role of the Committee'ssecretary in recording the minutes of the meetings; Preparethe minutes of the Evaluation Committee meetings and prepare the requests for"no objection" and coordinate and participate in contract negotiationprocess,where necessary; Preparedraft and final contracts, and ensure timely distribution of all relevantprocurement and contract documents to relevant stakeholders; Ensuretimely receipt of the goods and consultant's status reports, confirmingacceptability of the goods delivered, and also acceptability of consultants reportsas reviewed, and recommending payments to the services providers as they becomedue; Establisha performance monitoring database for all suppliers and consultants, and ensureefficiency and timeliness in the delivery of outputs from the services providers; Liaisewith all relevant Implementing Units and the PMU with a view to preparingmonthly, semi-annual and annual procurement reports (or other periodsas may berequired) as inputs into the Project Management Reports (PMR) to be submittedto the Ministry of Finance and Economic Development, World Bank and otherrelevant agencies; Regularmonitoring of procurement across the Project and problem-solving as neededincluding regular updates on problems experienced and on changing needs forspecific types of advice; Establishand maintain a central procurement filing system (both electronicallyandmanually), and ensure all related documents are included in the respectivefiles, to ensure ease of retrieval of information and the ease of following thetrail of procurement by independent external auditors or authorized agents; AdviseMoFED on processes for disposal of un-required stores and equipment includingactual disposal in line with the Laws of Sierra Leone; Providetraining and capacity building needs of procurement staffs of the PMU/MoFED and other identified stakeholders toensure long-term sustainability of theproject outcomes, with a view of strengthening staff capacities andskills, filling skills gap  and alsosupport institutional strengthening; Provideadvice, mentoring, coaching and providing on-the-job training for relevantprocurement staffs in the PMU/MoFED, and advise them to plan and execute allstages of the procurement cycle in accordance with World Bank  and nationalprocurement procedures; Assistin supervising contracts in accordance with the respective contract agreementsincluding the processing of payments, physical inspection and testing, receiptand transfer of the goods to the Client, submission of consultants' reports andclosing of respective contracts; Provideprocurement advisory services as and when needed; Participatein procurement audits and reviews of the Project; Superviseall procurement staff within the PMU and assign tasks to them as andwhen necessary; Workwith relevant managers to identify their procurement needs under the Projectand help them manage the procurement planning and execution process in a timelyway; Assist in dealingwith claims, bid challenges and litigations relating to contracts andprocurement; Develop andimplement a robust procurement monitoring system and follow up mechanisms toensure that procurement activities are carried out as planned; identify anydeviations and take appropriate actions and submit regular periodic procurementreports to the Project Manager; Initiateappropriate quality assurance procedures to the procurement function of theProject; Carryout any other relevant duties that may from time to time be assigned by the PMUProject Manager. 4.0  Reporting,Communication and Time Schedules 4.1  The InternationalProcurement Specialist shall report directly to the PMU Project Manager andwill prepare monthly,  Quarterly,Semi-Annual and Annual procurement reports (or for any period as necessary) asinputs into the Project Management Reports and, in addition, preparesotherprocurement reports, as and when needed. 4.2  Emphasis willbe placed on highly effective, regularand detailed communication with the PMU Project Manager and relevant componentmanagers; 4.3  S/he will be required to assess technical skillstransfer to the counterpart staffs; 4.4  S/he is expected to report and analyze all problemsexperienced with procurement, more specifically on the Project,  so that remedial andcapacity-building actionscan be promptly taken; 4.5  S/he shall make inputs into reports prepared by thecounterpart staffs as needed. 5.0 Deliverables TheIPS will be expected to produce thefollowing deliverables, among others: Ø Procurement Plans Ø Budgets andSelection criteria Ø Procurementnotices and reports Ø Various solicitationdocuments Ø Clarifications/amendmentsto various procurement and solicitation documents; Ø Bid/Proposalevaluations Ø Minutes ofnegotiations Ø Draft and finalcontracts Ø Capacity buildingand training plans and reports Ø Action plans for trainingsand capacity building programmes Short-listing,evaluation reports, records of public bid/proposal openings Minutes of meetingsfor confirmation of the expressions of interest/ proposals Minutes ofnegotiation (as applicable) Notifications ofcontracts awarded ProcurementMonitoring Reports Other reports anddocuments as required. 6.0 Qualifications,Experience and Competencies Minimum Master's degree in Procurementwith minimum of 12 years of experience in public procurement practices andprocedures, 8 of which must have been served as a Procurement Specialistor Procurement Manager or Procurement Consultant; Minimum of 5 years of experience inhandling, managing or overseeing international procurement for World Bankfunded or administered projects; the minimum country experience oninternational public procurement of World Bank funded or administeredprojects should be two (2) countries, however, having worked in more than two(2) counties shall gain added advantage; Membership in a recognizedprocurement-related institute, such as CIPS or ISM; Knowledge of/experience with World Bank/other internationaldevelopment organizations' procurement procedures would be an addedadvantage; Good knowledge ofthe institutional,technical, and commercial aspects of procurement; Experience in delivering trainings and capacity buildingprogrammes at international level; Demonstrated high experience in contract management at manageriallevel; Fluencyin spoken English and ability to write lucid reports anddocuments in English is required; Strongorganization skills and ability to work in a team-oriented,dynamic and diverse environment; Proven track recordin workingeffectively within multidisciplinary teams, recognize the value of sharingideas, knowledge and information with others and takes personalresponsibility for doing so; Excellent interpersonal skills, sound judgment, communicationskills, training experience, ability to identify and resolve policy andoperational constraints; Demonstrated computer skills, knowledge of Microsoft Office Suiteespecially, Word, Excel and PowerPoint; Abilityto handle multiple taskssimultaneously, set priorities,and work independently, or under minimum supervision; Demonstrated capacity for initiative and efficient decision makingwith competent analytical and problem solving skills; Demonstrated competence by the level of timeliness and accuracy theindividual displays in carrying out his/her role, personal energy andenthusiasm and willingness to exceed expectations in his/her role; Ability to plan and organize effectively and build alternativeactions into plans, deploying resources effectively and reviewingpriorities; A commitment to supporting counterpartstaff to achieve the outcomes and objectives of the Project; Recognition and respect of peers, and ademonstrated ability to interact effectively and collegially with peers atall levels; Demonstrated ability to make soundjudgments on capacity issues that will require management referral andguidance; Demonstrated ability to work effectivelyin a mentoring role; Demonstrated ability to communicateideas and analyses clearly and tactfully, both orally and in writing; Demonstrated ability to assist andsupport the development of useful procurement processes and procedureseffectively; Demonstrated ability to transfer skillsand knowledge ? previous training or teaching experience is a plus; Demonstrated ability to adapt tochallenges and changes in the workplace. 7.0 Facilitiesand Services to be Provided by the Client The Client will provide: Accessto all information and stakeholders to facilitate the assignment Adequateoffice space with essential office furniture and office equipment; and Accessto Internet, and network resources, where necessary 8.0 Period ofthe Assignment 8.1  The duration of the assignment is for aninitial period of 12 months beginning 15thJanuary 2015(subject to negotiations with the successful candidate), but not later than 16thFebruary 2015. Subject to consultants' satisfactory performance of theassignment, the Contract would be extended only for at most another 12 monthsperiod (based on the unit rates included in the original signed contract). 9.0 Location The IPS will belocated within theProject Management Unit of the PFMICP in the Ministry ofFinance and EconomicDevelopment, Freetown, Sierra Leone with travels to the provinces. 10.0         General Information Ø All posts will beadvertised on an equal opportunity basis and qualified women and men areencouraged to apply. Ø  Competitiveand attractivesalaries and conditions of service will be offered to the successful candidate. Ø  Employmentwill be on full-timebasis, and contracts will be for oneyear subject toannual review with a possibility of renewal. Ø  Theperformance criteria thatwill be used to assess the performance of the International ProcurementSpecialist at regular intervals and based upon which the contract maybecontinued or terminated is the effectiveness, efficiency and quality ofdelivering on the Scope of Services, Duties and Responsibilities and Deliverablesof the assignment. 11.0         Language of Assignment The language of the assignmentshall beEnglish Language. 12.0         Modeof Application All applications in writing should be accompanied by up-to-dateCurriculum Vitae and supporting documents (Note: do not send originals) withthe names and addresses of three referees, one of which should be thelast orcurrent employer and addressed to: The Senior Deputy Financial Secretary(Fiscal) Ministry of Finance and Economic Development Treasury Building George Street Freetown, Sierra Leone Or By E-mailapplication as attachment(including all supporting documents) to: pfmicpmu@mofed.gov.sl andmofedpfmicp@gmail.com. Pleaseindicateclearly on the envelop (in the case of hard copy application) or in the emailsubject heading and attachment (in the case of electronic applications) thepost for which application is made. Closing Date: The ClosingDate and time for receipt of applications is 14th December 2015 at5:00 pmGMT. Only short-listed candidates will becontacted.

PFM Improvement and Consolidation - P133424

PUBLIC FINANCIAL MANAGEMENT IMPROVEMENT AND CONSOLIDATION PROJECT | Published April 16, 2015  -  Deadline May 4, 2015
cpvs

Terms Of Reference For International Procurement Specialist At The Public Financial Management Improvement And Consolidation Project, Ministry Of Finance And Economic Development, Sierra Leone TERMSOF REFERENCE FOR INTERNATIONALPROCUREMENT SPECIALIST AT THE PUBLIC FINANCIAL MANAGEMENT IMPROVEMENT ANDCONSOLIDATION PROJECT, MINISTRY OF FINANCE AND ECONOMIC DEVELOPMENT, SIERRALEONE Date of Issue: 17th April,2015 1.0 Background 1.1       The PublicFinancial Management Improvement and Consolidation Project (PFMICP) is asuccessor to the just ended Integrated Public Financial Management ReformProject (IPFMRP). It will build on and reinforce the successes and address theweaknesses of IPFMRP.  The ProjectDevelopment Objective (PDO) is: "Toimprove budget planning and credibility, financial control, accountability, andoversight in government finances in Sierra Leone". The Project, which willbenefit various MDAs and Local Councils, will comprise the followingcomponents: Component 1: Enhancing Budget planning andcredibility The objectivesof this component are to:strengthen the macro fiscal forecasting and Public Investment functions ofgovernment to improve overall budget planning; strengthen systems andprocedures for budget formulation; and build capacity for managing contingentliabilities. Component 2:Financial Control,Accountability and Oversight The objective of this component is tostrengthen financial control in government, improve accountability systems andpractices, and enhance independent and public oversight in the management anduse of public finances in Sierra Leone. Component 3: Supporting the Strengthening ofRevenue Mobilization and Administration Systems The objectives of thiscomponent are to: strengthen revenue policy and oversight of revenuecollection; improve the efficiency and integrity of revenue administration; toincrease domestic revenue, and to integrate revenue systems with overall PFMsystem. Component 4: Strengthening Local Governance,Financial Management and Accountability Systems The objective of this component is toimprove the capacity of the financial management systems in local councils andstrengthen the accountability and oversight institutions to enhance servicedelivery efficiency and effectiveness. Component 5: PFM Reform Coordination and ProjectManagement The objective of this component is to provide acontinuing institutional andcoordination basis for overseeing the implementation of the PFM Reform Strategyas a whole as well as manage the implementation of the proposed project. 1.2      To purse the GoSL's PFM agenda, the Government has receivedfinancing from the International Development Association (IDA), a pooledfunding from the African Development Bank, and a Multi-Donor Trust Fund fromthe European Union and UK's Department for International Development for thePFMICP (with an estimated Project duration of four years). The PFMICP will beadministered by the World Bank. 1.4       In furtherance of theabove objectives, the Government intends to use part of the proceeds of thefinancing to engage a suitably qualified and experienced person to fill theposition of International ProcurementSpecialist. 2.0 Objectives ofthe Assignment 2.1       The objective of the assignment is torecruit a procurement specialist with internationalexperience to: i) manage and carry out the procurement activities required forimplementation of the Project in accordance with the Project's covenantdocuments such as the Financing and Grant Agreements, World Bank's Guidelinesand procedures, among other; and (ii) build the procurement capacity of theMoFED / PMU Procurement Unit in order to ensure long-term sustainability of the projectoutcomes. This will ensureadequate hand-holding and capacity development/transfer. Additionally, theInternational Procurement Specialist with support and guide the end-users to prepare goodqualityToRs andtechnical specifications. 2.2       The International ProcurementSpecialist will coordinate hisactivities closely with the PMU and Implementing Units teams on activitiesrelated to the Project.   S/he will berequired to be familiar with the World Bank and Government of Sierra Leoneprocurement laws, procedures, regulations, policies, the Project's covenantdocuments, including the Financing and Grant Agreements, Project AppraisalDocument, Project Implementation Manual, Procurement and ConsultantsGuidelines, among others. 3.0  Scope ofServices, Duties and Responsibilities 3.1       The IPS will take overall charge of theproject's procurement management andconduct the tasks identified below byapplying technical practices and methods, and collecting and making use ofavailable and necessary data in carrying out the assignment.  The consultant shallwork in close consultationwith the Project Manager of the PMU.  Hewill discuss issues that would affect efficient procurement management with theProject Manager and agree on the ways to resolve them. The Specialist, shall inter alia, undertakethe following: 3.2.1 Review all available project documentsto facilitate the establishment of procurement  procedures for the management and implementation of the project; 3.2.2    Establisha procurement management system for the PMU based on the guideline andprocedures  for the conduct ofprocurement under World Bank funded projects and the government regulations forthe procurement of goods, non-consulting services and consultancy servicesunder the Public Procurement Act 2004 (PPA) of Sierra Leone and as may beamended; 3.2.3    Setup a procurement management tracking system for the PMU that would monitor theimplementation of procurement activities; 3.2.4    Usingthe World Bank's Standard procurement documents, prepare Bidding Documents andRequest for Proposals (REP), Request for Quotations, Letters of Invitations,clarifications/amendments to procurement documentation and processes (ifneeded), minutes of the Evaluation Committees and negotiation meetings,Evaluation Reports, contract award decisions, etc. These should includestandardized forms to be used for International and Local Shopping methods toconform to the PPA or World Bank standards; Inconsultation with the Project's beneficiary agencies, prepare and update theProject's Annual Procurement Plan and Budget detailing contract packages (includingestimated cost) for goods, consultancy services and non-consulting services, theprocurement/selection methods and processing times until completion of eachprocurement activity; Monitorprocurement implementation of and update the Procurement Plan on a atleastbi-weekly basis and whenever  it becomesnecessary to do so; Preparethe General Procurement Notice (GPN), Specific Procurement Notices (SPNs) ,Invitation for Bids (IFBs), Request for  Expressions of Interest (REoIs) and othersolicitation documents whenever required; Establisha register of qualified suppliers and consultants and periodically update thisregister to facilitate advertisements, solicitations and drawing up ofshortlists when so required; Inconsultation with the Implementing Units and relevant technical staffs of thePMU, coordinate  the preparation of (ToRs),technical specifications using standard documentation agreed with theWorldBank and Government of Sierra Leone (GoSL), and also participate  in evaluation ofbids, expressions ofinterest for preparation of shortlists, pre-qualification of suppliers, etc., wherenecessary. The International Procurement Specialist shall review ToRsandspecifications for completeness, consistency and fairness, and if necessarysuggest amendments; Initiatethe procurement processes, including those for International and National Competitive Bidding procedures,ensuring compliance with agreed procurement methods' threshold, priorreviewrequirements specific  to the project andagreed aggregate  threshold amounts forless competitive procurement methods; Presidingover bidding procedures and participating in bid/proposal opening sessions, bidand proposal evaluations  and ensuringthat the appropriate Guidelines are followed to arrive at the recommendationsfor award of contracts; In caseof procurement actions requiring IDA "no objection", coordinate the dispatch ofprocurement document to IDA (including through PROCYS for prior reviewactivities), monitor IDA response time on issuing "no objections" at differentlevels of the procurement process and follow-up accordingly; Coordinatethe response to procurement inquiries and communicate the result of theevaluation processes to the applicants in response to the Guidelines; Monitorand ensure timely responses to procurement questions raised by the WorldBank.  For services, follow-up with theshort listed consultants within 10 days of RFP dispatch, to ensure theirparticipation in the selection exercise; Superintendover procurement clarification meetings (if any) and developclarifications/amendments to procurement documentations (if needed); Participatein selection of Evaluation Committees and assume the role of the Committee'ssecretary in recording the minutes of the meetings; Preparethe minutes of the Evaluation Committee meetings and prepare the requests for"no objection" and coordinate and participate in contract negotiationprocess,where necessary; Prepare draftand final contracts, and ensure timely distribution of all relevant procurementand contract documents to relevant stakeholders; Ensuretimely receipt of the goods and consultant's status reports, confirmingacceptability of the goods delivered, and also acceptability of consultantsreports as reviewed, and recommending payments to the services providers asthey become due; Establisha performance monitoring database for all suppliers and consultants, and ensureefficiency and timeliness in the delivery of outputs from the servicesproviders; Liaisewith all relevant Implementing Units and the PMU with a view to preparingmonthly, semi-annual and annual procurement reports (or other periodsas may berequired) as inputs into the Project Management Reports (PMR) to be submittedto the Ministry of Finance and Economic Development, World Bank and otherrelevant agencies; Regularmonitoring of procurement across the Project and problem-solving as neededincluding regular updates on problems experienced and on changing needs forspecific types of advice; Establishand maintain a central procurement filing system (both electronicallyandmanually), and ensure all related documents are included in the respectivefiles, to ensure ease of retrieval of information and the ease of following thetrail of procurement by independent external auditors or authorized agents; AdviseMoFED on processes for disposal of un-required stores and equipment includingactual disposal in line with the Laws of Sierra Leone; Providetraining and capacity building needs of  procurementstaffs of the PMU/MoFED and other identified stakeholders to ensure long-termsustainability of the projectoutcomes, with a view of strengthening staff capacities and skills, fillingskills gap  and also supportinstitutional strengthening; Provideadvice, mentoring, coaching and providing on-the-job training for relevantprocurement staffs in the PMU/MoFED, and advise them to plan and execute allstages of the procurement cycle in accordance with World Bank  and nationalprocurement procedures; Assistin supervising contracts in accordance with the respective contract agreementsincluding the processing of payments, physical inspection and testing, receiptand transfer of the goods to the Client, submission of consultants' reports andclosing of respective contracts; Provideprocurement advisory services as and when needed; Participatein procurement audits and reviews of the Project; Superviseall procurement staff within the PMU and assign tasks to them as andwhen necessary; Workwith relevant managers to identify their procurement needs under the Projectand help them manage the procurement planning and execution process in a timelyway; Assist in dealingwith claims, bid challenges and litigations relating to contracts andprocurement; Develop andimplement a robust procurement monitoring system and follow up mechanisms toensure that procurement activities are carried out as planned; identify anydeviations and take appropriate actions and submit regular periodic procurementreports to the Project Manager; Initiateappropriate quality assurance procedures to the procurement function of theProject; Carryout any other relevant duties that may from time to time be assigned by the PMUProject Manager. 4.0  Reporting,Communication and Time Schedules 4.1  The InternationalProcurement Specialist shall report directly to the PMU Project Manager and willprepare monthly,  Quarterly, Semi-Annualand Annual procurement reports (or for any period as necessary) as inputs intothe Project Management Reports and, in addition, prepares other procurementreports, as and when needed. 4.2  Emphasis willbe placed on highly effective, regularand detailed communication with the PMU Project Manager and relevant component managers; 4.3  S/he will be required to assess technical skillstransfer to the counterpart staffs; 4.4  S/he is expected to report and analyze all problemsexperienced with procurement, more specifically on the Project,  so that remedial andcapacity-building actionscan be promptly taken; 4.5  S/he shall make inputs into reports prepared by thecounterpart staffs as needed. 5.0 Deliverables TheIPS will be expected to produce thefollowing deliverables, among others: Ø Procurement Plans Ø Budgets and Selectioncriteria Ø Procurement noticesand reports Ø Varioussolicitation documents Ø Clarifications/amendmentsto various procurement and solicitation documents; Ø Bid/Proposalevaluations Ø Minutes ofnegotiations Ø Draft and final contracts Ø Capacity buildingand training plans and reports Ø Action plans for trainingsand capacity building programmes Short-listing,evaluation reports, records of public bid/proposal openings Minutes of meetingsfor confirmation of the expressions of interest/ proposals Minutes ofnegotiation (as applicable) Notifications ofcontracts awarded ProcurementMonitoring Reports Other reports anddocuments as required. 6.0 Qualifications,Experience and Competencies MinimumMaster's degree in Procurement with minimum of 12 years of experience inpublic procurement practices and procedures, 8 of which must have beenserved as a Procurement Specialist or Procurement Manager or ProcurementConsultant; Minimumof 5 years of experience in handling, managing or overseeing internationalprocurement for World Bank funded or administered projects; the minimumcountry experience on international public procurement of World Bankfunded or administered projects should be two (2) countries, however,having worked in more than two (2) counties shall gain added advantage; Membershipin a recognized procurement-related institute, such as CIPS or ISM; Knowledge of/experiencewith World Bank/other international development organizations' procurementprocedures would be an added advantage; Goodknowledge of the institutional, technical, and commercial aspects ofprocurement; Experience in deliveringtrainings and capacity building programmes at international level; Demonstrated highexperience in contract management at managerial level; Fluency in spoken Englishand ability to write lucid reports and documents in English is required; Strong organization skillsand ability to work in a team-oriented, dynamic and diverse environment; Proventrack record in working effectively within multidisciplinary teams, recognizethe value of sharing ideas, knowledge and information with others andtakes personal responsibility for doing so; Excellent interpersonalskills, sound judgment, communication skills, training experience, abilityto identify and resolve policy and operational constraints; Demonstrated computerskills, knowledge of Microsoft Office Suite especially, Word, Excel andPowerPoint; Ability to handle multipletasks simultaneously, set priorities, and work independently, orunderminimum supervision; Demonstrated capacity for initiative andefficient decision making with competent analytical and problem solvingskills; Demonstrated competence by the level oftimeliness and accuracy the individual displays in carrying out his/herrole, personal energy and enthusiasm and willingness to exceedexpectations in his/her role; Ability to plan and organize effectivelyand build alternative actions into plans, deploying resources effectivelyand reviewing priorities; Acommitment to supporting counterpart staff to achieve the outcomes andobjectives of the Project; Recognitionand respect of peers, and a demonstrated ability to interact effectivelyand collegially with peers at all levels; Demonstratedability to make sound judgments on capacity issues that will requiremanagement referral and guidance; Demonstratedability to work effectively in a mentoring role; Demonstratedability to communicate ideas and analyses clearly and tactfully,bothorally and in writing; Demonstratedability to assist and support the development of useful procurementprocesses and procedures effectively; Demonstratedability to transfer skills and knowledge ? previous training or teachingexperience is a plus; Demonstratedability to adapt to challenges and changes in the workplace. 7.0 Facilitiesand Services to be Provided by the Client TheClient will provide: Access to all information andstakeholders to facilitate the assignment Adequate office space with essentialoffice furniture and office equipment; and Access to Internet, and networkresources, where necessary 8.0 Period ofthe Assignment 8.1   The duration of theassignment is for aninitial period of 12 months beginning 15th January 2015(subject to negotiations with the successful candidate), but not later than 16thFebruary 2015. Subject to consultants' satisfactory performance of theassignment, the Contract would be extended only for at most another 12 monthsperiod (based on the unit rates included in the original signed contract). 9.0 Location The IPSwill be located within the Project Management Unit of the PFMICPin the Ministry of Finance and Economic Development, Freetown, SierraLeonewith travels to the provinces. 10.0         General Information Ø All posts will beadvertised on an equal opportunity basis and qualified women and men areencouraged to apply. Ø  Competitiveandattractivesalaries and conditions of service will be offered to the successful candidate. Ø  Employmentwillbe on full-timebasis, and contracts will be for oneyear subject toannual review with a possibility of renewal. Ø  Theperformancecriteria thatwill be used to assess the performance of the International ProcurementSpecialist at regular intervals and based upon which the contract maybecontinued or terminated is the effectiveness, efficiency and quality ofdelivering on the Scope of Services, Duties and Responsibilities andDeliverables of the assignment. 11.0         Language of Assignment The language of the assignmentshall beEnglish Language. 12.0         Modeof Application All applications in writingshould be accompanied by up-to-date Curriculum Vitae and supporting documents(Note: do not send originals) with the names and addresses of three referees,one of which should be the last or current employer and addressed to: TheSenior Deputy Financial Secretary (Fiscal) Ministry of Finance and Economic Development Treasury Building George Street Freetown, Sierra Leone Or By E-mailapplication as attachment(including all supporting documents) to: pfmicpmu@mofed.gov.sl andmofedpfmicp@gmail.com. Please indicate clearly on the envelop (in the case of hardcopy application) or in the email subject heading and attachment (in the caseof electronic applications) the post for which application is made. ClosingDate: The ClosingDate and time for receipt of applications is 4th May 2015 at 5:00pm GMT. Onlyshort-listed candidates will be contacted.

PFM Improvement and Consolidation - P133424

PUBLIC FINANCIAL MANAGEMENT IMPROVEMENT AND CONSOLIDATION PROJECT | Published November 25, 2014  -  Deadline December 29, 2014
cpvs

Terms Of Reference For International Procurement Specialist At The Public Financial Management Improvement And Consolidation Project, Ministry Of Finance And Economic Development, Sierra Leone TERMSOF REFERENCE FOR INTERNATIONALPROCUREMENT SPECIALIST AT THE PUBLIC FINANCIAL MANAGEMENT IMPROVEMENT ANDCONSOLIDATION PROJECT, MINISTRY OF FINANCE AND ECONOMIC DEVELOPMENT, SIERRALEONE Date of Issue: 27th November, 2014 1.0  Background 1.1      The PublicFinancial Management Improvement and Consolidation Project (PFMICP) is asuccessor to the just ended Integrated Public Financial Management ReformProject (IPFMRP). It will build on and reinforce the successes and address theweaknesses of IPFMRP.  The ProjectDevelopment Objective (PDO) is: "Toimprove budget planning and credibility, financial control, accountability, andoversight in government finances in Sierra Leone". The Project, which willbenefit various MDAs and Local Councils, will comprise the followingcomponents: Component 1: Enhancing Budget planning andcredibility The objectives of this component are to:strengthen the macro fiscal forecasting and Public Investment functions ofgovernment to improve overall budget planning; strengthen systems andprocedures for budget formulation; and build capacity for managing contingentliabilities. Component 2: Financial Control,Accountability and Oversight The objective of this component is tostrengthen financial control in government, improve accountability systems andpractices, and enhance independent and public oversight in the management anduse of public finances in Sierra Leone. Component 3: Supporting the Strengthening ofRevenue Mobilization and Administration Systems The objectives of thiscomponent are to: strengthen revenue policy and oversight of revenuecollection; improve the efficiency and integrity of revenue administration; toincrease domestic revenue, and to integrate revenue systems with overall PFMsystem. Component 4: StrengtheningLocal Governance,Financial Management and Accountability Systems The objectiveof this component is toimprove the capacity of the financial management systems in local councils andstrengthen the accountability and oversight institutions to enhance servicedelivery efficiency and effectiveness. Component 5: PFM Reform Coordination andProject Management The objective of this component is to provide a continuing institutional andcoordination basis for overseeing the implementation of the PFM Reform Strategyas a whole as well as manage the implementation of the proposed project. 1.2       To purse the GoSL's PFMagenda, the Government has receivedfinancing from the International Development Association (IDA), a pooledfunding from the African Development Bank, and a Multi-Donor Trust Fund fromthe European Union and UK's Department for International Development for thePFMICP (with an estimated Project duration of four years). The PFMICP will beadministered by the World Bank. 1.4       In furtherance of theabove objectives, the Government intends to use part of the proceeds of thefinancing to engage a suitably qualified and experienced person to fill theposition of International ProcurementSpecialist. 2.0  Objectives ofthe Assignment 2.1       The objective of the assignment is torecruit a procurement specialist with internationalexperience to: i) manage and carry out the procurement activities required forimplementation of the Project in accordance with the Project's covenantdocuments such as the Financing and Grant Agreements, World Bank's Guidelinesand procedures, among other; and (ii) build the procurement capacity of theMoFED / PMU Procurement Unit in order to ensure long-term sustainability of the project outcomes. This will ensureadequate hand-holding and capacity development/transfer. Additionally, theInternational Procurement Specialist with support and guide the end-users to prepare good quality ToRs andtechnical specifications. 2.2       TheInternational ProcurementSpecialist will coordinate hisactivities closely with the PMU and Implementing Units teams on activitiesrelated to the Project.   S/he will berequired to be familiar with the World Bank and Government of Sierra Leoneprocurement laws, procedures, regulations, policies, the Project's covenantdocuments, including the Financing and Grant Agreements, Project AppraisalDocument, Project Implementation Manual, Procurement and ConsultantsGuidelines, among others. 3.0  Scope ofServices, Duties and Responsibilities 3.1       The IPS will take overall charge of theproject's procurement management and conduct the tasks identifiedbelow byapplying technical practices and methods, and collecting and making use ofavailable and necessary data in carrying out the assignment.  The consultant shall work in close consultationwith the Project Manager of the PMU.  Hewill discuss issues that would affect efficient procurement management with theProject Manager and agree on the ways to resolve them. The Specialist, shall inter alia, undertakethe following: 3.2.1 Review allavailable project documentsto facilitate the establishment of procurement  procedures for the management and implementation of the project; 3.2.2    Establisha procurement management system for the PMU based on the guideline andprocedures  for the conduct ofprocurement under World Bank funded projects and the government regulations forthe procurement of goods, non-consulting services and consultancy servicesunder the Public Procurement Act 2004 (PPA) of Sierra Leone and as may beamended; 3.2.3    Setup a procurement management tracking system for the PMU that would monitor theimplementation of procurement activities; 3.2.4    Usingthe World Bank's Standard procurement documents, prepare Bidding Documents andRequest for Proposals (REP), Request for Quotations, Letters of Invitations,clarifications/amendments to procurement documentation and processes (ifneeded), minutes of the Evaluation Committees and negotiation meetings,Evaluation Reports, contract award decisions, etc. These should includestandardized forms to be used for International and Local Shopping methods toconform to the PPA or World Bank standards; Inconsultation with the Project's beneficiary agencies, prepare and update theProject's Annual Procurement Plan and Budget detailing contract packages (includingestimated cost) for goods, consultancy services and non-consulting services, theprocurement/selection methods and processing times until completion of eachprocurement activity; Monitorprocurement implementation of and update the Procurement Plan on a atleastbi-weekly basis and whenever  it becomesnecessary to do so; Preparethe General Procurement Notice (GPN), Specific Procurement Notices (SPNs) ,Invitation for Bids (IFBs), Request for  Expressions of Interest (REoIs) and othersolicitation documents whenever required; Establisha register of qualified suppliers and consultants and periodically update thisregister to facilitate advertisements, solicitations and drawing up ofshortlists when so required; Inconsultation with the Implementing Units and relevant technical staffs of thePMU, coordinate  the preparation of (ToRs),technical specifications using standard documentation agreed with theWorldBank and Government of Sierra Leone (GoSL), and also participate in evaluation of bids, expressions ofinterest for preparation of shortlists, pre-qualification of suppliers, etc., wherenecessary. The International Procurement Specialist shall review ToRsandspecifications for completeness, consistency and fairness, and if necessarysuggest amendments; Initiatethe procurement processes, including those for International and National Competitive Bidding procedures,ensuring compliance with agreed procurement methods' threshold, priorreviewrequirements specific  to the project andagreed aggregate  threshold amounts forless competitive procurement methods; Presidingover bidding procedures and participating in bid/proposal opening sessions, bidand proposal evaluations  and ensuringthat the appropriate Guidelines are followed to arrive at the recommendationsfor award of contracts; In caseof procurement actions requiring IDA "no objection", coordinate the dispatch ofprocurement document to IDA (including through PROCYS for prior reviewactivities), monitor IDA response time on issuing "no objections" at differentlevels of the procurement process and follow-up accordingly; Coordinatethe response to procurement inquiries and communicate the result of theevaluation processes to the applicants in response to the Guidelines; Monitorand ensure timely responses to procurement questions raised by the WorldBank.  For services, follow-up with theshort listed consultants within 10 days of RFP dispatch, to ensure theirparticipation in the selection exercise; Superintendover procurement clarification meetings (if any) and developclarifications/amendments to procurement documentations (if needed); Participatein selection of Evaluation Committees and assume the role of the Committee'ssecretary in recording the minutes of the meetings; Preparethe minutes of the Evaluation Committee meetings and prepare the requests for"no objection" and coordinate and participate in contract negotiationprocess,where necessary; Prepare draftand final contracts, and ensure timely distribution of all relevant procurementand contract documents to relevant stakeholders; Ensuretimely receipt of the goods and consultant's status reports, confirmingacceptability of the goods delivered, and also acceptability of consultantsreports as reviewed, and recommending payments to the services providers asthey become due; Establisha performance monitoring database for all suppliers and consultants, and ensureefficiency and timeliness in the delivery of outputs from the servicesproviders; Liaisewith all relevant Implementing Units and the PMU with a view to preparingmonthly, semi-annual and annual procurement reports (or other periodsas may berequired) as inputs into the Project Management Reports (PMR) to be submittedto the Ministry of Finance and Economic Development, World Bank and otherrelevant agencies; Regularmonitoring of procurement across the Project and problem-solving as neededincluding regular updates on problems experienced and on changing needs forspecific types of advice; Establishand maintain a central procurement filing system (both electronicallyandmanually), and ensure all related documents are included in the respectivefiles, to ensure ease of retrieval of information and the ease of following thetrail of procurement by independent external auditors or authorized agents; AdviseMoFED on processes for disposal of un-required stores and equipment includingactual disposal in line with the Laws of Sierra Leone; Providetraining and capacity building needs of  procurementstaffs of the PMU/MoFED and other identified stakeholders to ensure long-term sustainability of the projectoutcomes, with a view of strengthening staff capacities and skills,filling skills gap  and also supportinstitutional strengthening; Provideadvice, mentoring, coaching and providing on-the-job training for relevantprocurement staffs in the PMU/MoFED, and advise them to plan and execute allstages of the procurement cycle in accordance with World Bank  and national procurement procedures; Assistin supervising contracts in accordance with the respective contract agreementsincluding the processing of payments, physical inspection and testing, receiptand transfer of the goods to the Client, submission of consultants' reports andclosing of respective contracts; Provideprocurement advisory services as and when needed; Participatein procurement audits and reviews of the Project; Superviseall procurement staff within the PMU and assign tasks to them as andwhen necessary; Workwith relevant managers to identify their procurement needs under the Projectand help them manage the procurement planning and execution process in a timelyway; Assist in dealingwith claims, bid challenges and litigations relating to contracts andprocurement; Develop andimplement a robust procurement monitoring system and follow up mechanisms toensure that procurement activities are carried out as planned; identify any deviationsand take appropriate actions and submit regular periodic procurement reports tothe Project Manager; Initiateappropriate quality assurance procedures to the procurement function of theProject; Carryout any other relevant duties that may from time to time be assigned by the PMUProject Manager. 4.0  Reporting,Communication and Time Schedules 4.1  The InternationalProcurement Specialist shall report directly to the PMU Project Manager and willprepare monthly,  Quarterly, Semi-Annualand Annual procurement reports (or for any period as necessary) as inputs intothe Project Management Reports and, in addition, prepares other procurementreports, as and when needed. 4.2  Emphasis will be placed on highly effective, regularand detailed communication with the PMU Project Manager and relevant component managers; 4.3  S/he will be required to assess technical skillstransfer to the counterpart staffs; 4.4  S/he is expected to report and analyze all problemsexperienced with procurement, more specifically on the Project,  so that remedial and capacity-building actionscan be promptly taken; 4.5  S/he shall make inputs into reports prepared by thecounterpart staffs as needed. 5.0  Deliverables The IPS will be expected to produce thefollowing deliverables, among others: Ø ProcurementPlans Ø Budgets andSelectioncriteria Ø Procurementnoticesand reports Ø Varioussolicitation documents Ø Clarifications/amendmentsto various procurement and solicitation documents; Ø Bid/Proposalevaluations Ø Minutes ofnegotiations Ø Draft and finalcontracts Ø Capacitybuildingand training plans and reports Ø Action plans fortrainingsand capacity building programmes Short-listing,evaluation reports, records of public bid/proposal openings Minutesof meetingsfor confirmation of the expressions of interest/ proposals Minutes ofnegotiation (as applicable) Notifications ofcontracts awarded ProcurementMonitoring Reports Other reports anddocuments as required. 6.0  Qualifications,Experience and Competencies MinimumMaster's degree in Procurement with minimum of 12 years of experience inpublic procurement practices and procedures, 8 of which must have beenserved as a Procurement Specialist or Procurement Manager or ProcurementConsultant; Minimumof 5 years of experience in handling, managing or overseeing internationalprocurement for World Bank funded or administered projects; the minimumcountry experience on international public procurement of World Bankfunded or administered projects should be two (2) countries, however,having worked in more than two (2) counties shall gain added advantage; Membershipin a recognized procurement-related institute, such as CIPS or ISM; Knowledge of/experiencewith World Bank/other international development organizations' procurementprocedures would be an added advantage; Goodknowledge of the institutional, technical, and commercial aspects ofprocurement; Experience in deliveringtrainings and capacity building programmes at international level; Demonstrated highexperience in contract management at managerial level; Fluency in spoken Englishand ability to write lucid reports and documents in English is required; Strongorganization skillsand ability to work in a team-oriented, dynamic and diverse environment; Proventrack record in working effectively within multidisciplinary teams, recognizethe value of sharing ideas, knowledge and information with others andtakes personal responsibility for doing so; Excellent interpersonalskills, sound judgment, communication skills, training experience, abilityto identify and resolve policy and operational constraints; Demonstrated computerskills, knowledge of Microsoft Office Suite especially, Word, Excel andPowerPoint; Ability to handle multipletasks simultaneously, set priorities, and work independently, orunderminimum supervision; Demonstratedcapacity for initiative andefficient decision making with competent analytical and problem solvingskills; Demonstratedcompetence by the level oftimeliness and accuracy the individual displays in carrying out his/herrole, personal energy and enthusiasm and willingness to exceedexpectations in his/her role; Ability to planand organize effectivelyand build alternative actions into plans, deploying resources effectivelyand reviewing priorities; Acommitment to supporting counterpart staff to achieve the outcomes andobjectives of the Project; Recognitionand respect of peers, and a demonstrated ability to interact effectivelyand collegially with peers at all levels; Demonstratedability to make sound judgments on capacity issues that will requiremanagement referral and guidance; Demonstratedability to work effectively in a mentoring role; Demonstratedability to communicate ideas and analyses clearly and tactfully,bothorally and in writing; Demonstratedability to assist and support the development of useful procurementprocesses and procedures effectively; Demonstratedability to transfer skills and knowledge ? previous training or teachingexperience is a plus; Demonstratedability to adapt to challenges and changes in the workplace. 7.0  Facilitiesand Services to be Provided by the Client TheClient will provide: Access to all information andstakeholders to facilitate the assignment Adequate office space with essentialoffice furniture and office equipment; and Access to Internet, and networkresources, where necessary 8.0  Period ofthe Assignment 8.1   The duration of the assignment is for aninitial period of 12 months beginning 15th January 2015(subject to negotiations with the successful candidate), but not later than 16thFebruary 2015. Subject to consultants' satisfactory performance of theassignment, the Contract would be extended only for at most another 12 monthsperiod (based on the unit rates included in the original signed contract). 9.0  Location TheIPS will be located within the Project Management Unit of the PFMICPin the Ministry of Finance and Economic Development, Freetown, SierraLeonewith travels to the provinces. 10.0         General Information Ø All posts willbeadvertised on an equal opportunity basis and qualified women and men areencouraged to apply. Ø  Competitive and attractivesalaries and conditions of service will be offered to the successful candidate. Ø  Employment will be on full-timebasis, and contracts will be for oneyear subject toannual review with a possibility of renewal. Ø  The performance criteria thatwill be used to assess the performance of the International ProcurementSpecialist at regular intervals and based upon which the contract maybecontinued or terminated is the effectiveness, efficiency and quality ofdelivering on the Scope of Services, Duties and Responsibilities andDeliverables of the assignment. 11.0         Language of Assignment The language of the assignment shall be English Language. 12.0         Mode of Application All applications inwritingshould be accompanied by up-to-date Curriculum Vitae and supporting documents(Note: do not send originals) with the names and addresses of three referees,one of which should be the last or current employer and addressed to: TheSenior Deputy Financial Secretary (Fiscal) Ministry of Finance and Economic Development Treasury Building George Street Freetown, Sierra Leone Or ByE-mail application as attachment(including all supporting documents) to: pfmicpmu@mofed.gov.sl and mofedpfmicp@gmail.com. Please indicate clearly on the envelop (in the caseof hardcopy application) or in the email subject heading and attachment (in the caseof electronic applications) the post for which application is made. Closing Date: The ClosingDate and time for receipt of applications is 29th December, 2014at 5:00 pm GMT. Onlyshort-listed candidates will be contacted.
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