HCC Oct 2017 - DPS for the Supply of Bin Bags
HCC - Resources | Published November 3, 2017 - Deadline December 1, 2017
Hertfordshire County Council (the ‘Council’) invites applications from suitably experienced and competent organisations who wish to pre-qualify onto its Dynamic Purchasing System (‘DPS’) for the supply of Bin Bags.
The DPS is a two stage process and will be conducted in accordance with Regulation 34 of The Public Contracts Regulations 2015. Firstly, organisations apply by completing the Council’s online Selection Questionnaire (‘SQ’). Organisations which satisfy the pre-determined selection requirements set out in the SQ will then be admitted to the DPS. Individual orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note that they won’t be invited to tender for competition(s) until they have signed and returned the DPS Agreement to the Council accordingly.
The pattern and volume of demand for Bin Bags may be subject to change and it is stressed that there are no undertakings concerning likely volume of demand. For the avoidance of doubt, each organisation admitted to the DPS acknowledges that, no form of exclusivity or volume guarantee is guaranteed by the Council for the Bin Bags and that the Council is at all times entitled to enter into other contracts and arrangements with other organisations for the provision of any or all bin bag supplies which are the same or similar. Please note the Council is under no obligation to run a set number of competitions during the validity of the DPS.
The Council is procuring on behalf of the participating contracting authorities listed below and includes any future successors to these organisations:
Hampshire County Council
For guidance only, an estimated annual quantity (where known) is given in the Specification of the procurement documents. The participating contracting authorities do not undertake to purchase that quantity and equally the successful organisations should be prepared to supply quantities in excess of the figures shown.
The anticipated annual joint expenditure, for the Council and the participating authorities on these Bin Bags is presently circa 310,000 GBP per annum.
An essential ingredient of the successful working arrangements for each individual order will be regular dialogue between the parties to ensure the smooth running and achievement of the objectives specified for each order respectively.
The DPS will commence on the 12th December 2017 and will be for a core period of 2 years with the option for extensions up to a total further period of 2 years on a yearly basis
12:00 Noon on 1st December 2017 is the earliest date when the Council can begin to evaluate applications and admit organisations to the DPS. Please note that organisations can apply to join the Council’s DPS at any time during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. So, whilst it is open to any organisation to apply to join the DPS after 12:00 Noon on 1st December 2017, those organisations who wish to participate in the earliest competitions will be required to submit their online SQ no later than this initial SQ deadline.
If an organisation admitted to the DPS ceases to satisfy the Council’s selection requirements it is likely that it may be excluded or suspended from taking part in any competition. If an admitted organisation fails one of the grounds for exclusion during the validity of the DPS the Council may be required to remove the supplier from the DPS.
Other Contracting Authorities
The Council acting on behalf of other contracting authorities is leading on the procurement process to establish a DPS for the purchase of Bin Bags and is seeking suitably experienced and competent organisations to supply Bin Bags for individual orders, i.e. resulting from competition(s).
The other contracting authority on behalf of whom the Council has published this notice is Hampshire County Council, who shall be entitled to benefit from this DPS.