Internal Financial Auditor
Department of State, Bureau of International Narcotics and Law Enforcement Affairs | Published December 9, 2015 - Deadline January 6, 2016
You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application.
Internal Financial Auditor
Issuance Date: 12/09/2015
Closing Date: 01/06/2016
SOLICITATION NUMBER: PSC-16-011-INL
A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL)
The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.
PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011)
This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award.
HOW TO APPLY
Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process.
Proposals must include the following and not exceed twenty (20) pages:
1) Form OF-612 (Completed and signed)
3) Three letters of recommendation OR three references to include contact information
*** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED
Veteran's preference is not applicable to this position therefore do not submit DD-214.
Submit proposal via e-mail to the attention of:
Direct questions regarding this solicitation to:
INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal.
1. SOLICITATION NUMBER: PSC-16-011-INL
2. ISSUANCE DATE: 12/09/2015
3. CLOSING DATE: 01/06/2016
4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 3:00 PM, EST
5. POSITION TITLE: INL Internal Financial Auditor
6. MARKET VALUE: $90,823 - $139,523 (GS-13/14 Equivalent)
7. PERIOD OF PERFORMANCE: One year from date of award, with four optional years
9. JOB DESCRIPTION: See below
GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR:
The Bureau of International Narcotics and Law Enforcement Affairs (INL) is headed by an Assistant Secretary, four Deputy Assistant Secretaries, a Controller/Executive Director, and eight Office Directors, including a Senior Aviation Management Official. INL is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities and international criminal justice issues for the US Department of State (DOS). INL's programs operate in over 80 countries, including specific INL sections at overseas posts. The programs involve rule of law training and development, core counterdrug and anticrime missions, counterterrorism, regional stability, and democracy building efforts in countries as diverse as Pakistan, Afghanistan, Mexico, and Colombia, as well as complex INL financial authorities and operations. This position is located in INL's Office of Resource Management, Division of Audit and Oversight Services. The incumbent serves as an internal financial auditor of financial and related operational systems involved with the administration of INL programs, including but not limited to the bureau's financial management system within the context of the Department of State's overall system of internal controls.
The incumbent's focus will also include, but not be restricted to, implementing internal financial and management controls reviews and audits that test the bureau's administered funds for proper budget execution, disbursement, and auditability for the purpose of reducing the bureau's exposure to fraud, waste, and mismanagement of resources.
DUTIES AND RESPONSIBILITIES
• Provides advice and guidance to the Division Chief, Executive Director and other senior managers, in carrying out a financial auditing program for the Bureau's programs.
• Works closely with the Division Chief, Executive Director and other senior staff to develop and implement comprehensive financial and management control audits and reviews, based on oversight guidelines for all overseas financial operations as required by the Bureau and/or monitored by the division.
• Provides advice on operational leadership and direction in planning, developing and administering the comprehensive financial and operational reviews and audits for INL programs domestically and abroad.
• Performs work consisting of a systemic examination and appraisal of financial records, financial and management reports, financial management controls, policies and practices affecting or reflecting the fiscal condition and operating results of narcotics control/law enforcement programs.
• Conducts financial internal control reviews on INL administered funds. Performs improper payment reviews and other financially related operational reviews. Completes reviews to ensure that Department of State and INL Bureau standards are met. Plans, develops, and coordinates financial management improvements necessary to comply with legislation and regulations as appropriate.
• Identifies, reviews, and evaluates vulnerabilities in the Bureau's financial control program and recommends internal controls to ensure conformance with the myriad laws and regulations under which the Bureau's programs are administered.
• Implements subsidiary accounting and reporting information as needed to enable management to provide close and timely oversight of INL programs, including review of Letter of Agreement (LOA) and Inter-Agency Agreement (IAA) financial terms prior to finalization, and follow-up on issues relating to existing LOA and IAA financial clauses.
• Performs a systematic examination and appraisal of management controls involved with the economy and efficiency of Bureau operations, compliance with applicable laws and regulations, adequacy of reporting, validating internal controls and identifying their risk factors, and/or develops and executes financial audits.
• Monitors policies, programs, procedures, control systems, and methods with respect to financial management procedures as defined in the Federal Managers Financial Integrity Act along with Federal Acquisition Regulations. Monitors INL program implementation and practices within specific organizations, and keeps the Executive Director and other managers apprised of problems and changes required to make programs more efficient and effective.
• Works and regularly liaises with the INL Budget Planning and Budget Execution Divisions, post accountants, as well as with the Department's centralized accounting office to assure maximum efficiencies of accounting support services for INL programs.
• Develops and/or modifies methods and techniques, as required, to resolve accounting or auditing problems and explains such changes to all staff members, and overseas posts when appropriate, to ensure their awareness of and familiarity with such procedures.
• Manages the preparation and presentation of financial audit and other financial analysis reports to the Division Chief, Executive Director, program officers, and high level management officials throughout INL. Reports are prepared in accordance with the needs of management, the requirements of USG laws and regulations, and established USG auditing policies.
The Internal Financial Auditor is under the supervision of the Division Chief for the Audit and Oversight Services. The Internal Financial Auditor has primary responsibility for developing and executing financial audits at the direction of the Division Chief of the Office for Audit and Oversight Services based on the Division's Annual Internal Audit Plan and the Bureau's risk assessment process, for which the incumbent is a major contributor to both.
The Contracting Officer's Representative (COR) is delegated the authority to act for the Contracting Officer in matters concerning technical clarification, inspection and, after concurrence by the Contracting Officer, acceptance of Contractor performance under the contract, including preparation of receiving reports, and the authorization of progress payments when appropriate. The COR will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development.
In no instance, however, shall the COR be authorized to alter or modify the specifications or the contract terms and the conditions or waive the government's requirement, price, delivery, or other terms and conditions. Such changes must be authorized, in writing, to the Contracting Officer.
Deliverables are required under this PSC and shall include; monthly status reports, monthly evaluation of contractor performance, special reports when required and "Completion of assignment report," which shall be a compressive review of the projects in which the contractor was involved.
Each report shall include a critique of and recommendations for the various projects. The completions of assignment reports are due no later than fifteen (15) days prior to the expiration of this contract. The Personal Service Contractor shall submit two (2) copies of each report as required to the following;
1. INL/Program Officer
Per FAR Part 4, the above referenced documents shall be incorporated and copies stored in the PSC's hard file under Section V.; Tab E - Receiving Reports.
The Contractor shall prepare and submit two copies of each technical report required by the schedule of this contract (e.g., progress reports, final reports, etc.), to the Program Officer, Bureau of International Narcotics and Law Enforcement Affairs (INL), Department of State Washington, DC. The title page of all reports forwarded pursuant to this paragraph shall include a descriptive title, the author's name(s), contract number, project number, and title, contractor's name, name of the State Department project office, and the publication or issuance date of the report.
When preparing reports, the Contractor shall refrain from using elaborate artwork, multicolor printing, and expensive paper/binding, unless it is specifically authorized in the Contract Schedule. Wherever possible, pages should be printed on both sides using single spaced type.
The work involves managing and providing technical expertise for various country assistance programs in INL, simultaneously. The ability to perform complex analysis, meet short deadlines and to multi-task successfully is essential.
SCOPE AND EFFECTIVENESS
The Internal Financial Auditor performs a broad range of tasks related to providing guidance and information to INL bureau regarding developing and executing financial audit programs. Knowledge of development practices and approaches coupled with technical experience is necessary to help design well-conceived programs that produce viable results. The Internal Financial Auditor will be guided by the INL Financial Management Handbook, INL Program and Policy Guide, the Foreign Affairs Manual (FAM), and the Foreign Affairs Handbook (FAH).
• U.S. citizenship, able to obtain/maintain a State Department Secret security clearance and ethics clearance, if applicable.
• A Bachelor's Degree in a related field to business or public administration, accounting, auditing or financial management from an accredited institution.
• Demonstrated ten (10) years-experience in financial auditing as it relates to financial management and the disbursement and accounting of funds.
• Demonstrated knowledge of the concepts, principles, practices, laws and regulations applicable to financial auditing for USG foreign assistance programs and services.
• Demonstrated knowledge of the theory, concepts, principles and practices of accounting and/or financial and performance, auditing, and in developing and presenting large, complex program budgets.
• Demonstrated ability to audit and review foreign assistance programs for effectiveness, efficiency and compliance with laws and regulations.
• Demonstrated experience with auditing and reviewing USG foreign assistance programs and services operating within US embassies overseas.
• Ability to communicate effectively in English, both orally and in writing and to interact with individuals at all levels.
• Excellent interpersonal skills.
• Excellent organizational skills and abilities.
• Demonstrated skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times.
• Experience in conducting contract/acquisition audits or reviews in the government accountability field (Preferred but not required)
• Experience with auditing and reviewing aviation financial and management practices (Preferred but not required)
• Proficiency in computer and web-based applications including Microsoft Office Suite and Adobe Acrobat.
The PSC shall be able to use a furnished with office space, a computer, office telephone, and other supplies needed for job requirements. This property will be owned and maintained by the Department of State DoS.
Factor 1: Knowledge/Abilities (30 Points)
Offeror's ability to apply the concepts, principles, practices, laws, and regulations which relate to financial management analysis and audits in developing and implementing internal financial controls in budget execution and disbursement and accounting of funds for substantive programs.
Factor 2: Liaison and Analysis (30 Points)
Offeror's ability to provide program administration guidance and assistance to other staff members, and senior management based on understanding of the theory, concepts, principles, and practices of accounting and/or financial and performance auditing, and contract and program oversight.
Factor 3: Program Management (30 Points)
Ability to communicate effectively, both orally and in writing, in a timely and concise manner, and to interact effectively with others at all levels, in order to prepare, analyze, explain and defend INL's programs and policies. Ability to use program management tools, such as budgeting and tracking of data.
Factor 4: Past Performance (10 points)
Past performance evaluation of applicant's ability to perform under the contract. In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.
COMPENSATION (BASE PAY)
For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements.
BENEFITS & ALLOWANCES
AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES
BENEFITS - IF APPLICABLE
• Employee's FICA/Medicare Contribution
• Contribution toward Health and Life Insurance
• Pay Comparability Adjustment
• Annual Increase
• Eligibility for Worker's Compensation
• Annual, Sick and Home Leave
• 401K Plan
• MEDVAC Reimbursement
ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE
• Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post
• Housing Allowance
• Post Allowance
• Supplemental Post Allowance
• Maintenance Allowance (SMA)
• Education Allowance
• Educational Travel (full-time United States based secondary)
• Post Hardship Differential
• Danger Pay
• Shipment of HHE, UAB, POV and Consumables