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24--Small Business GSA Schedule Holder Set-Aside for a Tractor and Rotary Mower/Cutter for the Bureau of Indian Affairs, Pine Ridge Agency in Pine Ridge, SD.

Department of the Interior, Bureau of Indian Affairs | Published July 14, 2015  -  Deadline July 24, 2015
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Bids are being solicited under solicitation number 15-361-01. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation is issued as an invitation for bids (IFB), unless otherwise indicated herein.If your company can provide the product/services listed on the solicitation and comply with all of the solicitation instructions, please respond to this notice. To view the specifications, please go to www.FedBid.com and reference Buy No. 728362_01. GSA Schedule Bids Only: Sellers bidding on this opportunity MUST have the items requested on an existing GSA Schedule. The Schedule must either be in the Seller's name or the Seller must be able to document its ability to act as an agent of a partner's Schedule. Sellers must not bid more than their applicable contract ceiling price, excluding the FedBid Fee, for contract-specific items. If FedBid receives notice that, due to inclusion of the FedBid Fee, the Selected Bid's line item pricing is higher than the Selected Seller's applicable published government contract pricing, the FedBid Fee will be reduced to ensure the Selected Bid's line item pricing does not exceed the Selected Seller's applicable contract pricing. Sellers may offer Open Market items only in accordance with the approved Terms and Conditions of their respective GSA Schedule AND upon approval from the soliciting Contracting Officer. Information regarding GSA Schedules can be found at www.GSA.gov. This requirement is a [ Small Business ] set-aside and only qualified sellers may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2015-07-24 11:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be Pine Ridge, SD 57770 The Bureau of Indian Affairs requires the following items, Meet or Exceed, to the following: LI 001: Tractor (see attached specifications), 1, EA; LI 002: Folding Deck Rotary Mower/Cutter (see attached specifications), 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, Bureau of Indian Affairs intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. A Seller may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Bureau of Indian Affairs is taking this action in an effort to improve both seller access and awareness of requests and the agency's ability to gather multiple, completed, real-time bids.All responsible Sellers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Sellers that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Sellers that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Sellers may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should Sellers require additional clarification, contact FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. 6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements. (a) Definitions. As used in this provision? ?Person?? (1) Means? (i) A natural person; (ii) A corporation, business association, partnership, society, trust, financial institution, insurer, underwriter, guarantor, and any other business organization, any other nongovernmental entity, organization, or group, and any governmental entity operating as a business enterprise; and (iii) Any successor to any entity described in paragraph (1)(ii) of this definition; and (2) Does not include a government or governmental entity that is not operating as a business enterprise. ?Sensitive technology?? (1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically? (i) To restrict the free flow of unbiased information in Iran; or (ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and (2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)). (b) The offeror shall e-mail questions concerning sensitive technology to the Department of State at CISADA106@state.gov. (c) Except as provided in paragraph (d) of this provision or if a waiver has been granted in accordance with 25.703-4, by submission of its offer, the offeror? (1) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran; (2) Certifies that the offeror, or any person owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Iran Sanctions Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran's ability to acquire or develop certain weapons or technologies; and (3) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $3,000 with Iran's Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC's Specially Designated Nationals and Blocked Persons List at http://www.treasury.gov/ofac/downloads/t11sdn.pdf). (d) Exception for trade agreements. The representation requirement of paragraph (c)(1) and the certification requirements of paragraphs (c)(2) and (c)(3) of this provision do not apply if? (1) This solicitation includes a trade agreements notice or certification (e.g., 52.225-4, 52.225-6, 52.225-12, 52.225-24, or comparable agency provision); and (2) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material. (a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. (b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. (c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items. Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be ?ACTIVE? at the time of award. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.223-9, 52.223-15, 52.223-16, 52.223-18, 52.225-1, 52.225-13, 52.232-33. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. Agreements - Representation (DEVIATION 2015-02) (a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such fraud, waste, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of provision) Agreements (DEVIATION 2015-02) (a) The contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such fraud, waste, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The contractor shall notify employees that the prohibition and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause. (End of clause)

24--Indian Small Business Economic Enterprise set-aside for a Tractor and Rotary Mower/Cutter for the Bureau of Indian Affairs, Pine Ridge Agency in Pine Ridge, SD.

Department of the Interior, Bureau of Indian Affairs | Published June 26, 2015  -  Deadline July 9, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is 15-361 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-82. The associated North American Industrial Classification System (NAICS) code for this procurement is 333112 with a small business size standard of 500.00 employees.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2015-07-09 15:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be Pine Ridge, SD 57770 The Bureau of Indian Affairs requires the following items, Meet or Exceed, to the following: LI 001: Tractor (see attached specifications), 1, EA; LI 002: Folding Deck Rotary Mower/Cutter (see attached specifications), 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, Bureau of Indian Affairs intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Bureau of Indian Affairs is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. (a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such fraud, waste, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of provision) (a) The contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such fraud, waste, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The contractor shall notify employees that the prohibition and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause. (End of clause) New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.223-9, 52.223-15, 52.223-16, 52.223-18, 52.225-1, 52.225-13, 52.232-33. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. 6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements. (a) Definitions. As used in this provision? ?Person?? (1) Means? (i) A natural person; (ii) A corporation, business association, partnership, society, trust, financial institution, insurer, underwriter, guarantor, and any other business organization, any other nongovernmental entity, organization, or group, and any governmental entity operating as a business enterprise; and (iii) Any successor to any entity described in paragraph (1)(ii) of this definition; and (2) Does not include a government or governmental entity that is not operating as a business enterprise. ?Sensitive technology?? (1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically? (i) To restrict the free flow of unbiased information in Iran; or (ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and (2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)). (b) The offeror shall e-mail questions concerning sensitive technology to the Department of State at CISADA106@state.gov. (c) Except as provided in paragraph (d) of this provision or if a waiver has been granted in accordance with 25.703-4, by submission of its offer, the offeror? (1) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran; (2) Certifies that the offeror, or any person owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Iran Sanctions Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran's ability to acquire or develop certain weapons or technologies; and (3) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $3,000 with Iran's Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC's Specially Designated Nationals and Blocked Persons List at http://www.treasury.gov/ofac/downloads/t11sdn.pdf). (d) Exception for trade agreements. The representation requirement of paragraph (c)(1) and the certification requirements of paragraphs (c)(2) and (c)(3) of this provision do not apply if? (1) This solicitation includes a trade agreements notice or certification (e.g., 52.225-4, 52.225-6, 52.225-12, 52.225-24, or comparable agency provision); and (2) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material. (a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. (b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. (c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items. Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (a) The Contractor agrees to give preferences to Indians who can perform the work required regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation for training and employment opportunities under this contract and, to the extent feasible consistent with the efficient performance of this contract, training and employment preferences and opportunities shall be provided to Indians regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation who are not fully qualified to perform under this contract. The Contractor also agrees to give preference to Indian organizations and Indian-owned economic enterprises in the awarding of any subcontracts consistent with the efficient performance of this contract. The Contractor shall maintain such records as are necessary to indicate compliance with this paragraph. (b) In connection with the Indian employment preference requirements of this clause, the Contractor shall also provide opportunities for training incident to such employment. Such training shall include on-the-job, classroom, or apprenticeship training which is designed to increase the vocational effectiveness of an Indian employee. (c) If the Contractor is unable to fill its training and employment needs after giving full consideration to Indians as required by this clause, those needs may be satisfied by selection of persons other than Indians in accordance with the clause of this contract entitled ?Equal Opportunity.? (d) If no Indian organizations or Indian-owned economic enterprises are available for awarding of subcontracts in connection with the work performed under this contract, the Contractor agrees to comply with the provisions of this contract involving utilization of small business concerns, small business concerns owned and controlled by socially and economically disadvantaged individuals, or labor surplus area concerns. (e) As used in this clause: (1) ?Indian? means a person who is a member of an Indian Tribe. If the Contractor has reason to doubt that a person seeking employment preference is an Indian, the contractor shall grant the preference but shall require the individual within thirty (30) days to provide evidence from the Tribe concerned that the person is a member of that Tribe. (2) ?Indian organization? means the governing body of any Indian Tribe or entity established or recognized by such governing body in accordance with the Indian Financing Act of 1974 (88 Stat. 77; 25 U.S.C. 1451); and (3) ?Indian-owned economic enterprise? means any Indian-owned commercial, industrial, or business activity established or organized for the purpose of profit provided that such Indian ownership shall constitute not less than 51 percent of the enterprise. (4) ?Indian Tribe? means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. (f) The Contractor agrees to include the provisions of the clause including this paragraph (f) in each subcontract awarded under this contract. (g) In the event of noncompliance with this clause, the Contractor's right to proceed may be terminated in whole or in part by the Contracting Officer and the work completed in a manner determined by the Contracting Officer to be in the best interests of the Government. (End of clause) Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian economic enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. (End of provision) (a) Definitions as used in this clause. (1) Concern means any business entity organized for profit (even if its ownership is in the hands of a nonprofit entity) with a place of business located in the United States or its outlying areas and that makes a significant contribution to the U.S. economy through payment of taxes and/or use of American products, material and/or labor, etc. It includes but is not limited to an individual, partnership, corporation, joint venture, association, or cooperative. For the purpose of making affiliation findings (see 19.101) any business entity, whether organized for profit or not, and any foreign business entity, i.e., any entity located outside the United States and its outlying areas. (2) Subcontract means any agreement (other than one involving an employer-employee relationship) entered into by a Government prime contractor or subcontractor calling for supplies and/or services required for performance of the contract, contract modification, or subcontract. (3) Subcontractor means a concern to which a contractor subcontracts any work under the contract. It includes subcontractors at any tier who perform work on the contract. (b) Required Percentages of work by the concern. The contractor must comply with FAR 52.219-14 Limitations on Subcontracting clause in allocating what percentage of work to subcontract. Of the work subcontracted, no more than 50 percent may be subcontracted to a concern other than a responsible Indian economic enterprise. (c) Indian Preference. Regardless of the contract type for services, supplies, or covered construction, the contractor agrees to give preference to Indian organizations and Indian owned economic enterprises in awarding subcontracts under this contract in accordance with DIAR 1452.226-71, Indian Preference. (d) Cooperation. The contractor must: (1) Carry out the requirements of this clause to the fullest extent; and (2) Cooperate in any study or survey that the CO, Indian Affairs, or its agents may conduct to verify the contractor's compliance with this clause. (e) Incorporation in Subcontracts. The contractor must incorporate die substance of this clause, including this paragraph (e), in all subcontracts for supplies, services, and construction awarded under this contract. (End of clause) The offeror represents as part of its offer that it does meet the definition of Indian economic enterprise as defined in 1480.201. [End of provision] As required by the DIAR 1480.503, this acquisition is 100% set aside for Indian Small Business Economic Enterprises (ISBEE) as defined by DIAR 1480.503. Only quotes received from ISBEE's will be considered for award. Quoters who do not qualify under the ISBEE set aside will be immediately removed from the competitive range. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be ?ACTIVE? at the time of award. (a) In addition to the requirements of the clause of this contract entitled ?Indian Preference?Department of the Interior,? the Contractor agrees to establish and conduct an Indian preference program which will expand the opportunities for Indian organizations and Indian-owned economic enterprises to receive a preference in the awarding of subcontracts and which will expand opportunities for Indians to receive preference for training and employment in connection with the work to be performed under this contract. In this connection, the Contractor shall ? (1) Designate a liaison officer who will: (i) Maintain liaison with the Government and Tribe(s) on Indian preference matters; (ii) Supervise compliance with the provisions of this clause; and (iii) Administer the Contractor's Indian preference program. (2) Advise its recruitment sources in writing and include a statement in all advertisements for employment that Indian applicants will be given preference in employment and training incident to such employment. (3) Not less than twenty (20) calendar days prior to commencement of work under this contract, post a written notice in the Tribal office of any reservations on which or near where the work under this contract is to be performed, which sets forth the Contractor's employment needs and related training opportunities. The notice shall include the approximate number and types of employees needed, the approximate dates of employment; the experience or special skills required for employment, if any; training opportunities available; and all other pertinent information necessary to advise prospective employees of any other employment requirements. The Contractor shall also request the Tribe(s) on or near whose reservation(s) the work is to be performed to provide assistance to the Contractor in filling its employment needs and training opportunities. The Contracting Officer will advise the Contractor of the name, location, and phone number of the Tribal officials to contact in regard to the posting of notices and requests for Tribal assistance. (4) Establish and conduct a subcontracting program which gives preference to Indian organizations and Indian-owned economic enterprises as subcontractors and suppliers under this contract. Consistent with the efficient performance of this contract, the Contractor shall give public notice of existing subcontracting opportunities by soliciting bids or proposals only from Indian organizations or Indian-owned economic enterprises. The Contractor shall request assistance and information on Indian firms qualified as suppliers or subcontractors from the Tribe(s) on or near whose reservation(s) the work under the contract is to be performed. The Contracting Officer will advise the Contractor of the name, location, and phone number of the Tribal officials to be contacted in regard to the request for assistance and information. Public notices and solicitations for existing subcontracting opportunities shall provide an equitable opportunity for Indian firms to submit bids or proposals by including? (i) A clear description of the supplies or services required including quantities, specifications, and delivery schedules which facilitate the participation of Indian firms; (ii) A statement indicating the preference will be given to Indian organizations and Indian-owned economic enterprises in accordance with Section 7(b) of Public Law 93?638; (88 Stat. 2205; 25 U.S.C. 450e(b)); (iii) Definitions for the terms ?Indian organization? and ?Indian-owned economic enterprise? as prescribed under the ?Indian Preference?Department of the Interior? clause of this contract; (iv) A representation to be completed by the bidder or offeror that it is an Indian organization or Indian-owned economic enterprise; and (v) A closing date for receipt of bids or proposals which provides sufficient time for preparation and submission of a bid or proposal. If after soliciting bids from Indian organizations and Indian-owned economic enterprises, no responsible bid is received, the Contractor shall comply with the requirements of paragraph (d) of the ?Indian Preference?Department of the Interior? clause of this contract. If one or more responsible bids are received, award shall be made to the low responsible bidder if the bid price is determined to be reasonable. If the low responsive bid is determined to be unreasonable as to price, the Contractor shall attempt to negotiate a reasonable price and award a subcontract. If a reasonable price cannot be agreed upon, the Contractor shall comply with the requirements of paragraph (d) of the ?Indian Preference?Department of the Interior? clause of the contract. (5) Maintain written records under this contract which indicate: (i) The names and addresses of all Indians seeking employment for each employment position available under this contract; (ii) The number and types of positions filled by Indians and non-Indians, and the name, address and position of each Indian employed under this contract; (iii) For those positions where there are both Indian and non-Indian applicants, and a non-Indian is selected for employment, the reason(s) why the Indian applicant was not selected; (iv) Actions taken to give preference to Indian organizations and Indian-owned economic enterprises for subcontracting opportunities which exist under this contract; (v) Reasons why preference was not given to Indian firms as subcontractors or suppliers for each requirement where it was determined by the Contractor that such preference would not be consistent with the efficient performance of the contract, and (vi) The names and addresses of all Indian organizations and Indian-owned economic enterprises contacted, and receiving subcontract awards under this contract. (6) The Contractor shall submit to the Contracting Officer for approval a semiannual report which summarizes the Contractor's Indian preference program and indicates the number and types of available positions filled and dollar amounts of all subcontracts awarded to Indian organizations and Indian-owned economic enterprises and all other firms. (7) Records maintained pursuant to this clause will be kept available for review by the Government until expiration of one (1) year after final payment under this contract, or for such longer period as may be required by any other clause of this contract or by applicable law or regulation. (b) For purpose of this clause, the following definitions of terms shall apply: (1) The terms ?Indian,? ?Indian Tribe,? ?Indian Organization, and ?Indian-owned economic enterprise? are defined in the clause of this contract entitled ?Indian Preference.? (2) ?Indian reservation? includes Indian reservations, public domain Indian allotments, former Indian reservations on Oklahoma, and land held by incorporated Native groups, regional corporations, and village corporations under the provisions of the Alaska Native Claims Settlement Act, (85 Stat. 688; 43 U.S.C. 1601 et seq. ). (3) ?On or near an Indian Reservation? means on a reservation or reservations or within that area surrounding an Indian reservation(s) where a person seeking employment could reasonably be expected to commute to and from in the course of a work day. (c) Nothing in the requirements of this clause shall be interpreted to preclude Indian Tribes from independently developing and enforcing their own Indian preference requirements. Such requirements must not hinder the Government's right to award contracts and to administer their provisions. (d) The Contractor agrees to include the provisions of this clause including this paragraph (d) in each subcontract awarded under this contract and to notify the Contracting Officer of such subcontracts. (e) In the event of noncompliance with this clause, the Contractor's right to proceed may be terminated in whole or in part by the Contracting Officer and the work completed in a manner determined by the Contracting Officer to be in the best interest of the Government. (End of clause)

OMAD Gravel Road Construction Services

Department of Transportation, Federal Highway Administration (FHWA) | Published May 11, 2016
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CFL anticipates awarding three to five Multiple Award Task Order Contracts (MATOC) for construction services for Gravel Roads. CFL has a need for a rapid response road construction and repair contracting tool for repetitive 1R, 2R and 3R work on gravel roads in the Midwest and Inter-Mountain Regions. Projects primarily include improvements to low-volume and low-speed roadways. Projects may be located in environmentally sensitive areas that necessitate context-sensitive construction techniques and processes. The predominant geographic area includes Wyoming, Colorado, Nebraska and Kansas. These projects are primarily part of the Air Force Space Command OMAD program, the Refuge Road Program (RRP),) and to a lesser extent the Emergency Relief for Federally Owned Roads Program (ERFO) and the Forest Land Access Program (FLAP). The government anticipates individual task orders ranging from $50,000 to $10,000,000.00. Potential contractors will be required to demonstrate bonding capacity of up to $10,000,000 per task order with a yearly aggregate capacity of up to $20,000,000. Bonding will only be required for individual task orders. Request for Task Order Proposals will include Davis Bacon wage determinations and specific plans and specs for the project. The first Task Order Request for Proposals (TO-RFP) will be issued simultaneously with the MATOC Request for Proposal. Contractors will be required to submit a proposal for the first task order as well as the base MATOC RFP. The proposal for the first task order will be used to evaluate price for the best value MATOC RFP. Contractor team must be able to demonstrate their ability to mobilize in all of the aforementioned states. Each contract awarded will consist of one base year and options to extend the contract for four additional one-year periods. The contract will have a maximum not-to-exceed five year total of $50 million. Each contract will operate with individually negotiated task orders issued in accordance with the terms of the contract. Task orders will be predominately for construction activities. The scope of task orders may include, but are not limited to construction services including mobilization, contractor sampling and testing, production and placement of aggregate, roadway pulverization, roadway excavation, embankment construction, drainage improvements, placement of aggregate surface course, slope stabilization (MSE wall, gabions, etc.) minor asphalt surfacing and minor structural work. This is a best value negotiated type procurement and evaluation factors for award are fully stated in the RFP which will be available as noted below. Evaluation factors will include Contract Team and Qualifications including organizational qualifications and key personnel, Contractor Past Performance, Financial capability and bonding capacity, location of Contractor headquarters, and QA/QC Program and Operations. The Government may award up to five contracts resulting from this solicitation to the responsible offerors whose offers conforming to the solicitation will be most advantageous to the Government, price, technical, and other factors considered. Tentative advertisement date is on or about May 26, 2016.

65--Medical gases to support the needs of Bay Pines VA Healthcare System

Department of Veterans Affairs, VA Bay Pines Health Care System | Published May 27, 2015  -  Deadline June 5, 2015
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Statement of Work Bay Pines VA Healthcare System 10000 Bay Pines Blvd, Bay Pines, Fl 33708 Various Medical Gases A. GENERAL INFORMATION 1. Bay Pines VA Healthcare System's Medical Gas Services Scope of Work: The Contractor shall provide all personnel, equipment, tools, materials, supervision, facilities, transportation, and delivery of items and services necessary to supply Bay Pines VA Healthcare System with medical gas cylinders and medical gas refilling services related to this Statement of Work (SOW). To meet the needs of the Government and supply our patients with necessary medical gases, the following minimal requirements are requested: The Contractor shall provide supplies and services for compressed gas cylinders of industry standard types and sizes and shall ensure that cylinders are tested using hydrostatic testing, painted and labeled for contents or type by industry standards and valves and stems are in good working condition with seals in place. The Contractor shall provide all requested gases of industry standard and type. Gas provided by the Contractor shall be of good quality, correct content per cylinder, and meet the full quantity fill requirements for the cylinder(s). Upon request, the Contractor is to provide a certificate of purity from the supplier for any supplied gases. The Contractor shall be able to accept Net 30 and provide a copy of an itemized invoice monthly to ensure verification of delivery and provide accurate and prompt payment. Contractor shall provide all vehicles, personnel, and equipment for delivery of medical gas and cylinders to requested Bay Pines VAHCS locations. Contractor shall provide regularly scheduled deliveries to each location and shall provide emergency gas services within 12 hours of request. The Contractor shall contact the facility with an estimated time of arrival (ETA) and provide itemized copy of the order upon delivery. The Contractor shall be available to fill emergency requirements 7 days a week and during holidays. Compliance with any certification for transporting of cylinders of any type adhering to Federal, State, or Local regulations is the responsibility of the Contractor and may be requested as proof of the required activity. The Contractor shall provide refilling services for Government owned cylinders upon request. All Government owned cylinders are stamped and identified. Contractor shall annotate delivery packing slip with type, size, and quantity of cylinders picked up and returned (filled). The Contractor shall provide a certificate of purity from the supplier for provided gases for all returned cylinders. If a cylinder requires hydrostatic testing or repainting, the contractor must get approval from Bay Pines VAHCS identifying charges prior to service. If the tested cylinder fails hydrostatic testing or any other damage has rendered the cylinder unserviceable, the Contractor must identify and return the tagged cylinder to the Contracting Officer Representative (COR) assigned to contract for the appropriate facility(s). The Contractor shall conduct an inventory at the convenience to the Government with participation of the COR prior to the end of the contract to verify current inventory and prepare the closing of the current fiscal year billing. The Contractor shall also provide the facility an annual sales report for individual facilities consisting of the type of tanks, quantity, date of delivery, gases provided, cost per tank and any discrepancy such as lost or missing tanks that could not be identified. Contractor shall be fully licensed and accredited to provide medical gas services in the state of Florida. Compliance with any certification of transporting cylinders of any type arising from Local, State or Federal Department of Health Regulations is the responsibility of the contractor; and may be requested as proof to the requiring activity at any time. Primary contractor must maintain their own certification regardless of whether or not they will use subcontractors. 2. PERFORMANCE PERIOD: The Government anticipates the award of a five-year agreement resulting from this solicitation, consisting of a base one-year period and four one-year option periods. Option periods may or may not be exercised; they are at the discretion of the Government. Contractor shall begin performance immediately upon award. Base Period: April 1st, 2015 through March 31st, 2016 Option Year One: April 1st, 2016 through March 31, 2017 Option Year Two: April 1st, 2017 through March 31, 2018 Option Year Three: April 1st, 2018 through March 31, 2019 Option Year Four: April 1st, 2019 through March 31, 2020 3. TYPE OF CONTRACT: Indefinite Delivery, Indefinite Quantity 4. PLACE OF PERFORMANCE C.W. Bill Young VAMC 10000 Bay Pines Blvd Bay Pines, FL 33744 Lee County VA Healthcare Center 2489 Diplomat Parkway East Cape Coral, FL 33909 Bradenton Community Based Outpatient Clinic 5520 S.R. 64 Bradenton, FL 34208 Naples Community Based Outpatient Clinic 2685 Horseshoe Drive South, Suite 101 Naples, FL 34104 Palm Harbor Community Based Outpatient Clinic 35209 US Highway 19 North Palm Harbor, FL 34684 Sarasota Community Based Outpatient Clinic 5682 Bee Ridge Road, Suite 100 Sarasota, FL 34233 Sebring Community Based Outpatient Clinic 5901 U.S. Highway 27 South Sebring, FL 33870 St. Petersburg Community-Based Outpatient Clinic 840 Dr. MLK Jr. Street N St. Petersburg, FL 33705 **Additional facilities may be added based on Bay Pines VA Healthcare System requirements. INITIAL TANKS PROVISIONS: The Government currently owns a limited number of cylinders; contractor shall agree to provide all initial cylinders to meet the Government requirement to transition via the initial outfitting of each listed and future facilities of this contract award. Daily rental charges must be of fair market value. At the end of the contract or termination of the awarded contract, a listing of all outstanding non-Government owned cylinders shall be returned and charges must be received by COR within 10 business days to reconcile all facility accounts. 5. DELIVERABLES (all quantities are monthly estimates which may increase or decrease based on care provided to our veterans). 2. Performance Based Contract Management: a. The Contractor shall assign an Account Manager who will serve as the point of contact throughout the duration of contract performance. The contractor shall also designate an alternate Account Manager (local) who will serve as the POC when the Account Manager is not available (illness, vacation, training, etc.). b. The VA will assign a Contracting Officer who will be the only individual authorized to effect changes in the contract. c. The Contracting Officer (CO) shall delegate the authority to manage all technical aspects of the multifunction printer lease project to a Contracting Officer's Representative (COR). d. Invoices - All invoicing by the Contractor for multifunction printer devices will be submitted monthly and in arrears to: VA Financial Service Center, 149971, Austin, TX 78714-9971. B. CONTRACT AWARD MEETING The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting or has advised the contractor that a kick off meeting is waived. C. GENERAL REQUIREMENTS 1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and together with associated sub milestone dates. The contractor's subtask structure shall be reflected in the proposal. 2. All written deliverables will be phrased in layperson language. Statistical and other technical terminology will not be used without providing a glossary of terms. 3. Only offers including personnel, equipment, tools, materials, supervision, facilities, transportation, and other items and services necessary to perform refilling of government owned or rental Medical Gas Cylinders demonstrated through the RFI to meet Department of Veterans Affairs will be considered. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The contractor shall provide all personnel, equipment, tools, materials, supervision, facilities, transportation, and other items and services necessary to perform refilling of government owned or rental Medical Gas Cylinders Task One: Vendor shall be able to provide the following various medical gases. The number of cylinders delivered monthly varies depending on the facility and type of gas from 1 to 700. Deliverable One: Types of medical gases required by the facility. Additional requirements may be added at the needs of the government. DESCRIPTION: Air o Medical Grade o Size E Industrial Grade Argon o Size 40 o Customer-owned Tank Argon High Purity Size 6K-6000 PSI Carbon Dioxide o Medical Grade o 50 LBS Carbon Dioxide o Medical Grade o Size E Helium o Industrial Grade o Size 200 Helium o High Purity Grade o Size 6K Helium o Medical Grade o Size E Helium o Medical Grade o Size M4 Hydrogen o Industrial Grade o Size 200 CGA 350 Hydrogen o Industrial Grade o Size 80 Nitrogen o Medical Grade o Size 200 Nitrogen o Cryofill o Size 30L Nitrous Oxide o Medical Grade o Size H Oxygen o Medical Grade o Size 125 Oxygen o Medical Grade o Size D Oxygen o USP o Size Da CGA 870 Oxygen o Medical Grade o Size E Oxygen o Medical Grade o Aluminum o Size E Oxygen o Medical Grade o Walk-O2-Bout o Size E Oxygen o Medical Grade o Size M6 Oxygen o Medical Grade o Size M9 Ethylene Oxide/Nitrogen Mix o Size 150 5 PPM EO/N2 D AI o Disposable Lung Diffusion o 0.3% CO, 0.3% CH4 21% O2 Bal N2 o Size 200 **Further information regarding the specifics on types/numbers of cylinders is listed on the attached spreadsheet. Task Two: Vendor will annotate delivery packing slip with type, size, and quantity of cylinders picked up and returned (filled). All government owned cylinders are stamped and identified as such. Deliverable Two: The contractor will perform all duties of this contract during normal work hours and after hours if emergencies arise. Task Three: Compliance with any certification of transporting cylinders of any type arising from Local, State or Federal Department of Health Regulations is the responsibility of the contractor Deliverable Three: Contractor must produce proof to the requiring activity at any time. Task Four: Contractor will identify current usage of each gas and tank size/type prior to first delivery. Deliverable Four: Contractor will conduct an inventory of tanks used throughout the Bay Pines VA Healthcare System to determine base rental requirements. E. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. F. REPORTING REQUIREMENTS Vendor will annotate delivery packing slip with type, size, and quantity of cylinders picked up and returned (filled). Vendor will be required to provide a usage report at any time the government deems necessary G. TRAVEL [If applicable] Does not apply to this project. H. GOVERNMENT RESPONSIBILITIES [If applicable] VA Police will issue photo identification badges directly to contractors' and sub-contractors' superintendents and foremen. These ID badges must be worn by these individuals at all times while on VA property. VA shall provide access into areas needed to perform the duties of this contract. I. CONTRACTOR EXPERIENCE REQUIREMENTS - KEY PERSONNEL Contractor's Past and Present Performance will be reviewed by the Contracting Officer (CO) and Contract Officer's Representative (COR) on an annual basis. This survey will be documentation of the contractor acceptable or unacceptable performance during the contract period. J. SECURITY Contractor employees who will be accessing the VA facilities must complete a background investigation. Once this is complete and positively adjudicated the VA Police will issue photo identification badges directly to contractors' and sub-contractors' superintendents and foremen. These ID badges must be worn by these individuals at all times while on VA property. Contractor Personnel Security ID badges must be worn by the contracted employees at all times while on VA property. 1. Background Investigation Required 2. Contractor Responsibilities The contractor will be responsible for the actions of all individuals provided to work for the VA under this contract. In the event that damages arise from work performed by contractor provided personnel, under the auspices of this contract, the contractor will be responsible for all resources necessary to remedy the incident." 3. Government Responsibilities VA shall provide access into areas needed to perform the duties of this contract. K. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the COR at the conclusion of the task order. 2. The COR will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the COR for response. 3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the COR. L. SAFETY - It is agreed that: Vendor shall meet all local, state and federal safety requirements during the installation and lease period. All tanks must be securely transported and stored in racks of by chains in accordance with all local, state, and Federal Department of Health Regulations. M. SERVICE CALLS - The contractor shall respond to service calls immediately upon receipt of the service call.

Q--Total Parenteral Nutrition Services

Department of Veterans Affairs, VA Bay Pines Health Care System | Published October 14, 2015  -  Deadline October 19, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number is VA248-15-Q-2114 and is issued as a Request for Quote (RFQ). This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-76, effective 25 August 2015. This solicitation starts 10/14/2015 and will end 10/19/2015 at 4:00 pm EST. The North American Industrial Classification System (NAICS) code for this procurement is 325412 with a small business size standard of 750 employees. This procurement is restricted to Small Business set-aside that is determined to be technically acceptable; and all eligible offerors may submit quotes. All offerors shall be registered in the System for Award Management (SAM) at https://www.sam.gov; and www.vetbiz.gov , if applicable, to be considered for an award of a federal contract. Network Contracting Activity 8 - Service Area Office -East intends to award a Firm Fixed Price contract for a service contract for Total Parenteral Nutrition Service located at the C.W. Bill Young VAMC, 10000 Bay Pines Blvd, St. Petersburg, Florida 33708. This procurement is being conducted under the FAR part 13 and simplified acquisition procedures apply. The intent is to award a Firm-Fixed Price service contract with a Period of performance: October 23, 2015 to October 22, 2016. All contractors interested in providing these services must be received by October 20, 2015, 4pm EST to Annette Whitfield at annette.whitfield@va.gov . No telephonic request for information will be entertained. The deadline for questions is October 16, 2015. All responses to questions will be posted by way of amendment to this combined synopsis/solicitation to the FedBizOpps website should submit (http://fedbizopps.cos.com/). The following Contract Line Items (CLINS) are applicable to this requirement and contractors shall quote prices for all of the following Contract Line Item Number(s): October 23, 2015 to October 22, 2016 CLIN DESCRIPTION QUANTITY UNIT ESTIMATED COST TOTAL ESTIMATED COST 0001 Service contract for the preparation of an estimated 7 TPN bags per day. 2555 EA 0002 Delivery Charge Aggregate Total: $__________________________ Statement of Work C.W. Bill Young VA Medical Center (CWBYVAMC) has a need for a full preparation and delivery of approximately Total Parenteral Solutions (TPN). All TPN shall include all electrolytes, minerals, and other additives. TPN is an intravenous feeding method indicated for those patients who require complete bowel rest or fail to obtain nourishment from a dysfunctional gastrointestinal tract. The full daily caloric requirement can be met with parenteral delivery of macronutrients (carbohydrates, amino acids, and fats), as well as the replacement of micronutrients (electrolytes, minerals, vitamins, and other additives), tailored to the individual patient. The majority of calories are supplied with carbohydrates, followed by lipids, then amino acids. TPN can be a life-saving treatment for patients who are not able to absorb nutrition from their gut, but it can also lead to many severe complications if not formulated and prepared appropriately. Requirements TPN preparation must be conducted using aseptic technique in an ISO Class 7 sterile room in an ISO Class 5 Laminar Flow Hood to ensure sterility. All TPN and electrolytes orders are submitted electronically by C.W. Bill Young VA Medical Center clinical staff by 1300 EST in order to meet a standard hang time of 1800. C.W. Bill Young VA Medical Center needs approximately seven (7) bags per day/365 days. Work hours " Total Parenteral Nutrition Services Hours of Operation " 9:00 am - 4:30 pm (EST), seven (7) days per week " Contact phone number must be provided for all after hours inquiries " Electronic Order Transmission/Delivery Times " TPNs will be ordered by 1:00 pm (EST), seven (7) days a week " Orders placed by the 12:00 pm (EST) will be delivered to CWBYVAMC no later than 3:00 pm (EST) the same day Delivery Location " Total Parenteral Nutrition Services will deliver all products to the Inpatient Pharmacy located on the ground floor of the CWBYVAMC, 10000 Bay Pines Boulevard, Bay Pines, Florida 33744 Receipt of delivery " A packing slip in duplicate copies will be delivered along with the TPNs and signed by a pharmacy staff member to verify the shipment is complete. CWBYVAMC will keep the pink copy of the packing slip and the yellow copy will be returned to Total Parenteral Nutrition Services. Nonstandard/Late Deliveries " Total Parenteral Nutrition Services will make every effort to accommodate late or early orders. Delivery will be arranged on a per case basis. " In the event orders are sent after the 12:00 pm (EST) cut-off time, CWBYVAMC Pharmacist must contact Total Parenteral Nutrition Services personnel. Total Parenteral Nutrition Services pharmacist will work with CWBYVAMC to determine delivery time of the product. " Total Parenteral Nutrition Services will notify CWBYVAMC if a delivery is late in leaving the Total Parenteral Nutrition Services facility and may result in a late delivery to the healthcare center. Product Labeling " Each TPN must contain a label with the following elements: o Patient first and last name o Patient date of birth o All ingredients listed in patient specific prescription o Specific quantities contained in end product for each ingredient Discontinued Dose Policy " If a TPN order is discontinued and/or is changed and Total Parenteral Nutrition Services is notified 1 hour prior to the delivery leaving Total Parenteral Nutrition Services, CWBYVAMC will not be charged for the prescription. " The completed order cannot be returned for credit. Product Recall " Contractor shall notify the Contracting Officer and COR administering the contract, within three (3) business days, of any recall, removal, modification, or defective items supplied under contract, for appropriate action. Resolution in such circumstance may be made by replacement of item at no cost to the Government, full credit of item towards future purchase, or any other method agreeable to both parties. Any freight costs incurred as a result shall be borne by the Contractor or credited to the Government, as appropriate. Returns/Errors " Any item found to be defective or technically unacceptable as verified by the Contractor, shall be returned to the Contractor and replaced or credited in the same manner as specified under Product Recall. Returns of items for any other reason shall be determined at the mutual discretion of the Government and Contractor. The Contractor shall not be liable for replacement or crediting the Government for any item due to misuse or abuse by Government personnel. Quality Improvement " Total Parenteral Nutrition Services participates in a continuous quality assessment and improvement program, which meets requirements, developed by JCAHO, the FDA, and ISO 9000. " Total Parenteral Nutrition Services will meet all Federal, State, and JCAHO requirements for quality assurance. Product Cost/Packing List or Invoice " An invoice will be delivered to CWBYVAMC every two weeks showing the individual cost of each TPN per patient. Provide cost of delivery for the total number of TPNs being delivered. " Total Parenteral Nutrition Services will provide a packing slip with all deliveries, which includes patient names and product being delivered. Contract administration data " The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in contract price to cover any increase in costs incurred as a result thereof. " Identification, parking, smoking, and VA regulations " The Contractor's personnel shall wear visible identification at all times while on the premises of the VAHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings of the BPVAHCS. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violation of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, State or Municipal court. Payment " The Contractor will be paid each month in arrears upon receipt of a paper invoice. Invoices shall be submitted to Department of Veterans Affairs, Financial Services Center P.O. Box 149971, Austin, Texas 78714-9971, Phone: 877-353-9791, Fax: 512-460-5432. NOTE: Invoices for payment may be rejected if all information required by FAR clause 52.212-4(g) is not included. Invoices shall include the following information to be considered valid for payment. (a) Vendor name (b) Invoice number (c) Date (d) Remittance address (address where payment is to be issued) (e) Complete purchase order number assigned by the VA facility placing order for goods or services (e.g. 516-A800XX) (f) Itemized description of goods or services quantity and unit price (g) Total dollar amount of Invoice Discount or net terms The following clauses Federal Acquisition Regulation (FR) provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil or http://www.acquisition.gov .) FAR 52.203-3 Gratuities (Apr 1984) FAR 52.203-6 Restrictions on subcontractors Sales to the Government (Sep 2006) FAR 52.203-7 Anti-Kickback Procedures (May 2014) FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employee of Whistleblower Rights (Apr 2014) FAR 52.204-4 Printed or Copied Double Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.204-7 System for Award Management (July 2013) FAR 52.204-8 Annual Representations and Certifications (May 2014), FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontracting Awards (Oct 2015) FAR 52.204-13 System for Award Management Maintenance (Jul 2013) FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (Dec 2014) FAR 52.212-1 (Instructions to Offerors - Commercial Items (Apr 2014) FAR 52.212-2 (Evaluation - Commercial Items (Jan 1999) FAR 52.212-3 (Offeror Representations and Certifications -- Commercial Items (May 2014) FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2014), FAR 52.217-5 Evaluation of Options (Jul 1990) FAR 52.217-8 Option to Extend Services (Nov 1999) FAR 52.217-9 Option to Extend the Term of Contract (Mar 2000) FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) FAR 52.219-8 Utilization of Small Business Concerns (Oct 2014) FAR 52.219-14 Limitations on Subcontracting (Nov 2011) FAR 52.222-3 Convict Labor (June 2003) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Mar 2012) FAR 52.222-21 Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 Equal Opportunity (Mar 2007) FAR 52.222-35 Equal Opportunity for Veterans (Jul 2014) FAR 52.222-36 Affirmative Action for Workers with Disabilities (Jul 2014), FAR 52.222-37 Employment Reports on Veterans, (Jul 2014) FAR 52.222-41 Service Contract Act of 1965 (May 2014) FAR 52.222-55 Minimum Wages under Executive Order 13658 FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.237-3 Continuity of Service (Jan 1991) FAR 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984), FAR 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) FAR 52.247-34 FOB Destination VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008) VAAR 852.233-71 (Alternate Protest Procedure (Jan 1998) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.270-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.273.74 Award without exchanges (Jan 2003) QUOTATION SUBMISSION Offerors shall submit quotes electronically by the date and time in accordance with the Request for Quote instructions. The Offerors quote shall consist of three (3) volumes: Volume I -Technical; Volume II - Past Performance; and Volume III - Price. Offerors responses shall be submitted in accordance with the following instructions: a) Format. The proposal submission shall be clearly indexed and logically assembled. All pages of each index shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Quote page limitations are applicable to this procurement. The maximum page count is 25. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1") each. Font size shall be no smaller than 12-point using Arial, Calibri, or Times New Roman fonts. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated. Pages in violation of these instructions, either by exceeding the margin, font or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view. b) File Packaging. Files may be compressed (zipped) into one file entitled "quote.zip" using a file compression program (i.e. WinZip) or quote files may be submitted individually. c) Content Requirements. The Offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. 52.212-2 Evaluation-Commercial Items (JAN 1999) The Government will award a firm fixed priced contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the Lowest Priced Technically Acceptable (LPTA). The technical evaluation will be a determination based on information furnished by the offeror. The Government is not responsible for locating or securing any information which is not identified in the offer. Technical acceptability is rated as pass or fail based on the following factors: Rating Description Pass Proposal clearly meets the minimum requirements of the solicitation. Fail Proposal does not clearly meet the minimum requirements of the solicitation. (a) Technical In order to be rated Technically Acceptable, the offeror shall demonstrate their ability to meet the minimum qualifications below in order to be evaluated. 1. Detailed planned to perform Total Parenteral Nutrition service for the BPVAHCS outlined in the SOW, to a full understanding of the scope and objectives. 2. Shall list equipment and supplies as required in the Scope of Work. 3. If you plan to sub-contract out part of the work, include what you will do and what your sub-contractor will do and the anticipated percentages of each. You be must be able to comply with limitations on subcontracting clause in FAR52.219-14. (b) Past Performance Offerors shall provide a minimum of three (3) past performance references. Include the reference's name, phone/email and a description of the services provided. Emphasis will be on recent and relevant past performance. Recent is defines as work performed within the last three (3) years. Relevant is defined as work similar in size and scope of work described in PWS. Offerors with no relevant past performance or whom information is not available, shall not be evaluated favorably or unfavorably on past performance. (c) Price The offeror shall complete the Price/Schedule and submit a breakdown that shows the basis for pricing including labor, equipment, operating supplies and any additional costs. Offers must contain the following information which is required by the clause at Federal Acquisition Regulation FAR 52.212(b), which states that the respondents: a. Respondents shall utilize CLIN Tables (contained within this document) for quoting, and each CLIN page must clearly show the following information: " Unit Pricing, CLIN Total Pricing, and Grand Total Cost by CLIN for each CLIN Table; " Your company's solicitation number; " Date of Quote; " Your company's active DUNS number; " Your Company's name, address, and telephone number; " A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements of this solicitation (refer to SOW); " Discount terms if any;

R--On-Site Document Shredding Service

Department of Veterans Affairs, VA Bay Pines Health Care System | Published October 8, 2015  -  Deadline October 16, 2015
cpvs

Petersburg, FL 33705 " Sarasota CBOC, 5682 Bee Ridge Road, Suite 100, Sarasota, FL 34233 " Sebring CBOC, 5901 U.S. Hwy. 27 South, Sebring, FL 33870 " Bradenton CBOC, 5520 State Road 64, Suite 101, Bradenton, FL 34208 " Port Charlotte CBOC, 4161 Tamiami Trail, Unit 4, Port Charlotte, FL 33952 " Readjustment Counseling Service, 450 Carillon Parkway Suite 150, St. Petersburg, FL 33716 Note: Not included in this agreement are the VA Regional Office (Bldg. 46) and the Bay Pines Federal Credit Union located on the CW. Bill Young campus. Location of Containers: At C.W. Bill Young VA Medical Center (CWBYVAMC) the containers will be located at various locations inside of buildings. These locations will be chosen by the Contracting Officer Representative (COR) and the contractor will be given a list of the locations upon award. These locations will then need to be checked off during the unloading of the bins by Government & Contractor staff members alike. The locations at the CBOCs and Lee County Healthcare Center will also be determined by the COR and the Contractor will be given a list of the locations to be checked off during the unloading of the bins by Government & Contractor staff members alike. Period of Performance: Base Year: November 1, 2015 to October 31, 2016 Option Year One: November 1, 2016 to October 31, 2017 Option Year Two: November 1, 2017 to October 31, 2018 Option Year Three: November 1, 2018 to October 31, 2019 Option Year Four: November 1, 2019 to October 31, 2020 Hours of Operation: Contractor shall provide the services between the hours of 8:00 AM and 3:00 PM, Monday through Friday, excluding Government holidays. The holidays observed by the Federal government are: New Year's Day Labor Day Martin Luther's King Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day Contingency Plan: Contractor shall provide a detailed contingency plan to take effect during any disaster which interrupts service as outlined above. Shredding Specifications: The shredding of all documents must meet or exceed requirements set forth by National Association for Information Destruction (NAID). Final outcome of materials shall be to a degree that definitively ensures data is not readable or reconstructable to any degree; no larger than ¼" inches wide, and ¼" inches length. Contractors can propose equipment that will crosscut the materials and provide smaller cuts. ALL SHREDDING WORK IS TO BE PERFORMED IN THE PRESENCE OF A DESIGNATED VA EMPLOYEE. Any additional service requests shall be accomplished within one week after the Contractor is notified by the Contracting Officer (CO) and incorporated by modification. A firm schedule will be worked out for all sites upon award. A container will not be pulled if agreed upon by the contractor personnel and the Government employee at the time of collection. Estimated Quantity and Frequency of Service: Location 95 gal 64 gal 32 gal Slim Jim Frequency of Service C.W. Bill Young VA Medical Center 42 1 223 47 Weekly Lee County Healthcare Center 3 37 Bi-weekly Business Office 6 2 Weekly Naples OPC 1 1 Bi-weekly Palm Harbor CBOC 2 3 Bi-weekly St. Petersburg CBOC 1 4 Monthly Sarasota CBOC 2 5 Weekly Bradenton CBOC 1 6 Bi-weekly Port Charlotte CBOC 1 1 Monthly Readjustment Counseling Service 1 Weekly VISN Office 1 Bi-weekly Sebring CBOC 13 Monthly Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. (See Attachment 3) This plan is primarily focused on what the government must do to ensure the contractor has performed in accordance with the performance standards. It defines ho the performance standards will be applied, the frequency of surveillance and minimum acceptable defect rate(s). Contractor's Qualifications: " Contractor hereby certifies that their firm is regularly established in the business called for; they are financially responsible and have the necessary equipment and personnel to furnish the Bay Pines VA Healthcare System (BPVAHCS) with on-site document destruction/shredding services. " On-Site final destruction and all items specified under this solicitation. The successful Contractor shall meet all federal, state and local codes and all requirements for the operation of services provided. " The Contractor must be National Association for Information Destruction (NAID) certified, bonded and insured (and its subcontractors or third parties) and will be required to provide training credentials. " Materials collected for destruction shall be secured in contractor provided containers, until confidential material is destroyed to a degree that definitively ensures documents are not readable or reconstructable, to any degree in accordance with National Institute of Standards and Technology (NIST) 800-88, Guidelines for Media Sanitization and Standards for Security Categorization of Federal Information and Information Systems (FIPS) 199. All sensitive documents will be shredded by the contractor whom shall deliver industry standard Certificates of Destruction monthly for completed on-site final destruction according to NIST 800-88 and FIPS 199. " The Contractor will provide the designated VA employee documentation acknowledging receipt of VA data removed and shredded. (Attachment 1, Certificate of Destruction) " The Contractor will provide all receptacles required throughout the entire Healthcare System (the sizes will be the 95 gallon tote, 64 gallon tote, 32 gallon tote and the Slim Jim size. Collection of paper from these areas will be performed by the Contractor with Government supervision and deposited in contractor provided self-closing and self-locking containers. Location of the lockable lockers will be provided to the Contractor. Contractor will remove containers and replace with an empty container with each scheduled pick up. The types of paper with sensitive information may include office paper of any color and type, post-it notes and carbon-less form. This list is not all-inclusive and may include limited quantities of incidentals such as staples, paper clips, envelopes, file folders, newspapers, rubber bands and other types of paper. " The facility where shredded documents are stored must be secured and video monitored. Facility will be inspected by BPVAHCS officials prior to award of contract. " All shredding particles removed from BPVAHCS will be disposed of as recycled material with documentation provided by the Contractor to prove this. " The Contractor must possess a license certified as a Confidential Document Destruction Company and hold certification meeting all standards as mandated through HIPAA to provide sufficient reasonable safeguards to protect VA data until final destruction has been completed. " The Contractor shall provide mobile equipment to do all shredding onsite. Final outcome of materials shall be to a degree that definitively ensures data is not readable or reconstructable to any degree and no larger than ¼" inches wide and ¼" inches length. Contractors can propose equipment that will crosscut the materials and provide smaller cuts. " All contractor vehicles utilized in the performance of this contract shall maintain insurance (up to the minimum coverage by the State of Florida) and current state vehicle registration for the duration of the contract. Proof of liability insurance shall me submitted with the submission of quote. Liability insurance must be current. " The contractor will complete a standard Business Associate Agreement (BAA) in accordance with Health Insurance Portability and Accountability Act of 1196 (HIPPA) before award. " The contractor shall protect, safeguard, control, manage and destroy VA designated confidential documents in compliance with VA Directive 6371 and Appendix C of VA Handbook 6500.6 (provided within document). Contractor/Employee Security and Identification: " Contractor's employees shall wear either name tags identifying the company and employee or company provided uniforms containing the same information. Contract shall insure the confidentiality of all patient and employee information and shall be held liable in the event of breach of confidentiality. Any person, who knowingly or willingly discloses confidential information from the BPVAHCS and its clinics and satellites, may be subject to fines up to $20,000.00. Contractor personnel performing work under this contract shall satisfy all requirements for appropriate security eligibility in dealing with access to sensitive information and information systems belonging to or being used on behalf of the Department of Veterans Affairs. " To satisfy the requirements of the Department of Veterans Affairs, a Minimum Background Investigation shall be conducted prior to performing work under this contract. The level of access and the individual's capability to perform work under the contract will be the determining factor in deciding if a higher investigative requirement is needed. The contractor shall insure that those requirements are fully satisfied with 30 days of initiation of each investigation. " The investigative history of contractor personnel working under this contract must be maintained in the database of either Office of Personnel Management (OPM) or the Defense Industrial Security Clearance Organization (DISCO). Should the contractor use another vendor other than OPM or Defense Security Services (DSS) to conduct investigations, the investigative company must be certified by OPM/DSS to conduct contractor investigations. " All costs associated with obtaining clearances for contractor provided personnel will be the responsibility of the contractor. Further, the contractor will be responsible for the actions of those individuals they provide to perform work for the BPVAHCS under contract. In the event that damages arise from work performed by the contractor provided personnel; under the auspices of this contract, the contractor will be responsible for all resources necessary to remedy the incident. " Contractor personnel shall comply with the confidentiality in the destruction of all records. Any contractor found to be reading any of the recycled materials shall be promptly removed from the government premises. The person/s involved shall not be allowed to return. Documentation: " Certification of Destruction: A "Certificate of Destruction" shall be provided after each job at each location. (See Attachment 2) The designated BPVAHCS employee who witnesses the destruction will provide a blank Certificate of Destruction to the Contractor. The Contractor shall complete the certificate immediately after each service is completed and return it to the designated BPVAHCS representative. The individual performing the services shall have authority to sign the Certificate of Destruction to the Contractor. The Contractor shall complete the certificate immediately after each service is completed and return it to the BPVAHCS representative. The individual performing the services shall have authority to sign the Certificate of Destruction. By the fifth (5) workday of each month, the contractor will provide to the COR, weight tickets for all medical waste removed and destroyed for the previous month along with a written certificate validating the destruction. These will be faxed to the BPVAHCS at 727- 319-1365, Attn: Environmental Protection Specialist who will provide a copy to the Safety Officer (001 SEM). Payments: After accepted by the Government of the Certificate of Destruction (See Attachment 1) document, billing shall be submitted to the Contracting Officer Representative (COR). All invoices shall be submitted to the Government in accordance with the Prompt Payment Act. Payment to the contractor is based on the "cost per container pulled for shredding". Additional fees such as service charges, container rentals and replacement will be considered and will be incorporated into the price. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend the post award conference or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Contracting Officer Representative (COR) and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will describe how the government views the contractor's performance. During this time, the contractor will relay problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration by monitoring the contractor's performance. The COR is not authorized to change any of the terms and conditions of the contract. ATTACHMENT 1 CERTIFICATE OF DESTRUCTION This certifies that the following material was picked up from the BPVAHCS at (facility named entered and building # if necessary): On (Date): _________________ Number of Containers Removed & Sizes_____________________________________________________________________ Estimated Weight of Sensitive Material_______________________ Other info: The material to be destroyed on _______________________ Equipment used to destroy documents (make/model)_______________________________ Final destination of destroyed materials_____________________________ CONTRACTOR GUARANTEES THAT DATA, MATERIAL OR PRODUCTS PROCESSED FOR DESTRUCTION WILL BE REDUCED TO PARTICLES AS SPECIFIED BY THE CONTRACT The material shall be protected from disclosure in accordance with the provision of the Privacy Act and VA Directive 6300.1, Records Management Procedures. Release of the material or its contents prior to destruction is a violation of the Privacy Act of 1974 and VA regulations, and could involve imposition of criminal penalties RELEASED DESTRUCTION ACKNOWLEDGED BY: BY: ____________________________ ______________________________ (Signature) (Signature) ____________________________ ______________________________ (Print name & date) (Print name & date) ATTACHMENT 2 Appendix C of VA Handbook 6500.6, Contract Security 1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information is subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 3. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/ subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors, subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. 4. SECURITY INCIDENT INVESTIGATION a. The term "security incident" means an event that has, or could have resulted in unauthorized access loss or damage to VA assets, sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. b. To the extent known by the contractor/subcontractor, the contractor/subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated involving any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. 5. LIQUIDATED DAMAGES FOR DATA BREACH a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. b. The contractor/subcontractor shall provide notice to VA of a "security incident" as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. c. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) Date of occurrence; (b) Data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (8) Assessment of the potential harm to the affected individuals; (9) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and whether credit protection services may assist affected subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $31.95 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories or financial affairs. 6. TRAINING a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E, relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access. b. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. ATTACHMENT 3 Quality Assurance Surveillance Plan 1. Purpose This quality assurance surveillance plan (QASP) is a government-developed and applied document used to make systematic quality assurance methods used in the administration of the performance-based service acquisition (PBSA) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the government receives the quality of services called for in the contract, and that the government only pays for the acceptable level of services received. 2. Authority Authority to issue this QASP is provided under Federal Acquisition Clause (FAR) 52.212-4(a) Inspection and Acceptance, which provided for inspections and acceptance of the articles, services, and documentation called for in the contract to be accomplished by the contracting officer or a duly appointed representative. 3 Scope The contractor, and not the government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is put in place to provide government surveillance oversight of the contractor's quality control efforts to assure that they are timely, effective, and delivering the results specified in the contract. The QASP is not a part of the contract, nor is it intended to duplicate the contractor's quality control plan. 4. Government Resources The following definitions for government resources are applicable to this plan: Contracting Officer A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the government. Contracting officer's Representative (COR) An individual designated in writing by the contracting officer to act as his or her authorized representative to assist in administering a contract. The source and authority for a COR is from the contracting officer. COR limitations are contained in the written letter of designation. 5. Responsibilities The government resources shall have responsibilities for the implementation of this QASP as follows: Contracting Officer The contracting officer ensures performance of all necessary actions for effective contracting and ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the contracting officer who assures that the contractor receives impartial, fair, and equitable treatment under the contract. The contracting officer is ultimately responsible for the final determination of the adequacy of the contractor's performance. COR The COR is responsible for technical administration of the contract and assures proper government surveillance of the contractor's performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government's behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the contracting officer for action. 6. Methods of Surveillance The below listed methods of surveillance shall be used in the administration of this QASP. Periodic Surveillance by the COR The COR periodically sit in on the classes to verify that the contractor is meeting the goals of the training course. 7. Identified QA Surveillance Tasks The following PBSA items are identified within the contract performance work statement and will be monitored under this QASP. Performance Requirements Summary Performance Objective Standard Method of Surveillance Periodic Shredding Samples Random samples taken from shredded material for evaluation Periodic surveillance by the COR Schedule Compliance Services must be done in accordance with the schedule Periodic surveillance by the COR Certificate of Destruction Files Accuracy of certificates of destruction files Periodic surveillance by the COR 8. Documentation The COR will, in addition to providing documentation to the contracting officer, maintain a complete quality assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the government's performance of the quality assurance function, including the originals of all surveillance activity checklists. All such records will be retained for the life of this contract. The COR shall forward these records to the contracting officer at termination or completion of the contract. The following clauses Federal Acquisition Regulation (FR) provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil or http://www.acquisition.gov .) FAR 52.203-3 Gratuities (Apr 1984) FAR 52.203-6 Restrictions on subcontractors Sales to the Government (Sep 2006) FAR 52.203-7 Anti-Kickback Procedures (May 2014) FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employee of Whistleblower Rights (Apr 2014) FAR 52.204-4 Printed or Copied Double Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.204-7 System for Award Management (July 2013) FAR 52.204-8 Annual Representations and Certifications (May 2014), FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontracting Awards (Oct 2015) FAR 52.204-13 System for Award Management Maintenance (Jul 2013) FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (Dec 2014) FAR 52.212-1 (Instructions to Offerors - Commercial Items (Apr 2014) FAR 52.212-2 (Evaluation - Commercial Items (Jan 1999) FAR 52.212-3 (Offeror Representations and Certifications -- Commercial Items (May 2014) FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2014), FAR 52.217-5 Evaluation of Options (Jul 1990) FAR 52.217-8 Option to Extend Services (Nov 1999) FAR 52.217-9 Option to Extend the Term of Contract (Mar 2000) FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) FAR 52.219-8 Utilization of Small Business Concerns (Oct 2014) FAR 52.219-14 Limitations on Subcontracting (Nov 2011) FAR 52.222-3 Convict Labor (June 2003) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Mar 2012) FAR 52.222-21 Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 Equal Opportunity (Mar 2007) FAR 52.222-35 Equal Opportunity for Veterans (Jul 2014) FAR 52.222-36 Affirmative Action for Workers with Disabilities (Jul 2014), FAR 52.222-37 Employment Reports on Veterans, (Jul 2014) FAR 52.222-41 Service Contract Act of 1965 (May 2014) FAR 52.222-55 Minimum Wages Under Executive Order 13658 FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.237-3 Continuity of Service (Jan 1991) FAR 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984), FAR 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) FAR 52.247-34 FOB Destination VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.215-70 Service-Disabled Veteran Owned/Veteran Owned Small Business Evaluation Factors (DEC 2008) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008) VAAR 852.233-71 (Alternate Protest Procedure (Jan 1998) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.270-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.273.74 Award without exchanges (Jan 2003) QUOTATION SUBMISSION Offerors shall submit quotes electronically by the date and time in accordance with the Request for Quote instructions. The Offerors quote shall consist of three (3) volumes: Volume I -Technical; Volume II - Past Performance; and Volume III - Price. Offerors responses shall be submitted in accordance with the following instructions: a) Format. The proposal submission shall be clearly indexed and logically assembled. All pages of each index shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Quote page limitations are applicable to this procurement. The maximum page count is 25. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1") each. Font size shall be no smaller than 12-point using Arial, Calibri, or Times New Roman fonts. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated. Pages in violation of these instructions, either by exceeding the margin, font or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view. b) File Packaging. Files may be compressed (zipped) into one file entitled "quote.zip" using a file compression program (i.e. WinZip) or quote files may be submitted individually. c) Content Requirements. The Offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. 52.212-2 Evaluation-Commercial Items (JAN 1999) The Government will award a firm fixed priced contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the Lowest Priced Technically Acceptable (LPTA). The technical evaluation will be a determination based on information furnished by the offeror. The Government is not responsible for locating or securing any information which is not identified in the offer. Technical acceptability is rated as pass or fail based on the following factors: Rating Description Pass Proposal clearly meets the minimum requirements of the solicitation. Fail Proposal does not clearly meet the minimum requirements of the solicitation. (a) In order to be rated Technically Acceptable, the offeror shall demonstrate their ability to meet the minimum qualifications below in order to be evaluated. 1. Detailed planned to perform on-site document shredding service for the BPVAHCS outlined in the SOW, to a full understanding of the scope and objectives. 2. Shall list equipment and supplies as required in the Scope of Work. 3. Submit a copy of your NAID Certificate 4. Submit a copy of liability insurance 5. If you plan to sub-contract out part of the work, include what you will do and what your sub-contractor will do and the anticipated percentages of each. You be must be able to comply with limitations on subcontracting clause in FAR52.219-14. (b) Past Performance Offerors shall provide a minimum of three (3) past performance references. Include the reference's name, phone/email and a description of the services provided. Emphasis will be on recent and relevant past performance. Recent is defines as work performed within the last three (3) years. Relevant is defined as work similar in size and scope of work described in PWS. Offerors with no relevant past performance or whom information is not available, shall not be evaluated favorably or unfavorably on past performance. (c) Price The offeror shall complete the Price/Schedule and submit a breakdown that shows the basis for pricing including labor, equipment, operating supplies and any additional costs.

99--VA248-15-AP-9582 Waste Removal

Department of Veterans Affairs, VA Bay Pines Health Care System | Published September 1, 2015
cpvs

This is a combined synopsis/solicitation for a commercial supply and/or service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This is a Request for Quote (RFQ) and the solicitation number is VA248-15-Q-1997. This is a Service Disabled Veteran Owned Small Business Set Aside. The C.W. Bill Young, VAHC Contracting Office, Bay Pines, Florida, requires the following: DESCRIPTION OF REQUIREMENT Waste Management PERIOD OF PERFORMANCE: 1 October 2015 - 30 September 2016 ITEM QTY UNIT UNIT COST CLIN 0001 12 MO $_________________ Two (2) 30 cubic yard compactors to be removed every Monday and Thursday on a scheduled basis. Pick-ups are to be made within two hours of notification and a one hour and 30 minute turnaround time for delivery and replacement of bin. Also, contractor will be required to provide weight tickets from the resource and recovery plant to ensure that load is being disposed of in the proper manner and location. Compactor Location: Bldg 100, rear dock, and one at Lee County Healthcare Center, (dumpster/bin locations to be determined). CLIN 0002 12 MO $_________________ Two (2) 30 cubic yard compactors to be solely used for the removal of cardboard for recycling purposes at no charge to the government. The compactor will be removed every Monday and Thursday on a scheduled basis. Pick-ups are to be made within 2 hours of notification of pickup and a 1 hour and 30 minutes turnaround time for the delivery and placement of bin. Contractor will also furnish weight tickets for cardboard after return and placement of compactor. Compactor Location: Bldg 100 (Boiler Plant), rear dock, and one at Lee County Healthcare Center, (dumpster/bin locations to be determined). CLIN 0003 12 MO $_________________ One (1) 10 cubic yard box to be serviced three (3) times a week, Monday, Wednesday and Friday NO LATER THAN 11:00 AM. Box Location: Bldg 100, rear of Nutrition and Food Service. Contractor will be required to provide weight tickets. CLIN 0004 12 MO $_________________ One (1) 20 cubic yard, open top bin to be removed once a week on an on-call basis. Pick-ups are to be made within 2 hours of notification of pick-up and 1 hour and 30 minutes turnaround time for delivery and placement of bin. Bin Location: Bldg 100, rear dock. Contractor will be required to provide weight tickets. CLIN 0005 12 MO $_________________ One (1) 30 cubic yard open top bin to be removed once a week on an on-call basis. Pick-ups are to be made within 2 hours of notification of pick-up and 1 hour and 30 minutes turnaround time for delivery and placement of bin. Bin Location: Bldg 100, parking area. Contractor will be required to provide weight tickets. CLIN 0006 12 MO $_________________ One (1) 30 cubic yard bin to be removed once a week on an on-call basis. Pick-ups are to be made within 2 hours of notification of pick-up and 1 hour and 30 minutes turnaround time for delivery and placement of bin. Bin Location: Bldg 19, Laundry. Contractor will be required to provide weight tickets. CLIN 0007 12 MO $_________________ One (1) 10 cubic yard front end loader to be removed twice a week on Tuesday and Thursday NO LATER THAN 11:00 AM. Bin Location: Bldg 19, Laundry. CLIN 0008 12 MO $_________________ Two (2) 10 cubic yard front end loaders to be serviced once a day Monday through Friday, NO LATER THAT 11:00 AM. Bin Location: Bldg 1, Canteen. Contractor will be required to provide weight tickets. CLIN 0009 12 MO $_________________ Two (2) 8 cubic yard front end loaders to be serviced once a day Monday through Friday, NO LATER THAN 11:00 AM. Bin Location: Bldg 46, VA Regional Office. Contractor will provide weight tickets. CLIN 0010 12 MO $_________________ One (1) 10 cubic yard front end loader to be serviced three (3) times a week, Monday, Wednesday and Friday, NO LATER THAN 11:00 AM. Bin Location: Bldg 101, Nursing Home. Contractor will be required to provide weight tickets. CLIN 0011 12 MO $_________________ One (1) 10 cubic yard front end loader to be serviced three (3) times a week, Monday, Wednesday and Friday, NO LATER THAN 11:00 AM. Bin Location: Bldg 102, Domiciliary. Contractor will be required to provide weight tickets. CLIN 0012 12 MO $_________________ One (1) 8 cubic yard front end loader to be serviced daily, Monday through Friday, NO LATER THAN 11:00 AM. Box Location: Bldg 11, Police Station. Contractor will provide weight tickets. CLIN 0013 12 MO $_________________ One (1) 30 cubic yard bin to be removed once a week on an on-call basis. Pick-ups are to be made within 2 hours of notification of pick-up and 1 hour and 30 minutes turn around time for delivery and placement of bin. Bin Location: Bldg 36, Warehouse. Contractor will be required to provide weight tickets. CLIN 0014 12 MO $_________________ One (1) 10 cubic yard front end loader to be serviced three (3) times a week, Monday, Wednesday and Friday, NO LATER THAN 11:00 AM. Bin Location: Bldg 2, rear of ramp. Contractor will be required to provide weight tickets. CLIN 0015 12 MO $_________________ One (1) 30 cubic yard open top bin to be removed once a week on an on-call basis. Pick-ups are to be made within 2 hours of notification of pick-up and 1 hour and 30 minutes turnaround time for delivery and placement of bin. Bin Location: Bldg 1, for construction materials (temporary). Contractor will be required to provide weight tickets. CLIN 0016 12 MO $_________________ One (1) 8 cubic yard front end loader to be removed once a week on Thursdays, NO LATER THAN 11:00 AM. Bin Location: Credit Union parking lot, SE end. Contractor will be required to provide weight tickets. CLIN 0017 12 MO $_________________ One (1) 30 cubic yard open top, brush box, to be removed twice a week on Wednesday and Friday on a scheduled basis. After pick-up there will be a 1 hour 30 minutes turnaround time for deliver and placement of bin. Bin Location: Credit Union parking lot, SE end. Contractor will be required to provide weight tickets. CLIN 0018 12 MO $_________________ One (1) 4 cubic yard front end loader to be removed once a week on Thursdays, NO LATER THAN 11:00 AM. Bin Location: Credit Union, East side. Contractor will be required to provide weight tickets. CLIN 0019 12 MO $_________________ Two (2) 10 cubic yard front end loaders (for Metals) to be a week on an on-call basis. Pick-ups are to be made within 2 hours of notification of pick-up and 1 hour and 30 minutes turnaround time for delivery and placement of bin Bin Location: One located Bldg 1, Canteen the other to the East side of building 100 for the Kitchen. Contractor will be required to provide weight tickets. CLIN 0020 12 MO $_________________ Full charge for A Frame container for recycled materials. CLIN 0021 12 MO $_________________ Two (2) A Frames 30 cubic yard closed bin (comingle) to be removed once a week on an on-call basis. Pick-ups are to be made within 2 hours of notification of pick-up and 1 hour and 30 minutes turnaround time for delivery and placement of bin. Bin Location: One (1) behind Energy Center building 100, and one at Lee County Healthcare Center, (dumpster/bin locations to be determined). CLIN 0022 813,804 LB $_________________ Biohazard Waste removal at the following facilities: C.W Bill Young Campus, LCHCC, Bradenton CBOC, Naples CBOC, Palm Harbor CBOC, Port Charlotte CBOC, St. Petersburg CBOC, Sarasota CBOC, and Sebring CBOC AGGREGATE TOTAL: $ _________________ Statement of Work Bay Pines VA Healthcare System Waste Management A. General Information Scope of Work: The contractor shall provide the sufficient number of 96 gallon totes and 30 gallon containers for Regulated Medical Waste, bins (e.g. 8 cubic yard, 10 cubic yard, 20 cubic yard, 30 cubic yard) and other necessary supplies (e.g. pallets, signage, keys, designated color waste bags and transport dollies) for government use in storing of solid waste, regulated medical waste and recyclable materials prior to removal of existing containers/bins by the contracting officer (CO). Contractor will pick up General, Recyclable and Regulated Medical Waste that has been placed in the proper sized Contractor-Owned bins (e.g. 8 cubic yard, 10 cubic yard, 20 cubic yard, and 30 cubic yard) outside of the facilities until transport is needed. The Contractor may only pick up Regulated Medical Waste from the Community Based Outpatient Clinics (CBOCs) that are a part of list below. The list for the general and recyclable bins and sizes is provided as Attachment A but this is subject to change with discussion with Contractor. Performance Period: The period of performance is October 1, 2015 through September 30, 2016. Type of Contract: Firm Fixed Price B. Delivery/Pickup Removal to be accomplished from the following locations: C.W. Bill Young Medical Center (Hospital) 10000 Bay Pines Blvd Bay Pines, FL 33744 Lee County VA Healthcare Center 2489 Diplomat Pkwy. East Cape Coral, Florida 33909 Naples OPC 2685 Horseshoe Drive South Suite 101 Naples, FL 34101 Palm Harbor CBOC 35209 U.S.Hwy.19 N. Palm Harbor, Fl. 34684 St. Petersburg CBOC 840 Dr. MLK Jr. Street N. St. Petersburg, FL 33705 Sarasota CBOC 5682 Bee Ridge Road Suite 100 Sarasota, FL 34233 Sebring CBOC 5901U.S. Hwy. 27 South Sebring, FL 33870 Bradenton CBOC 5520 State Road 64, Suite 101 Bradenton, Fl. 34208 Port Charlotte CBOC 4161 Tamiami Trail, Unit 4 Port Charlotte, Fl. 33952 Port Charlotte CBOC Annex 4161 Tamiami Trail Suite 602 Pt Charlotte, Fl. 33952 C. Invoices Payment of services rendered under this contract will be made upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor. The contractor shall invoice by WEIGHT of type of material disposed. The invoice shall clearly identify the type of material disposed, date service rendered, amounts, unit price per pound, extended totals and any other data relevant for payment purposes. The invoice shall reference the Contract Number, Purchase Order Number and Manifest Numbers. A Purchase Order will be issued once contract is awarded. The contractor will provide a certificate weighing system to enable proper billing for waste poundage disposed; i.e. if the disposal container weighs 14 pounds and Contractor is to dispose/haul 10 containers, then the containers would be weighed and container total weight (140 pounds) is subtracted from the gross weight to determine total waste poundage to be paid. The Government shall not authorize payment until such time that the VA COR receives all properly executed and signed documentation. Any credit due back to the Government because of recycled materials will be reflected as a credit on the next payment invoice sent by the Contractor to the Government. All invoicing by the Contractor for multifunction printer devices will be submitted monthly and in arrears to: VA Financial Service Center Box 149971, Austin, TX 78714-9971. D. Contract Award Meeting The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting or has advised the contractor that a kick off meeting is waived. E. General Requirements The contractor shall be responsible for delivery of the containers, bins and any other necessary equipment at the start of the contract and as required (in the event quantities of waste materials increase) during the term of the contract, and as designated by the CO. The containers shall be fire resistant and will be approved by the CO or Contracting Officer's Representative (COR) prior to placement at Government facility. Containers shall be delivered to and placed in the areas designated or directed by the CO or COR. The contractor shall be responsible for the removal of containers at accomplishment or termination of the contract. The contractor shall maintain the furnished containers/bins in a clean and sanitary condition at ALL times. Contractor owned metal containers/bins shall be steam-cleaned once a month prior to returning the container to VA medical facility after disposal. Certification of sanitation must be provided with the return of the container. Containers must be made of polyethylene, with integrated rollers or wheels. Additionally, on a quarterly basis contractor will include and inspection record of each container provided in the contract and its condition. All containers/bins must pass inspection or will need to be replaced immediately. Inspection form will be developed by COR to be used by contractor. Lastly, the area immediately surrounding the containers/bins shall be maintained in a clean, orderly and sanitary condition. If during the contract period, VA determines that the condition of any equipment supplied by the contractor constitutes a hazard to the health, safety or welfare of VA employees, patients, or the general community, the contractor shall immediately upon receiving notice of such determination, by the CO or COR, remove the equipment from the VA installation and shall immediately replace it with equipment which is approved by the VA facility. Particular attention shall be paid to the prompt cleanup of oil and/or grease spills. In the case of a hydraulic oil leak or fuel/grease leaks, the driver must immediately activate the Spill Prevention Control and Countermeasures plan for the facility following pre-contract commencement training. `The containers and bins shall be kept in good repair: metal containers/bins shall be painted when warranted (i.e. appearance of rust spots, stains excessive chipped areas, etc.). Lids are to be maintained in operating condition. The contractor will have on hand any clean up materials that would be needed for any spills/accidents that could occur during the transporting of the waste from pickup within the facilities to their transport vehicles. The clean process will be done within the guidelines and policies of the Bay Pines VA Healthcare System, the Florida Department of Health and OSHA. The contractor shall provide a shipping manifest for all items shipped. Additionally the contractor shall provide the WEIGHT TICKET from a certified calibrated scale (certification must be provided as well) for each pickup, certifying the number of containers(s)/bins and types of waste removed from the VA facility for transport and destruction. This weight ticket will be provided to the COR for each pick up service. The contractor will provide these tickets for the prior week by the close of business the following Monday. For recyclable material, the contractor must itemize the materials being recycled and how much weight of it has been recycled. Contractor must use, State of Florida Registered and Licensed recycling facilities. Facilities in other states will be considered on a case by case basis through submittal to COR/CO. The following listing specifies the most common types of waste, which may be disposed of under the terms of this contract: Government reserves the right to identify other types of waste to be disposed of under the terms of the contract. General to be recycled more than 50% of the weight Regulated Medical Waste (contractor may be required to recycle needle boxes) Cardboard, Paper (white or comingled) to be recycled Non-Ferrous Metals (aluminum, tin cans, etc.) to be recycled Construction debris (examples: stone, plaster, woods, metal, etc.) to be recycled Scrap metal, plastic, wood, finishing, and equipment, etc. to be recycled Mattresses and beddings for recycling Grounds care debris: grass clippings, branches, leaves, etc. for composting Glass and glassware Food scraps for composting Palettes (wooden and plastic) to be recycled The following listing specifies the most common types of waste not covered by the terms of this contract: the Government reserves the right to identify other types of waste not covered by the terms of this contract. Radioactive waste Chemical/pharmaceutical waste Hazardous waste, including hazardous chemical waste Sewage and other materials which may be legally discharged to a sewer. F. Disposal and Recycling Facilities Contractor shall certify that facilities used for the disposal and recycling of waste under the terms of this contract are operated in compliance with and do comply with all federal, state and local regulations which govern the disposal of waste and the operation of disposal facilities. Contractor shall provide certification that landfills, recycling facility, biomedical waste processing centers (including pathological waste) etc., used for the disposal of waste under the terms of this contract are operated as required by law, for the disposal of the type, or types, of waste being disposed and for the packaging employed. Contractor's disposal facilities, and all facilities used by the contractor, to store, transport, transfer and dispose of waste under the terms of this contract shall be identified by name and location to VA and shall be available for inspection by authorized representatives of the VA with a minimum of twenty four (24) hour notice. Rented leased, sub-contracted and other non-contracted and other non- contractor owned facilities which are used to provide service under the terms of this contract must also be identified by name and location, and must be available for inspection by authorized representatives of VA with a minimum of twenty - four (24) hour notice provided to the contractor. Additionally no facility will be permitted by VA without prior approval which will include the submittal of all permits and licenses referenced in section L. G. Schedules Waste removal from all facilities will be accomplished Monday through Friday from 0600hr to 1600hr. Regulated Medical Waste pick up shall occur between the hours of 0600hr to 0800hr five days per week, Monday through Saturday. Time of pick up at the Lee County Healthcare Center, Port Charlotte, Naples, Palm Harbor, St. Petersburg, Sarasota, Ellenton, and Sebring Clinics shall occur as arranged with the CORs at each site. The contractor shall remove all waste, which is designated by the facilities for removal. The time service is provided will be agreed upon under the terms of the contract. Therefore the contractor shall not designate a later time or date for shippable waste. The contractor shall immediately notify the contracting Officer and or COR of any delay, which may prevent timely removal of all accumulated waste within the limits set forth in the terms of this contract. H. Emergencies Contractor shall possess the ability and must respond to emergency situations deemed by the COR/CO. This response must have a maximum execution timeline of 8hrs from the point of the initial call by the Government (e.g. answering service is authorized to accept emergency service calls and contact contractor). Emergency response operations will be deemed necessary by a multitude of circumstances. As an example, emergency responses will be required in the case of a natural disaster or in preparation for a natural disaster; an epidemic/pandemic situation; Activation of the Hospital Incident Command System, the COOP plan, National Emergency Response Plan; etc. The contractor will be required to have the capability to provide additional waste containers/bins for general waste, regulated medical waste, and refrigerated (down to 0 degrees Celsius) containers/bins for pathological waste storage as well as for morgue use. Failure of the contractor to order pickup by other means, all costs to the VA incurred by the failure of the contractor to perform pickups as required will be deducted from amounts owed to the contractor by the Government. Failure to conduct regular schedule pickups will result in violation of the Florida Department of Health and OSHA requirements and will give grounds for cancellation of contract. I. Disposal and Sanitation Contractor shall assume full responsibility for compliance with all Federal, State, County and City laws, rules, regulations, and executive orders governing collection and disposal of general waste, regulated medical waste, and recyclable materials. The contractor will be notified immediately of any violations and a remedy will be expected within 24 hours of notification. All violations will be documented in the Contractor Performance Assessment Reporting System (CPARS). The contractor shall take all segregated waste streams in their bagged form and it will be the responsibility of the contractor to unbag the waste if the waste center will not accept bags. J. Alternate Methods of Disposal The Government reserves the right to dispose of any or all materials listed in the terms of this contract by alternate means, including recycling, composting purifying, salvaging, etc. And to effect the removal of any or all materials listed in the tenure of this contract by alternate means, including sale, gift, or self- delivery to a disposal, recycling or reconditioning site. Only such materials designated by the COR/CO as being subject to the terms and conditions of this contract shall be removed by the contractor for fee. K. Handling and Loading of Vehicles Contractor's employees shall remove all containers/bins from the established collection sites designated by the Government. All containers/bins shall be handled, moved, and placed in contractor's vehicles in such a manner that the structural integrity of the container is maintained, waste is properly contained, and environmental contamination is prevented. The contractor shall reimburse the Government for any damage to Government property caused by removal operations of the contractor or his / her agent. In accordance with Federal Acquisition Regulation (FAR) 52.246-25 incorporated by reference in Section C, the contractor shall be liable for loss of or damage to the property of the Government when caused by the contractor for services performed under this contract. L. Licenses and Permits Contractor shall provide licenses and permits without costs to the Government for vehicles, operators and labor to remove waste (container refuse in accordance and compliance with federal, state, municipal and local regulations). Licenses must include, but not limited to: 1. DOT Transportation Permits 2. FL Department of Health Biomedical Waste Transporter Permit 3. CDL & Hazmat (if applicable) licenses of VA authorized drivers 4. Insurance record. M. Changes to Statement of Work Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. N. Reporting Requirements Contractor shall provide legible, accurate, and compliant certificates of treatment and destruction of all regular medical waste, sharps and chemo to the Environmental Protection Specialist for ALL locations via fax or email. Contractor shall provide USEPA/DOT approved Manifests and ultimately Certificates of Destruction (CD) for each and all shipments of RCRA Listed hazardous waste and pharmaceutical (RCRA Listed) hazardous waste. Legible, accurate, and compliant copies with be submitted Environmental Protection Specialist and a copy each to the designated CORs. For recyclable material, the contractor must itemize the materials being recycled and how much weight of it has been recycled. This documentation must also be provided to the Environmental Protection Specialist via fax or email. O. Travel Does not apply to this project. P. Government Responsibilities VA shall provide access into areas needed to perform the duties of this contract. Q. Contractor Experience Requirements Contractor's Past and Present Performance will be reviewed by the Contracting Officer (CO) and Contract Officer's Representative (COR) on an annual basis. This survey will be documentation of the contractor acceptable or unacceptable performance during the contract period. R. Security VA Police will issue photo identification badges directly to contractors' and sub-contractors' superintendents and foremen. These ID badges must be worn by these individuals at all times while on VA property. S. Contractor Responsibilities The contractor will be responsible for the actions of all individuals provided to work for the VA under this contract. In the event that damages arise from work performed by contractor provided personnel, under the auspices of this contract, the contractor will be responsible for all resources necessary to remedy the incident. Contractor shall observe all federal, state and local laws, regulations and procedures relative to the collection, transport, handling, storage, disposal; and residue disposal when providing waste removal services under the terms of this contract. Contractor will provide all documentation to the government that is produced during the cradle to grave process of the regulated medical waste. T. Confidentiality and Nondisclosure It is agreed that: 2. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the COR at the conclusion of the task order. 3. The COR will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the COR for response. 4. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the COR. U. Safety It is agreed that: Vendor shall meet all local, state and federal safety requirements during the contract period. Any mishaps involving vehicle used to transport waste shall be reported prior to contractor leaving station to COR, contracting Officer or a law enforcement agent from the Police and Security Service. Contractor at no time shall leave vehicle in a position that could endanger the traffic: if it must be left unattended, hazard signs or will be placed in front and back of the vehicle for traffic awareness. Additionally the vehicle must be turned off when not attended and wheel cucks must be used at all times while the vehicle is parked in the facility. Contractor drivers shall obey all the traffic rules within the Government property: i.e.: speed limits, one way, stop signs, loading zones, etc. and must be hypersensitive to our population of veterans and the prioritization of pedestrians and golf carts with in our facilities. V. Special Contract Requirements A. Inspection of Offerors Facilities: The Government reserves the right to thoroughly inspect and investigate the establishment, facilities, business reputation and other qualifications of any offeror and reject any bid, irrespective of price if it shall be administratively determined lacking in any of the essential necessary to assure acceptable standards of performance. B. Subcontracting: Subcontracting on any ensuing award of this solicitation will not be allowed without the express permission of the Contracting Officer. C. The contract manager and alternate or alternates must be able to read, write, speak, and understand English. The name of this person, and alternate or alternates who shall have full authority to act for the contractor on all contract mailers relating to the daily operation of this contract, shall be designated in writing to the COR. The contract manager and alternate(s) shall be available within 30 minutes during normal duty hours Monday thru Friday, to meet with government personnel). D. Contractor personnel shall present a neat appearance and be easily identified as contractor employees. This shall be accomplished through distinctive clothing and/or nametags bearing the company's or employee's nametags at all times. Contractor personnel must be able to speak and understand English. E. The contractor shall ensure employees have current and valid driver's licenses for the appropriate vehicle. The contractor's vehicles shall be maintained with current and proper state inspection and registration. F. Security Requirements. The contractor shall obtain the following pass and identification items: G. Listing of Employees: The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of work being performed at the VA. H. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government-owned vehicles. The Contractor will ensure that employees are provided with identification badges with the name of the Contractor or that they wear uniforms with their name and the name of the Contractor on them. I. Retrieving Identification Media: The contractor shall retrieve all identification media, including badges from all employees at the end of the contract and from employees who depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.). J. Employees with criminal records shall be immediately identified on an individual basis to the Contracting Officer. K. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of VA personnel, contractor personnel, resources, Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment. L. Physical Security. The contractor shall be responsible for safeguarding all government furnished property. M. Traffic Laws. The contractor and their employees shall comply with Medical Center traffic regulations. Motorcycle operators shall comply with VA personal protective equipment regulations. N. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor- owned vehicles or privately-owned vehicle while on VA premises. O. License Requirements. The contractor shall ensure their employees are qualified to operate their respective equipment. In accordance with Florida Solid Waste Management Regulations, commercial haulers of solid waste must be registered with the Florida Environment Department. The contractor shall provide documentation of their registration prior to the start of the contract. P. Operator Training. The contractor shall ensure at least the manager and one additional employee attend training courses recommended by the State of Florida for recycling operators and obtain Florida Recycling Operator Certifications. Q. Safety Plan. The Contractor shall submit a company safety plan that ensures that employees trained to meet all Federal, State, and local regulation, i.e. OSHA regulations related to refuse & recycling safety training and hazard recognition. R. Quality Control. The Contractor shall develop and maintain a quality control program that ensures refuse collection and recycling services are performed in accordance with these specifications. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. The contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The contractor shall immediately notify the QA upon receipt of a customer complaint so joint validation may be accomplished. The contractor is responsible for quality control and specification compliance. The QCP shall be submitted no later than (NLT) the pre-performance conference. S. Quality Assurance. The Government QA will evaluate the contractor's performance using a combination of 100% inspections and periodic on-site inspections. T. Re-performance of Service. When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the government. Performance or re-performance of these services shall commence immediately upon notification by the contracting officer's representative and the contractor shall have a sufficient workforce dedicated to insure corrections are accomplished that day or by noon the next work day without degradation to normal services. U. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost, misplaced, or duplicated and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the Quality Assurance Personnel (COR) or contracting officer any occurrences of lost or duplicated keys. In the event keys, other than the master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor. V. Recycling Center Operations. The contractor shall adhere to schedule parameters in accordance with paragraph 1.1.8. W. Route Parameters. Refuse collection and recycling pickup services may be suspended by the Contracting Officer in limited areas for short periods of time to accommodate regularly scheduled or unscheduled events; X. Conservation of Utilities. The contractor shall make sure employees practice energy conservation to include all government furnished utilities. Y. The contractor shall provide adequate numbers of equipment and vehicles to fulfill the scope of this contract. In addition, the contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract. Z. Telephone Service/Electronic mail: The contractor shall be required to have an email address at the office for correspondence with government personnel. The contractor shall arrange for and pay for all commercial telephone/fax and internet provider service. The contractor shall provide virus protection software. The contract manager and alternate shall have cell phones and supply the cell phone numbers to the government. W. SERVICES SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These minimums do not relieve the contractor from performing 100% of all work requirements. These thresholds are critical to mission success. Work must be accomplished according to the terms, conditions and specifications stated in the contract and any Work Orders issued for payment. Performance Objective Performance Threshold SDS-1 Collect and Dispose of Solid Waste in accordance with the established schedule. No more than 2 unacceptable inspections per month. SDS-2 Collect, Process, and Market, Recyclable Materials. No more than 2 unacceptable inspections per month. SDS-3 Maintain all vehicles/equipment in good workable condition. All vehicles/equipment should be washed and free of odors. No more than 2 unacceptable inspections per month. SDS-4 Perform all work order issued collections required by the QA. 100% of all work order issued collections performed PLEASE NOTE: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-80 effective 02 Mar 2015. The North American Industry Classification System code (NAICS) is 562111, Solid Waste Collection. The Standard Industrial Classification (SIC) is 4953 refuse Systems. A firm fixed price contract will be awarded. All interested parties must bid on all items. Award will be made to the quotation which offers the Lowest Price Technically Acceptable. The Government also reserves the right to make no award at all. DELIVERY ADDRESS: This Waste Management is procured on behalf of the C.W. Bill Young VAHCS, 10000 Bay Pines Blvd, Bay Pines, FL 33744. PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting): FAR 52.204-7, Central Contractor Registration; FAR 52.204-13, System for Award Management Maintenance; FAR 52.211-6, Brand Name or Equal; FAR 52.212-1, Instructions to Offerors-Commercial Items; FAR 52.212-4, Contract Terms and Conditions; FAR 52.213-2, Invoices; FAR 52.217-5 Evaluation of Options; FAR 52.219-1, Small Business Program Representations; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.225-55, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications; FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors; FAR 52.247-34, F.O.B. Destination; FAR 52.252-1, Solicitation Provisions Incorporated by Reference. The following FAR clauses apply to this solicitation and are incorporated in full text: FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Offeror must submit a completed copy of this prevision with its proposal for the proposal to be considered. See https://orca.bpn.gov/ for online submittal); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items, within FAR 52.212-5, the following clauses apply: FAR 52.204-10, Reporting Executive Compensation First-Tier Subcontract Awards; FAR 52.219-6, Notice of Total Small Business Set-Aside; FAR 52.219-28, Post Award Small Business Program Representation; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.232-33, Payment By Electronic Funds Transfer-Central Contractor Registration; FAR 52.217-9, Option to Extend the Term of the Contract; FAR 52.252-2, Clauses Incorporated by Reference. Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award. DEADLINE: Offers are due on Tuesday, 8 September 2015, by 3:00 p.m. EST. Submit offers or questions to the attention of Thomas Allman, by email to thomas.allman@va.gov. No phone calls will be accepted.

N--Install Duress Buttons

Department of Veterans Affairs, VA Bay Pines Health Care System | Published September 16, 2015  -  Deadline September 24, 2015
cpvs

Desk 1E121 3 OP PHARM SB1-10 Duress-OP Pharm Pkup Wind. 1E117 2 OP PHARM SB1-10 Duress-OP Pharm Rm 1E-118 1E118 1 OP PHARM SB1-10 Duress-OP Pharm Rm 1E-119 1E119 1 OP PHARM SB1-10 Duress-OP Pharm Rm 1E-120 1E120 1 OP PHARM SB1-10 Duress 1E240 PT. Advocate 1E240 1 Patient Advocate SB1-6 Duress 1E240A PT. Advocate 1E240A 1 Patient Advocate SB1-6 Duress 1E240B PT. Advocate 1E240B 1 Patient Advocate SB1-6 Duress 1E240C PT. Advocate 1E240C 1 Patient Advocate SB1-6 Duress 1E240E PT. Advocate 1E240E 1 Patient Advocate SB1-6 DURESS - B100, Starbucks 1D165 1 SB1-6 Duress - MainHospital Lobby 1A101 2 Main Entrance SB1-6 Each location listed corresponds to a duress alarm input in the security system, but some inputs may have multiple duress alarm buttons connected in serial to the same input. The number of buttons required at each input location is listed. The hardware provided will consist of Sentrol Clamshell Duress Buttons, part number 3045-W, for each location. These duress alarms will be hard wired in EMT conduit, minimum ¾" diameter, and networked to the existing PACS system in the nearest distribution panel to each duress alarm location in building 100. Existing conduit for current duress buttons may be reused as practical, but is not available in all locations and additional conduit will be needed to connect from previous security panel locations to new distribution panels designated in drawings. The closest connection points for the security system to each installation location are identified in attached drawings. Contractor will provide all equipment and materials necessary to connect the designated duress alarm locations to the existing security system. The contractor is required to identify the equipment, software, and data deliverables that are required from the contractor to complete this statement of work; and to identify applicable requirements and/or restrictions. The Contractor will provide the initial software configuration of all security components installed, with input from Bay Pines VAHCS Engineering Department regarding standard naming conventions and configuration preferences. All wiring shall be enclosed in EMT conduit with a minimum ¾ inch diameter, properly installed per NEC with compression fittings. Prior to installation a walk-thru with the COR and the Contractor will be conducted to identify specific locations listed in this Statement of Work. No VA sensitive information will be stored, generated, transmitted or exchanged from the PACS system used for access control. Vendor must provide a 1-year parts/support warranty on all equipment for the computer/security system. General Requirements All employees of the vendor and subcontractors shall comply with the VA security management program and obtain permission of the VA police, be identified by the contract and employer, and restricted from unauthorized access. This will be coordinated with the VA Police by the contracting officer's representative (COR). The vendor's employees shall not enter the work site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. Badges shall be provided by the Government to the vendor for distribution to on-site employees of the vendor and all Subcontractors. If physical keys are needed by the contractor for access to the area of work, they will be signed out by one of the vendor's employees from the COR. If a key is lost by a contractor, it must be reported to the COR as soon as possible, at which time a police report will be completed by the VA Police. The vendor may be fined for the replacement of locks and keys required as a direct result of the loss of the key assigned to their employee. For working outside the "regular hours" as defined in the contract, the vendor shall give 3 day notice to the Contracting Officer so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. No photography of VA premises is allowed without written permission of the Contracting Officer. VA reserves the right to close down or shut down the project site and order the vendor's employees off the premises in the event of a national emergency. The vendor may return to the site only with the written approval of the Contracting Officer. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. The Contractor shall coordinate with COR. Obtain permits from facility Safety Manager at least 24 hours in advance. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space. All Buildings will be occupied during performance of work. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the installation period. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director's prior knowledge and written approval. The vendor shall submit a request to interrupt any such services to COR, in writing, two weeks in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. Establish and maintain a dust control program as part of the vendor's infection preventive measures in accordance with the guidelines provided as specified here. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to COR for review a minimum of two weeks prior to the start of work at each site. All personnel involved in the installation or renovation activity shall be educated and trained in infection prevention measures established by the medical center. In general, following preventive measures shall be adopted during installation of new equipment to keep down dust and prevent mold. Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by COR. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction. Do not perform dust producing tasks within occupied areas without the approval of the COR. Provide dust proof one-hour fire-rated temporary drywall barriers to completely separate installation work that may result in dust generation from the operational areas of the hospital in order to contain dirt debris and dust, where directed by the COR. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the COR and Medical Center. Vacuum all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids. NOTE: If the vendor can show that the installation of new security equipment and related work will not result in creation of significant dust or other contaminants then some or all of the requirements for dust protection can be deleted or modified as approved by the COR. Normal working hours will be used to complete this contract unless otherwise indicated. Normal working hours shall be 8:00 AM to 4:30 PM, Monday through Friday - Federal Holidays or any other Holiday designated by the President of the United States excluded. Deviations from normal working hours must be approved in writing from the Contracting Officer no less than 72 hours in advance. Any electrical work required for the installation of the new security system must meet the International Building Code (IBC), National Electrical Code (NEC),Underwriters Laboratories, Inc. (UL) and National Fire Protection Association (NFPA) as minimum installation requirement standards. Materials and equipment furnished shall be of current production by manufacturers regularly engaged in the manufacture of such items, for which replacement parts shall be available. All electrical work must comply with the requirements of NFPA 70 (NEC), NFPA 70B, NFPA 70E, OSHA Part 1910 subpart J, OSHA Part 1910 subpart S and OSHA Part 1910 subpart K in addition to other references required by contract. New work shall be installed and connected to existing work neatly, safely and professionally. Disturbed or damaged work shall be replaced or repaired to its prior conditions at contractor's expense. In addition to the requirements of the NEC, install an identification sign (pin-out sheet) which clearly indicates information required for use and maintenance of items such as switchboards and panel boards, fused and unfused safety switches, separately enclosed circuit breakers, and individual breakers. The Government's approval shall be obtained for all equipment and materials used for the installation of the security system before delivery to the job site. Delivery, storage or installation of equipment or materials which have not had prior approval will not be permitted at the medical center. All submittals shall include adequate descriptive literature, catalog cuts, shop drawings and other data necessary for the Government to ascertain that the proposed equipment and materials comply with specification requirements and codes. This shall be coordinated and approved by the COR. Minimum size for any conduit installation required for the security system is 3/4". Mechanical, electrical and associated systems shall be safe, reliable, efficient, durable, easily and safely operable and maintainable, easily and safely accessible, and in compliance with applicable codes as specified. The systems shall be comprised of high quality institutional-class and industrial-class products of manufacturers that are experienced specialists in the required product lines. All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly. Exercise care in storage and handling of equipment to be incorporated in the work. Under no circumstances will medical gas piping be used for support of any conduit, cable, box or other device as part of this project; medical gas piping includes oxygen, nitrous oxide, medical air and vacuum lines. For all new penetrations required through walls and floors the vendor shall install sleeves during installation of the security project. For new floor penetrations extend the sleeve one inch above finished floor and provide sealant for watertight joint. Penetrations are not allowed through beams or ribs, but may be installed in concrete beam flanges. Any deviation from these requirements must receive prior approval of the COR. Vendor will ensure all wall penetrations are filled with appropriate fire-stop material. Contractor must coordinate inspections of penetrations with VA personnel. Cut holes through concrete and masonry by rotary core drill. Pneumatic hammer, impact electric and hand or manual hammer type drill will not be allowed, except as permitted by COR where working area space is limited. Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations and as approved by the COR. Where the Government determines that the vendor has installed equipment not conveniently accessible for operation and maintenance, equipment shall be removed and reinstalled or remedial action performed as directed at no additional cost to the Government. Information Security General - (Reference 839.201 and VHA Handbook 6500.6 App B) The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS (Reference VHA Handbook 6500.6 Appendix C) a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information is subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. g. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request. h. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. SECURITY INCIDENT INVESTIGATION a. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. b. To the extent known by the contractor/subcontractor, the contractor/subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. c. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. LIQUIDATED DAMAGES FOR DATA BREACH a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. b. The contractor/subcontractor shall provide notice to VA of a "security incident" as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. c. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) date of occurrence; (b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $5,000 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. SECURITY CONTROLS COMPLIANCE TESTING On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-day's notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time. Project Management The contractor shall perform all management tasks that are required to perform the tasks identified herein in accordance with the established schedule and to report the status/progress of these tasks to the local VA point-of-contact and the VA COR. Planning The contractor shall develop and maintain a project plan that identifies tasks to be performed and the resources, facilities, tools, and materials needed to accomplish these tasks effectively. The plan shall explicitly include task dependencies so that the impact of a delay in completing any task can be readily identified. Personnel The contractor shall provide, schedule, supervise, and manage all personnel required to perform the tasks required by this statement of work. The contractor shall ensure that all personnel are properly trained and licensed for the work that they are assigned. The contractor shall coordinate all requirements for escorts with the local VA designated point-of-contact at least one week in advance of required access. All contractor personnel shall comply with facility requirements for sign-in and badge display. The contractor shall promptly remove and replace any of its personnel who do not comply with VA requirements. The contractor shall be responsible for any delays or other impact due to misconduct on the part of its employees or subcontractors. Reporting The contractor shall regularly report project status, progress and issues to the VA COR during the term of this contract. Reporting shall be on a weekly basis at least during the installation phase. Licenses and Regulations The contractor shall ensure that the company and all assigned personnel have appropriate background investigations in accordance with VA requirements, licensed in accordance with state and local requirements, and that all work performed complies with applicable regulations and codes. Quality Assurance The contractor shall perform all tests, inspections, and other actions that are required to verify that products, documents, and services meet the requirements of this Statement of Work, project objectives, and best commercial practices. The contractor shall maintain records that document the performance of quality assurance tasks and shall provide these records to VA on request. 1. APPLICABLE DOCUMENTS The following documents form a part of the requirements of this Statement of Work to the extent specified FIPS 201-1 - Personal Identity Verification (PIV) of Federal Employees and Contractors SP 800-73 - Interfaces for Personal Identify Verification SP 800-116 - A Recommendation for the Use of PIV Credentials in Physical Access Control Systems (PACS) VA Physical Access Control Systems (PACS) Requirements VA Handbook 0730/4, Appendix B, Security and Law Enforcement ABBREVIATIONS COR Contracting Officer's Representative FIPS Federal Information Processing Standard GSA General Services Administration NIST National Institute of Standards and Technology OMB Office of Management and Budget PACS Physical Access Control System SP NIST Special Publication Address of Facility: Department of Veterans Affairs C. W. Bill Young VAMC 10000 Bay Pines Blvd. St Petersburg, FL 33708 CLIN 0001 Contractor is to provide the necessary services and equipment to replace and transfer duress alarms from the previously used security system to the CCURE 9000 version 2.02 system at specified locations on the C. W. Bill Young VAMC campus. 1 JOB $__________ A site walkthrough will be held on 9/22/2015 @ 8 AM SHARP EST. The meeting point is the main entrance lobby building 100. . Attendance at the Site Visit is highly encouraged and expected prior to submission of a quote for this project. Please contact Thomas Lucas by e-mail at Thomas.Lucas@va.gov to sign-up for the Site Visit no later than 3 PM, on Monday September 21, 2015. Award Award shall be made to the quoter, whose quotation offers the lowest overall price for the listed technical requirements. All quoters shall submit the following: Quotes shall be submitted via Email in either a .pdf, .doc or .docx format. The email subject line must contain the following "VA248-15-Q-2106 Install Duress Buttons". All quotations shall be sent to the Email address: Thomas.lucas@va.gov . This is a small business set aside combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 9/24/2015 @ 1PM EST at Network Contracting Office 8 Email Address Thomas.Lucas@va.gov. (The Maximum email size is 5 MBs)Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Quotes Faxed will not be accepted. To be eligible to quote this requirement your business must be registered and active with www.SAM.Gov. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer: Thomas Lucas Thomas.Lucas@va.gov. You are reminded that representatives from your company SHALL NOT contact any Bay Pines VA Health Care System employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer Point of Contact DVA NCO 8 Thomas Lucas 10000 Bay Pines Blvd. Bldg 2 RM 325 Thomas.Lucas@va.gov Offerors must complete annual representations and certifications on-line at http://sam.gov in accordance with FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items." If paragraph (j) of the provision is applicable, a written submission is required. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, "Instructions to Offerors-Commercial Items" Apr 2014 FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items" Mar 2015 52.203-99 Prohibition on Contracting With Entities That Require Certain Internal Common Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015) Type of Contract (Apr 1984) The Government contemplates award of a Firm Fixed Priced contract resulting from this solicitation. (End of Provision) Service of Protest (Sep 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Network Contracting Office 8 Thomas Lucas 10000 Bay Pines Blvd. Bldg 2 RM 325 Bay Pines FL 33744. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) The following contract clauses apply to this acquisition: " FAR 52.212-4, "Contract Terms and Conditions-Commercial Items" May 2015 " FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" May 2015 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70 Commercial Advertising (JAN 2008) 852.237-70 Contractor Responsibilities (APR 1984) 852.203-71 Display of Department of Veterans Affairs Hotline Poster (DEC 1992) 852.246-70 Guarantee (JAN 2008) 852.246-71 Inspection (JAN 2008) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2015) 52.204-17 Ownership or Control of Offeror (Nov 2014) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2015) 852.252-70 Solicitation Provisions or Clauses Incorporated By Reference (Jan 2008) 852.232-72 Electronic submission of payment requests (Nov 2012) GUARANTEE (JAN 2008) The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (MAY 2015) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEC 2014) (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [ ] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). [ ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (41 U.S.C. 3509)). [ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUNE 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) [ ] (4) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUL 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). [ ] (5) [Reserved] [ ] (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (PUB. L. 111-117, section 743 OF DIV. C). [ ] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (PUB. L. 111-117, section 743 OF DIV. C). [ ] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013) (31 U.S.C. 6101 note). [ ] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) (41 U.S.C. 2313). [ ] (10) [Reserved] [ ] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a). [ ] (ii) Alternate I (NOV 2011) of 52.219-3 [ ] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). [ ] (ii) Alternate I (JAN 2011) of 52.219-4 [ ] (13) [Reserved] [X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644). [ ](ii) Alternate I (NOV 2011) of 52.219-6. [ ](iii) Alternate II (NOV 2011) of 52.219-6. [ ] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644). [ ] (ii) Alternate I (OCT 1995) of 52.219-7. [ ](iii) Alternate II (MAR 2004) of 52.219-7. [ ] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)). [ ] (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2014) (15 U.S.C. 637(d)(4)). [ ](ii) Alternate I (OCT 2001) of 52.219-9. [ ](iii) Alternate II (OCT 2001) of 52.219-9. [ ](iv) Alternate III (OCT 2014) of 52.219-9. [ ] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)). [ ] (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)). [ ] (20) 52.219-16, Liquidated Damages-Subcontracting Plan (JAN 1999) (15 U.S.C. 637(d)(4)(F)(i)). [ ] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657 f). [ ] (22) 52.219-28, Post Award Small Business Program Rerepresentation (JUL 2013) (15 U.S.C. 632(a)(2)). [ ] (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business Concerns (JUL 2013) (15 U.S.C. 637(m)) [ ] (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the Women-Owned Small Business Program (JUL 2013) (15 U.S.C. 637(m)) [X] (25) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755). [X] (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2014) (E.O. 13126). [ ] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015). [ ] (28) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246). [ ] (29) 52.222-35, Equal Opportunity for Veterans (JUL 2014) (38 U.S.C. 4212). [ ] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). [ ] (31) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212). [ ] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) [X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627). __ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). [ ] (34) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) [ ] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) [ ] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) [ ] (36)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O. 13423 and 13514). [ ] (ii) Alternate I (JUN 2014) of 52.223-13. [ ] (37)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and 13514). [ ] (ii) Alternate I (JUN 2014) of 52.223-14 [X] (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b). [ ] (39)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (JUN 2014) (E.O. 13423 and 13514). [ ] (ii) Alternate I (JUN 2014) of 52.223-16. [X] (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513) [X] (41) 52.225-1, Buy American--Supplies (MAY 2014) (41 U.S.C. chapter 83). [ ] (42)(i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43). [ ] (ii) Alternate I (MAY 2014) of 52.225-3. [ ] (iii) Alternate II (MAY 2014) of 52.225-3. [ ] (iii) Alternate III (MAY 2014) of 52.225-3. [ ] (43) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). [X] (44) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O'.s, proclamations and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). [ ] (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (JUL 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note) [ ] (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150) [ ] (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C. 5150) [ ] (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). [ ] (49) 52.232-30, Installment Payments for Commercial Items (OCT 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f). [X] (50) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (JUL 2013) (31 U.S.C. 3332). [ ] (51) 52.232-34, Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) (31 U.S.C. 3332). [ ] (52) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332). [ ] (53) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C.552a). [ ] (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C.2631). [ ] (ii) Alternate I (APR 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [ ] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). [X] (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67). [ ] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.chapter 67). [ ] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.chapter 67). [ ] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.chapter 67). [ ] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Requirements (MAY 2014) (41 U.S.C.chapter 67) [ ] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services - Requirements (MAY 2014) (41 U.S.C.chapter 67). [X ] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2014) (E.O. 13658). ). [ ] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). [ ] (10) 52.237-11, Accepting and Dispensing of $1 Coin (SEPT 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (41 U.S.C. 3509). (ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17. (iv) 52.222-21, Prohibition of Segregated Facilities (APR 2015) (v) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246). (vi) 52.222-35, Equal Opportunity for Veterans (JUL 2014) (38 U.S.C. 4212). (vii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). (viii) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212) (ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (x) 52.222-41, Service Contract Labor Standards (MAY 2014), (41 U.S.C.chapter 67). (xi) __(A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627). ___(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Requirements (MAY 2014) (41 U.S.C.chapter 67). (xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services - Requirements (MAY 2014) (41 U.S.C.chapter 67). (xiv) 52.222-54, Employment Eligibility Verification (AUG 2013). (xv) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2014) (Executive Order 13658). (xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (JUL 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note) (xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx. 1241 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) Attached SCA WAGE TABLE
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