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Rail Legal Services RM3756

The Minister for the Cabinet Office acting through Crown Commercial Service | Published December 1, 2016  -  Deadline December 22, 2016

Crown Commercial Service as the Authority is putting in place a Panel Agreement for Rail Legal Services (‘the Panel’) for Crown Bodies, the Principal Panel Customer being the Department for Transport and other permitted users identified at VI.3 (and any future successors to these organisations) in England, Wales, Scotland and Northern Ireland (‘Panel Customers’).

Panel Customers will then be able to enter into Legal Service Contracts with successful Suppliers for any required services.

This Panel Agreement will be for an initial Panel Period of three (3) years, with the option to extend for up to one (1) further period of twelve (12) consecutive months.

This procurement relates to the legal services which are listed in Schedule 3 of the Public Contracts Regulations 2015(PCR) 2015 as a specific service. This procurement is being conducted under the Light Tough Regime (‘LTR’) and will be conducted in accordance with regulations 74 to 76 PCR 2015.

The anticipated maximum number of Suppliers to be appointed to the Panel is eight (8), with four (4) Suppliers within Tier 1 and four (4) Suppliers within Tier 2.

Potential Providers will be able to elect that if their organisation is awarded a Tier 1 place on the Panel Agreement to decline the Tier 1 place and accept a Tier 2 Panel Agreement, full details are available in the Stage 1 Guidance and Eligibility Questionnaire (Attachment 2) which can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

The procurement will be conducted in three (3) stages which will be run consecutively. Full details are available in the Invitation to Tender (‘the Invitation’). The Invitation can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk

using the instructions detailed in III.2.1.

An overview of the stages are as follows:

Stage 1 — Eligibility (Eligibility Questionnaire):

Potential Providers will be required to complete an Eligibility Questionnaire.

Information submitted in the Stage 1 Eligibility Questionnaire will be evaluated to assess eligibility, capability to pursue a professional activity and economic and financial standing in accordance with the Invitation.

Following the evaluation of Potential Providers' Stage 1 Eligibility Questionnaire Tender Submissions, for the purposes of determining which Potential Providers will be invited to Stage 2, the Authority will rank all Potential Providers from the highest Stage 1 Eligibility Score downwards as detailed in the Invitation.

A maximum of 16 Potential Providers will be invited to participate in Stage 2 of this Procurement. Where there are less than 16 Potential Providers assessed as eligible having satisfied the Stage 1 requirements less than 16 will proceed to Stage 2 — Suitability.

Where there are more than 16 Potential Providers assessed as eligible, Potential Providers ranked 1st to 16th will be invited via the e-Sourcing Suite to participate in Stage 2 — Suitability.

Where there are 2 or more Potential Providers who have tied scores and are placed in 16th position, the Authority will apply a tie breaker to determine which Potential Provider will proceed to Stage 2. The other Potential Provider will then be ranked 17th.

Stage 2 — Suitability (Suitability Questionnaire and Stage 2 Pricing):

Potential Providers will be required to complete a Suitability Questionnaire which includes scored questions and a Stage 2 Pricing Matrix together forming the ‘Stage 2 Tender Submission’.

The Authority will evaluate the Stage 2 Tender Submissions as set out in the Invitation.

The Stage 2 Quality Evaluation is weighted as 70 %. The Stage 2 Price Evaluation is weighted as 30 %.

Following the evaluation of Potential Providers' Stage 2 Tender Submission, for the purposes of determining which Potential Providers will be invited to Stage 3, the Authority will rank all Potential Providers from highest Stage 2 Final Score downwards. A maximum of 12 top scoring Potential Providers will be invited to participate in Stage 3 of this Procurement.

Where there are 2 or more Potential Providers who have tied scores and are placed in 12th position, the Authority will apply a tie breaker to determine which Potential Provider will proceed to Stage 2. The other Potential Provider will then be ranked 13th.

Stage 3 — Compatibility (Compatibility Meeting and Stage 3 Pricing)

Potential Providers will be required to submit a Stage 3 Presentation, a completed Stage 3 Pricing Matrix and a completed Panel Agreement Population Template.

Potential Providers will also participate in a Stage 3 Compatibility Meeting where they will present their Stage 3 Presentation. The Authority will evaluate the Stage 3 Presentation at the Compatibility Meeting in accordance with the Invitation

The Authority will assess responses to the Stage 3 Pricing Matrix in accordance with the Invitation.

The Stage 3 Quality Evaluation is weighted as 70 %.

The Stage 3 Price Evaluation is weighted as 30 %.

The Stage 3 Quality Evaluation (70 %) will comprise of:

— the Stage 2 Quality Score weighted 40 % and;

— the Stage 3 Compatibility Meeting Score (Quality Evaluation) weighted 30 %.

Following the evaluation of Stage 3, for the purposes of determining the final decision to award, all results will be ranked from the highest Stage 3 final score downwards.

The Authority will award Panel Agreements to Suppliers in accordance with the Invitation.

Although this Procurement is being run under the Light Touch Regime, the Authority has chosen to observe a Standstill Period. Following a Standstill Period of ten (10) calendar days and subject to there being no substantive challenge to the Intention to Award, a Panel Agreement will be formally awarded, subject to contract.

Rail Legal ServicesRM3756

Crown Commercial Service | Published December 1, 2016

Crown Commercial Service as the Authority is putting in place a Panel Agreement for Rail Legal Services (‘the Panel’) for Crown Bodies, the Principal Panel Customer being the Department for Transport and other permitted users identified at VI.3 (and any future successors to these organisations) in England, Wales, Scotland and Northern Ireland (‘Panel Customers’).

Panel Customers will then be able to enter into Legal Service Contracts with successful Suppliers for any required services.

This Panel Agreement will be for an initial Panel Period of three (3) years, with the option to extend for up to one (1) further period of twelve (12) consecutive months.

This procurement relates to the legal services which are listed in Schedule 3 of the Public Contracts Regulations 2015(PCR) 2015 as a specific service. This procurement is being conducted under the Light Tough Regime (‘LTR’) and will be conducted in accordance with regulations 74 to 76 PCR 2015.

The anticipated maximum number of Suppliers to be appointed to the Panel is eight (8), with four (4) Suppliers within Tier 1 and four (4) Suppliers within Tier 2.

Potential Providers will be able to elect that if their organisation is awarded a Tier 1 place on the Panel Agreement to decline the Tier 1 place and accept a Tier 2 Panel Agreement, full details are available in the Stage 1 Guidance and Eligibility Questionnaire (Attachment 2) which can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

The procurement will be conducted in three (3) stages which will be run consecutively. Full details are available in the Invitation to Tender (‘the Invitation’). The Invitation can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk

using the instructions detailed in III.2.1.

An overview of the stages are as follows:

Stage 1 — Eligibility (Eligibility Questionnaire):

Potential Providers will be required to complete an Eligibility Questionnaire.

Information submitted in the Stage 1 Eligibility Questionnaire will be evaluated to assess eligibility, capability to pursue a professional activity and economic and financial standing in accordance with the Invitation.

Following the evaluation of Potential Providers' Stage 1 Eligibility Questionnaire Tender Submissions, for the purposes of determining which Potential Providers will be invited to Stage 2, the Authority will rank all Potential Providers from the highest Stage 1 Eligibility Score downwards as detailed in the Invitation.

A maximum of 16 Potential Providers will be invited to participate in Stage 2 of this Procurement. Where there are less than 16 Potential Providers assessed as eligible having satisfied the Stage 1 requirements less than 16 will proceed to Stage 2 — Suitability.

Where there are more than 16 Potential Providers assessed as eligible, Potential Providers ranked 1st to 16th will be invited via the e-Sourcing Suite to participate in Stage 2 — Suitability.

Where there are 2 or more Potential Providers who have tied scores and are placed in 16th position, the Authority will apply a tie breaker to determine which Potential Provider will proceed to Stage 2. The other Potential Provider will then be ranked 17th.

Stage 2 — Suitability (Suitability Questionnaire and Stage 2 Pricing):

Potential Providers will be required to complete a Suitability Questionnaire which includes scored questions and a Stage 2 Pricing Matrix together forming the ‘Stage 2 Tender Submission’.

The Authority will evaluate the Stage 2 Tender Submissions as set out in the Invitation.

The Stage 2 Quality Evaluation is weighted as 70 %. The Stage 2 Price Evaluation is weighted as 30 %.

Following the evaluation of Potential Providers' Stage 2 Tender Submission, for the purposes of determining which Potential Providers will be invited to Stage 3, the Authority will rank all Potential Providers from highest Stage 2 Final Score downwards. A maximum of 12 top scoring Potential Providers will be invited to participate in Stage 3 of this Procurement.

Where there are 2 or more Potential Providers who have tied scores and are placed in 12th position, the Authority will apply a tie breaker to determine which Potential Provider will proceed to Stage 2. The other Potential Provider will then be ranked 13th.

Stage 3 — Compatibility (Compatibility Meeting and Stage 3 Pricing)

Potential Providers will be required to submit a Stage 3 Presentation, a completed Stage 3 Pricing Matrix and a completed Panel Agreement Population Template.

Potential Providers will also participate in a Stage 3 Compatibility Meeting where they will present their Stage 3 Presentation. The Authority will evaluate the Stage 3 Presentation at the Compatibility Meeting in accordance with the Invitation

The Authority will assess responses to the Stage 3 Pricing Matrix in accordance with the Invitation.

The Stage 3 Quality Evaluation is weighted as 70 %.

The Stage 3 Price Evaluation is weighted as 30 %.

The Stage 3 Quality Evaluation (70 %) will comprise of:

— the Stage 2 Quality Score weighted 40 % and;

— the Stage 3 Compatibility Meeting Score (Quality Evaluation) weighted 30 %.

Following the evaluation of Stage 3, for the purposes of determining the final decision to award, all results will be ranked from the highest Stage 3 final score downwards.

The Authority will award Panel Agreements to Suppliers in accordance with the Invitation.

Although this Procurement is being run under the Light Touch Regime, the Authority has chosen to observe a Standstill Period. Following a Standstill Period of ten (10) calendar days and subject to there being no substantive challenge to the Intention to Award, a Panel Agreement will be formally awarded, subject to contract.

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