Sudan Basic Education Recovery Project - P128644
Basic Education Recovery Project | Published December 16, 2014 - Deadline January 30, 2015
Recruitment Of A Monitoring Agent For The Basic Education
Project At Fmoe Of Sudan Government
REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTANTSERVICES)
Recruitment of a Monitoring Agent for the Basic
Education Project at FMoE of Sudan Government
Country : Republic of Sudan
NAME OF PROJECT: the Sudan Basic Education Recovery Project(BERP)
Grant No.: TF013351 - GlobalPartnership for Education Grant
Project ID No. P128644
Implementing Agency: Federal Ministry ofEducation
REOI No.Consultancy/ QCBS/BERP/GPE/1/2014
1. Background: the Government of Sudan hasreceived financing in the amount of US$ 76.5million equivalent from the Global Partnership for Education Fund (GPE) to be administered by the World Bank toward the cost of theSudan Basic Education Recovery Project (BERP), and it intends to apply part of the proceeds to payments for goods, works, relatedservices and consulting services to be procured under this project.
2. Objectives of the assignment: The mainobjective of the assignment is to ensure that Grant funds are utilized only for the purposes specified in the GA, in strictadherence to World Bank's procurement and financial management policies and procedures. A qualified and experienced Consultant willbe selected as Monitoring Agent to assist the World Bank in fulfilling its fiduciary obligations.
3. Scope of Work:
a) Establishment of adequate financial management arrangements according to the World Bank's financialmanagement (FM) policies to ensure that the proceeds of the grant are used for the purposes intended. The Consultant would be guided by and adhere to the FM Manual's standards andrequirements.
b) The services will focus on providing procurement management supportaccording to the World Bank's procurement policies.
c) The services will focus on providing financial managementsupportto the PIU and will also include assistance for the guidance and supervision of the CSUs and CITs staff at the state levels,as well as participating communities managing BERP resources.
d) The Monitoring Agent will be responsible, withoutlimitation, for the following tasks and activities:
· Review and comment on project/entity financial managementprocedures.
· Carry out periodic reviews (to be agreed with the Bank) atdecentralized locations.
· Monitor the status of compliance with legal covenants,including compliance conditions for: disbursement; withdrawal; reporting; audit.
· Pre-screen and recommend for approval withdrawalapplications (WAs) submitted by projects' implementing agencies .
· Review project quarterly progress reports including interimfinancial reports (IFRs) as well as expenditures claimed under the Statement of Expenditure (SOE) method .
· Perform field monitoring visits to undertake physicalmonitoring on a sample basis in accordance with a methodology .
· Participate (at the request of the World Bank) in WorldBank-led project supervision missions. .
· On the basis of a plan agreed with the World Bank, conductpost-procurement reviews/audits of BERP on a sample basis.
· Ensure a close follow up of the Project's monitoring &evaluation frameworks.
4. Assignment Duration and Location: Assignmentperiod will be 12 months, renewable based on Consultant's performance. The Consultant will be expected to work at the PIU officesin Khartoum as well as at the CSUs in Sinnar and Kassala.
5. Basic Education RecoveryProject (BERP) now invites eligible Consultants to indicate their interest in providing the above mentioned services. Interested consultants must provide informationindicating that they are qualified to perform the Services and furnish their profiles. The Short listing Criteria are as follows :
a. General experience and capability in providing technical assistance forinstitutional strengthening at federal national levels;
b. Specific experience in successfully implementing similarassignments;
c. The technical and managerial organization of the firm. (Provide only the structure of theorganization, general qualifications and number ofkey staff. Do not provide CV of staff.)
d. key staff qualification:
The Consultant will propose a team withadequate experience and qualifications to carry out theassignment. Team members should have experience in similarcountries and under conditions like those prevailing inSudan. It is expected that the team compositionwill include at least members with the following competencies, levels of expertise and exposure:
a. Team leader: should be a professionally qualified and experienced individual inthe area of financial management or procurement. He/she should have preferably a Master degree in Financial Management relateddiscipline,bachelor's degree in related fields and a minimum of eight years postgraduate experience. Previous leadership of multi-disciplinary teams as team leader isessential;
b. Financial management specialists: should hold a bachelor's degree and must be CPA/CA/ACCA or similar professionalqualification with at least five years of professional experience. Experience in monitoring in the field and managing a databasefor analyzing data is an advantage;
c. Procurement specialist: should possess at least five years practical experience in WB procurement or in similarinstitution, with at least 3 years World Bank Specific experience (including using independent judgment in interpreting them), be professionally qualified, hold at least aMasters degree (e.g.in engineering, business administration), and have previous procurement audit experience in a public sectorenvironment;
d. Monitoring and evaluation/Technicalspecialists: should possess at least Practical experience of no less than 8 years in monitoring and evaluation activities in otherinternationally-financed development projects at least 3years experience in World Bank funded/administered project, hold at least aMasters degree (e.g. in engineering, business administration, procurement, economics or relatedfield as required for monitoring & evaluation
6. 1.9 of the World Bank's Guidelines: Selection and Employment of Consultantsunder IBRD Loans and IDA Credits & Grants by World Bank Borrowersdated January 2011 ("Consultant Guidelines"), setting forth the World Bank's Policy on conflictof interest.
7. Consultants may associate with other firms in theform of a joint venture or a sub consultancy to enhance their qualifications. The nature ofassociation, whether it is a joint venture or a sub consultancy, should clearlybe stated. In case of joint venture the firm leadingthe joint venture should be mentioned.
8. A Consultant will be selected in accordance with: Quality andCost Based Selection method (QCBS ) set out in the WorldBank's Guidelines.
9. Interested Consultants may obtain further information&Terms of Reference (TOR) which includes details of this REOI at the address given below from 9:00 am to 16:00 pm Hrs accordingto Sudan local time on the working days (Sunday through Thursday).
10. Expressionofinterest (EOI) must be delivered to the address below (in person, or by mail, or by e-mail) by 30th , January, 2015.
Address: Federal Ministry of Education (FMOE),Basic Education Recovery Project ?
Khartoum, Sudan. Email: firstname.lastname@example.org,Tel.:+249912140642