PK: PPAF III - P105075
Pakistan Poverty Alleviation Fund (PPAF) | Published October 2, 2015 - Deadline October 15, 2015
Hiring Of An Individual Consultant For The Development Of Ppaf
Terms of Reference
Hiring of an Individual Consultant for the Development of
PPAF Procurement Guidelines
Pakistan PovertyAlleviation Fund (PPAF) is the lead apex institution for community-driven development in the country. Set up by the Government of Pakistan as an autonomous not-for-profit organization, PPAF enjoys facilitation and supportfrom the Government of Pakistan, The World Bank, International Fund for Agricultural Development (IFAD), KfW Entwicklungsbank(Development Bank of Germany) and other statutory and corporate donors. PPAF aims to be the catalyst forimproving the quality of life, broadening the range of opportunities and socio-economic mainstreaming of the poor anddisadvantaged, especially women. The core operating units of the PPAF deliver a range of development interventions at thegrassroots/community level through a network of more than 125 Partner Organizations across the country. These include social mobilization, support for livelihood,enterprise and employment, access to credit, skills development,infrastructure and energy, health, education and disaster management. Externally commissioned independent studies have demonstratedpositive outcomes and impact of PPAF interventions on the lives of benefiting communities related to their economic output,household incomes, assets, agricultural productivity skills and other quality of life indices. For a complete profile,please visit our website at http://www.ppaf.org.pk/
PPAF has taken steps to consolidateprocurement function in order to increase efficiency, however, it intends to further synchronize its procurement functions with themarket best fit practices with a view to improve the overall legal and regulatory framework to consolidate andsimplifyprocesses, increase competition and transparency, and introduce a code of ethics that is fully synchronized to PPAF's HRregulations and applicable to all procurement of goods, works and consultancy services.
The objective of thisassignment is to develop PPAF Procurement Guideline. The individual consultant will review the existing procurement rules,regulations, financial rules, manuals, bidding documents and prevailing practices at PPAF, PO and CO level for enhancing fiduciaryassurance. Such review will also take various existing government Acts, Ordinances rules, regulations and administrativeinstructions that impact community driven procurement. The consultant would suggest recommendations for improvement in these areasthrough Procurement Guidelines which shall be approved and adopted by PPAF.
The Terms of Referenceof the Consultant will include but not be limited to the following:
The consultant shall study the existing procurement system in various PPAF Units its PartnerOrganizations and communities impacted by PPAF's interventions The study will also include review of the existing Procurement Rules, administrativeinstructions, donors procurement guidelines and other relevant material concerning the PPAF or its lower tier organizationsReview various existing government Acts, Ordinances rules, legal requirements, regulations andadministrative instructions that impact community driven procurement.Identify strengths and weaknesses of the existing system and propose adjustments/modificationsbased on the principles set out in the practices and international standards. The new system should be simple, and at the same timepromote economy, efficiency and transparency in the procurement process.Describe complete flow of the procurement process including but not limitedto:
a. Need identification
c. Sourcing, commercial assessment of potential suppliers,contractors and consultants
d. Decision of appropriate procurement processes
e. Customizing procurement documents
g. Formation of purchase committees taking into considerationthresholds, expertise of staff and defining their responsibilities
h. Opening and evaluation of bids and proposals
i. Defining of financial powers, award and administration ofcontracts.
j. Alignment of Code ofEthics
k. Formulation offiduciary assurance mechanisms for communitylevel procurement
InceptionreportDraftProcurement ManualFinalProcurement Manual
PPAF shallprovide the following assistance/ information to the firm;
· Provideall necessary input and documents
· Meetings with concerned staff at PPAF, PO and COlevel
Qualification and Experience Requirements
Individual consultantshould have at least 20 years ofoverall experience and at least fifteen (15) years of experience in Procurement. The Consultantshould possess good knowledge of all concepts, principles, corporate law, legal, structural, Taxation Liabilitiesand approachesrequired for national / international procurement of Public Procurement Systems. Specialized knowledge and significant documentedexperience in 2-3 substantive areas/aspects of procurement (e.g.commodities; finished goods; various forms of constructioncontracts;selection / contracting of consultancy services; preparation of bidding / contract documents for the internationalprocurement of goods, works and services. Public procurement policies; practices, institutionsin developed and/ or developingcountries. Proven capacity to analyze, plan, think and perceive strategically with experience of procurement operations. Knowledgeof procurement of community driven developmentshall be accorded more weightage.
The assignment isexpected to be completed within four (04) months from the date of signing of the contract
World Bank PPAF-IIIproject
An individual consultant will be selected in accordance with the Individual Consultant methodset out in World Bank Procurement Guidelines (October 2006).
How to Apply
PPAF intends to acquire services of anindividual consultant for reviewing the existing procurement rules, regulations, financial rules, manuals, bidding documents andprevailing practices at PPAF, PO and CO level for enhancing fiduciary assurance. Such review will also take into account variousexisting government Acts, Ordinances rules, regulations and administrative instructions that impact community driven procurement.The consultant would suggest recommendations for improvement in these areas through Procurement Guidelines which shall be approvedand adopted by PPAF.
The PPAF now invites eligibleindividual consultants ("Consultants") to indicate their interest in providing the Services. Interested Consultants should provideinformation demonstrating that they have the required qualifications and relevant experience to performtheServices.
Interested candidates may obtain anyother informationat the email address firstname.lastname@example.org during officehours (0900-1700hours)(Local) from Monday through Friday.
CVs/Resumes must be uploaded on thejob portal "ppaf.rozee.pk", no later than 1700 hrs (Local) on 15th October, 2015.
Pakistan Poverty Alleviation Fund(PPAF)
14, Hill Road, F-6/3,Islamabad
UAN: (92-51) 111-000-102; Ph: (051) 8439450-79
Fax: (92-51) 8431044, Website: www.ppaf.org.pk