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Romania: SMART Framework - Capacity Building Programme

 | Published February 20, 2017  -  Deadline March 8, 2017
cpvs

Programme Description:
The European Bank for Reconstruction and Development (the 'EBRD' or the 'Bank') has developed a EUR 120 million Framework for Sustainable Mobility and Access to Road Transport ('SMART' or the 'Programme') to provide financing for improvement of public transport services and road infrastructure in cities and counties of Romania. Under the Programme it is envisaged that EBRD will provide finance to approximately 10 cities/counties, in loans ranging from EUR 10 million – EUR 25 million. The loans may be provided either to the City, the County or the Municipal Transport Operating Company (each, a 'Beneficiary').

SMART shall address challenges in a critical mass of Romanian cities and counties to: (i) upgrade, reform and improve the reliability of public transport infrastructure and rolling stock, and (ii) upgrade road infrastructure and preserve its value through introduction of asset management practices. As a result of the poor existing state of both infrastructure and public services, these components are addressed simultaneously in order to provide an efficient and quality transport service and ensure preservation and sustainability of the invested assets for cities and counties. Moreover, combining within the Programme enables the addressing of key policy issues affecting sector sustainability such as mobilisation of sufficient funding sources and encouragement of efficient private sector participation.

Framework Agreements for the Programme:
The Bank intends to enter into Framework Agreements with up to 3 consultants ('Framework Consultant' or 'Consultant') to enable the Bank to call upon a shortlist of pre-qualified firms from which it can quickly and efficiently obtain reliable services.

The main objective of the Framework Agreements is to provide support to Beneficiaries who will be at differing stages of corporate development and hence will require a variety of types of support to continue to improve their capacity.

The Framework Agreements will establish, in advance, fee rates for experts, contract terms and agreements, and procedures that will govern individual assignments (Assignments or Call-offs) to be required to implement the Programme. Under these Framework Agreements, the Bank will have the option, but not the obligation, to place individual Assignments with the selected Framework Consultants.

Framework Consultants will be selected for individual Assignments in accordance with EBRD's Procurement Policies and Rules. The Bank may send to the Framework Consultant(s) specific Terms of Reference for the Assignment (SToR). The SToR will include a description of the tasks to be performed, time-schedules and reporting instructions. The Framework Consultant(s) should respond by sending to the Bank a technical and financial proposal for the Assignment together with details of the Expert(s) proposed to carry out the work. The Bank will then assess – together with the Beneficiary - the response(s) and, subject to successful negotiations, issue a call-off notice (Call-Off Notice) for the individual Assignment to the selected Framework Consultant.

Description of individual Assignments (Call-offs):
Consultancy services for individual Assignments are expected to include support in one or more of the following three broad components:

1. Municipal/Corporate Improvement to provide (i) capacity building support to Cities/Intercommunity Development Associations for Transport; (ii) support in the conversion of selected Companies to Joint Stock Companies and to develop and implement corporate development programme, including support for improvement of management, procurement, financing and accounting practices for PSC implementation;

2. Road Asset Management and Performance-Based Contracting to support introduction of asset management techniques to Cities/implementing agencies and assist the Companies in tendering and monitoring performance-based road maintenance contracts; and

3. Priority Urban Mobility Projects, which emerge in Cities where Sustainable Urban Mobility Plans ('SUMPs') have already been developed, to support these Cities to carry out priority projects as identified in the SUMPs. Expected types of investments could include: automated fare collection, bike sharing and car schemes; priority bus lanes/BRTs; ITS/traffic management, and bus terminals among others.

It is currently envisaged that the Framework Agreements will support up to 10 sub-projects, including those already identified as:
• Arad Urban Rehabilitation (signed)
• Sibiu Streets Rehabilitation (signed)
• Iasi Urban Transport (signed)
• Constanta Urban Transport (signed)

While the Framework Consultants will work closely with the Beneficiary, the contracting entity for both the Framework Agreement and each Call-Off will be the Bank.

Status of Selection Process:
Interested firms or groups of firms are hereby invited to submit expressions of interest.

Framework Agreement Start Date and Duration:
The Framework Agreements are expected to start in mid-2017. The selected Framework Consultants will be engaged via Framework Agreements with a validity period of up to 3 years.

Cost Estimate for the Programme and Assignment:
EUR 3,100,000 (exclusive of VAT). Subject to availability of funding, the performance of the selected Framework Consultant(s) and the specific needs of the Bank the Framework Agreements may be extended beyond the current scope.

The cost estimate for individual Assignments will vary depending on their specific scope, but individual budgets are expected to be in the region of EUR 100,000 – 400,000 (exclusive of VAT).

The consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the Bank's special status as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source:
It is anticipated that the contract will be financed through the EBRD's donor funded Technical Cooperation Funds Programme. Please note that selection, contracting and award of individual Call-Offs will be subject to the availability of funding.

Eligibility:
There are no eligibility restrictions.

Framework Consultant Profile:
Corporate services are required. The Framework Consultant will be a firm or consortium of firms who can demonstrate the full range of expertise required. The lead firm will provide (either themselves or through nominated sub-contractors) the necessary expertise to carry out the Assignments. The scope of work under the Framework Agreement will requires the Consultant's team members to be specialists who can provide expertise in the particular service. Due to the nature or size of a given Assignment, some resources may be required to have skills and experience that span all tasks. Additional skills and experience beyond those listed in the scope may be required for a given project.

Lead firm and/or sub-contractors will have the following core expertise:
• successful completion of at least (5) projects of comparable nature and scope, preferably within the last 10 years;
• project experience in road and specific urban transport sectors, particularly in Romania or similar environments; and
• management, financial and operational support (including corporatisation) and in transport operation and regulation, compatible with leading international practice.

The Consultant's expert team is expected to include key experts as follows:

i. Senior Framework Project Manager
ii. Senior Environmental and Social specialist
iii. Senior Financial and Operational specialist
iv. Senior Institutional specialist
v. Senior Legal expert (legislation and regulation)
vi. Senior Technical experts in transport planning, institutions and operation, traffic modelling, bus operation and fleet management, bus depot rehabilitation, and related services

The Senior-level Key Experts listed above should have professional experience preferably within the last 10 years of three (3) or more projects of a comparable nature, scale and complexity to the Framework.

vii. GIS road management systems specialist
viii. Highway/pavement engineer/HDM specialist
ix. ITS systems specialist (HGV/parking)
x. Local deputy project manager
xi. Parking specialist
xii. PMMR specialist
xiii. Road engineer/asset management specialist (RAMS component)
xiv. Road inventory specialist
xv. Transport economist/traffic engineer
xvi. Transport planner (funding strategy component)

The Junior/Principal-level Key Experts listed above should have professional experience preferably within the last 5 years of two (2) or more projects of a comparable nature, scale and complexity to the Framework.

Non-key experts are likely to cover non-core expertise or activities that require local knowledge or capability and may be nominated on an Assignment-by-Assignment basis subject to prior approval by the EBRD.

Submission Requirements:
Interested consultants are hereby invited to submit expressions of interest. In order to determine the capability and experience of Consultants seeking to be shortlisted for the Programme, the information submitted should include the following:

1. Company/group of firms' profile, organisation and staffing (max. 4 pages).

2. Details of previous project experience including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives (max. 10 pages).

3. Summary CVs of key experts who could carry out the Assignments including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives (max. 1 page per CV).

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The above information should not exceed 30 pages including CVs but excluding declaration and contact sheet.

Expressions of Interest should be submitted in English electronically through e-Selection, to reach the Bank not later than the closing date. The complete expression of interest (including cover letter, CV, declaration and contact sheet etc.) shall be one file (pdf) to be uploaded to eSelection. The EBRD reserves the right to reject applications of experts submitting more than one file. Only if the permissible file size (4 MB) is exceeded, the Consultant may split the expression of interest into further files.

Bank Contact Person:
Paula Alegria
Technical Co-operation
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: +44 (0) 20 7338 7589
e-mail: AlegriaP@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Notes:
1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to the availability of funding.

2. The expressions of interest will be evaluated based on the following shortlist criteria and weightings:

a) Lead Firm/Consortium's previous project experience in at least 5 projects of comparable nature and scope, preferably within the last 10 years (15%);
b) Lead Firm/Consortium's previous project experience in management, financial and operational support (including corporatisation) and in transport operation and regulation, compatible with leading international practice (20%);
c) Firm's previous project experience in road and specific urban transport sectors particularly in in Romania or similar environments (20%); and
d) CVs of Key Experts (45%).

Romania: SMART Framework - Benchmarking and Funding Strategy

 | Published February 16, 2017  -  Deadline March 6, 2017
cpvs

Programme Description:
The European Bank for Reconstruction and Development (the 'EBRD' or the 'Bank') has developed a EUR 120 million Framework for Sustainable Mobility and Access to Road Transport ('SMART' or the 'Programme') to provide financing for improvement of public transport services and road infrastructure in cities and counties of Romania. Under the Programme it is envisaged that EBRD will provide finance to approximately 10 cities/counties, in loans ranging from EUR 10 million – EUR 25 million. The loans may be provided either to the City, the County or the Municipal Transport Operating Company (each, a 'Beneficiary').

SMART shall address challenges in a critical mass of Romanian cities and counties to: (i) upgrade, reform and improve the reliability of public transport infrastructure and rolling stock, and (ii) upgrade road infrastructure and preserve its value through introduction of asset management practices. As a result of the poor existing state of both infrastructure and public services, these components are addressed simultaneously in order to provide an efficient and quality transport service and ensure preservation and sustainability of the invested assets for cities and counties. Moreover, combining within the Programme enables the addressing of key policy issues affecting sector sustainability such as mobilisation of sufficient funding sources and encouragement of efficient private sector participation.

Assignment Description:
The Bank intends to enter into a Framework Contract with one (1) consultant (Framework Consultant or Consultant) to enable the Bank to call upon a firm from which it can quickly and efficiently obtain reliable services.

The main objective of the Framework Contract is to promote improved performance and funding of public transport and road infrastructure sectors through development of benchmarking, exchange platforms and technical support. This in turn will increase transparency resulting in an effective operational tool for monitoring performance and encouraging improved performance in the sector.

The Framework Contract will establish, in advance, fee rates for experts, the contract terms and agreements, and procedures that will govern individual assignments (Assignments or Call-offs) to be required to implement the Programme. Under the Framework Contract the Bank will have the option, but not the obligation, to place individual Assignments with the selected Framework Consultant.

The Bank may send to the selected Framework Consultant specific Terms of Reference for the Assignment (Specific ToR). The Specific ToR will include a description of the tasks to be performed, time-schedules and reporting instructions. The Framework Consultant should respond by sending to the Bank a technical and financial proposal for the Assignment together with details of the Expert(s) proposed to carry out the work. The Bank will then assess – together with the Beneficiary - the response and, subject to successful negotiations, issue a call-off notice (Call-Off Notice) for the individual Assignment.

Description of individual Assignments (Call-offs):
Consultancy services for individual Assignments are expected to include support as follows:

Sector-wide performance benchmarking and monitoring to assist the Beneficiaries through a benchmarking support for both public transport and road maintenance operations. Benchmarking will have multiple objectives. First, it will provide agencies and operators with a tool to compare operational performance within the peer group and relative to industry standards, thus helping to develop best practice and take actions for improved performance. Second, it will provide an important tool to monitor the quality of service provision and performance for enforcement and updating of Public Services Contracts. Finally, it will provide a comprehensive tool to monitor the performance of the sector. Workshops shall provide a platform for operational dialogue and best practice dissemination.

Development of sector funding strategy. Greater cost accountability, transparency and predictability increase the ability to solicit longer term funding sources from public sector as well as commercial sources. The securing of sufficient funding sources is critically lacking in Romania for the necessary upgrades in service levels, both in public transport and road infrastructure. However, such strategic actions cannot be pursued effectively by individual cities or county-level agencies. In order to engage effectively actors at the national level, a multi-agency agenda shall be pursued under the Programme with the objective of obtaining more secure, and longer-term funding sources. The funding strategy shall assess possible funding strategies and ensure broad policy dialogue with recommendations for adoption.

Conducting of seminars and roadshows to present the improved opportunities in public transport operations and road maintenance and stimulate increased private sector participation.

It is currently envisaged that the Framework Contract will support up to 10 sub-projects, including those already identified as:
• Arad Urban Rehabilitation (signed);
• Sibiu Streets Rehabilitation (signed);
• Iasi Urban Transport (signed);
• Constanta Urban Transport (signed).

While the Framework Consultant will work closely with the Beneficiary, the contracting entity for both the Framework Contract and each Call-Off will be the Bank.

Status of Selection Process:
Interested firms or groups of firms are hereby invited to submit expressions of interest.

Framework Contract Start Date and Duration:
The Framework Contract is expected to start in mid-2017. The selected Framework Consultant will be engaged via a Framework Contract with a validity period of up to 3 years.

Cost Estimate for the Framework and Assignments:
EUR 800,000 (exclusive of VAT). Subject to availability of funding, the performance of the selected Framework Consultant(s) and the specific needs of the Bank the Framework Contract may be extended beyond the current scope.

The cost estimate for individual Assignments will vary depending on their specific scope, but individual budgets are expected to be in the region of EUR 25,000 – 100,000 (exclusive of VAT).

The consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the Bank's special status as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source:
It is anticipated that the contract will be financed through the EBRD's donor funded Technical Cooperation Funds Programme. Please note that selection, contracting and award of individual Call-Offs will be subject to the availability of funding.

Eligibility:
There are no eligibility restrictions.

Framework Consultant Profile:
Corporate services are required. The Framework Consultant will be a firm or consortium of firms who can demonstrate the full range of expertise required. The lead firm will provide (either themselves or through nominated sub-contractors) the necessary expertise to carry out the Assignments and will ensure the synergies (where necessary) between all Assignments implemented under this Framework Contract. The scope of work under the Framework Contract will require the Consultant's team members to be specialists who can provide expertise in the particular service. Due to the nature or size of a given Assignment, some resources may be required to have skills and experience that span all tasks. Additional skills and experience beyond those listed in the scope may be required for a given Assignment.

Lead firm and/or sub-contractors will have the following core expertise:
• at least 10 years' experience in developing Road Asset Management System ('RAMS') and funding policies and strategies, ideally in urban sector, compatible with leading international practice; and
• working in similar environments, preferably in Romania or the region.

The Consultants' expert team is expected to include key experts each with preferably at least 7 year experience of the role for which they are proposed as follows:

(i) Project Manager/ Public Transport Operations specialist
(ii) Local Deputy Project Manager
(iii) Accounting Systems Expert
(iv) Benchmarking Specialist
(v) Database specialist
(vi) Highway Engineer
(vii) Road asset management specialist
(viii) Institutional specialist
(ix) Transport planner/economist (funding strategy component)
(x) ITS systems specialist (HGV/parking)
(xi) Parking specialist
(xii) Legal expert (legislation and regulation)
(xiii) Financial specialist

Non-key experts are likely to cover non-core expertise or activities that require local knowledge or capability and may be nominated on an Assignment-by-Assignment basis subject to prior approval by the EBRD.

Submission Requirements:
Interested consultants are hereby invited to submit expressions of interest. In order to determine the capability and experience of Consultants seeking to be shortlisted for the Programme, the information submitted should include the following:

1. Company/group of firms' profile, organisation and staffing (max. 3 pages).

2. Details of previous relevant project experience on similar assignments particularly undertaken in the previous ten years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives (max. 9 pages).

3. Summary CVs of key experts who could carry out the Assignments detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives (max. 1 page per CV).

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The above information should not exceed 25 pages including summary CVs but excluding consultant declaration and contact sheet.

Expressions of Interest should be submitted in English electronically through e-Selection, to reach the Bank not later than the closing date. The complete expression of interest (including cover letter, CV, declaration and contact sheet etc.) shall be one file (pdf) to be uploaded to eSelection. The EBRD reserves the right to reject applications of experts submitting more than one file. Only if the permissible file size (4 MB) is exceeded, the Consultant may split the expression of interest into further files.

Bank Contact Person:
Paula Alegria
Technical Co-operation
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: +44 (0) 20 7338 7589
e-mail: AlegriaP@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Note:
1. Following this invitation for Expressions of Interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to the availability of funding.

2. The Expressions of interest will be evaluated based on the following shortlist criteria and weightings:

a) Lead Firm/Consortium's demonstrated experience in developing RAMS and funding policies and strategies, ideally in urban sector, compatible with leading international practice (35%);
b) Firm's previous project experience in working in similar environments, preferably in Romania or the region (20%); and
c) CV of Key Experts (45%).

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