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Tender Package No. 3 - Upgrading and refurbishment of 12 streets within the City of Sibiu in the Areas: Lazaret II and Turnisor I (2 Lots)
This Invitation for Tenders follows the General Procurement Notice for this project ref 8109-gpn-47537 which was published on the EBRD website, Procurement Notices (www.ebrd.com) on 17th of December 2015.
The Municipality of Sibiu, hereinafter referred to as “the Employer”, intends using part of the proceeds of a loan from the European Bank for Reconstruction and Development (the Bank) towards the cost of Sibiu Streets Rehabilitation Programme
The Employer now invites sealed tenders from contractors for the following contracts to be funded from part of the proceeds of the loan:
Lot 1: Upgrading and refurbishment of six streets in Area Lazaret II (namely: Diaconovici Dr., Lebedei, Luceafarului, Arcului, Libertatii and Sp.Milescu streets with approximate total length of 1.41 km)
Lot 2: Upgrading and refurbishment of six streets in Area Turnisor I (namely: Zavoi, Stavilarului, Aviatiei, Cooperatorilor, Scurta and Iazu Morii streets with approximate total length of 2.89 km) .
Work will generally include the reconstruction of the road and pavements as well as the installation of the associated utilities, water and drainage. The maximum time for completion of work is expected to be twelve (12) months followed by a Defect Notification Period of five (5) years.
Tenders are invited for one or more lots. Each lot must be priced separately. Total amount for each lot will include 10% contingency, as presented in attachments (BOQ summary). Tenders for more than one lot may offer discounts and such discounts will be considered in the comparison of tenders.
Tendering for contracts to be financed with the proceeds of a loan from the Bank is open to firms from any country.
To be qualified for the award of a contract, tenderers must satisfy the minimum criteria:
A complete set of Tender Documents may be purchased from 21st of November 2016 upon submission of a written application to the below given Email address and upon payment of a non-refundable fee of 400 LEI against the presentation of the respective payment slip to the Bank Account No RO58TREZ57621360250XXXXX opened at Treasury of Sibiu.
Upon receipt of appropriate evidence of payment of the non-refundable fee, the documents will promptly be dispatched. If requested, the documents will be promptly dispatched by courier, but no liability can be accepted for loss or late delivery. In addition, if requested, the documents can be dispatched electronically after presentation by the prospective tenderer of an appropriate evidence of payment of the non-refundable fee. In the event of discrepancy between electronic and hard copies of the documents, the hard copy shall prevail.
All tenders must be accompanied by a tender security of:
or its equivalent in a convertible currency.
Tenders must be delivered to the office at the address below on or before 16th of January 2017 at 10:00 hours local time. Electronic tender shall not be permitted. Late tender will be rejected. Tenders will be opened on 16th of January 2017 at 10:30 a.m. in the presence of the Tenderers’ representatives who choose to attend.
A register of potential tenderers who have purchased the tender documents may be inspected at the address below.
Prospective tenderers may obtain further information from, and inspect and acquire the tender documents at the following office:
Mrs. Tatiana Stanese
Municipality of Sibiu
Brukenthal Street, no. 2, room 320, Sibiu 550178, RO
Tel: +40 269 20 88 73, Fax:+40 269 208 981
Executing Agency (Client):
S.C. RAJA S.A
The Client Contact Person:
Mr. Stelian Budeş
Deputy Director for Development and External Finance
Direction for Development and External Finance
S.C. RAJA S.A.
Călăraşi 22-24 Street
The EBRD Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 7185
Fax: +44 20 7338 7451
The European Bank for Reconstruction and Development (“EBRD” or the “Bank”) is currently working with S.C. RAJA S.A. Constanta (the “Company” or “RAJA”) in the City of Constanta in Romania on financing options for an investment programme and services to reduce leakages and reduce the non-revenue water in the water distribution network in the City (the “Project”).
One of the financing options being discussed is that the investment programme is financed by a contractor (the Private Partner) partially/totally from a loan engaged from the Bank. The Company would engage a Private Partner to design, engineer, implement and co-operate certain District Metered Areas (DMAs) in a specific area of operation of the Company, to achieve a selection of pre-defined performance indicators. The length of the contract is estimated to be up to 5 years, to be established in correlation with the agreed financing structure. The payment mechanism will be linked to meeting certain performance indicators by the Private Partner. It is estimated that a proportion of the contract price will be a fixed fee paid to the Private Partner based on deliverables and to cover some of costs and materials, while the rest of the fee will be remitted to the Private Partner as a periodic incentive based fee for leakage reduction and maintenance and operation of DMAs. It is expected that a meaningful share of the remuneration will be linked to performance, with the exact proportion to be determined following the market sounding exercise.
On this basis, a Performance Based Service Agreement (the PBSA) would need to be introduced between the Company and the Private Partner which will be the key to monitoring and evaluation of the services to be provided by the Private Partner.
The Company therefore wishes to engage a consultant (the Consultant) to provide assistance with the design of a PBSA and support the procurement of the Project (the “ Assignment”).
A separate assignment will cover the initial review of the legal, regulatory and institutional framework, the results of which will feed into the current Assignment. The Consultant for that will be engaged for the initial review of the legal, regulatory and institutional framework will not be eligible for this Assignment and vice versa.
A steering group (the Steering Group) will be established, in order to facilitate and oversee the drafting, negotiation and introduction of the PBSA and ensure that all terms and conditions of the PBSA are acceptable to all parties. The Steering Group will consist of representatives of the Company, the Consultant and the EBRD Operation Leader as an observer.
The Consultant will draft the PBSA and prepare and launch the tender, as per scope of work below. The key objectives of the assignment are as follows:
It is expected that the scope of work will cover the following tasks and phases:
PBSA (Draft) and Approval Phase
Based on the reviews and outcomes of the Initial review of the legal, regulatory and institutional framework (subject to a separate consultancy contract) the Consultant will develop a first draft of the PBSA (the “Initial Draft PBSA”) ensuring, to the extent possible, that the First Draft shall set forth the terms and conditions as required under applicable law for agreements of this kind and ensure the conformity of the PBSA to the best international practices and standards, including, inter alia, as follows:
Tender documentation and PBSA (Final Draft) Phase
Based on actions completed, reviews and conclusions of PBSA (Draft) and Approval Phase:
Tender Launch Phase
Based on the final versions of the documents developed in earlier phases:
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to start in December 2016 and has an estimated overall duration of 16 weeks.
Cost Estimate for the Assignment: EUR 180,000 (exclusive of VAT).The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
Funding Source: The assignment will be funded by the EBRD Shareholder Special Fund.
Eligibility: There are no consultant nationality eligibility restrictions.
Consultant Profile: Corporate services are required. The Consultant will be group of firms with previous project experience related to:
1. Legal and contract tendering and implementation of performance-based contracts in the water sector, including monitoring, verification and remuneration procedures;
2. Engineering design of District Metered Areas (DMAs), leakage detection and improvement in Non-Revenue Water (NRW);
3. Operation of municipal water service networks including operational performance improvements.
The Consultant’s expert team is expected to include key experts as follows:
Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected, the information submitted should include the following:
1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).
2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.
3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
The expression of interest shall not exceed 25 pages (excluding CVs Consultant Declaration and Contact Sheet).
The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English and Romanian via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date. One additional copy shall reach the Bank’s contact person by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.
1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.
2. The shortlist criteria are as follows:
(a) Firm’s experience in legal and contract tendering and implementation of performance-based service agreements in the water sector, including monitoring, verification and remuneration procedures (30%)
(b) Firms previous experience of engineering design of District Metered Areas, leakage detection and improvement in Non-Revenue Water and operation of municipal water service networks including operational performance improvements (30%)
(c) CV of Key Experts proposed to work on the assignment in line with the Consultant Profile (40%)