The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this Request for Proposal (RFP) for the above-referenced subject.
This RFP includes the following documents:
Section 1 – This Letter of Invitation
Section 2 – Instructions to Proposers (including Data Sheet)
Section 3 – Terms of Reference
Section 4 – Proposal Submission Form
Section 5 – Documents Establishing the Eligibility and Qualifications of the Proposer
Section 6 – Technical Proposal Form
Section 7 – Financial Proposal Form
Section 8 – Contract for Professional Services, including General Terms and Conditions
Your offer, comprising of a Technical and Financial Proposal, in separate sealed envelopes, should be submitted in accordance with Section 2.
You are kindly requested to submit your proposal to UNDP to the following address:
United Nations Development Programme
Level 14, Deloitte Tower, UN Haus,
Port Moresby. Papua New Guinea
Attention: Tirnesh Prasad
The proposal should be received by UNDP no later than COB 20th November, 2016 (Port Moresby, PNG Time).
If you have received this RFP through a direct invitation by UNDP, transferring this invitation to another firm requires your written notification to UNDP of such transfer and the name of the company to whom the invitation was forwarded. Should you require further clarifications, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this RFP.
UNDP looks forward to receiving your Proposal and thanks you in advance for your interest in UNDP procurement opportunities.
Invitation for Bids 1. The Independent State of Papua New Guinea (PNG) has received a loan from the Asian Development Bank (ADB) towards the cost of Civil Aviation Development Investment Program- Tranche 3. Part of this loan will be used for payments under the contract named above. This contract will be jointly financed by Government of the Independent State of Papua New Guinea. The eligibility rules and procedures of ADB will govern the bidding process. 2. National Airports Corporation (“the Employer”) invites sealed bids from potential eligible bidders for the construction and completion of: Supply and Installation of HDG Palisade Security Fence and Associated Works at Kerema Airport - Gulf Province, Kiunga Airport – Western Province, and Tari Airport – Hela Province. 3. International Competitive Bidding will be conducted in accordance with ADB’s Single- Stage: One-Envelope bidding procedure and is open to all Bidders from eligible countries as described in the Bidding Document. 4. Only eligible Bidders with the following key qualifications should participate in this bidding: • soundness of financial position over the last four (4) years and its prospective long-term profitability. • average annual construction turnover (minimum of US$ 10.0 million) calculated as total certified payments received for contracts in progress or completed, within the last four (4) years. • bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet (a) the following cash-flow requirement, US$ 2.0 million for the first three months; and (b) the overall cash flow requirements for this contract and its current works commitment. Date: 08 November 2016 Loan No. and Title: 43141-044-PNG: Civil Aviation Development Investment Program – Tranche 3 Contract No. and Title: CADIP-B3-40/45/14-2B1 – Supply and Installation of HDG Palisade Security Fence and Associated Works at Kerema Airport - Gulf Province, Kiunga Airport – Western Province, and Tari Airport – Hela Province. Deadline for Submission of Bids: 20 December 2016; 12:30 P.M. (Local Time) • experience and participation in at least one (1) contract within the last ten (10) years, each with a value of at least US$ 3.5 million that have been successfully or are substantially completed and that are similar to the proposed works. 5. To obtain further information and inspect the bidding documents, bidders should contact: Civil Aviation Development Investment Program Project Implementation Unit Mr. Manuai Kametan – Program Director Green House No. 149 Jacksons Parade, 7 mile PO Box 684 Boroko, 111, National Capital District, Papua New Guinea Telephone: (675) 324 4509 Facsimile number: (675) 325 2333 Electronic mail address: email@example.com 6. To purchase the bidding documents in English, eligible bidders should: • write to address above requesting the bidding documents for Supply and Installation of HDG Palisade Security Fence and Associated Works at Kerema Airport - Gulf Province, Kiunga Airport – Western Province, and Tari Airport – Hela Province.- CADIP-B3-40/45/14-2B1 • pay a non-refundable fee of US$ 200.00 excludes bank fees. The method of payment will be by bank draft payable to: Account Name: CADIP GoPNG Account No: 1357 4119 Bank: Australia & New Zealand (PNG) Ltd Swift Code No: ANZBPGPX BSB No: 018-911 7. Deliver your bid: • to the address above in para 5 • on or before the deadline: 20th December 2016, 12:30 p.m. (Local Time) Bids will be opened immediately after the deadline in the presence of bidders’ representatives who choose to attend.
PROJECT DESCRIPTION Papua New Guinea (PNG) is one of the world’s most important biodiversity hotspots, with a major tropical wilderness area that still contains 5% of the original and untouched tropical high-biodiversity terrestrial ecosystems. PNG in itself contains over 5% of the world's biodiversity in less than 1% of the world's total land area. As of October 2010, the International Union for Conservation of Nature (IUCN) Red List considered 455 species as endangered in PNG; this constitutes less 2% of known species, but 20% of assessed species. Moreover, a further 14% (314 species) of assessed species are listed as data deficient. The data that is available further highlight the need to implement better analysis tools to maximize conservation efforts because the conservation status has only been assessed for relatively few species. Expanding biodiversity surveys and improving species data management will help to identify species or ecosystems under greatest threat, assist in conservation planning and priority setting, and raise awareness of threatened species throughout PNG. Papua New Guinea is yet to develop a species or ecosystem database to determine conservation status and trends of species and ecosystems. A species database would also enable the monitoring of biodiversity, determination of the success of conservation initiatives, and reporting to various international conventions (e.g. UN Convention on Conservation of Biodiversity, Convention on International Trade in Endangered Species of Wild Fauna and Flora) on trends in biodiversity. The United Nations Development Programme partners with the Papua New Guinea Government through the Conservation and Environment Protection Authority (CEPA) to support the establishment of the National Protected Areas system in country through the CEPA/GEF/UNDP project “Community-based forest and Coastal Conservation and Resource Management” (CBFCCRM Project). This project aims to provide high quality analysis and trends on PNG wildlife and CITES listed species, drawing on primary and secondary data, to international actors currently engaged in PNG and whose in international trade monitoring centre to transform their understanding of governance –related issues as well as aid them in monitoring and evaluation effects.In order to enable this, the project is assisting CEPA to redesign and establish the online software application for the permitting and licensing of wildlife management and implementation of CITES in Papua New Guinea. The system will provide CEPA the ability for storing and analyzing information, reporting, extracting indicators and facilitating statistics and assessments on endemic species. SCOPE OF WORK The objective of this assignment is to support the redesign and establishment of PNG’s online software application on wildlife management and implementation of CITES. The International Consultant will be tasked to lead the Software Database Development and shall provide the software licenses that required for the new solution and deliver the required performance, reliability and scalability needed for the project as well as ensure that this software system runs adequately with Windows 7 and upgrades. He/ She will be responsible for assurance of quality during various stages of software development, such as planning, design, implementation, testing, training and handover of the database, to CEPA. The International Consultant will be primarily responsible to undertake all tasks under this assignment, while working in close partnership, coordination and consultation with CEPA and UNDP. Key elements of the assignment will include: Kickoff / Initiation: International Consultant will create and present detailed project plan including schedule, work breakdown structure, testing plan, implementation plan, training plan and transition plan.International Consultant will present project plan to UNDP/ CEPA for review and approval. Design / Planning Phase: International Consultant will develop and provide software specifications documentation to meet Wildlife /CITES database requirements including the required outputs when it is built and comes into operation;International Consultant will define integration requirements with other system(s) such as the National Biodiversity Information System, Species Information Management System, among othersInternational Consultant will put together administration processes and procedural requirements for prescribed authority forms and report format, including staffing requirements, to be incorporated into the computer software as required by national and international legislation regulating wildlife and CITES;International Consultant will put together processes and procedural requirement for data entry or import of data of crocodile quarterly trade returns from traders and locations of their harvest and trade linking to licensing area (LLGs) to be integrated into computer software;International Consultant will develop statistical modelling software appropriate to analyze impact of harvest from local wild crocodile population and generate scientific population reports. International Consultant will develop appropriate storage of data and generation of required reports to meet international and national reporting requirements;International Consultant will develop appropriate software processing of raw field data from crocodile aerial nest count and night spot light surveys and generating scientific reports;International Consultant will provide update reports on the status of works implemented on a bi-weekly basis during meetings. Build Phase: International Consultant will work closely with CEPA to develop and incorporate the framework design of wildlife database including components and output products such licenses, permits and reports;International Consultant will work closely with CEPA to incorporate administration processes, financial and procedural requirements for processing and generating prescribed authority forms and national and international reports; International Consultant will work closely with CEPA to incorporate processes of importing crocodile quarterly returns data from traders with location the harvest and trade linking to their licensing areas in the LLGs; International Consultant will work closely with CEPA to incorporate statistical population modelling software to model the impact of harvest on the wild local, provincial or regional crocodile population from night spot light survey data;International Consultant will work with CEPA to incorporate statistical population software to model the aerial nest count survey field survey data and generate scientific report required; International Consultant will provide UNDP / CEPA with a detailed testing plan of software developed;International Consultant will work will include all content provided by CEPA on wildlife into the database developed;International Consultant will conduct testing on software developed;International Consultant will resolve any software issues identified during testing;International Consultant will compile a testing report to present to UNDP for review / approval;International Consultant will provide update reports on the status of works implemented on a bi-weekly basis during meetings. Implementation Phase: International Consultant will develop the design database software in its facility and install the designed database software on new CEPA Computers when completed and test runs are done;International Consultant will provide update reports on the status of works implemented on a bi-weekly basis during meetings. Training Phase: International Consultant will provide training in accordance with the approved training plan provided in the planning stage of the software development;International Consultant will provide update reports on the status of works implemented on a bi-weekly basis during meetings. Controlling & monitoring: International Consultant will conduct test runs after each component of software is developed;International Consultant will conduct test runs after software development is fully completed and database is put into operation. Software Handover: International Consultant will provide UNDP and CEPA with all documentation on software development in accordance with the approved work plan;International Consultant will provide a final report on the implementation of assignment, highlighting all aspects of follow up as needed, to UNDP for review and approval;International Consultant will provide database helpdesk support while the contract is in force and for two (2) months after the system is operational. EXPECTED OUTPUTS/DELIVERABLES The International Consultant will deliver the following outputs: