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PFM TA - P147073

 | Published July 23, 2015
Winner
Consortium ofWYG International Ltd (leader) SIA Corporate &Public Management Consulting Group and DADA6
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Small Contracts Award (dir,cqs,indv,sss) Small Contract Award Notice Belarus Project: P147073 - Improving Efficiency and Transparency ofPublic Finance Management Report Period: 01-Jan-2015 -01-Jul-2015 Awarded Firm/Indv. : Consortium ofWYG International Ltd (leader) SIA Corporate &Public Management Consulting Group and DADA6 Address: Contract Signature Date:26-Jun-2015 Method of Procurement: CQS- Selection Based On Consultant's Qualification Price: USD 241,680.00 Duration: 10.00 Month(s) Summary Scope of Contract: Consulting services for drafting a Concept and a detailed plan forconvergence of national public sector accounting and reporting system with the International Public Sector Accounting Standards

PFM TA - P147073

UE ?Data Computing Center of the Ministry of Finance of the Republic of Belarus? | Published December 29, 2014  -  Deadline January 30, 2015
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Drafting A Concept And A Detailed Plan For Convergence Of National Public Sector Accounting And Reporting System With The International Public Sector Accounting Standards And Developing Of The Conceptual Design Of A Unified Chart Of Accounts In The Public REQUEST FOR EXPRESSIONS OF INTEREST (Consulting Services) Belarus Improving Efficiency and Transparency of the PublicFinance Management System inBelarus Grant No.: TF015275 Assignment Title: DRAFTING A CONCEPT AND A DETAILED PLAN FORCONVERGENCE OF NATIONAL PUBLIC SECTOR ACCOUNTING AND REPORTING SYSTEM WITH THE INTERNATIONAL PUBLIC SECTOR ACCOUNTINGSTANDARDS ANDDEVELOPING OF THE CONCEPTUAL DESIGN OF A UNIFIED CHART OF ACCOUNTS IN THE PUBLIC SECTOR, INTEGRATED WITH BUDGETCLASSIFICATION Reference No. CS1-1 On request of the Ministry of Finance of theRepublic of Belarus (hereinafter ? "Recipient") the ECA Regional PFM TA Trust Fund provided a grant for atechnicalassistance to implement the project "Improving Efficiency and Transparency of the Public Finance Management System in Belarus" included into the Partnership Strategy of the World Bank Group for the Republic ofBelarus. The Recipient intends to apply a portion of the funds to eligible payments under the contract for which this Request forExpression of Interest is issued. The purposes of consulting services ("theServices") are: - to draft a concept to converge national public sector accounting andreporting system with IPSAS, with a detailed plan for implementing thereof, including a description of the results of the review ofthe existing national public sector accounting and reporting system, methodological and practical aspects of the preparation andimplementation of national public sector accounting and reporting standards in accordance with IPSAS, as well as providingrecommendations (advice) for the organization of work and preparation of the new legislation, aimed at improving public financemanagement and compliance with the requirements of  government finance statisticalreporting. -  to develop theConceptual Design of a Unified chart of accounts in the public sector, integrated with budget classification which will support allof government's financial reportingand analytical requirements in a single integrated structure. The Consultant is expected to perform the full scope of serviceswithin 10 months. UE "Data Computing Center of the Ministry ofFinance of the Republicof Belarus" now invites eligible consulting firms (Consultants) to indicate their interest in providing theServices. Interested Consultants should provide information demonstrating that they have the requiredqualifications and relevantexperience to perform the Services. The shortlisting criteria are: - at least 8 years of experience in reformingpublic finance management systems, including public sector accounting and reporting system, including in countries in transitionand developing countries; - practical experience in the preparation and/ or implementation ofsimilar projects over the last ten years, with confirmation of the results and recommendations from thecustomers of such projects. The attention of interested Consultants isdrawn to paragraph 1.9 ofthe World Bank's Guidelines for Selection and Employment of Consultants under IBRD Loans and IDA Credits& Grants by World Bank Borrowers, dated January 2011 ("Consultant Guidelines"), setting forth the World Bank's policy onconflict of interest. Consultants may associate with other firms in the form of a joint ventureor a subconsultancy toenhance their qualifications. The "association" may take the form of a Joint Venture or a sub consultancy. In case of a Joint Venture (JV), all members of the JV will be evaluated jointly forthe purpose of short listing and shall be jointly and severally liable for the assignment and shall sign the contract in case ofaward is made to that JV group. Interested consultants should clearly indicate the structure of their "association" and thedutiesof the partners and sub consultants in their application. Unclear expression of interests in terms of "in association with" and/or"in affiliation with" and etc. may not be considered for short listing.Keeping one expression of interest per firm as principle, aconsultant firm may decide whether it wishes to participate as a sub consultantor as an individual consultant or as a partner in ajoint venture. Please note that a firm shall submit only one EOI in the same selection process either individually as a consultantor as a partner in a jointventure. No firm can be a sub consultant while submitting an EOI individually or as a partner of a jointventure in the same selection process. A firm, if acting in the capacity of sub consultant in any consultant or JV, may participatein more than one consultant, but only in the capacity of a sub consultant. A Consultant will be selected in accordance with the Selection Based onthe Consultant's Qualifications set out in the Consultant Guidelines. Further information can beobtained at the address below during officehours (9.00-18.00 Minsk time): Mizhigurskya Darya Project ImplementationUnit UE "Data Computing Center of the Ministry of Finance of the Republicof Belarus" 220004 Minsk,Kalvariyskaya Str, 17 Republic of Belarus e-mail:aismf@ivcmf.by tel:+375172003987 Expressions of interest must be delivered in a written form to the addressbelow: MizhigurskyaDarya Project Implementation Unit UE "DataComputing Center of the Ministry of Finance of the Republic of Belarus" 220004 Minsk,Kalvariyskaya Str, 17 Republic ofBelarus e-mail:aismf@ivcmf.by tel:+375172003987 (in person, or by mail, or by fax, or by e-mail) by January 30, 2015.

PFM Modernization Project - P146997

Ministry of Finance of the Republic of Belarus | Published August 2, 2016
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General Procurement Notice GENERAL PROCUREMENT NOTICE REPUBLIC OF BELARUS PUBLIC FINANCIAL MANAGEMENT MODERNIZATIONPROJECT FIRST PROJECT IN A SERIES GENERAL PROCUREMENT NOTICE LoanNo.8606-BY Project IDNo. P146997 The Ministry of Finance of theRepublic of Belarus has received financing in the amount of US$10 000 000 equivalent fromthe World Bank toward the cost of the Public FinancialManagement Modernization Project  and itintends to apply part of the proceeds topayments for goods, works, related services and consulting services to be procured under this Project. The objectives of the Project are to improvepolicy alignment of the budget, consolidate cash balances, improve budget transparency and lay the foundations for an integratedfinancial management information system. The Project consists of the following parts: Part 1.  Budget Management Regulations andProcedures 1.1.        Strengthening the Borrower's budget preparation through, inter alia: (a)           the provision of technical assistance on, inter alia: (i) the selection and use of financialprogramming model, including the provision of relevant Training; (ii) theidentification of existing gaps in operational capacityand methodology for macroeconomic forecasting; (b)          the development of methodologies for estimating: (i)  taxexpenditures (including tax privileges and exemptions) and assessing their efficiency; and (ii) taxgap; (c)           the development of a medium-term budgeting methodology, which includes, inter alia: (i) thedefinition of medium-term expenditure limits for the Borrower's programs; (ii) the carrying out of an assessment regarding thefeasibility of establishing reserve funds as a tool for countercyclical fiscal policy; and (iii) the establishment of a mechanismfor multi-year allocations and transfer of unused funds into the Borrower's next fiscal year;and (d)          the development of a program-based budgeting methodology which includes, inter alia: (i) theestablishment of indicators to assess efficiency and results of the Borrower's programs; (ii) the development of a new programclassification of budget expenditures; and (iii) the carrying out of relevant capacity buildingactivities. 1.2.        Strengthening the Borrower's debt management system through, inter alia: (a) the provision oftechnical assistance on the implementation of the Borrower's debt management strategy; and (b) the revision of the Borrower'spublic debt regulatory framework. 1.3.        Strengthening the Borrower's budget execution and budget reporting through, interalia: (a)           (i) the development of a plan for a phased consolidation of the Borrower's public funds in the Treasury Single Account(TSA), and  implementation of the first phase of said plan; (ii)the provision of technical assistance focused on strengthening the Borrower's  management of commitments; (iii)  theintegration of the Borrower's procurement procedures into the budget execution process; and (iv) the development of cashforecasting tools and procedures, including the provision of Training on their use; (b)       (i) the development of the conceptual framework forthe reform of thenational public sector accounting and reporting system, including the definition of institutional responsibilities withintheBorrower; (ii) the design of a comprehensive and time bound implementation plan, which includes, interalia: (A) the proposed changes to the existing legal framework; and (B) a proposed mechanism for thedevelopment and adoptionof accounting and reporting standards which are compliant with International Public Sector AccountingStandards (IPSAS); (iii) the  preparatoryactivities for the adoption of the first set of standards developed using the mechanism referred to in (B) herein, including thecarrying out of public consultations; (iv)  thedevelopment of a unified chart of accounts integrated with the budget classification; (v) the development of financial reportingtemplates in accordance with IPSAS; including the preparation of methodological instructions for the compilation of financialreports; (vi) provision of technical assistance and Training on the implementation of the new set of standards and on the unifiedchart of accounts referred to in (iii) and (iv) herein, respectively; (c)        (i) the development of options for the modernization of theinternal financial control and audit system of the Borrower's public sector; and (ii) based on the options developed under (i)herein, the formulation of the conceptual framework of the new public sector internal financial control and audit system; and (d)       the strengthening of the public access to the Borrower's budgetinformation through, inter alia: (i) the preparation and publication of userfriendly versions of the Borrower's budget information; (ii) the acquisition and installation of relevant software (e.g. dataextraction and business-analysis); and (iii) the provision of Training. Part 2. Public Financial Management ITSolutions Carrying out of the following activities, inter alia: (a)            development of public financialmanagement business processes for the design and implementation of an integrated financial management information system, based onthe activities carried out under Part 1 above, including through the acquisition and installation of business process managementsoftware in the MoF and/or the IT Center; (b)           carrying out an analysis of existingintegrated solutions in the market for the establishment of a financial management information system; (c)            preparation of bidding documents, includingspecifications, for the acquisition of a financial management information system, based on the revised business processes carriedout under Part 2 (a) above; and (d)           upgrading of the Automated System forFinancialSettlements through, inter alia, the acquisition andinstallation of the necessary software and hardware in the MoF and/or the IT Center. Part.3   ChangeManagement 3.1.         Carrying out of capacity building activities supporting the Borrower's changemanagement process to implement the public financial management activities referred to in Parts 1 and 2 above, including: (i) thecarrying out of awareness campaigns, Training activities  ontheimplementation of said reforms; (ii) the design and implementation ofTraining programs for the Training Center; 3.2.         Strengthening the Training Center's operational capacitythrough, inter alia: (i) the acquisition and installation of relevant hardwareand software; and (ii) the provision of technical assistance on developing a business model for training delivery;and 3.3.         Project management activities through the provision of support for Projectimplementation, monitoring and evaluation, including the procurement and financial management aspects and the carrying out of theProject audits. Procurement of goods, works and non-consulting services financed by the WorldBank will be conducted through the procedures specified in Guidelines: "Procurement of Goods, Works and Non-consulting Servicesunder IBRD Loans and IDA Credits and Grants by World Bank Borrowers" dated January 2011 (revised July 2014),   consulting services will be procured in accordance with the Guidelines: "Selection and Employment of Consultants under IBRD Loans and IDACredits and Grants by World Bank Borrowers"dated January 2011 (revised July 2014). Specific procurement notices for contracts will be announced, as they becomeavailable in UN Development Business, on theWorld Bank external website, as well as on the website of Republican Unitary Enterprise "Data-Processing Center of the Ministry ofFinance of the Republic of Belarus" (Implementing Agency) www. ivcmf.by. Further information can be obtained at the address below: 17 Kalvariyskaya Str., 220004 Minsk Tel.: +375(17) 200 39 87 e-mail: aismf@ivcmf.by Irina Gorbunova Chief ProjectEngineer

PFM TA - P147073

UE Data Computing Center of the Ministry of Finance of the Republic of Belarus | Published January 26, 2015  -  Deadline February 20, 2015
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Techn?cal Ass?stance To The M?n?stry Of F?nance Of The Republ?c Of Belarus To ?mprove Budget Execut?on Through Thetreasury REQUEST FOR EXPRESSIONS OF INTEREST Belarus Improving Efficiency and Transparency of the PublicFinance Management System inBelarus Grant No.: TF015275 Assignment Title: TECHN?CAL ASS?STANCE TO THE M?N?STRY OFF?NANCE OF THE REPUBL?C OF BELARUSTO ?MPROVE BUDGET EXECUT?ON THROUGH THE TREASURY Reference No. CS1-2 On request of the Ministryof Finance of the Republic of Belarus the ECARegional PFM TA Trust Fund provided a grant for a technical assistance to implement the project "Improving Efficiency andTransparency of the Public Finance Management System in Belarus"  included into thePartnership Strategy of the World Bank Group for the Republic of Belarus. The Recipient intends to apply a portion of the funds toeligible payments under the contract for which this Request for Expression of Interest is issued. The scope of the consulting services includes the following areas: - extending the coverage of public funds, accumulated on a Treasury SingleAccount (TSA); - improving the mechanismsof forecasting and management of idle cashbalances on a TSA; - developing a Concept of cash flow optimization and effective management,including a detailed plan for its implementation; - improving the efficiencyof accounting and control over the expenditurecommitments execution process. The Consultant is expected to perform the full scope of serviceswithin 8 months. UE "Data Computing Center ofthe Ministry of Finance of the Republic ofBelarus" (implementing agency) now invites eligible consulting firms ("Consultants") toindicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they havethe required qualifications and relevant experience to perform the Services (brochures, description and references of similar assignments, experience in similar conditions, availability ofappropriateskills among staff, etc.). The shortlisting criteria are: - at least 5 years of experience in reforming public finance managementsystems, including treasury systems, also in countries in transition and developing countries; - substantive consulting experience on the technical aspects of thetreasury system operation aspart of broader public finance management reforms; -  practical experience in thepreparation and / or implementation of similar projects for the last five years, with confirmation of the results andrecommendations from the customers of such projects. The attention of interested Consultants is drawn to paragraph 1.9 of theWorld Bank's Guidelinesfor Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World BankBorrowers, dated January 2011 ("Consultant Guidelines"), setting forth the World Bank's policy on conflict of interest. Consultants may associate with other firms in the form of a joint ventureor a subconsultancy toenhance their qualifications. The "association" may take the form of a Joint Venture or a subconsultancy.  In case of a Joint Venture (JV), all members of the JV will be evaluatedjointly for the purpose of short listing and shall be jointly and severally liable for the assignment and shall sign the contractin case of award is made to that JV group. Interested consultants should clearly indicate the structure of their "association" andtheduties of the partners and sub consultants in their application. Unclear expression of interests in terms of "in associationwith" and/or "in affiliation with" and etc. may not be considered for short listing.Keeping one expression of interest per firm asprinciple, a consultant firm may decide whether it wishes to participate as a sub consultantor as an individual consultant or as apartner in a joint venture. Please note that a firm shall submit only one EOI in the same selection process either individually asa consultant or as a partner in a jointventure. No firm can be a sub consultant while submitting an EOI individually or as apartner of a joint venture in the same selection process. A firm, if acting in the capacity of sub consultant in any consultant orJV, may participate in more than one consultant, but only in the capacity of a sub consultant. A Consultant will be selected in accordance with the Selection Based onthe Consultant's Qualifications set out in the Consultant Guidelines. Further information can beobtained at the address below during officehours (9.00-18.00 Minsk time): MizhigurskyaDarya ProjectImplementation Unit UE "Data Computing Center of the Ministry ofFinance of the Republic of Belarus" 220004 Minsk, Kalvariyskaya Str,17 Republic ofBelarus e-mail: aismf@ivcmf.by tel: +375172003987 Expressions of interest must be delivered in a written form to the addressbelow: Mizhigurskya Darya Project Implementation Unit UE "Data Computing Center of the Ministry of Finance of the Republic ofBelarus" 220004 Minsk, Kalvariyskaya Str, 17 Republic of Belarus e-mail: aismf@ivcmf.by tel: +375172003987 (in person, or by mail, or by fax, or by e-mail) by February 20, 2015.

Belarus Water Sector Framework (BWSF) – Orsha Wastewater Project: Project Implementation Unit Support incl. Engineering, Design and Contracts Supervision

 | Published January 5, 2017  -  Deadline February 3, 2017
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Executing Agency (Client):

The Unitary Enterprise Orshavodokanal

The Client Contact Person:
Sergey Borisovich Sakovich
Chief Engineer, Orshavodokanal
85 Mogilevskaya Street, 211389 Orsha, Belarus
E-mail: orshavodokanal@mail.ru 
Tel: +8 0216 228272
Fax: + 8 0216 546963

The EBRD Contact Person:
Larissa Gosling
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JNE
-mail: goslingl@ebrd.com
Tel: + 44 20 7338 6338
Fax: +44 20 7338 7451

Project Description:

The Unitary Enterprise Orshavodokanal (the “Company”) supported by the Government of Belarus (the “Government”) and the local administration (the “Rayispolkom”) approached the European Bank for Reconstruction and Development (the “EBRD”, or the “Bank”) with a request to finance the priority investments in reconstruction and modernisation of the existing wastewater treatment facilities (the “PIP” or the ”Project”) to ensure compliance with the national and EU standards for effluent quality treatment. This Project is part of a wider framework which mainly aims at reducing pollution of the Baltic Sea basin, and to some extent also to the Black Sea basin.

The Project objective is to rehabilitate the existing wastewater treatment plant to achieve full compliance of the water and wastewater services with the national and EU standards.

Assignment Description:

The investments will be procured in accordance with the EBRD Procurement Policies and Rules for Public Sector Projects. A Project Implementation Unit (“PIU”) has been formed in the Company to manage all procurement, as well as installation, construction and implementation of the investments.

To support the Company and the PIU in all aspects of Project implementation, including preparation of design, technical specifications, tender documentation, assistance with tendering, tender evaluation and contract finalisation, administration and supervision of the contract implementation including the implementation of the Environmental and Social Action Plan (“ESAP”), as well as set up of the disbursement system, the Company intends to engage a reputable consultancy firm or consortium of consultancy firms (hereinafter the “Consultant”).

The overall objective of this assignment is to facilitate the timely and effective implementation of the Project by rendering assistance to the Company in the implementation of the Project, including design, all aspects of procurement and disbursement, and environmental and social (“E&S”) requirements.

The Consultant shall perform the following main tasks:

  1. Overall project management support as required;
  2. Design the works and prepare technical specifications for goods;
  3. Support during the state approval process;
  4. Arrangement of preparation of the prequalification, if any, and tender documents for procurement of works and goods;
  5. Arrangement of the tendering procedure for works and goods, including evaluation of tenders and drafting tender evaluation reports;
  6. Administration of contract implementation including, where appropriate, works supervision or assisting  with works supervision;
  7. Arrangement of timely disbursements under the contracts; and
  8. Assistance with the implementation of the Environmental and Social Action Plan.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in Q2 2017 and has an estimated overall duration of three years.

Cost Estimate for the Assignment: EUR 650,000 (exclusive of VAT). The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: It is anticipated that the contract will be financed by the Government of Sweden through the Sida-EBRD Municipal Environment and Climate Programme Fund.

Eligibility: There are no eligibility restrictions.

Consultant Profile: The Consultant shall be responsible for mobilisation of qualified engineers, technicians and other professional staff with proven experience in administrative management, procurement, design and supervision of similar construction works and acquiring of equipment for water and wastewater rehabilitation projects in comparable climatic and geological conditions.

It is anticipated that the Consultant’s team shall include the following Key Experts with short-term support as required in other disciplines:

  • Project Manager;
  • IFI Procurement and Contracts Specialist;
  • Water and Wastewater Engineers (Design);
  • Finance/Disbursement Specialist;
  • Engineers (Construction Supervision);
  • Environmental and social specialist.

All experts shall have approximately 5 years of experience of the activity, which they are proposed for in a similar position including:

  • have design and project management experience gained in countries with climatic conditions similar to the project sites;
  • have construction and supply experience gained in countries with climatic conditions similar to the project sites;
  • have experience in design of water supply and wastewater projects;
  • have knowledge and practical experience of FIDIC and/or World Bank/EBRD Supply and Installation and Works contractual arrangements;
  • have experience in (i) planning and design activities; (ii) assistance with planning and design activities; (iii) project management; (iv) project management assistance; (v) engineering; (vi) procurement of goods, works and services;
  • have a good knowledge of procedures and rules of procurement of international financial institutions, such as the World Bank, ADB or EBRD;
  • have a good knowledge and understanding of EBRD’s environmental and social requirements and past experience of assistance in their successful implementation; 
  • have a good knowledge of requirements of Belarusian legislation concerning construction, financial, accounting and disbursement issues;
  • the Russian language skills within the team for communication with the Client are necessary.

It is expected that the Consultant will engage a sufficient number of local engineers to support the international consultants in engineering supervision under multiple construction/works contracts in the participating cities.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 20 pages (excluding CVs Consultant Declaration and Contact Sheet).

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English and Russian via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date. One additional copy shall reach the Bank’s contact person by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

Important Notes:

1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.

2. The shortlist criteria are as follows:

  1. Firm’s previous project experience in administrative management, procurement, design and supervision of similar construction works and acquiring of equipment for water and wastewater rehabilitation projects in comparable climatic and geological conditions (40%)
  2. Firm’s previous experience in working with IFIs (20%)
  3. CVs of Key Experts (Project Manager; IFI Procurement and Contracts Specialist; Water and Wastewater Engineers (Design); Finance/Disbursement Specialist; Engineers (Construction Supervision); and Environmental and social specialist (20%).

Belarus Water Sector Framework (BWSF) – Lida Wastewater Project: Project Implementation Unit Support including Engineering, Design and Contracts Supervision

 | Published December 30, 2016  -  Deadline January 31, 2017
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Amendment dated 5/01/17: The Client's address is 53 Pobedy Street, 231300, Lida, Republic of Belarus

Executing Agency (Client):

The Unitary Enterprise Lida GUP JKH  

The Client Contact Person:

Mr Evgeniy Bertsevich
Lida city unitary enterprise 
53 Pobedy Street, 231300, Lida, Republic of Belarus
E-mail: evgeniy.bertsevich@gmail.com
Copy
: gkh-2000@mail.ru 
Tel: +375 44 7744503
Fax: +375 154 644409

The EBRD Contact Person:

Larissa Gosling
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6338
Fax: +44 20 7338 7451
E-mail: goslingl@ebrd.com

Project Description:

The Unitary Enterprise Lida GUP JKH (the “Company”) supported by the Government of Belarus (the “Government”) and the local administration (the “Rayispolkom”) approached the European Bank for Reconstruction and Development (the “EBRD”, or the “Bank”) with a request to finance the priority investments aimed at reconstruction and modernisation of the wastewater treatment facilities (the “PIP” or the ”Project”) to ensure compliance with the national and EU standards and HELCOM recommendations for effluent quality treatment. The Company’s operations include water supply and wastewater treatment, district heating and other socially important services in the city of Lida. The water supply and wastewater treatment services constitute around 20-25 per cent of the Company’s revenues.

The artesian water does not comply with sanitary norms of Belarus for iron and therefore requires iron removal. The sewage networks consist of 150 km pipes depreciated by about 62 per cent with 27 km of sewage networks requiring an immediate replacement. The wastewater treatment plant is operating close to its design capacity of 44,000 m3/day. The wastewater treatment plant was built in 1971 and consists of two separate biological activated sludge trains preceded by two mechanical screens and four sand removal tanks. In 2002 a second bio-sorption train without mechanical sedimentation was commissioned in operation.

The Project objective is to rehabilitate the existing wastewater treatment plant to achieve full compliance of the wastewater services with the national and EU standards and HELCOM recommendations.

Assignment Description:

The investments will be procured in accordance with the EBRD Procurement Policies and Rules for Public Sector Projects. A Project Implementation Unit (“PIU”) will be formed in the Company which will manage all procurement, as well as installation, construction and implementation of the investments.

To support the Company and the PIU in all aspects of Project implementation, including preparation of design, technical specifications, tender documentation, assistance with tendering, tender evaluation and contract finalisation, administration and supervision of the contract implementation including the implementation of the Environmental and Social Action Plan (“ESAP”), as well as set up of the disbursement system, the Company intends to hire a reputable consultancy firm or consortium of consultancy firms (hereinafter the “Consultant”).

The overall objective of this assignment is to facilitate the timely and effective implementation of the Project by rendering assistance to the Company in the implementation of the Project, including design, all aspects of procurement and disbursement, and environmental and social (“E&S”) requirements.

The Consultant shall perform the following main tasks:

  1. Overall project management support as required;
  2. Design the works and prepare technical specifications for goods;
  3. Support during the state approval process;
  4. Arrangement of preparation of the prequalification, if any, and tender documents for procurement of works and goods;
  5. Arrangement of the tendering procedure for works and goods in line with the approved designs including evaluation of tenders and drafting tender evaluation reports;
  6. Administration of contract implementation including, where appropriate, works supervision or assisting  with works supervision;
  7. Arrangement of timely disbursements under the contracts; and,
  8. Assistance with the implementation of the Environmental and Social Action Plan.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in Q2 2017 and has an estimated overall duration of three years.

Cost Estimate for the Assignment: EUR 650,000 (exclusive of VAT). The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: It is anticipated that the contract will be financed by the EBRD’s Shareholder Special Fund. Selection and contracting is subject to the availability of funding.

Eligibility: There are no eligibility restrictions.

Consultant Profile: The Consultant shall be responsible for mobilisation of qualified engineers, technicians and other professional staff with proven experience in administrative management, procurement, design and supervision of similar construction works and acquiring of equipment for water and wastewater rehabilitation projects in comparable climatic and geological conditions.

It is anticipated that the Consultant’s team shall include the following Key Experts with short-term support as required in other disciplines:

  • Project Manager;
  • IFI Procurement and Contracts Specialist;
  • Water and Wastewater Engineers (Design);
  • Finance/Disbursement Specialist;
  • Engineers (Construction Supervision);
  • Environmental and social specialist.

All experts shall have approximately 5 years’ experience of the activity, which they are proposed for in a similar position including:

  • have design and project management experience gained in countries with climatic conditions similar to the project sites;
  • have construction and supply experience gained in countries with climatic conditions similar to the project sites;
  • have an extensive experience in design of water supply and wastewater projects;
  • have knowledge and practical experience of FIDIC and/or World Bank/EBRD Supply and Installation and Works contractual arrangements;
  • have experience in (i) planning and design activities; (ii) assistance with planning and design activities; (iii) project management; (iv) project management assistance; (v) engineering; (vi) procurement of goods, works and services;
  • have a good knowledge of procedures and rules of procurement of international financial institutions, such as the World Bank, ADB or EBRD;
  • have a good knowledge and understanding of EBRD’s environmental and social requirements and past experience of assistance in their successful implementation; 
  • have a good knowledge of requirements of Belarusian legislation concerning construction, financial, accounting and disbursement issues within the project implementation context;
  • the Russian language skills for communication with the Client are necessary.

It is expected that the Consultant will engage a sufficient number of local engineers to support the international consultants in engineering supervision under multiple construction/works contracts in the participating cities.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives; contact details for verification purposes.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 20 pages (excluding CVs Consultant Declaration and Contact Sheet).

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English and Russian via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date. One additional copy shall reach the Bank’s contact person by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

Important Notes:

1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.

2. The shortlist criteria are as follows:

  1. Firm’s previous successful and verifiable project experience in administrative management, procurement, design and supervision of similar construction works and acquiring of equipment for water and wastewater rehabilitation projects in comparable climatic and geological conditions (40%)
  2. Firm’s previous experience in working with IFIs (20%)
  3. CVs of Key Experts (Project Manager, IFI Procurement and Contracts Specialist, Water and Wastewater Engineers (Design), Finance/Disbursement Specialist; Engineers (Construction Supervision), and Environmental and social specialist) (40%).

Belarus Water Sector Framework (BWSF) – Polotsk Wastewater Project - PIU Support Including Engineering, Design And Contracts Supervision

 | Published October 28, 2015  -  Deadline November 13, 2015
cpvs

Executing Agency (Client):  Unitary Enterprise Polotskvodokanal

Project Description: The Unitary Enterprise Polotskvodokanal (the Client) has requested the European Bank for Reconstruction and Development (the EBRD or the Bank) to provide technical assistance for the construction of new wastewater treatment facilities in the city of Polotsk including aeration tanks, sedimentation tanks, sludge pumps, air blowers, etc., to ensure compliance with the national and EU standards and HELCOM recommendations for effluent quality treatment (the Project).

Assignment Description: The Client now intends to retain a consulting company (the Consultant) to support the Company and the Company’s Project Implementation Unit (PIU) in all aspects of Project implementation, including preparation of design, technical specifications, tender documentation, assistance with tendering, tender evaluation and contract finalisation, administration and supervision of the contract implementation including the implementation of the Environmental and Social Action Plan (ESAP), as well as set up of the disbursement system (the Assignment).

The overall objective of the Assignment is to facilitate the timely and effective implementation of the Project by rendering assistance to the Company in the implementation of the Project, including design, all aspects of procurement and disbursement, and environmental and social (E&S) requirements.

With the involvement of the Consultant the Company will have access to the best practice in the implementation of the Project and procurement of works, as well as advice on specific technical issues including E&S requirements. The Consultant will provide assistance in procurement of works and goods completely in accordance with the procedures, specifications and documentation of the Bank and pursuant to all other agreements stipulated in the Loan Agreement signed between the Company and EBRD.

The Consultant shall perform the following main tasks:

  1. Overall project management support as required.
  2. Design the works and prepare technical specifications for goods.
  3. Arrangement of preparation of the prequalification, if any, and tender documents for procurement of works and goods;
  4. Arrangement of the tendering procedure for works and goods, including evaluation of tenders and drafting tender evaluation reports.
  5. Administration of contract implementation including, where appropriate, works supervision or assisting  with works supervision.,
  6. Arrangement of timely disbursements under the contracts.

The work of the Consultant refers to the whole Project and not only to the portion financed by EBRD. The Project is expected to finance the priority investments as defined in the Feasibility Study prepared by Posch and Partner in 2015.

The Project is expected to finance the following investment components:

  • Construction of new main wastewater (sewer) collector from pumping station #9 to Polotsk Wastewater Treatment Plant (”WWTP”) (7,055 metres)
  • Rehabilitation of pumping station #9; and
  • Completion of modernisation of Polotsk WWTP including discharge facilities.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in Q1 2016 and has an estimated overall duration of 36 months.

Cost Estimate for the Assignment: EUR 750,000 (exclusive of VAT).  The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: Austrian Fund for Municipal Infrastructure. Selection and contracting is subject to the availability of funding.

Eligibility: Consultancy firms shall be entities registered in Austria and all experts proposed by the entity to work on the assignment must be either Austrian nationals or permanent residents of Austria. However, up to a maximum of 25% of the maximum contract amount may be used to finance services of local experts who are nationals of Belarus or consultancy firms of Belarus.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with preferably previous project experience in administrative management, procurement, design and supervision of similar construction works and acquiring of equipment for water and wastewater rehabilitation projects in comparable climatic and geological conditions.

It is anticipated that the Consultant’s team shall include the following Key Experts listed below, with short-term support as required in other disciplines:

  • Project Manager;
  • IFI Procurement and Contracts Specialist;
  • Water and Wastewater Engineers (Design);
  • Finance/Disbursement Specialist;
  • Engineers (Construction Supervision);
  • Environmental and social specialist.

All experts shall have approximately 5 years or more of experience of the activity, which they are proposed for in a similar position including:

  • design and project management experience gained in countries with climatic conditions similar to the project sites;
  • construction and supply experience gained in countries with climatic conditions similar to the project sites;
  • experience in design of water supply and wastewater projects;
  • knowledge and practical experience of FIDIC and/or World Bank/EBRD Supply and Installation and Works contractual arrangements;
  • experience in (i) planning and design activities; (ii) assistance with planning and design activities; (iii) project management; (iv) project management assistance; (v) engineering; (vi) procurement of goods, works and services;
  • good knowledge of procedures and rules of procurement of international financial institutions, such as the World Bank, ADB or EBRD;
  • knowledge and understanding of EBRD’s environmental and social requirements and past experience of assistance in their successful implementation; 
  • knowledge of requirements of Belarusian legislation concerning construction, financial, accounting and disbursement issues.

Non-key experts are expected to include local experts.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

5. A copy of the Consultant's valid company registration certificate confirming that the firm is registered in Austria.

The expression of interest shall not exceed 20 pages (excluding CVs Consultant Declaration and Contact Sheet).

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English and Russian via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date. One additional copy shall reach the Bank’s contact person by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

The Client Contact Person:
Felisov Aleksandr Anatolievich
Director of UP Polotskvodokanal
Kostetskoy Street 25а, Polotsk, Belarus 211410
vdk1928@gmail.com

+375 214 43-16-78 (landline)
+375 44 788 7776 (mobile)

http://www.polotskvodokanal.by/

The EBRD Contact Person:
Larissa Gosling
European Bank for Reconstruction and Development
One Exchange Square, London EC2A 2JN
Tel: + 44 20 7338 6338
Fax: +44 20 7338 7451
E-mail: GoslingL@ebrd.com

Important Notes:

1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.

2. The shortlist criteria are as follows:

(a) Firm’s previous project experience in administrative management, procurement, design and supervision of similar construction works and acquiring of equipment for water and wastewater rehabilitation projects in comparable climatic and geological conditions (35%)

(b) Firm’s previous experience in working with IFIs (15%)

(c) CVs of Key Experts (50%).

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