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A--"A Systems Approach to Low-Cost Indoor Environment

Department of the Interior, Interior Business Center | Published July 21, 2016
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IGF::OT::IGF This is a phase II research & development effort to develop & demonstrate a Real-time Bio-threat Awareness System which builds on the system architecture developed in phase I of the SenseNet program.

R--Senior Wildlife Conservation Advisor - USAID/ITAP

Department of the Interior, Interior Business Center | Published December 11, 2015
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Critical Functions IGF::CT::IGF This Contract is required to obtain the personal services of a Senior Wildlife Conservation Advisor to provide technical support to advance USAID's CWT and broader biodiversity conservation work in Kenya and East Africa for USAID/Kenya and East Africa Environment Office and the Department of the Interior's (DOI), International Technical Assistance Program (ITAP).

D--FY 2015 MRMSS Security Assessment for ONRR

Department of the Interior, National Business Center | Published March 24, 2015
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IGF::OT::IGF FY 2015 MRMSS Security Assessment [Previously known as "System Test and Analysis"(ST&E)] for the Office of Natural Resource's Minerals Revenue Managment Support. This Assessment will be in accordance with the Blanket Purchase Agreement (BPA) D12PA70001. The Security Assessment will adhere to NIST SP 800-115, Technical Guide to Information Security Testing and Assessment, for the Minerals Revenue Management Support System (MRMSS) Upgrade project environment. MRMSS Upgrades include include hardware, software, and network environments and security controls that need to be assessed.

USAID/DOI-ITAP - Senior Wildlife Conservation Advisor

Department of the Interior, Interior Business Center | Published November 2, 2015  -  Deadline November 9, 2015
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The USAID/Kenya and East Africa Environment Office seeks to employ a Senior Wildlife Conservation Advisor to provide technical support to advance USAID¿s CWT and broader biodiversity conservation work in Kenya and East Africa. USAID/Kenya and East Africa has recently established an inter-Agency Agreement (PAPA) with the US Department of Interior¿s International Technical Assistance (ITAP) Office to combat wildlife trafficking in East Africa. This position will be hired through that PAPA and directly responds to the CWT and broader conservation objectives therein.

Sources Sought/RFI: IT O&M Services for ONRR, Lakewood, CO

Department of the Interior, Interior Business Center | Published February 9, 2016  -  Deadline March 31, 2016
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This Request for Information (RFI) is being issued by the Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AQD) for the Office of Natural Resources Revenue (ONRR), U.S. Department of the Interior. The result of this market research will contribute to determining the method of procurement for the follow-on acquisition. Introduction: This is a Sources Sought notice to determine the availability and technical capability of large and small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone firms, Certified 8(a), Service Disabled Veteran Owned Small Businesses and Woman Owned Small Business) to provide the required services. The Interior Business Center (IBC) Acquisitions - Denver in conjunction with the ONRR Information technology program office is surveying the market and seeking information for potential sources to provide the necessary management, supervision, personnel, information security, materials and supplies, for continued technical support and maintenance necessary to provide daily O&M service support for the Minerals Revenue Management Support System (MRMSS). The proposed contract type is anticipated to be issued as an Indefinite Delivery/Indefinite Quantity (ID/IQ). Contract scope includes operations and maintenance support of the MRMSS, MRMSS engineering upgrades and MRMSS system engineering enhancements. Specifics of anticipated system upgrades and enhancements are unknown at this time. DISCLAIMER: This is a sources sought for informational purposes only. This is not a request for proposal. It does not constitute a solicitation and shall not be construed as a commitment by the government. Submission of any information in response to this market survey is purely voluntary. The government assumes no financial responsibility for any costs incurred. This notice does not obligate the Government to award a contract. Marketing brochures and/or generic company literature will not be considered and should not be sent in response to this survey. This is a sources sought announcement, as such, no correspondence will be issued to the respondents. No reimbursement will be made for any costs associated with providing information in response of this synopsis or any follow up information requests. Failure to respond will not prevent a potential offer for participation in future solicitations. CONTRACT/PROGRAM BACKGROUND: Contract Number: D12PC70004 Contract type: Commercial Contract Type: Single award, Indefinite Delivery/Indefinite Quantity (ID/IQ) consisting of Firm Fixed-Price and Labor Hour line items for services Incumbent: Accenture Incumbent Business Size: Large Business Method of previous acquisition: Fair Opportunity Current North American Industry Classification System (NAICS) code and size standard: 541519/27.5M Current Product Code: D399 Brief description of the Current program/effort: The Office of Natural Resources Revenue (ONRR) is an office under the Assistant Secretary for Policy, Management and Budget within the Department of the Interior. The ONRR is responsible for the efficient, timely, and accurate collection and disbursement of all royalty payments, rentals, bonuses, fines, penalties, assessments, and other revenue due the Federal Government, Indian Tribes and allottees, States and the American people from the leasing and production of natural resources from Federal and Indian lands onshore and the Outer Continental Shelf. This effort is one of the Federal Government¿s greatest sources of non-tax revenues. The ONRR collects, accounts for, and disburses more than $10 billion in revenues annually from Federal offshore mineral leases and from onshore mineral leases on Federal and Native American lands. The systems, hardware and software covered by the Draft MRMSS O&M Performance Work Statement (PWS) attached to this sources sought announcement are referred to as the Minerals Revenue Management Support System (MRMSS). The MRMSS supports the accounting, auditing, compliance and analysis necessary for the collection and distribution of the mineral royalties. The MRMSS is a highly integrated system including 20 difference applications utilizing ADF, COBOL, Java, .Net, PeopleCode and SQL all in an Oracle engineered system environment. Anticipated Solicitation Date: 1st quarter of Fiscal 2017 Anticipated Award TimeFrame: Contract Award NLT March 31, 2018. Place of Performance: The contract is anticipated to be performed at the Government site, the Denver Federal Center, Lakewood, Colorado. Required Capabilities: Support activities for MRMSS O&M include: 1. Operations, support and maintenance 2. Emergency Preparedness\Disaster Recovery 3. Inventory Control/Government Furnished Property and Equipment 4. Software Licenses and Maintenance Agreement Support 5. Client Application management 6. Security Services 7. Quality Assurance for Software development 8. Continuity of Operations Plan 9. MRMSS Network Connectivity 10. MRMSS Internal/External Audit Support. The above list is a high level listing of the required O&M services; however a more detailed description can be found in the MRMSS O&M Performance Work Statement (PWS) and Exhibits accompanying this RFI. Technical Exhibit (TE) Attachments: TE-01 ¿ System Decomposition and Description TE-02 ¿ System Interconnects, Interfaces, and Interdependencies TE-03 ¿ Minimum Technical Subject Matter Experts (SME) Skill Sets Required to Support MRMSS TE-04 ¿ IT Hardware and Application Software Inventory TE-05 ¿ Network Administration, Engineer Maintenance, and Software TE-06 ¿ Deliverables and MRMSS Batches TE-07 - References and Links TE-08 ¿ Performance Requirements Summary Matrix The anticipated North American Industry Classification System Code (NAICS) for this requirement is 541519, (Other Computer Related Services) with the corresponding size of $27.5M. This Sources Sought Synopsis is requesting responses to the following criteria from large and small business that can provide the required services under the NAICS Code. To assist AQD/ONRR in making a determination regarding a level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venture (JV), subcontracting or partnering to meet each of the requirements areas contained herein. This includes response from qualified and capable Small business, Small Disadvantaged Businesses, Service Disabled-Veteran owned Small Businesses, Women-owned Small businesses, HUBZone Small Businesses, and 8(a) companies. You should provide information on how you would envision your company¿s areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement. All information provided will be given consideration and may influence the development of future proposal requests. SUBMISSION INSTRUCTIONS: Responses shall include: Section 1: 1) Business name and address; 2) Name of company representative and their business title; 3) Type of Business 4) DUNS number 5) Cage Code 6) Past Performance history providing O&M support in a Federal environment of similar size and scope to the MRMSS system. 7) Past Performance history supporting Oracle Engineered systems in a Federal environment of similar size and scope to the MRMSS system. 8) Contract vehicle that would be available to the Government for the procurement of the service to include General Service Administration (GSA), NASA SEWP, Federal Supply Schedules (FSS) or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.) 9) Identify your Business Size and confirm your business size with the appropriate NAICs code 541519, (Other Computer Related Services) with the corresponding size of $27.5M 10) Indicate whether you will have to partner with other companies to successfully perform this requirement. Section 2: Capability Statement: a brief capabilities statement package (no more than five (5) pages) demonstrating ability to perform the services listed in the attached MRMSS O&M PWS and Exhibits. Documentation should be in bullet format. Any organization responding to this sources sought notice are directed to send your response via email no later than 3:00PM Mountain Standard Time (MST) on March 31, 2015 to Joseph A Shively, Contracting Officer at joseph_a_shively@ibc.doi.gov. Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted. No classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non¿proprietary technical information in any resultant solicitation(s). Please be advised that all submissions become Government property and will not be returned. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personnel reviewing RFI responses will have signed a non-disclosure agreement and understand their responsibility or proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

Interagency Fuels Treatment Decision Support System (IFTDSS)

Department of the Interior, National Business Center | Published January 27, 2015  -  Deadline February 24, 2015
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PURPOSE: The Department of Interior (DOI) Acquisition Services Directorate (AQD) on behalf of the DOI Office of Wildland Fire (OWF) [and partners] is seeking to obtain market research from vendors to assist the Government in understanding the capabilities available in the Strategic Software Vehicle industry. The focus in on continued operations and improvement of Interagency Fuels Treatment Decision Support System (IFTDSS). Additionally, the market research will assist the Government in determining how small business could fit into the acquisition strategy. The Office of Wildland Fire (OWF), coordinates the DOIs wildland fire program with other Federal (principally USDA Forest Service) and non-federal partners on wildland fire programs, policies, budgets, and information technology enterprise systems and decision support tools. BACKGROUND: OWF [and partners] (more information available at http://www.doi.gov/pmb/owf/index.cfm and http://www.fs.fed.us/fire/ ) is working to improve and strengthen the wildland fire program by providing reliable data, authoritative sources, common standards, and integrated systems that support decisions, program direction and policies. The Interagency Fuels Treatment Decision Support System (IFTDSS) is a web-based software and data integration framework that organizes previously existing and newly developed fire and fuels software applications to make fuels treatment planning and analysis more efficient and effective. It is a scalable fuels management planning system that utilizes appropriate fire behavior modeling, economic principles, and information technology to support effective risk-based fuels management planning. (System Architecture Information can be found here: http://www.frames.gov/documents/iftdss/IFTDSS_phaseIV_final_Report.pdf) IFTDSS provides access to a variety of data and models, all in one place, through one user interface. IFTDSS provides planners with the structure to pass data (inputs and outputs) easily between models, to reuse and share their work products, and provides a consistent analysis framework for all users. The Joint Fire Science Program (JFSP) sponsored the design, prototype, early development, and evaluation of IFTDSS beginning in 2008 and continuing through 2013. JFSP worked closely with fuels managers throughout that time period garnering feedback to ensure that IFTDSS was focused on user needs and priorities. These efforts were recently acknowledged when the Wildland Fire Information and Technology (WFIT) Executive Board formally approved IFTDSS on May 30, 2014 for further development and eventual operational deployment. IFTDSS version 2.0 Beta is currently available and will be managed in beta test mode for the next two years, with full operational deployment planned for 2017 (Background information on the history of the project can be found here: http://www.frames.gov/partner-sites/iftdss/iftdss-home ) Extensive guidance from a broad range of fuels treatment specialists over the last five years has resulted in the identification of four critically important workflow processes: 1.Hazard Analysis 2.Risk Assessment 3.Fuels Treatment Assessment 4.Prescribed Burn Planning Business Need Fire Manager Challenges Unlike wildfire response and preparedness, fuels treatment management and planning across the federal fire agencies does not have a common approach. The dis-integrated tasks that fire managers are asked to complete in order to plan and implement fuels treatments do not currently stem from a programmatically stated business requirements. The business need for implementing a Fuels Management Decision Support System is based on the following four challenges facing fire managers: 1.No existing widely accepted risk management-based fuel treatment decision support process 2.No Interagency archive database for fuels management planning or implementation activities 3.Fire managers and planners are not trained to a) complete landscape or unit level risk-based assessments or b) plan for effective fuels treatments 4.Fuels treatment planning data and information is not aligned with wildfire response decision support tools or information The implementation and development of IFTDSS will address and meet each of these fire management challenges: -IFTDSS will provide a consistent end-to-end risked based fuels treatment planning process that can be used across the fire management and fuels planning community -IFTDSS will support an enterprise architecture ¿to be¿ paradigm characterized by an emphasis on risk management; standards, predictable processes; shared data & outcomes across a broad community -IFTDSS will allow the use of authoritative data/systems; integrated tools; focused planning & support; integral training; and shared knowledge NOTICE: This RFI is being issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to a contract for any supply or service whatsoever. Furthermore, the Government is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the Government will not reimburse for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested parties¿ expense. Not responding to this RFI does not preclude participation in a future RFP, if one is issued. Sources Sought: This RFI is seeking responses from vendors to address the questions below. OWF is looking for a Software Strategic Source for the IFTDSS web applications environment which will provide users with an interface to workflows supporting fuels treatment decision support actions that use existing (and future) fire and fuels software applications and scientific models to make fuels treatment planning and analysis more efficient and effective. This web-based application is tied to a Scientific Modeling Framework (SMF) where approved models and databases are housed allowing access by users. The Scientific Modeling Framework is designed to allow researchers and developers to test existing models within the SMF but also to develop new fire management related models, tools and applications in a ¿playground¿ environment. Links to source documentation are provided throughout this RFI. Additionally, OWF is seeking information pertaining to the questions identified below. Marketing brochures and/or generic company literature will not be considered. Not addressing all the requested information may result in the Government determining the responder is not capable of performing the scope of work required. Government Questions: 1. What are the benefits and drawbacks of using a single source vs. multiple sources for development of the described IFTDSS application? Would a single source be capable of providing the support for all of the vision/extent identified for IFTDSS in the provided links? 2. IFTDSS is intended to be a secure web-based application available to multiple federal agencies, as well as state and private users. We anticipate at least 3 levels of access (Administrative, National/Regional, and local) and intend for users from disparate agencies (Structured with a username/password unique to IFTDSS) to be able to collaborate online on specific projects. a. Have you developed a web based system which adheres to federal IT security standards and requirements? If so, please describe and provide the list of efforts. b.Describe the general approach you would take, citing functional existing examples, to ensure access for a variety of classes of users. 3. IFTDSS is designed as a software integration framework that organizes and integrates different models and data sets used in fire and fuels planning giving direct access to multiple individual software tools and models through and single web-based interface. The current software integration framework for IFTDSS, known as the Scientific Modelling Framework (SMF), has been independently developed over the past 5 years as part of the broader IFTDSS application development. a. Have you developed and implemented other integration systems (linking and/or incorporating other systems and models)? If so, please provide the list as well as the points of contact for each. b. Would you recommend continued development of the existing SMF as IFTDSS moves forward or development/ incorporation/conversion to a more current service oriented architecture package? Briefly explain your logic. 4. Integration of future, current, and legacy data sets and the ability to ¿push and pull¿ data is a key functionality desire within IFTDSS. a. Federal Wildland Fire Management has several data systems [Wildland Fire Decision Support System (WFDSS), LANDFIRE, National Fire Plan Operations and Reporting System (NFPORS), etc.] and models (BehavePlus, FlamMap, FARSITE, FOFEM, NEXUS, etc.) from which IFTDSS could push and pull data and analyses. From the contract material provided, how would you envision that this data integration and system interoperability be implemented in IFTDSS? b. How would you describe this issue to potential developers in order for them to evaluate and understand the nature of the work (business terminology, requirements, etc.) of legacy dataset integration being advertised? c. Federal Fire Management Systems are just beginning to explore more seamless integration between systems. There are many opportunities for utilizing cloud services and testing better technologies to assist with info sharing that reducing redundant data entry requirements and presents end users with the latest and most accurate information. As legacy systems merge, split and evolve over time, developers will need to be flexible in regards to how data is shared. IFTDSS will require its own unique native database, will pull vital inputs and information from other established systems and will push outputs to external systems of record. Do you have examples from other work with the federal, state, or municipal government or the private sector where the contract and scope of work were able to successfully define this dynamic environment? If so, please describe the scope or provide example language. 5. Most of the source code for federal wildland fire management applications is dynamic, evolving and changing (fire behavior models in particular). Software is written in different coding or software languages, legacy software or code was built ¿on the fly¿ and can be expansive and difficult to break into simple stand-alone code blocks that can be quickly plugged into new systems. The SMF is one attempt to build some agility into the coding work, and efforts are underway to run the most utilized models on a single cloud server. In the meantime, legacy code may have to be integrated into native applications. a. Do you have experience with prior projects which required understanding of the domain business logic and necessitated flexibility in making efficient changes as the system evolved? If yes, please describe. b. How would you describe this issue to potential developers in order for them to evaluate and understand the nature of the work (business terminology, requirements, etc.) of legacy dataset integration being advertised? 6. What is the typical pricing structure for the Industry? 7. Describe the challenges you see in this project both in terms of technical challenges and in terms of the dynamic nature of government policies and priorities. 8. OWF is considering a Best value/Trade-off approach for this. If this requirement becomes a formal solicitation, what should OWF consider when trying to determine what is the best proposal including the evaluation factors? Please explain the recommendations. The following are several examples, but firms are encouraged to elaborate further by commenting on the value of the factors being considered, suggest others, or recommend eliminating. -Key Personnel -Past Performance -Percentage of items Vendor can support -Management Plan / Project Management -Implementation Plan -Technical Approach 9. If OWF decides to conduct oral presentations as part of the source selection process, what do firms believe is an effective way of evaluating offers during oral presentations? -A software or website demonstration. -A scenario provided with the solicitation and having firms brief the solution. -Or describe another approach Submission: Providers with the capability to provide the requirements referenced herein are invited to submit, in writing, information within the page limitation specified. This information should be responsive to the request for information as well as any technical questions, as indicated herein. Submissions for the information must be organized and identifiable per the information in this RFI, e.g. responses to questions are numbered by question and follow the same sequence. Questions from Interested Providers Please refer all questions/comments to the Contracting Officer, Ms. Kimberly Luke at Kimberly_Luke@ibc.doi.gov. FedBizOps will be the sole repository for all information related to this RFI. Vendor questions and Government responses will be posted to FedBizOps. No questions will be addressed via oral communication. All requests for clarification must be in writing, to the address listed below, and shall be in electronic format, and submitted via email. All submissions must reference this RFI title. All requests for RFI clarification are due no later than 2:00 ET, Thursday, February 5, 2015. Requests transmitted via facsimile (fax) will not be accepted. Should any request for clarification be received after the date stated and time stated above, the Government reserves the right not to provide an answer. If, however, in the Government¿s opinion, the request for clarification cites an issue of significant importance, the Government may provide written responses to all potential providers. Please note, questions and comments will not be protected, by the Government, as proprietary. RFI Response Length and Format All interested providers should construct responses in twenty (20) pages or less and in Microsoft Word format. Appended materials, such as Provider brochures or information, are permitted and will be excluded from the twenty (20) page limitation. Submissions should be in a Microsoft Office compatible format (i.e., Microsoft Word, PowerPoint, Excel, etc.) or Adobe Acrobat A page is defined as an 8.5 inch by 11 inch sheet of paper with no less than one-inch margins on all four sides; All pages shall be single-spaced, single-sided, with a font no less than 12 points for text and no less than 10 points for tables and graphics; Spacing before and after the line shall be no less than 3 point; the following page types do NOT count towards the page limitations: -Section dividers -Blank pages, which must be marked ¿This page intentionally left blank¿ -Fold-outs shall be counted as the appropriate number of pages based upon an 8.5 inch by 11 inch sheet of paper; partial pages shall be rounded up (e.g., 1.5 pages will be treated as 2 pages.); RFI Responses Interested providers are requested to submit a response no later than 2:00 PM ET on Tuesday, February 24, 2015 to the Contracting Officer, Mrs. Kimberly Luke at Kimberly_Luke@ibc.doi.gov. Submissions shall be submitted electronically and not exceed twenty (20) pages. Paper copies will not be accepted. The responses must include the business size of the vender under NAICS code 511210 (Service Disabled-Veteran Owned Small Business, Veteran-Owned Small Business, Women-Owned Small Business, HUBZone Small Business, Small Disadvantaged Small Business, Historically Black College and University/Minority Institution, Small Business Joint Venture, Consortium, Team Partnering, or Large Business). Additional Information This RFI is issued solely for information purposes and does not constitute a solicitation or obligation on the part of the Government. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. Providers will not be reimbursed any costs associated with developing responses and/or providing information in response to this RFI and/or any follow-up information requests. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All Government and contractor personnel reviewing RFI responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified. No telephone calls will be accepted requesting a bid package or solicitation. There is no bid package or solicitation. In order to protect the procurement integrity of any future procurement, if any, that may arise from this announcement, information regarding technical point of contact will not be given and no appointments for presentations will be made.

Y--666 SPS Endoscopy Remodel Remodel required in the SPS suite to accomodate Medivator equipment and a seperate sterile storage area

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published April 14, 2015  -  Deadline April 27, 2015
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This is a Pre-Solicitation Notice-Request for Proposal for this project will be posted on or about April 28, 2015. The VA Health Center in Sheridan, WY is in need of a remodel in the SPS Suite to accommodate Medivator equipment and a separate sterile storage area in building 71N at the Sheridan Wyoming Veterans Affairs Medical Center (VAMC). This will be a Service Disabled Veteran Owned Business (SDVOSB) Set-aside. The Sheridan Veterans Affairs Medical Center (VAMC), 1898 Fort, Sheridan Wyoming 82801-8320 is seeking a firm to provide all equipment, material, and labor necessary for the demolition work, providing negative pressure environment for work, providing a pass through window with associated racks, providing new walls, providing new sinks and various other plumbing work, providing a new VAV with reheat coil, providing HVAC ductwork, providing test and balance work, providing new doors, providing electrical work for lights, receptacles, and switches, providing resinous wall coatings, providing resinous ceiling coating, and a resinous floor coating as indicated in the plans and specifications per VA construction standards. Construction period shall be a maximum of 60 days after notice to proceed. The magnitude for this project is between $150,000 and $200,000. The NAICS code for this project is 236220 (Commercial and Institutional Building Construction, with a small business size standard of $36.5M. This project will be 100% set-aside for Service Disabled Veteran-Owned Businesses as stated below. The POC for this project will be Philip Robinson. He can be contacted at 303-372-7087 or email at Philip.Robinson@va.gov. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

C--666 IT Comm Closet Upgrades Phase 1

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published February 23, 2016  -  Deadline March 24, 2016
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DESCRIPTION: This is a Pre-Solicitation Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the VA Medical Center at Sheridan VAMC 1898 Fort Road, Sheridan, WY 82801. This requirement is being set-aside to Small Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, "Architect-Engineer Qualifications." Written questions pertaining to this requirement should be submitted no later than 2:00 PM. Mountain Standard Time (MST), March 11, 2016. Interested firms should submit their current SF-330, Parts I and II, to Josiah.Benton@va.gov. The SF-330s are due no later than 2:00 PM, MST, March 24, 2016. SCOPE OF WORK: This contract will provide design services allowing for the construction of a 6 Information Technology Communication Closets (ITCC) that need to be updated on the inside. The ITCC's are in buildings 71N, 71, 86 and 9 at the Sheridan Wyoming Veterans Affairs Medical Center (VAMC) 1898 Fort RD, Sheridan Wyoming 82801. . The contractor shall design the following 1. This project will remodel 6 (71N-215, 71N-257, 71N-110, 71N-147, 86-116, 9-103) existing spaces in these buildings. This project includes upgrading the HVAC, electrical power available, emergency power available, bolt down VA provided racks, install new conduits, wall penetrations, floor penetrations, rerouting wires for all types of data system (HVAC for cooling and controls, fire controls, nurse call, overhead paging, coax cable, phone line both copper and VoIP, cat 5, cat 6, fiber, etc.), all low med and high voltage electrical components, electrical distribution panels and any moving or building of walls, making other architectural/space changes as well as other mechanical, electrical and plumbing modifications as necessary to accommodate equipment and future needs described in the introduction section of this Scope of Work. This work is to bring up the closets to meet Veterans Affairs Office of Information and Technology (VA OIT) Design Guide and VA design manuals. No wiring shall be abandoned in place. Cable management will be highly critical during the moving of racks and wires. Work shall be phased to minimalize disturbance to the facility. 2. The required disciplines to successfully complete this project include Architecture as well as Civil, Structural, Electrical (low, med and emergency), Mechanical, and Fire Protection Engineering. All design work in these disciplines is to be completed by the A/E firm. 3. Design of the above documented project scope must meet all applicable codes, regulations, and standards. This includes but is not limited to NFPA Codes, NEC, EPA (specifically conduction of NEPA), MT DEQ Regulations, OSHA 1926, ASTM and TJC Standards. Additionally, the A/E is required to meet all applicable laws and regulation not explicitly stated in this document. Design efforts and products shall be conducted and produced in compliance with VA Publications including Master Construction Specifications, Design Guides, and CAD Standards (http://www.cfm.va.gov/TIL). Due to the nature of this project, special attention is to be paid to the requirements as represented in the following documents: a Veterans Affairs Office of Information and Technology (VA OIT) Design Guide b VA design manuals OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA: The submitted SF330s will be evaluated on the following criteria: This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF 330 technical proposals: (8) Are the least important and listed in descending order of importance. Specific evaluation criteria include: 1. Specialized experience and technical competence in the type of work required, including, where appropriate, experience with IT closet upgrades and design, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. 2. Professional Qualifications necessary for satisfactory performance of required services. 3. Capacity to accomplish the work in the required time. 4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. 5. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 6. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. 7. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Criterion 1 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to: o Experience with design of similar types of facilities; with preference given to IT closet upgrades and design o Experience designing projects required to be constructed during continuous operation of the existing asset that were subject to a constructability review to eliminate conflicts. o Experience with designing s additions to an existing facility that accommodate both the newly constructed area as well as renovation of existing adjacent space to support continuity of the space. o Experience in providing post construction award services (shop drawing review, RFI's, As-built drawings, Quality Assurance Plan (QAP) review, construction inspection services, and investigative site visits to address any necessary redesign requirements). Submission requirements: Provide up to three (3) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project's square footage. All projects provided in the SF 330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF 330 Part 1, Section F Item 25 "Firms from Section C Involved in this Project," block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. All information for Criterion 1 should be submitted in Part 1, Section F of the SF330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1. Criterion 2 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines - Architecture, Civil, Structural, Mechanical, Electrical, and Fire Protection Engineering. Qualifications in the areas of electrical design with support designer. Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF 330 Part 1 Section G. Criterion 3 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time. Submission requirements: Describe the firm's ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm's capacity to accomplish multiple projects simultaneously. Criterion 4 - Past Performance - Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF 330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Josiah Benton via email at Josiah.benton@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Criterion 5 - Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Submission requirements: Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. Criterion 6 - Location in the general geographical area (Sheridan Wyoming Veterans Affairs Medical Center) and knowledge of the (Sheridan Wyoming Veterans Affairs Medical Center); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract. Submission requirements: Indicate firms/teams location, including main offices, branch offices and any subconsultants' offices and demonstrate how this will be advantageous to the Government. Criterion 7 - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Submission requirements: Offerors shall provide documentation (awards, certificates, publications, commendations from within the community) as evidence of reputation and standing of its firm. Criterion 8 - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years. Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF-330 shall contain a statement affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services. SELECTION INTERVIEW: Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF330 submittal. Elaborate presentations are not desired. Requirement for Electronic Submission Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below. The only acceptable paper form for this requirement is the receipt of past performance questionnaires. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files). REVIT version of AutoCAD will not be accepted. 2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3. Other electronic format. If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. 4. Please note that we can no longer accept .zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type. b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes and the SF330 will not exceed thirty (30) pages, PPQ and CPAR's are not included in the 30 pages but are included in the (5) megabytes. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation. c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer. The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. Security Issues, Late Bids, Unreadable Offers 1. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. 5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Verification and Evaluation prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. PAST PERFORMANCE QUESTIONNAIRE Solicitation Number: Project Title: CONTRACT INFORMATION (Contractor to complete Blocks 1-4) 1. Contractor Information Firm Name: CAGE Code: Address: DUNs Number: Phone Number: Email Address: Point of Contact: Contact Phone Number: 2. Work Performed as: 0 Prime Contractor 0 Sub Contractor 0 Joint Venture 0 Other Percent of project work performed: If subcontractor, who was the prime (Name/Phone #): 3. Contract Information Contract Number: Delivery/Task Order Number (if applicable): Contract Type: 0 Firm Fixed Price 0 Cost Reimbursement 0 Other (Please specify): Contract Title: Contract Location: Award Date (mm/dd/yy): Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain Differences: Original Contract Price (Award Amount): Final Contract Price (to include all modifications, if applicable): Explain Differences: 4. Project Description: Complexity of Work 0 High 0 Med 0 Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.) CLIENT INFORMATION (Client to complete Blocks 5-8) 5. Client Information Name: Title: Phone Number: Email Address: 6. Describe the client's role in the project: 7. Date Questionnaire was completed (mm/dd/yy): 8. Client's Signature: E VG S M U N Exceptional (Outstanding) Very Good (Above Average) Satisfactory Marginal Unsatisfactory Not Available Performance meets contractual requirements and exceeds many to the Government's benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective Performance meets contractual requirements and exceeds some to the Government's benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the Contractor were effective Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear, or were, satisfactory. Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the Contractor has not yet identified corrective actions. The Contractor's proposed actions appear only marginally effective, or were not fully implemented Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the Contractor's corrective actions appear or were ineffective No record of past performance or the record is inconclusive. 1. QUALITY: a) Quality of technical data/report preparation efforts E VG S M U N a.1. Comments: b) Ability to meet quality standards specified for technical performance E VG S M U N b.1. Comments: c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N c.1. Comments: d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance) E VG S M U N d.1. Comments: 2. SCHEDULE/TIMELINESS OF PERFORMANCE: a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below) E VG S M U N 2.a.1 Comments: b) Rate the contractor's use of available resources to accomplish tasks identified in the contract E VG S M U N 2.b.1. Comments: 3. CUSTOMER SATISFACTION: a) To what extent were the end users satisfied with the project? E VG S M U N 3. a.1. Comments: b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication) E VG S M U N 3.b.1. Comments: c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N 3.c.1. Comments: d) Overall customer satisfaction E VG S M U N 3.d.1 Comments: 4. MANAGEMENT/ PERSONNEL/LABOR a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N 4.a.1. Comments: b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N 4.b.1 Comments: c) Government Property Control E VG S M U N 4.c.1. Comments: d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N 4.d.1. Comments: e) Utilization of Small Business concerns E VG S M U N 4.e.1. Comments: f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N 4.f.1. Comments: g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes E VG S M U N 4.g.1. Comments: h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N 4.h.1. Comments: 5. COST/FINANCIAL MANAGEMENT a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N 5.a.1. Comments: b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client E VG S M U N 5.b.1. Comments: c) If this is/was a Government cost type contract, please rate the Contractor's timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns) E VG S M U N 5.c.1. Comments: d) Is the Contractor's accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No 5.d.1. Comments: e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below. Yes No 5.e.1. Comments: f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No 5.f.1 Comments: 6. SAFETY/SECURITY a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.) E VG S M U N 6.a.1 Comments: b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N 6.b.1. Comments: 7. GENERAL a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues). E VG S M U N 7.a.1. Comments: b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N 7.b.1. Comments: c) Would you hire or work with this firm again? (If no, please explain below) Yes No 7.c.1. Comments: d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N 7.d.1. Comments: Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________STRENGTHS:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________WEAKNESSES:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ DEFICIENCIES:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ COMMENTS:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Past Performance Information provided by: __________________________________________________ (Printed Name) Signature: ________________________________________ Date: ____________________________ Organization: _____________________________________ Phone: ____________________________

R--Shredding Contract

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published September 10, 2015  -  Deadline September 15, 2015
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation VA259-15-Q-0495 is issued as a request for proposal (RFP).This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83, effective 3 September 2015. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 561990, with a small business size standard of $11M. IF OFFEROR IS A GSA SCHEDULE HOLDER, ALL INFORMATION REQUESTED IN THIS NOTICE MUST BE PROVIDED, NOT JUST THE OFFEROR'S SCHEDULE NUMBER. This solicitation is set-side for small businesses; service-disabled veteran-owned small businesses, veteran-owned small businesses, women-owned small businesses and other small disadvantaged businesses are encouraged to submit offers. The following is a list of the contract line item numbers, quantities and units of measure including options. This contract will be effective for a base period of one year with the option to extend the contract for four (4) additional one-year periods for a total of five (5) years from the date of award. BASE YEAR: September 30, 2015 - September 29, 2016 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 0001 Shredding services in accordance with Statement of Work $__________ $__________ TOTAL COST ALL ITEMS, BASE YEAR $__________________________________ OPTION YEAR I: September 30, 2016 - September 29, 2017 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 1001 Shredding services in accordance with Statement of Work $__________ $__________ TOTAL COST ITEMS, OPTION YEAR ONE $__________________________________ OPTION YEAR II: September 30, 2017 - September 29, 2018 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 2001 Shredding services in accordance with Statement of Work $__________ $__________ TOTAL COST ALL ITEMS, OPTION YEAR TWO $_______________________________ OPTION YEAR III: September 30, 2018 - September 29, 2019 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 3001 Shredding services in accordance with Statement of Work EACH 11 $__________ $__________ TOTAL COST ITEMS, OPTION YEAR THREE $__________________________________ OPTION YEAR IV: September 30, 2019 - September 29, 2020 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 4001 Shredding services in accordance with Statement of Work YEAR 1 $__________ $__________ TOTAL COST ALL ITEMS, OPTION YEAR FOUR $______________________________ TOTAL COST ALL ITEMS, BASE YEAR PLUS FOUR OPTION YEARS $_______________________________ DESCRIPTION OF REQUIREMENTS FOR THE ITEMS TO BE REQUIRED: Scope of Work The Sheridan VA Health Care System (SVAHCS) located at 1898 Fort Road, Sheridan, WY 82801-8320 requires non-personal services to provide secure steps for containment, pickup at point of collection, shredding per Veteran Health Administration (VHA) standards, and end recycling. Requirements The SVACHS requires a vendor to provide shredding services for the main campus. A. The current facility requirement includes: a secure mobile containment unit with capacity of approximately 2,500 pounds of storage of un-shredded material. There are currently over 200 office-suitable receptacles that are provided by the VA, which hold a maximum of 80 pounds of paper. B. The secure mobile containment unit needs to be emptied when it has reached 50% or more of its capacity. C. The vendor process shall be compliant with VA Directive 6371, Destruction of Temporary Paper Records, dated April 8, 2014. (http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=742&FType=2). Certification of Destruction is required in written documentation by a records-destruction or recycling contractor or vendor that attests to the completion of the destruction process after the destruction of VA records has taken place. The certification is not valid if submitted prior to the actual destruction of the records. D. Final Destruction: The destruction process shall assure that paper is not readable or reconstructable to any degree. E. Interim Destruction: Interim destruction does not definitively ensure paper is not readable or re-constructible to any degree, but does ensure they are not readable or reconstructible without extraordinary effort. This destruction of temporary records is a preliminary step that will allow for secure transport of records until such time as their final destruction. F. The vendor shall clearly describe the process of destruction in detail to demonstrate compliance with the VA Directive 6371, dated April 8, 2014, and include the size of particles after processing. G. The contractor shall provide a certificate of destruction for each pickup, per the VA Directive 6371. H. The vendor shall provide on the invoice, document, or manifest at each visit the weight of paper shredded along with date and name of contract representative. I. Vendor shall notify technical point of contact if roll-off is not possible due to emergency, equipment malfunction, or weather. The vendor is required to notify the technical point of contact if final locations of waste dump changes from existing City landfill/recycling facility. J. The vendor shall comply with all rules and signs posted on federal property. K. Upon request of the contracting officer (CO), the vendor shall allow inspections of the contractor's processes by the technical point of contact if the records' final destruction will take place on site at the VA facility. L. The vendor shall provide clear documentation that any contractor who handles VA records until final destruction is completed is bonded and insured for paper/printed media destruction, and can provide reasonable physical safeguards for the data throughout the destruction process. M. A Safety Plan shall be submitted by the vendor with submission of quote. The Safety Plan shall be evaluated by and be approved by the SVAHCS Safety Officer prior to contract award. N. Proof of Liability Insurance shall be submitted by the vendor with the submission of quote. Liability insurance must be current. Projected Period of Performance Base Year: September 30, 2015 through September 29, 2016 Option Year I: September 30, 2016 through September 29, 2017 (Awarded at Government's discretion) Option Year II: September 30, 2017 through September 29, 2018 (Awarded at Government's discretion) Option Year III: September 30, 2018 through September 29, 2019 (Awarded at Government's discretion) Option Year IV: September 30, 2019 through September 29, 2020 (Awarded at Government's discretion) Summary of Work A. Access to Work Site: The vendor shall schedule routine pickup of Sensitive Information at the Sheridan VA location. Normal work hours for the Sheridan VA are 7:30am to 4:00pm. Pickups shall occur with-in this range of hours. B. Federal Holidays Observed: " New Year's Day, January 1st " Birthday of Martin Luther King, Jr., Third Monday in January " Washington's Birthday, Third Monday in February " Memorial Day, Last Monday in May " Independence Day, July 4th " Labor Day, First Monday in September " Columbus Day, Second Monday in October " Veterans Day, November 11th " Thanksgiving Day, Fourth Thursday in November " Christmas Day, December 25th " Any other Federal holiday designated by Executive Order by the President of the United States Please note that holidays falling on Saturday or Sunday will be observed on either Friday or Monday. C. Vendor Furnished Material: The vendor shall provide all tools and equipment necessary to review, securely collect, and contain all Sensitive Information picked up. No Government property will be provided. D. Manifest Information: The vendor shall provide a manifest for each pickup to include dates of service, total and tare weight and location of waste. E. Certificate of Destruction: The vendor shall provide a Certificate of Destruction from each Sensitive Information pickup from the VA locations to include certification following the destruction. This document shall be provided to the technical point of contact. F. Invoice Information: The Vendor shall submit invoices monthly. Payment will be made by VA FSC after receipt of a proper invoice. Submission of a proper invoice includes: 1. Facility name, address, and phone number 2. Type of service performed 3. Date(s) of service G. Schedule: Pickup is to be consistent and timely. Acceptable timeframes for pickup include bi-weekly (every two weeks) OR monthly. H. Location Approximate Weight Per Year SVAHCS 1898 Fort Road, Bldg. 7 23,000 lbs. Sheridan, WY 82801 I. Execution 1. All work shall be performed in a safe and efficient manner. 2. Site clean-up: The contractor shall assure its processes do not create an unclean or unsafe environment for SVAHCS and do not damage or destroy government property. 3. Final Inspection: The technical point of contact will notify the vendor of any issues raised from the destruction of paper at each location. 4. Wages shall be in accordance with the Service Contract Labor Standards. Please refer to attachment for local wage determination. The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL ITEMS, applies to this acquisition; with the following addendum. FAR 52.203-98, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (FEB 2015) a. In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. b. The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. c. Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of provision) FAR 52.204-16, Commercial and Government Entity Code Reporting (NOV 2014) FAR 52.204-17, Ownership or Control of Offeror (NOV 2014) The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS, applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical: The offer shall be evaluated on the conformance to the requirements listed in the Statement of Work. 2. Past Performance: Offeror shall provide three references of organizations in which they have provided the same or similar type of service. References shall include a point of contact, position held by the point of contact, company name, telephone number, mailing address and email address. 3. Price: Offeror's price shall be evaluated to determine its fair and reasonableness. Technical and past performance, when combined, are more significant than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS shall be submitted with the offer. The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS, applies to this acquisition, with the following addendum: FAR 52.216-18 Ordering (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from September 30, 2015 through September 29, 2016. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of Clause) FAR 52.216-19 Order Limitations (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of $15,800.00 (2) Any order for a combination of items in excess of $15,800.00; or (3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) FAR 52.216-22 Indefinite Quantity (OCT 1995) (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 29, 2016. (End of Clause) FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) days of the expiration date of the current contract period. (End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000); a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) days of the expiration date of the current contract period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of clause) FAR 52.232-19 Availability of Appropriated Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond SEPTEMBER 30, 2015. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause) VAAR 852.203-70 Commercial Advertising (JAN 2008); VAAR 852.237-70 Contractor Responsibilities (APR 1984); The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of WYOMING. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) and VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008). LIMITATIONS ON SUBCONTRACTING - MONITORING AND COMPLIANCE: This solicitation includes FAR 52.219-6, Notice of Total Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. IT Security Contract VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY 1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 3. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request. j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR. 4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT a. Information systems that are designed or developed for or on behalf of VA at non-VA facilities shall comply with all VA directives developed in accordance with FISMA, HIPAA, NIST, and related VA security and privacy control requirements for Federal information systems. This includes standards for the protection of electronic PHI, outlined in 45 C.F.R. Part 164, Subpart C, information and system security categorization level designations in accordance with FIPS 199 and FIPS 200 with implementation of all baseline security controls commensurate with the FIPS 199 system security categorization (reference Appendix D of VA Handbook 6500, VA Information Security Program). During the development cycle a Privacy Impact Assessment (PIA) must be completed, provided to the COR, and approved by the VA Privacy Service in accordance with Directive 6507, VA Privacy Impact Assessment. b. The contractor/subcontractor shall certify to the COR that applications are fully functional and operate correctly as intended on systems using the VA Federal Desktop Core Configuration (FDCC), and the common security configuration guidelines provided by NIST or the VA. This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista) and future versions, as required. c. The standard installation, operation, maintenance, updating, and patching of software shall not alter the configuration settings from the VA approved and FDCC configuration. Information technology staff must also use the Windows Installer Service for installation to the default "program files" directory and silently install and uninstall. d. Applications designed for normal end users shall run in the standard user context without elevated system administration privileges. e. The security controls must be designed, developed, approved by VA, and implemented in accordance with the provisions of VA security system development life cycle as outlined in NIST Special Publication 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems, VA Handbook 6500, Information Security Program and VA Handbook 6500.5, Incorporating Security and Privacy in System Development Lifecycle. f. The contractor/subcontractor is required to design, develop, or operate a System of Records Notice (SOR) on individuals to accomplish an agency function subject to the Privacy Act of 1974, (as amended), Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Privacy Act may involve the imposition of criminal and civil penalties. g. The contractor/subcontractor agrees to: (1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies: (a) The Systems of Records (SOR); and (b) The design, development, or operation work that the contractor/ subcontractor is to perform; (1) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a SOR on individuals that is subject to the Privacy Act; and (2) Include this Privacy Act clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a SOR. h. In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a SOR on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a SOR on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a SOR on individuals to accomplish an agency function, the contractor/subcontractor is considered to be an employee of the agency. (1) "Operation of a System of Records" means performance of any of the activities associated with maintaining the SOR, including the collection, use, maintenance, and dissemination of records. (2) "Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and contains the person's name, or identifying number, symbol, or any other identifying particular assigned to the individual, such as a fingerprint or voiceprint, or a photograph. (3) "System of Records" means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. i. The vendor shall ensure the security of all procured or developed systems and technologies, including their subcomponents (hereinafter referred to as "Systems"), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the vendor anywhere in the Systems, including Operating Systems and firmware. The vendor shall ensure that Security Fixes shall not negatively impact the Systems. j. The vendor shall notify VA within 24 hours of the discovery or disclosure of successful exploits of the vulnerability which can compromise the security of the Systems (including the confidentiality or integrity of its data and operations, or the availability of the system). Such issues shall be remediated as quickly as is practical, but in no event longer than 7 days. k. When the Security Fixes involve installing third party patches (such as Microsoft OS patches or Adobe Acrobat), the vendor will provide written notice to the VA that the patch has been validated as not affecting the Systems within 10 working days. When the vendor is responsible for operations or maintenance of the Systems, they shall apply the Security Fixes within 7 days. l. All other vulnerabilities shall be remediated as specified in this paragraph in a timely manner based on risk, but within 60 days of discovery or disclosure. Exceptions to this paragraph (e.g. for the convenience of VA) shall only be granted with approval of the contracting officer and the VA Assistant Secretary for Office of Information and Technology. 5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE a. For information systems that are hosted, operated, maintained, or used on behalf of VA at non-VA facilities, contractors/subcontractors are fully responsible and accountable for ensuring compliance with all HIPAA, Privacy Act, FISMA, NIST, FIPS, and VA security and privacy directives and handbooks. This includes conducting compliant risk assessments, routine vulnerablity scanning, system patching and change management procedures, and the completion of an acceptable contingency plan for each system. The contractor's security control procedures must be equivalent, to those procedures used to secure VA systems. A Privacy Impact Assessment (PIA) must also be provided to the COR and approved by VA Privacy Service prior to operational approval. All external Internet connections to VA's network involving VA information must be reviewed and approved by VA prior to implementation. b. Adequate security controls for collecting, processing, transmitting, and storing of Personally Identifiable Information (PII), as determined by the VA Privacy Service, must be in place, tested, and approved by VA prior to hosting, operation, maintenance, or use of the information system, or systems by or on behalf of VA. These security controls are to be assessed and stated within the PIA and if these controls are determined not to be in place, or inadequate, a Plan of Action and Milestones (POA&M) must be submitted and approved prior to the collection of PII. c. Outsourcing (contractor facility, contractor equipment or contractor staff) of systems or network operations, telecommunications services, or other managed services requires certification and accreditation (authorization) (C&A) of the contractor's systems in accordance with VA Handbook 6500.3, Certification and Accreditation and/or the VA OCS Certification Program Office. Government- owned (government facility or government equipment) contractor-operated systems, third party or business partner networks require memorandums of understanding and interconnection agreements (MOU-ISA) which detail what data types are shared, who has access, and the appropriate level of security controls for all systems connected to VA networks. d. The contractor/subcontractor's system must adhere to all FISMA, FIPS, and NIST standards related to the annual FISMA security controls assessment and review and update the PIA. Any deficiencies noted during this assessment must be provided to the VA contracting officer and the ISO for entry into VA's POA&M management process. The contractor/subcontractor must use VA's POA&M process to document planned remedial actions to address any deficiencies in information security policies, procedures, and practices, and the completion of those activities. Security deficiencies must be corrected within the timeframes approved by the government. Contractor/subcontractor procedures are subject to periodic, unannounced assessments by VA officials, including the VA Office of Inspector General. The physical security aspects associated with contractor/ subcontractor activities must also be subject to such assessments. If major changes to the system occur that may affect the privacy or security of the data or the system, the C&A of the system may need to be reviewed, retested and re- authorized per VA Handbook 6500.3. This may require reviewing and updating all of the documentation (PIA, System Security Plan, Contingency Plan). The Certification Program Office can provide guidance on whether a new C&A would be necessary. e. The contractor/subcontractor must conduct an annual self assessment on all systems and outsourced services as required. Both hard copy and electronic copies of the assessment must be provided to the COR. The government reserves the right to conduct such an assessment using government personnel or another contractor/subcontractor. The contractor/subcontractor must take appropriate and timely action (this can be specified in the contract) to correct or mitigate any weaknesses discovered during such testing, generally at no additional cost. f. VA prohibits the installation and use of personally-owned or contractor/ subcontractor-owned equipment or software on VA's network. If non-VA owned equipment must be used to fulfill the requirements of a contract, it must be stated in the service agreement, SOW or contract. All of the security controls required for government furnished equipment (GFE) must be utilized in approved other equipment (OE) and must be funded by the owner of the equipment. All remote systems must be equipped with, and use, a VA-approved antivirus (AV) software and a personal (host-based or enclave based) firewall that is configured with a VA-approved configuration. Software must be kept current, including all critical updates and patches. Owners of approved OE are responsible for providing and maintaining the anti-viral software and the firewall on the non-VA owned OE. g. All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store, process, or access VA information must be handled in adherence with VA Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the contract or (ii) disposal or return of the IT equipment by the contractor/subcontractor or any person acting on behalf of the contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/ subcontractors that contain VA information must be returned to the VA for sanitization or destruction or the contractor/subcontractor must self-certify that the media has been disposed of per 6500.1 requirements. This must be completed within 30 days of termination of the contract. h. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are: (1) Vendor must accept the system without the drive; (2) VA's initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or (3) VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. (4) Due to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then; (a) The equipment vendor must have an existing BAA if the device being traded in has sensitive information stored on it and hard drive(s) from the system are being returned physically intact; and (b) Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be pre-approved and described in the purchase order or contract. (c) A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that (a) and (b) controls above are in place and completed. The ISO needs to maintain the documentation. 6. SECURITY INCIDENT INVESTIGATION a. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/ subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/ subcontractor has access. b. To the extent known by the contractor/subcontractor, the contractor/ subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. 7. LIQUIDATED DAMAGES FOR DATA BREACH a. Consistent with the requirements of 38 U.S.C. 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. b. The contractor/subcontractor shall provide notice to VA of a "security incident" as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. c. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) date of occurrence; (b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. 8. SECURITY CONTROLS COMPLIANCE TESTING On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract.

R--Shredding Services

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published July 31, 2015  -  Deadline August 14, 2015
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation VA259-15-R-0495 is issued as a request for proposal (RFP).This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83, effective 2 Jul 2015. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 561990, with a small business size standard of $11M. IF OFFEROR IS A GSA SCHEDULE HOLDER, ALL INFORMATION REQUESTED IN THIS NOTICE MUST BE PROVIDED, NOT JUST THE OFFEROR'S SCHEDULE NUMBER. This solicitation is set-side for small businesses; service-disabled veteran-owned small businesses, veteran-owned small businesses, women-owned small businesses and other small disadvantaged businesses are encouraged to submit offers. The following is a list of the contract line item numbers, quantities and units of measure including options. This contract will be effective for a base period of one year with the option to extend the contract for four (4) additional one-year periods for a total of five (5) years from the date of award. BASE YEAR: September 1, 2015 - August 31, 2016 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 0001 Shredding services in accordance with Statement of Work $__________ $__________ TOTAL COST ALL ITEMS, BASE YEAR $__________________________________ OPTION YEAR I: September 1, 2016 - August 31, 2017 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 1001 Shredding services in accordance with Statement of Work $__________ $__________ TOTAL COST ITEMS, OPTION YEAR ONE $__________________________________ OPTION YEAR II: September 1, 2017 - August 31, 2018 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 2001 Shredding services in accordance with Statement of Work $__________ $__________ TOTAL COST ALL ITEMS, OPTION YEAR TWO $_______________________________ OPTION YEAR III: September 1, 2018 - August 31, 2019 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 3001 Shredding services in accordance with Statement of Work EACH 11 $__________ $__________ TOTAL COST ITEMS, OPTION YEAR THREE $__________________________________ OPTION YEAR IV: September 1, 2019 - August 31, 2020 CLIN DESCRIPTION UNIT ESTIMATED QUANTITIES UNIT COST TOTAL COST 4001 Shredding services in accordance with Statement of Work YEAR 1 $__________ $__________ TOTAL COST ALL ITEMS, OPTION YEAR FOUR $______________________________ TOTAL COST ALL ITEMS, BASE YEAR PLUS FOUR OPTION YEARS $_______________________________ DESCRIPTION OF REQUIREMENTS FOR THE ITEMS TO BE REQUIRED: Scope of Work The Sheridan VA Health Care System (SVAHCS) located at 1898 Fort Road, Sheridan, WY 82801-8320 requires non-personal services to provide secure steps for containment, pickup at point of collection, shredding per Veteran Health Administration (VHA) standards, and end recycling. Requirements The SVACHS requires a vendor to provide shredding services for the main campus. A. The current facility requirement includes: a secure mobile containment unit with capacity of approximately 2,500 pounds of storage of un-shredded material. There are currently over 200 office-suitable receptacles which hold a maximum of 80 pounds of paper. B. The secure mobile containment unit needs to be emptied when it has reached 50% or more of its capacity. C. The vendor process shall be compliant with VA Directive 6371, Destruction of Temporary Paper Records, dated April 8, 2014. (http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=742&FType=2). Certification of Destruction is required in written documentation by a records-destruction or recycling contractor or vendor that attests to the completion of the destruction process after the destruction of VA records has taken place. The certification is not valid if submitted prior to the actual destruction of the records. D. Final Destruction: The destruction process shall assure that paper is not readable or reconstructable to any degree. E. Interim Destruction: Interim destruction does not definitively ensure paper is not readable or re-constructible to any degree, but does ensure they are not readable or reconstructible without extraordinary effort. This destruction of temporary records is a preliminary step that will allow for secure transport of records until such time as their final destruction. F. The vendor shall clearly describe the process of destruction in detail to demonstrate compliance with the VA Directive 6371, dated April 8, 2014, and include the size of particles after processing. G. The contractor shall provide a certificate of destruction for each pickup, per the VA Directive 6371. H. The vendor shall provide on the invoice, document, or manifest at each visit the weight of paper shredded along with date and name of contract representative. I. Vendor shall notify technical point of contact if roll-off is not possible due to emergency, equipment malfunction, or weather. The vendor is required to notify the technical point of contact if final locations of waste dump changes from existing City landfill/recycling facility. J. The vendor shall comply with all rules and signs posted on federal property. K. Upon request of the contracting officer (CO), the vendor shall allow inspections of the contractor's processes by the technical point of contact if the records' final destruction will take place on site at the VA facility. L. The vendor shall provide clear documentation that any contractor who handles VA records until final destruction is completed is bonded and insured for paper/printed media destruction, and can provide reasonable physical safeguards for the data throughout the destruction process. M. A Safety Plan shall be submitted by the vendor with submission of quote. The Safety Plan shall be evaluated by and be approved by the SVAHCS Safety Officer prior to contract award. N. Proof of Liability Insurance shall be submitted by the vendor with the submission of quote. Liability insurance must be current. Projected Period of Performance Base Year: September 1, 2015 through August 31, 2016 Option Year I: September 1, 2016 through August 31, 2017 (Awarded at Government's discretion) Option Year II: September 1, 2017 through August 31, 2018 (Awarded at Government's discretion) Option Year III: September 1, 2018 through August 31, 2019 (Awarded at Government's discretion) Option Year IV: September 1, 2019 through August 31, 2020 (Awarded at Government's discretion) Summary of Work A. Access to Work Site: The vendor shall schedule routine pickup of Sensitive Information at the Sheridan VA location. Normal work hours for the Sheridan VA are 7:30am to 4:00pm. Pickups shall occur with-in this range of hours. B. Federal Holidays Observed: " New Year's Day, January 1st " Birthday of Martin Luther King, Jr., Third Monday in January " Washington's Birthday, Third Monday in February " Memorial Day, Last Monday in May " Independence Day, July 4th " Labor Day, First Monday in September " Columbus Day, Second Monday in October " Veterans Day, November 11th " Thanksgiving Day, Fourth Thursday in November " Christmas Day, December 25th " Any other Federal holiday designated by Executive Order by the President of the United States Please note that holidays falling on Saturday or Sunday will be observed on either Friday or Monday. C. Vendor Furnished Material: The vendor shall provide all tools and equipment necessary to review, securely collect, and contain all Sensitive Information picked up. No Government property will be provided. D. Manifest Information: The vendor shall provide a manifest for each pickup to include dates of service, total and tare weight and location of waste. E. Certificate of Destruction: The vendor shall provide a Certificate of Destruction from each Sensitive Information pickup from the VA locations to include certification following the destruction. This document shall be provided to the technical point of contact. F. Invoice Information: The Vendor shall submit invoices monthly. Payment will be made by VA FSC after receipt of a proper invoice. Submission of a proper invoice includes: 1. Facility name, address, and phone number 2. Type of service performed 3. Date(s) of service G. Schedule: Pickup is to be consistent and timely. Acceptable timeframes for pickup include bi-weekly (every two weeks) OR monthly. H. Location Approximate Weight Per Year SVAHCS 1898 Fort Road, Bldg. 7 23,000 lbs. Sheridan, WY 82801 I. Execution 1. All work shall be performed in a safe and efficient manner. 2. Site clean-up: The contractor shall assure its processes do not create an unclean or unsafe environment for SVAHCS and do not damage or destroy government property. 3. Final Inspection: The technical point of contact will notify the vendor of any issues raised from the destruction of paper at each location. 4. Wages shall be in accordance with the Service Contract Labor Standards. Please refer to attachment for local wage determination. The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL ITEMS, applies to this acquisition; with the following addendum. FAR 52.203-98, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (FEB 2015) a. In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. b. The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. c. Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of provision) FAR 52.204-16, Commercial and Government Entity Code Reporting (NOV 2014) FAR 52.204-17, Ownership or Control of Offeror (NOV 2014) The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS, applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical: The offer shall be evaluated on the conformance to the requirements listed in the Statement of Work. 2. Past Performance: Offeror shall provide three references of organizations in which they have provided the same or similar type of service. References shall include a point of contact, position held by the point of contact, company name, telephone number, mailing address and email address. 3. Price: Offeror's price shall be evaluated to determine its fair and reasonableness. Technical and past performance, when combined, are more significant than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS shall be submitted with the offer. The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS, applies to this acquisition, with the following addendum: FAR 52.216-18 Ordering (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from September 1, 2015 through August 31, 2016. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of Clause) FAR 52.216-19 Order Limitations (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of $15,800.00 (2) Any order for a combination of items in excess of $15,800.00; or (3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within _____ days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) FAR 52.216-22 Indefinite Quantity (OCT 1995) (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after August 31, 2016. (End of Clause) FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) days of the expiration date of the current contract period. (End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000); a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) days of the expiration date of the current contract period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of clause) FAR 52.232-19 Availability of Appropriated Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond SEPTEMBER 30, 2015. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause) VAAR 852.203-70 Commercial Advertising (JAN 2008); VAAR 852.237-70 Contractor Responsibilities (APR 1984); The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of WYOMING. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) and VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008). LIMITATIONS ON SUBCONTRACTING - MONITORING AND COMPLIANCE: This solicitation includes FAR 52.219-6, Notice of Total Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. IT Security Contract VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY 1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 3. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request. j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR. 4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT a. Information systems that are designed or developed for or on behalf of VA at non-VA facilities shall comply with all VA directives developed in accordance with FISMA, HIPAA, NIST, and related VA security and privacy control requirements for Federal information systems. This includes standards for the protection of electronic PHI, outlined in 45 C.F.R. Part 164, Subpart C, information and system security categorization level designations in accordance with FIPS 199 and FIPS 200 with implementation of all baseline security controls commensurate with the FIPS 199 system security categorization (reference Appendix D of VA Handbook 6500, VA Information Security Program). During the development cycle a Privacy Impact Assessment (PIA) must be completed, provided to the COR, and approved by the VA Privacy Service in accordance with Directive 6507, VA Privacy Impact Assessment. b. The contractor/subcontractor shall certify to the COR that applications are fully functional and operate correctly as intended on systems using the VA Federal Desktop Core Configuration (FDCC), and the common security configuration guidelines provided by NIST or the VA. This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista) and future versions, as required. c. The standard installation, operation, maintenance, updating, and patching of software shall not alter the configuration settings from the VA approved and FDCC configuration. Information technology staff must also use the Windows Installer Service for installation to the default "program files" directory and silently install and uninstall. d. Applications designed for normal end users shall run in the standard user context without elevated system administration privileges. e. The security controls must be designed, developed, approved by VA, and implemented in accordance with the provisions of VA security system development life cycle as outlined in NIST Special Publication 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems, VA Handbook 6500, Information Security Program and VA Handbook 6500.5, Incorporating Security and Privacy in System Development Lifecycle. f. The contractor/subcontractor is required to design, develop, or operate a System of Records Notice (SOR) on individuals to accomplish an agency function subject to the Privacy Act of 1974, (as amended), Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Privacy Act may involve the imposition of criminal and civil penalties. g. The contractor/subcontractor agrees to: (1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies: (a) The Systems of Records (SOR); and (b) The design, development, or operation work that the contractor/ subcontractor is to perform; (1) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a SOR on individuals that is subject to the Privacy Act; and (2) Include this Privacy Act clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a SOR. h. In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a SOR on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a SOR on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a SOR on individuals to accomplish an agency function, the contractor/subcontractor is considered to be an employee of the agency. (1) "Operation of a System of Records" means performance of any of the activities associated with maintaining the SOR, including the collection, use, maintenance, and dissemination of records. (2) "Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and contains the person's name, or identifying number, symbol, or any other identifying particular assigned to the individual, such as a fingerprint or voiceprint, or a photograph. (3) "System of Records" means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. i. The vendor shall ensure the security of all procured or developed systems and technologies, including their subcomponents (hereinafter referred to as "Systems"), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the vendor anywhere in the Systems, including Operating Systems and firmware. The vendor shall ensure that Security Fixes shall not negatively impact the Systems. j. The vendor shall notify VA within 24 hours of the discovery or disclosure of successful exploits of the vulnerability which can compromise the security of the Systems (including the confidentiality or integrity of its data and operations, or the availability of the system). Such issues shall be remediated as quickly as is practical, but in no event longer than 7 days. k. When the Security Fixes involve installing third party patches (such as Microsoft OS patches or Adobe Acrobat), the vendor will provide written notice to the VA that the patch has been validated as not affecting the Systems within 10 working days. When the vendor is responsible for operations or maintenance of the Systems, they shall apply the Security Fixes within 7 days. l. All other vulnerabilities shall be remediated as specified in this paragraph in a timely manner based on risk, but within 60 days of discovery or disclosure. Exceptions to this paragraph (e.g. for the convenience of VA) shall only be granted with approval of the contracting officer and the VA Assistant Secretary for Office of Information and Technology. 5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE a. For information systems that are hosted, operated, maintained, or used on behalf of VA at non-VA facilities, contractors/subcontractors are fully responsible and accountable for ensuring compliance with all HIPAA, Privacy Act, FISMA, NIST, FIPS, and VA security and privacy directives and handbooks. This includes conducting compliant risk assessments, routine vulnerablity scanning, system patching and change management procedures, and the completion of an acceptable contingency plan for each system. The contractor's security control procedures must be equivalent, to those procedures used to secure VA systems. A Privacy Impact Assessment (PIA) must also be provided to the COR and approved by VA Privacy Service prior to operational approval. All external Internet connections to VA's network involving VA information must be reviewed and approved by VA prior to implementation. b. Adequate security controls for collecting, processing, transmitting, and storing of Personally Identifiable Information (PII), as determined by the VA Privacy Service, must be in place, tested, and approved by VA prior to hosting, operation, maintenance, or use of the information system, or systems by or on behalf of VA. These security controls are to be assessed and stated within the PIA and if these controls are determined not to be in place, or inadequate, a Plan of Action and Milestones (POA&M) must be submitted and approved prior to the collection of PII. c. Outsourcing (contractor facility, contractor equipment or contractor staff) of systems or network operations, telecommunications services, or other managed services requires certification and accreditation (authorization) (C&A) of the contractor's systems in accordance with VA Handbook 6500.3, Certification and Accreditation and/or the VA OCS Certification Program Office. Government- owned (government facility or government equipment) contractor-operated systems, third party or business partner networks require memorandums of understanding and interconnection agreements (MOU-ISA) which detail what data types are shared, who has access, and the appropriate level of security controls for all systems connected to VA networks. d. The contractor/subcontractor's system must adhere to all FISMA, FIPS, and NIST standards related to the annual FISMA security controls assessment and review and update the PIA. Any deficiencies noted during this assessment must be provided to the VA contracting officer and the ISO for entry into VA's POA&M management process. The contractor/subcontractor must use VA's POA&M process to document planned remedial actions to address any deficiencies in information security policies, procedures, and practices, and the completion of those activities. Security deficiencies must be corrected within the timeframes approved by the government. Contractor/subcontractor procedures are subject to periodic, unannounced assessments by VA officials, including the VA Office of Inspector General. The physical security aspects associated with contractor/ subcontractor activities must also be subject to such assessments. If major changes to the system occur that may affect the privacy or security of the data or the system, the C&A of the system may need to be reviewed, retested and re- authorized per VA Handbook 6500.3. This may require reviewing and updating all of the documentation (PIA, System Security Plan, Contingency Plan). The Certification Program Office can provide guidance on whether a new C&A would be necessary. e. The contractor/subcontractor must conduct an annual self assessment on all systems and outsourced services as required. Both hard copy and electronic copies of the assessment must be provided to the COR. The government reserves the right to conduct such an assessment using government personnel or another contractor/subcontractor. The contractor/subcontractor must take appropriate and timely action (this can be specified in the contract) to correct or mitigate any weaknesses discovered during such testing, generally at no additional cost. f. VA prohibits the installation and use of personally-owned or contractor/ subcontractor-owned equipment or software on VA's network. If non-VA owned equipment must be used to fulfill the requirements of a contract, it must be stated in the service agreement, SOW or contract. All of the security controls required for government furnished equipment (GFE) must be utilized in approved other equipment (OE) and must be funded by the owner of the equipment. All remote systems must be equipped with, and use, a VA-approved antivirus (AV) software and a personal (host-based or enclave based) firewall that is configured with a VA-approved configuration. Software must be kept current, including all critical updates and patches. Owners of approved OE are responsible for providing and maintaining the anti-viral software and the firewall on the non-VA owned OE. g. All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store, process, or access VA information must be handled in adherence with VA Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the contract or (ii) disposal or return of the IT equipment by the contractor/subcontractor or any person acting on behalf of the contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/ subcontractors that contain VA information must be returned to the VA for sanitization or destruction or the contractor/subcontractor must self-certify that the media has been disposed of per 6500.1 requirements. This must be completed within 30 days of termination of the contract. h. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are: (1) Vendor must accept the system without the drive; (2) VA's initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or (3) VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. (4) Due to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then; (a) The equipment vendor must have an existing BAA if the device being traded in has sensitive information stored on it and hard drive(s) from the system are being returned physically intact; and (b) Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be pre-approved and described in the purchase order or contract. (c) A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that (a) and (b) controls above are in place and completed. The ISO needs to maintain the documentation. 6. SECURITY INCIDENT INVESTIGATION a. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/ subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/ subcontractor has access. b. To the extent known by the contractor/subcontractor, the contractor/ subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. 7. LIQUIDATED DAMAGES FOR DATA BREACH a. Consistent with the requirements of 38 U.S.C. 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. b. The contractor/subcontractor shall provide notice to VA of a "security incident" as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. c. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) date of occurrence; (b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. 8. SECURITY CONTROLS COMPLIANCE TESTING On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract.

Environmental Daily News Service Subscription

Department of the Interior, Interior Business Center | Published August 25, 2015  -  Deadline August 31, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document, D15PS00742, is a Request for Quotes (RFQ) and incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-83. The associated NAICS code is 519130; small business size standard is 500 employees. This requirement is for the following commercial item: 1. REQUIREMENT: Electronic Environmental Daily News Service Subscription for Public Land Managers 1.1 Topics covered will include current global event coverage of relevant energy and environmental issues, industry trends, markets, scientific advances, and local, state, federal, and international governmental policy and political happenings. 1.2 Subscription issues shall be delivered electronically to Department of the Interior, Office of the Secretary, Office of Wildland Fire subscribers. Subscription recipient office will have log-in and password access to archived material hosted by the subscription provider. 1.3 Daily news updates will be provided via email to the end-user account. Updates will be provided to multiple recipients daily, a minimum of Monday-Friday, except Federal holidays, on a variety of environmental topics. 1.4 Exemplar subscription samples or electronic links to samples offered may be included with solicitation response. 1.5 Electronic subscription shall be provided for the base period of January 1, 2016 - December 31, 2016. If any options are exercised, subscriptions shall continue without lapse. Offeror shall quote prices for base year and for each option year. Base Year - January 1, 2016 - December 31, 2016. Option 1 - January 1, 2017 - December 31, 2017. Option 2 - January 1, 2018 - December 31, 2018. Option 3 - January 1, 2018 - December 31, 2018. 2. OFFEROR REQUIREMENTS 2.1 This solicitation is set-side for small businesses. 2.2 The associated North American Industry Classification System (NAICS) code is 519130 -Internet Publishing and Broadcasting and Web Search Portals), with a small business size standard of 500 Employees. (The small business size standard is the largest that a concern can be and still qualify as a small business for Federal Government programs. For the most part, size standards are the average annual receipts or the average employment of a firm. More information may be obtained from the Small Business Administration website located at www.sba.gov. SBA Small Business Size Standards website is https://www.sba.gov/content/small-business-size-standards.) 2.3 One firm-fixed-price contract will be awarded. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Comparative evaluations of offers will be conducted to determine which product is most advantageous to the Government, price and other factors considered. The Government will apply the annual subscription prices in acceptable offers, including option year unit prices. The totals for each subscription year annual price for all years will be added together to arrive at the estimated evaluated price for each offeror. Evaluation of options shall not obligate the Government to exercise the option(s). The following factors shall be used to evaluate offers: 2.3.1 Technical acceptability of offer, 2.3.2 Past performance, 2.3.3 Relevant organizational experience, and 2.3.4 Price. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. If there is any conflict between 52.212-1 and this combined synopsis/solicitation, the combined synopsis/solicitation shall take precedence. 2.4 The quote shall include a description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature or other documents if necessary. The quote may include past performance information, but it is not required. 2.5 If offeror is a GSA schedule holder, all information requested must be provided, not just the offeror¿s schedule number. 2.6 Vendors interested in receiving an award to this solicitation must be able to demonstrate their qualifications to provide services required. 2.7 Interested offerors must be registered in the Government¿s contractor data base called System for Award Management located at www.sam.gov. Interested vendors may respond without being registered, however their registration must be completed prior to award of a contract. 2.8 Interested offerors must be willing to bill Department of the Interior electronically online using the U.S. Treasury¿s Invoice Processing Platform (IPP) system located at http://www.ipp.gov/ or to accept a Government charge card in payment for services rendered (Vendors not already registered with IPP will not be able to register until after contract award.) 3. INTERESTED OFFERORS shall submit their responses to the Contracting Officer: Helen Watson Phone 208-890-5448 Email Helen_Watson@ibc.doi.gov 4. RESPONSES are due by 1700 (5:00PM MT), August 31, 2015. 5. SOLICITATION & CONTRACT PROVISIONS & CLAUSES 5.1 Department of the Interior Clauses: The following Department of the Interior clauses and regulations apply to this procurement and are incorporated by reference with the same force and effect as if they were given in full text: 5.1.1 Department of the Interior Acquisition Regulation 1452.215-71, Title "Use and Disclosure of Proposal Information" April 1984. The full text of this clause may be accessed electronically at http://www.doi.gov/pam/programs/acquisition/pamareg.cfm. 5.1.2 Department of the Interior Acquisition Policy Release (DIAPR) 2013-04, Subject: Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013). IPP website for vendor registration is http://www.ipp.gov/. Note: IPP registration is not difficult, but initiating process 7-10 days prior to submission of first invoice allows Treasury personnel to verify user data so that new user profile is set up before user is ready to invoice. The full text of this clauses may be accessed electronically at http://www.doi.gov/pam/programs/acquisition/diapr.cfm. 5.2 Federal Acquisition Regulation (FAR) 52.252-01 Solicitation Clauses Incorporated by Reference ¿ Clauses are those in effect with Federal Acquisition Circular FAC-2005-83. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/ these address(es): https://www.acquisition.gov/far/ Provisions: 52.204-7 System for Award Management (Jul 2013); 52.212-1 Instructions to Offerors¿Commercial Items (Apr 2014); 52.212-3 Offeror Representations and Certifications - Commercial Items (Mar 2015); The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. Clauses: 52.204-13 System for Award Management Maintenance (Jul 2013); 52.212-2 Evaluation¿Commercial Items (Oct 2014); 52.212-4 Contract Terms and Conditions¿Commercial Items (May 2015) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders¿Commercial Items (May 2015). The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). 52.219-28 Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). 52.233-3 Protest After Award (AUG 1996) (31 U.S.C. 3553). 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). 52.222-3 Convict Labor (June 2003) (E.O. 11755). 52.222-19 Child Labor¿Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126). 52.222-21 Prohibition of Segregated Facilities (Apr 2015). 52.222-26 Equal Opportunity (Apr 2015) (E.O. 11246). 52.222-36 Affirmative Action for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). 52.222-50 Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). 52.225-3 Buy American Act¿Free Trade Agreements¿Israeli Trade Act, Alternate I , (May 2014) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) (E.O.¿s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33 Payment by Electronic Funds Transfer¿System for Award Management (Jul 2013) (31 U.S.C. 3332). 52.232-36 Payment by Third Party (May 2014) (31 U.S.C. 3332). (END 52.212-5) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications (Dec 2012) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 5.3 OPTIONS 52.217-5 Evaluation of Options. (JULY 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). Contract Period and Funding Contract Period - The contract period is base year plus three option years. 52.217-9 Option to Extend the Term of the Contract (48 CFR 52.217-9, Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor at least 30 days prior to expiration of the contract. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) Options exercised prior to the availability of funds for a new fiscal year are subject to FAR 52.232-18 Availability of Funds, which is incorporated by reference. (d) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 years. 52.232-19 Availability of Funds for the Next Fiscal Year. (Apr 1984) Funds are not presently available for performance under this contract beyond the base year. The Government¿s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 8, 2015, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. 6. DEPT. OF THE INTERIOR - INTERIOR BUSINESS CENTER GREENING CLAUSE: (a) Almost every service requires the use of some sort of product. While providing services pursuant to the Requirements Document in this contract, if your services necessitate the acquisition of any products, the contractor shall use its best efforts to comply with Executive Order 13514, and to acquire the environmentally preferable products that meet the requirements of clauses at FAR 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts, 52.223-15, Energy Efficiency in Energy Consuming Products, and 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. (b) Additionally, the contractor shall use its best efforts to reduce the generation of paper documents through the use of doublesided printing, double-sided copying, and the use and purchase of 30% post consumer content white paper to meet the intent of FAR 52.204-4 Printing/Copying Double-Sided on Recycled Paper.

D--Online Subscription for Environmental and Energy P

Department of the Interior, National Business Center | Published May 13, 2015
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IGF::CT::IGF Online Subscription for Environmental and Energy Policies, Legislation, and News.

Online Subscription for Environmental & Energy Policy, Legislation, and News.

Department of the Interior, National Business Center | Published April 7, 2015  -  Deadline April 13, 2015
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Online Subscription for Environmental & Energy Policy, Legislation, and News.

D--Interagency Fuels Treatment Decision Support System

Department of the Interior, National Business Center | Published August 5, 2015
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The US Department of the Interior, Acquisition Services Directorate (AQD), is issuing this solicitation, Number D15PS00647 as a Request for Quote (RFQ) on behalf of the US Department of the Interior, Office of Wildland Fire (OWF). AQD anticipates awarding a purchase order to provide continuing operations and maintenance (O&M) while working to develop, modernize, and enhance (DME) the functionality to meet fuels and vegetation planning and assessment needs of the interagency fire management community for the Interagency Fuels Treatment Decision Support System (IFTDSS). The purchase order will be awarded for a base period of one year and four one year option periods. This is an acquisition for commercial services and will be conducted using the guidance in FAR 13.5. The applicable NAICS code is 511210, "Software Publishers". The small business size standard is $38.5 million. This procurement is being solicited on an unrestricted basis, open to large and small business concerns. PURPOSE OF PURCHASE ORDER/SCOPE OF WORK: The scope of the project is to take the existing IFTDSS System (application / framework) and provide for its continuing operations and maintenance (O&M) needs while working to develop, modernize, and enhance (DME) the functionality to meet fuels and vegetation planning and assessment needs of the interagency fire management community. OWF seeks system O&M/DME with accompanying security services providing a structure that is reliable, maintainable, and available (RMA). The system provides and offers the necessary redundancy and contingency features as well as state-of-the-art technology enhancements to improve user experience, minimize service disruption, and ensure security. The IFTDSS approach is one of a "system of systems" structure that provides for the integration of multiple systems and tools applying modeling and data analysis resulting in proper, logical and appropriate workflows. The underlying Scientific Modeling Framework (SMF) serves as a foundation for fulfilling the existing need to access legacy fire management systems, tools, and databases, thus allowing for the closure of legacy or redundant systems, tools, models or databases. The future SMF will build upon this framework to facilitate the incorporation of key current and legacy datasets, processes, and algorithms as well as new models and databases. The SMF will enable the linkage and integration of independent models of vegetation information, fire behavior, fire effects, fuel/vegetation treatments, and risk assessments. The IFTDSS "system" will provide infrastructure, computing and related services to enable the flexible and scalable delivery of environments, processes, and/or algorithms that can be used by the wildland fire or natural resource program agencies to develop, test, and certify applications by authorized government specialists. Source Selection Procedures as identified in FAR Part 13.106-2 will be utilized in the selection of the firm offering the best value to the Government in terms of price and technical merit and whose performance is expected to best meet stated Government requirements. Accordingly, award will be made using best value source selection procedures incorporating tradeoffs between price and non-price factors. Award may be made without discussions. Interested Parties/How to Offer. The Solicitation (RFQ) will only be available electronically. It will be available on or about August 11, 2015. The solicitation will be available at https://www.fbo.gov/. Potential offerors will be responsible for downloading the solicitation and for monitoring the website for possible amendments and/or additional information. For any inquiries regarding this solicitation, please contact the Contracting Officer, Kimberly Luke. All inquires and questions must be submitted via email to Kimberly_Luke@ibc.doi.gov. Telephonic requests will not be acknowledged.

C--666 - Sheridan VA Parking Lots

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published December 30, 2015  -  Deadline January 27, 2016
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PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS DESCRIPTION: This is a Pre-Solicitation Notice for the following services under project number 666-416-113-VA Parking Lot, projected at the Sheridan Wyoming Veterans Affairs Medical Center (VAMC) 1898 Fort Road, Sheridan Wyoming 82801. This will be a Service Disabled Veteran Owned Business (SDVOSB) Set-aside. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. Interested firms should submit one (1) copy of their current SF 330 no later than 1:00 PM Mountain Time (MT) 1/27/2016 to Donna.Davis11@va.gov. The emailed file shall not exceed 5MB in total. The NAICS code for this project is 541330, with a small business size standard of $15M. This project will be 100% set-aside for Service Disabled Veteran-Owned Small Businesses as stated below. The project construction magnitude is between $500,000 and $1,000,000.00 I) GENERAL: 1) The A/E shall provide services for investigation, preparation of working drawings, construction documents, construction period services, and cost estimates to design and upgrade parking lots at the VA Medical Center located at 1898 Fort Road, Sheridan, WY 82801. It also includes communication with and acceptance of design by SHPO. Design must be fast tracked so that construction documents are ready to bid this project to meet the Federal Stimulus Program time frames. a) Parking lot 1 - Provide a design for the replacement of the existing parking lot which is located west of Freedom lane and northwest of Building 1: Demolish and remove existing asphalt, concrete wheel stops, curb and gutter and provide new surface, curb and wheel stops. (Approx. 1,030 Sq. Yds.). b) Parking lot 6 - Provide a design for the replacement of the existing Parking lot which is located off of Freedom lane and south of Bldg. 64: Demolish and remove existing asphalt and provide new surface, curb and wheel stops. (Approx. 4,982 Sq. Yds.). c) Parking lot 22(proposed) - Provide a design for new parking lot which is to be located east of Bldg. 71 and adjacent to existing visitor parking lot 10. Provide a new entrance off of Coast Guard Lane and attach new parking lot 22 to existing parking lot 10. Do not remove any existing trees, adjust drive as accordingly to provide exit on to Coast Guard lane. (Approx. 2,244 Sq. Yds.). d) A/E shall provide a Geotech survey to include a survey at all parking lot sites described. The A/E will determine the condition of the subbase of the two existing parking lots to determine the amount of degradation and rebuilding of the subsurface. 2) The design must, as a minimum, be in accordance with all applicable codes (NEC, IECC, JCAHO, OSHA, DEQ and EPA) and Department of Veterans Affairs (VA) PUBLICATIONS (Master Construction Specifications, Construction Standards, etc.). 3) Work includes, but is not limited to, architectural, civil, electrical and other professional design disciplines, including necessary investigative services to determine soil conditions and the existing capacity of the storm sewer and electrical systems. The AE will determine the required compliance to meet the Clean Water Act and determine what permits will be required by WYO DEQ. As part of the investigation report the AE will provide Storm Water Runoff calculations. They also will prepare applications for permits required by DEQ. The designer will be required to enter confine space and other potential dangerous environments to investigate and discover the condition of systems. a) Bid alternates with a cumulative total of 20% of estimated construction must be part of the design so that the project can be procured within the VA construction budget. 4) The following are VA identified parking lots that require rebuilding or must be built new. All require soil investigation, survey if necessary, striping and site lighting. The design must improve the overall aesthetics of the parking lots and must include drainage to outfalls or the existing storm water sewer system. The design must also allow ease of snow removal and includes curbs and gutters. a) Parking Lot #1. At present parking lot #1 is a parking lot comprised of four (44) parking stalls. The new parking lot will have the same footprint as the existing. Remove existing and provide new. b) Parking Lot #6. At present parking lot #6 is a parking lot comprised of four (95) ADA parking stalls. The new parking lot will have the same footprint as the existing. Remove existing and provide new. c) Design at a minimum a new twenty (20) space parking lot to the east of Bldg. 71 and adjacent to existing visitor parking lot 10. Provide a new entrance off of Coast Guard Lane and attach new parking lot 22 to existing parking lot 10. The mature trees are not to be disturbed. A larger lot is desired if space will allow. Design is includes sidewalks and curb access to the main sidewalks. Include a pedestrian ADA walk from the parking lot to the main entrances of B71N, B71 and B9. The walk is to be lighted. d) Design documents will show the red lines will be submitted by the contractor to the A/E and put into the AutoCAD drawings and submitted within 30 days of the completion of the construction project. e) All existing utilities which are designed to be relocated or modified shall have direction to the contractor on the new location and modifications. 5) The VA will provide the A/E with the following: a) Site plans that are available at the VA Engineering Office in AutoCAD 2008. The accuracy of these prints is not at survey grade but is a close approximation of what is known. There will be instances where the prints are wrong. Construction drawings are also available but cannot leave the station so investigate work of existing drawings must be conducted in the VA Engineering Office. b) VA Standards and VA Master Specifications on electronic format (MS WORD) which are available on the VA web site. c) Basic site plan in pdf showing general location of parking lots. 6) Meeting and Submittal reviews: a) The A/E will combine the kickoff meeting with the first investigative trip. b) The A/E will be on site for the 50% and 95% reviews. A/E shall provide a site visit with the 100% documents to verify fit of new equipment and ductwork routing. c) The A/E will take minutes for all phone calls, meetings and decisions then distribute for review by the members within 5 business days and then finalize the minutes within 5 more business days. Electronic and emailed minutes are acceptable. 7) To be provided by the VA to the designer: a) One line prints of as-build utilities plans and building floor plans are available at the VA Engineering Office in AutoCAD or PDF format. The accuracy of these prints is a close approximation of what exists on site. There may be instances where the prints are wrong, therefore the contractor shall be responsible for field verification of all project requirements and measurements. b) VA Standards and VA Master Specifications in electronic format Microsoft Word © (MS WORD) are available on the VA web site. http://www.cfm.va.gov/til/ . Add document footer to these specifications showing the project, the section number, and the page number. The A/E must go through and fill in all blanks and make sure they match the drawings. c) Existing hazardous material survey reports for each building. OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA: The submitted SF330s will be evaluated on the following criteria: This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF 330 technical proposals: *(NOTE: Evaluation Criteria (1) through (4) are considered the most important and equal among themselves; Criteria (5) and (6) are of slightly less importance than (1) through (4), but are of equal value among themselves; Criteria (7) and (8) are the least important and listed in descending order of importance. Specific evaluation criteria include: 1. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. 2. Professional Qualifications necessary for satisfactory performance of required services. 3. Capacity to accomplish the work in the required time. 4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. 5. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 6. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. 7. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Criterion 1 - - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation for parking lots, storm water pollution prevention, waste reduction, and the use of recovered materials such as asphalt milling and base recovery. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to: ? Experience with design of parking lots with an integral element of safety and functionality and low maintenance; ? Experience with civil engineering in cold weather climates (similar to Sheridan, WY); ? Experience with construction and renovation phasing in hospitals and other VA facilities related to civil engineering work and way finding; ? Experience in providing post construction award services (shop drawing review, as-built drawing and Quality Assurance Plan (QAP) preparation, construction inspection services, SWPPP (Storm Water Pollution Prevention Plans) preparation related to services similar to this project) ? Experience in providing site investigative services and geotechnical services. Submission requirements: Provide up to three (3) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project's square footage and cost. All projects provided in the SF 330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF 330 Part 1, Section F Item 25 "Firms from Section C Involved in this Project," block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. All information for Criterion 1 should be submitted in Part 1, Section F of the SF330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1. Criterion 2 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines - The majority of the project will be Civil including way-finding and Electrical Engineering. Less than 20% of the work could be Architecture, Mechanical. Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF 330 Part 1 Section G. Criterion 3 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time. Submission requirements: Describe the firm's ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm's capacity to accomplish multiple projects simultaneously. Criterion 4 - Past Performance - Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. NOTE: Past performance information for projects listed under Criterion 1 will be given greater weight. Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF 330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Donna Davis via email at Donna.davis11@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Criterion 5 - Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Submission requirements: Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. Criterion 6 - Location in the general geographical area and knowledge of Sheridan, Wyoming; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract. Submission requirements: Indicate firms/teams location, including main offices, branch offices and any sub-consultants' offices and demonstrate how this will be advantageous to the Government. Indicate firms/teams knowledge of Ft Harrison Montana area. Criterion 7 - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Submission requirements: Offerors shall provide documentation (awards, certificates, publications, commendations from within the community) as evidence of reputation and standing of its firm. Criterion 8 - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years. Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF 330 shall contain a signed and dated statement by the president of the firm affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services. SELECTION INTERVIEW: Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF330 submittal. Elaborate presentations are not desired. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. Interested firms should submit one (1) copy of their current SF 330 no later than 1:00 PM Mountain Time (MT) 1/27/2016 to Donna.Davis11@va.gov. The emailed file shall not exceed 5MB in total. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.
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