FATHER & SON RELATIONSHIP BUILDING RETREAT
Department of the Navy, United States Marine Corps | Published April 23, 2015 - Deadline May 5, 2015
Combined Synopsis/Solicitation (FATHER/SON RETREAT)
This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in subpart 12.6, as supplemented with additional information included in this notice. The announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Solicitation # H92257-15-Q-0111 is hereby issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 05-74, Effective July 1, 2014.
This is a restricted purchase set-aside for 100% Small Business Concerns. The North American Industry Classification System Code (NAICS) is 611710. The small business size standard is $15M. The Federal Supply Classification (FSC) for this order is U099.
Evaluation Utilizing Simplified Acquisition Procedure (Feb 2015)
The U.S. Government intends to award a Firm Fixed Price purchase order to the successful Quoter of this RFQ. The Government will issue an order resulting from this request for quotation to the responsible Offeror whose quotation is most advantageous to the Government, considering both price and non-price factors. The following factors will be used to evaluate quotations:
(1) Personnel Qualifications. The experience, education, and qualifications of personnel proposed to work on the contract will be evaluated to determine their ability to perform their proposed duties in accordance with Statement of Work.
(2) Technical Approach and Capability. The offeror's approach to performing contract requirements and its capability to successfully perform the contract in accordance with Statement of Work.
(3) Past Performance. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction.
(End of Provision)
CLIN 0001 - FATHER AND SON RELATIONSHIP BUILDING RETREAT
STATEMENT OF WORK
FATHER AND SON RELATIONSHIP BUILDING RETREAT
1.0 REQUIREMENTS: Contract conference facility, food, lodging, supplies, staff, and curriculum for the purpose of conducting multiple U.S. Marine Corps Forces Special Operations Command Relationship Building Retreats during fiscal year 2015.
1.1 The training will include one (1) course consisting of two (2) nights and three (3) days (Friday evening-Sunday mid-morning) of instruction for multiple families up to a total of sixty (60) people between the dates of 15 May 2015 to 17 May 2015.
1.2 The retreat will focus on the father and son, or family relationships, leadership and communication skills, as well as the children's maturity and development. Training shall include classroom, didactic instruction, small group discussion, practical skills, role-play, parent/child relational exercises, and development games
1.3 Contractor shall provide all required materials to include: student guides, writing implements, conversation starters, resources for post-retreat relationship building, copies of the text they have authored and published, various materials and tools required for all activities, and any and all other supplies, crafts, etc. required for the training.
1.4 Contractor shall provide age-appropriate (ages of children will range from 5-17 years old) training with the goal of intentional relationship building between father/son(s). This is curriculum-based training with supporting activities and must have measurable objectives.
1.5 Training must be divided into appropriate age blocks with consideration for adolescent development skills (i.e. 5-10 years, 11-17 years).
1.6 Contractors shall provide age-appropriate training and activities designed to strengthen the bond between parents and children, as well as whole families, with an emphasis on the children taking the lead in activities and discussions, appropriate physical contact, communication skills, and strengthening personal and family resiliency.
1.7 Training shall cover the following:
1.7.1 Basics of the parent/child and family relationships.
1.7.2 Relationship enhancement skills with a focus on activities and skills designed to affirm the child(ren), strengthen the relationships in family units, and create activities, and memories, that they share together.
1.7.3 Childhood development curriculum designed to strengthen parenting skills.
1.7.4 The importance of communications skills between parents and children, including strategies for affirming each other and discussing important elements of the relationship.
1.7.5 Improved communications skills for fathers/daughters, fathers/sons, and whole families, (respectively), that encourage parents to listen first and then respond.
1.7.6 Team building exercises and activities designed to have fathers/daughters, fathers/sons, and entire families (respectively), working together as a team throughout the experience.
1.8 Contractor will provide course syllabus, all curriculum, text authored (and published) by the presenters, and supporting documentation for review by MARSOC Chaplains before a bid will be approved.
2.0 PLACE OF PERFORMANCE
2.1 Contractor shall provide a facility that can provide a "Camp" or "Resort"-style experience, at which to hold the training, on the dates listed above in Section 1.1. The facility, if possible, will be within three to four (3-4) hours of the base where the unit is located (Zip Code: 28542). Camp settings further than four (4) hours may be chosen if suitable camp environments within four (4) hours are not available for desired time period. The location is ultimately approved by the MARSOC Chaplains before a location is deemed acceptable.
2.2 Contractor shall provide a facility that has appropriate "Camp," "Hotel," or "Resort"-style lodging for up to sixty (60) students and staff for two nights. Camp-style is preferred. Beds, showers, and restrooms must be provided. The facilities for each retreat must include a conference room attached, or within walking distance, for classroom instruction and inclement weather activities. Contractor shall provide pictures of lodging along with the quote. Chaplains reserve the right to refuse a contact proposal based on suitability of location and amenities, or if the proposal is obviously cut and paste from the facility website.
2.3 Contractor shall provide five (5) hot meals for all participants (Friday dinner, Saturday breakfast, Saturday lunch, Saturday dinner, and Sunday breakfast), and at least one snack each day. Contractor must provide sample menu included with the quote. Contractor must accommodate special diets or allergies if required.
2.4 Contractor shall provide onsite outdoor activities, weather permitting. These activities must provide a challenge, and adventure, team building, and youth development. The activity plan, and rationale, will be reviewed and evaluated by the Chaplain for award consideration. Chaplains reserve the right to refuse a quote due to poor presentation of curriculum and activities, or a potential Contractor copying and pasting from this Statement of Work. All work, quotes, curriculum, and activities must be the original work of the potential Awardee.
2.5 Contractor shall provide alternate activities in case of inclement weather. This activity plan must also be presented to Chaplains for review prior to quote being approved. This also must be original work of the potential Awardee.
2.6 Contractor-provided facility must have all appropriate insurances for liability. Proof of this coverage must be included in the proposal.
3.0 INSTRUCTOR QUALIFICATION
3.1 Contractor shall provide appropriate number of instructors to provide training (at least two  instructors), and additional, appropriate counselors if necessary.
3.2 Instructors must have experience in leadership and team building with previous camp-related experience required. The team must have previous experience, and provide documentation, of having conducted Father/Son, Father/Daughter, and Family retreats.
3.3 Instructors must have documented experience working with special operations military communities, and must provide references, and documentation, or previous successful experience. The proposed Contractor must have documented experience with Army, Navy, and Marine Corps Communities.
3.4 At least one (1) instructor must have ten (10) years' experience in outdoor "Camp" related activities. At least one (1) instructor must be certified in first aid, and must provide documentation in the quote. At least one (1) staff member for the Contractor must have a Masters of Divinity, and provide documentation, since this is a Chaplain-funded spiritual development program. The Contractors must have a textbook they have authored and published, that they will provide as part of the contract, for families to continue to build relationships and resiliency after the event.
3.5 The staff of the Contractor, at least two (2) of which will be providing the course of instruction, will have documented training and experience in the following: child development, Transformational Learning, team and systems theory, emotional development, and experiential learning. All experience and training must be documented in the bid, to include resumes of the relevant personnel.
(End of Statement of Work)
The awardee of this award is required to be registered with, understand, and invoice through Wide Area Workflow.
PROVISION / CLAUSES INCORPORATED BY REFERENCE:
FAR 52.202-1 Definitions (JUL 2004)
FAR 52.204-7 System for Award Management (JUL 2013)
FAR 52.204-13 System for Award Management Maintenance (JUL 2013)
FAR 52.212-1 Instructions to Offerors Commercial Items (APR 2014)
FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (DEC 2014)
FAR 52.212-4 Contract Terms and Conditions Commercial Items (DEC 2014)
FAR 52.219-1 ALT 1 Small Business Programs Representations (OCT 2014)
FAR 52.222-22 Previous Contracts and Compliance Reports (FEB 1999)
FAR 52.222-99 (Dev) Establishing a Minimum Wage for Contractors (Deviation 2014-O0017)(JUN 2014)
FAR 52.247-34 F.O.B. Destination (NOV 1991)
FAR 52.249-8 Default (Fixed-Price Supply & Services) (APR 1984)
DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. (SEP 2011)
DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013)
DFARS 252.204-7000 Disclosure of Information (AUG 2013)
DFARS 252.204-7004 ALT A System for Award Management. (FEB 2014)
DFARS 252.225-7001 Buy American Act and Balance of Payments Program (JAN 2009)
DFARS 252.232-7003 Electronic Submission of Payment Requests (MAR 2007)
DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)
DFARS 252.243-7001 Pricing of Contract Modifications (DEC 1991)
DFARS 252.247-7023 Transportation of Supplies by Sea (APR 2014)
PROVISION / CLAUSES INCORPORATED BY FULL TEXT:
Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) can be accessed on the Internet at http://www.farsite.hill.af.mil
FAR 52.212-3 Offeror Representations and Certifications Commercial Items
(DEC 2014) Alternate I (DEC 2014)
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes
or Executive Orders Commercial Items (DEC 2014) (Reference attachment for applicable clauses)
FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)
FAR 52.253-1 Computer Generated Forms (JAN 1991)
252.203-7998 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation. (DEVIATION 2015-O0010) (Reference attachment for full text)
252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. (DEVIATION 2015-O0010) (Reference attachment for full text)
SOFARS 5652.201-9002 Authorized Changes Only By Contracting Officer (2005)
SOFARS 5652.204-9002 Instruction for the Use of Electronic Contracts (NOV 2007)
SOFARS 5652.204-9003 Disclosure of Unclassified Information (NOV 2007)
SOFARS 5652.204-9004 Foreign Persons Section K (2006)
SOFARS 5652.252-9000 Notice of Incorporation of Section K (1998)
All FAR representations and certifications shall be submitted through Online Representations and Certifications Application (ORCA) at https://www.sam.gov
*** It is very important that all vendors follow all instructions provided below, when quotes are submitted ***
Vendors are required to register or update their registration on the System for Award Management website at https://www.sam.gov/portal/public/SAM/. This registration is required to receive contract award and will facilitate payment.
Please include affirmative certification of ability to comply with Required Delivery Date. Additional information required in quotation: DUNS #, CAGE CODE #, and TIN #.
The Government is seeking F.O.B Destination. If you have any questions or concerns, please contact SSgt Sung, Monora at 910-440-0700 or 910-440-0774 or Email: email@example.com
All questions are due by 09:00 A.M. EST April 28, 2015. Questions shall be directed to SSgt Sung, Monora, Contract Specialist, Email: firstname.lastname@example.org. Questions are requested to be submitted via Email. Answers to all questions received will be posted via amendment to this solicitation no later than 4:00 P.M. EST April 29, 2015.
Quotes will be accepted via email only. Late submissions will not be considered. The burden of insuring the Vendors' quote is received by this office, within the stated timeframe, is the responsibility of Vendor.
Please submit your quotations via any method listed below:
E-mail SSgt Sung, Monora at email@example.com
For email quotes, the Government office designated for receipt of the quote is the email inbox of the addressee indicated above. Notwithstanding the provisions at FAR 52.212-1(c), delivery is not accomplished until the addressee can open the email; delivery to a server or an email inbox on a server is not considered delivery to the designated Government office and the quotation is not under the Government's control until the addressee can open the email. The email shall not be considered to be delivered unless the entire content of the email and all attachments can be read by the addressee indicated above. Receipt of an electronic acknowledgment from the addressee establishes that a record was received but does not establish that the content sent corresponds to the content received. Email attachments are limited to no more than 2MB. Vendors are specifically warned that email may be subjected to spam filters or attachment stripping.
All transmissions must clearly state the solicitation number and the name of the contracting specialist on the first page to ensure proper receipt.
Attention is directed to FAR 52.212-1(c), concerning late submissions. Vendors are responsible for allowing adequate time for transmission to be completed. The Vendor bears the risk of non-receipt of transmissions, and should ensure that all pages of the proposal (and any authorized modifications) have been received by the designated office before the deadline indicated. Pages of a transmission that arrive after the deadline will not be considered.
The Government may make award based solely on the quote received.