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Q--Oxnard Community Based Outpatient Clinic Greater Los Angeles Healthcare System

Department of Veterans Affairs, Long Beach VANLO | Published December 22, 2014
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This is a Pre-Solicitation Notice only; no proposals are being requested at this time. Under authority 38 USC 8153, the Department of Veterans Affairs (VA), Network Contracting Office 22, Long Beach, California intends to procure Primary Care services and Space/Administrative Support for Mental Health/Tele-Mental Health services in the form of a Community Based Outpatient Clinic (CBOC). This procurement shall be conducted in accordance with FAR Part 12, FAR Part 15 and VAAR 873. The CBOC shall be physically located in Oxnard, California and solely dedicated to Veteran beneficiaries of VA Greater Los Angeles Healthcare System 11301 Wilshire Blvd, Los Angeles, CA 90073, residing in the Oxnard, California catchment area. The Contractor shall provide the facility, clinical staff, administrative support, equipment, and labor necessary in a clinical environment. The NAICS code is 621498, All Other Outpatient Care Centers (Size Standard is $19 Million). The resulting contract shall be an Indefinite Delivery/Indefinite Quantity for a base year, with the Government's option to exercise four (4) one-year option periods. The anticipated solicitation will be posted to www.fedbizopps.gov on or about December 29, 2014. All questions regarding this solicitation shall be emailed to Sandra Fusco at sandra.fusco@va.gov. Telephone responses will not be accepted. Offerors are advised that they are responsible for obtaining and downloading all solicitation related documents at www.fedbizopps.gov. Prospective offerors are advised in order to be eligible for award; they must be registered in the System for Award Management at www.sam.gov.

Y--Create MRI Patient Zones, Building 500

Department of Veterans Affairs, Long Beach VANLO | Published December 3, 2015
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The VA Greater Los Angeles Healthcare Center has a requirement for Project No. 691-15-104WL; Create MRI Patient Zones, Building 500. A Firm-Fixed Price Construction award is anticipated. Contractor shall furnish management, supervision, labor, transportation, equipment, and materials, and perform work to include abatement, general construction, alterations, mechanical and electrical work, and certain other items as required by project specifications. Work will be performed in a functioning hospital environment, which will remain operational during the project duration. Solicitation documents, including technical specifications and project drawings, if any, will be available electronically on or about December 18, 2015, at the following website: www.fedbizopps.gov. Offerors will search for solicitation VA262-16-B-0187 to access solicitation documents and any Amendments. OFFERORS ARE ADVISED TO CHECK THE SIGHT FREQUENTLY AS THEY ARE RESPONSIBLE FOR OBTAINING AMENDMENTS. Ninety day bid acceptance period will be required. Bid Bond will be required. Only hardcopy bids will be accepted. A Pre-Bid Conference and Site Visit shall be held, date/time/location to be provided with the solicitation. NAICS: 236220, Small Business Size Standard: $36.5 Million. Project Magnitude: Between $100,000 and $250,000. Contract Completion Time will be One Hundred Twenty (120) Calendar Days. Offerors must be registered and current in the VetBiz.gov Vendor Information Pages at www.vetbiz.gov and www.sam.gov. This acquisition is solicited pursuant to the Veterans' First Public Law 109-461 as a Service-Disabled Veteran-Owned Small Business Set-Aside. Additionally, this acquisition shall follow the procedures for Sealed Bidding per FAR Part 14, as modified and supplemented by the requirements in FAR Part 36.213.

Z--Renovate Bldg. 149 Office Space

Department of Veterans Affairs, Long Beach VANLO | Published March 16, 2015  -  Deadline May 1, 2015
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The Department of Veterans Affairs (VA), VA Long Beach Healthcare System, 5901 E. 7th Street, Long Beach, CA, has a requirement for Project # 600-12-167; Renovate Bldg. 149 Offices. A Firm-Fixed Price Construction award is anticipated. Contractor shall furnish management, supervision, labor, transportation, equipment, and materials, and perform work to include demolition, general construction, alterations, mechanical and electrical work, asbestos abatement and certain other items as required by scope of work, project drawings and specifications. Work will be performed in a functioning hospital environment, which will remain operational during the project duration. Invitation for Bids (IFB), including technical specifications and project drawings, will be available electronically on or about April 1, 2015, at the following website: www.fedbizopps.gov. Bidders will search for solicitation VA262-15-B-0528 to access solicitation documents and any Amendments. INTERESTED PARTIES ARE STRONGLY ENCOURAGED TO REGISTER TO RECEIVE NOTIFICATION OF ACTIONS INCLUDING POSTING OF THE SOLICITATION AND ANY AMENDMENTS. HOWEVER, BIDDERS ARE ADVISED TO CHECK THE SITE FREQUENTLY AS THEY ARE RESPONSIBLE FOR OBTAINING AMENDMENTS. Ninety day bid acceptance period will be required. Bid Bond will be required. Only Hardcopy of bids will be accepted. A Pre-Bid Conference and Site Visit shall be held, date/time/location to be provided with the solicitation. NAICS: 236220, Small Business Size Standard: $36.5 Million. Project Magnitude: Between $500,000 and $1,000,000. Bidders must be verified in the VetBiz.gov Vendor Information Pages at www.vetbiz.gov, and currently registered on System for Award Management (SAM), www.sam.gov. This acquisition is solicited pursuant to the Veterans' First Public Law 109-461 as a Service-Disabled Veteran-Owned Small Business Set-Aside. Additionally, this acquisition shall follow the procedures for sealed bidding FAR Part 14, as modified and supplemented by the requirements in FAR 36.213.

Q--East Los Angeles and Gardena Community Based Outpatient Clinics Greater Los Angeles Healthcare System

Department of Veterans Affairs, Long Beach VANLO | Published December 22, 2014
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This is a Pre-Solicitation Notice only; no proposals are being requested at this time. Under authority 38 USC 8153, the Department of Veterans Affairs (VA), Network Contracting Office 22, Long Beach, California intends to procure Primary Care services and Space/Administrative Support for Mental Health/Tele-Mental Health services in the form of two Community Based Outpatient Clinics (CBOCs). This procurement shall be conducted in accordance with FAR Part 12, FAR Part 15 and VAAR 873. A CBOC shall be physically located in both East Los Angeles, California and Gardena, California and solely dedicated to Veteran beneficiaries of VA Greater Los Angeles Healthcare System 11301 Wilshire Blvd, Los Angeles, CA 90073, residing in the East Los Angeles, California and Gardena, California catchment area. The Contractor shall provide the facility, clinical staff, administrative support, equipment, and labor necessary in a clinical environment. The NAICS code is 621498, All Other Outpatient Care Centers (Size Standard is $19 Million). The resulting contract or contracts shall be an Indefinite Delivery/Indefinite Quantity for a base year, with the Government's option to exercise four (4) one-year option periods. The anticipated solicitation will be posted to www.fedbizopps.gov on or about December 29, 2014. All questions regarding this solicitation shall be emailed to Sandra Fusco at sandra.fusco@va.gov. Telephone responses will not be accepted. Offerors are advised that they are responsible for obtaining and downloading all solicitation related documents at www.fedbizopps.gov. Prospective offerors are advised in order to be eligible for award; they must be registered in the System for Award Management at www.sam.gov.

A--Photonics Systems Support

Department of Veterans Affairs, Long Beach VANLO | Published March 2, 2015  -  Deadline March 4, 2015
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NOVEL PHOTONIC SYSTEMS SUPPORT The Department of Veterans Affairs, Network Contracting Office 22 intends to award a sole source procurement to NVR66 LLC in accordance with FAR Part 6.302-1. Only one responsible source and no other supplies or services will satisfy agency requirements, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-80. The procurement is to provide a senior professional engineer who is highly specialized in photonic systems and has extensive laboratory expertise and responsibility for multiple records in photonics. The photonics expert is required to have both the instrumentation and theoretical knowledge needed to accomplish VA research projects specifically related to the development of a surgeon friendly sarcomere length-measuring tool for routine use by hand surgeons. The contractor shall develop the appropriate laser sources to provide imaging quantification of skeletal muscle structure in the absence of physical disruption of the muscle tissue. The contractor shall develop appropriate detectors with the sensitivity and dynamic range that will allow imaging to be performed in a lighted environment. The sole source is to contract for a premier expert in photonic systems who has long standing reputation and unique expert qualification with specialties directly applicable to the project. His knowledge and experience is unsurpassed, which makes him uniquely qualified to consult on this project, as it is focused in the area on which he has spent over 20 years developing. A justification for other than full and open competition has been prepared in support of this acquisition under the authority of FAR 6.302-1 and public Law 105-114 and 38 USC 1720 - Sec. 1720A. The Government may consider all interested inquires from vendors received by March 5, 2015, 3:00 PM Standard Pacific Time. Interested contractors may identify their interest and capability to the requirement by submitting their request in writing with complete name, address, telephone and fax numbers, e-mail address and point of contact. Inquires received will be considered solely for the purpose of determining whether to conduct a competitive procurement. Inquiries will only be accepted by e-mail address to the attention of Brian Van Orman at brian.vanorman@va.gov.

Z--CONSTRUCTION SERVICES FOR BUILDING 1 REMODEL - HOT AND COLD WATER RISER MODIFICATION

Department of Veterans Affairs, Long Beach VANLO | Published December 17, 2014  -  Deadline February 3, 2015
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The Department of Veterans Affairs (VA) San Diego Heath Care System has a requirement for Project 664-11-165; Building 1 Remodel - Hot and Cold Water Riser Modification. A Firm-Fixed Price Construction award is anticipated. Contractor shall furnish construction services to include all tools, labor, materials, and supervision necessary to execute all applicable demolition, asbestos abatement, interior wall, plumbing, mechanical, electrical, new permanent and required temporary construction work and any other services necessary and certain other items as required by project drawings and specifications. Work will be performed in a functioning hospital environment, which will remain operational during the project duration. Invitation for Bids (IFB), including technical specifications and project drawings, will be available electronically on or about December 31, 2014, at the following website: www.fedbizopps.gov. If the solicitation is not available on or about December 31, 2014; an amendment will be posted to include the revised solicitation posting date. Bidders will search for solicitation VA262-15-B-0027 to access solicitation documents and any Amendments. INTERESTED PARTIES ARE STRONGLY ENCOURAGED TO REGISTER TO RECEIVE NOTIFICATION OF ACTIONS INCLUDING POSTING OF THE SOLICITATION AND ANY AMENDMENTS. HOWEVER, OFFERORS ARE ADVISED TO CHECK THE SIGHT FREQUENTLY AS THEY ARE RESPONSIBLE FOR OBTAINING AMENDMENTS. Ninety day bid acceptance period will be required. Bid Bonds will be required. A Pre-Bid Conference and Site Visit shall be held, date/time/location to be provided with the solicitation. NAICS: 236220, Small Business Size Standard: $33.5 Million. Project Magnitude: Between $2,000,000.00 and $5,000,000.00. Contract Completion Time will be Four Hundred Eighty (480) Calendar Days. Offerors must be listed in the VetBiz.gov Vendor Information Pages at www.vetbiz.gov, currently registered on Central Contractor Registration, www.ccr.gov, and have completed online Representations and Certifications at http://orca.bpn.gov. This acquisition is solicited pursuant to the Veterans' First Public Law 109-461 as a Service-Disabled Veteran-Owned Small Business Set-Aside. Additionally, this acquisition shall follow the procedures for sealed bidding FAR Part 14, as modified and supplemented by the requirements in FAR Part 36.213.

U--E-Learning Course: Essentials of Crical Care and Nurse Management

Department of Veterans Affairs, Long Beach VANLO | Published June 28, 2016  -  Deadline July 6, 2016
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Network Contracting Office 22 intends to negotiate a commercial (FAR Part 12) sole source contract with the American Association of Critical Care Nurses, 101 Columbia Ave., Aliso Viejo, CA 92656, under the authority of FAR 6.302-1. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-15 addendum. Only one responsible source and no other supplies or services will satisfy agency requirements. A justification for other than full and open competition is being prepared in support of this acquisition. This procurement is to obtain Essentials of Critical-Care Orientation (ECCO) System, to include access for approximately 60 users and Essential Nurse Management Orientation to include access to approximately 20 users. The Contractor shall provide a one year term license The ECCO System is computer-based, accredited educational course materials and course completion e-learning environment designed specifically for critical care nurses. The unique characteristics of the ECCO System includes: endorsement by the national nursing organization which establishes standards for orientation and education of critical care nurses; web-based instruction for use by individual facilities at any time; allows nurses in remote facilities to participate in a standardized course without travel to lager facilities; self-paced instruction tailored to learner's needs; cut in instructor time; experts provide continual course content update monthly and annually; can be used as a refresher course for current critical care staff; and program based on AACN's Core Curriculum for critical care nursing practice. The Government intends to award a firm, fixed price contract for one base year for VA Loma Linda Healthcare System, 11201 Benton Street, Loma Linda CA 92357; . Interested persons may identify their interest and capability to respond to the requirement or submit a proposal. This notice is not a request for competitive proposals. All proposals received by 3:00 P.M. Pacific Daylight Time (PDT), July 06, 2016, will be considered by the Government. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. Inquiries will only be accepted in writing by e- mail address brian.vanorman@va.gov.

J--Replace Valve Positioners

Department of Veterans Affairs, Long Beach VANLO | Published July 19, 2016  -  Deadline July 27, 2016
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This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes only the solicitation being resolicited. This is a Total Small Business Set Aside (FAR 52.219-6). Only quotes submitted by Small Business Concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a Small Business will not be considered for award. Competitive quotes are being requested under VA262-16-Q-1106. This requirement is set-aside for small businesses, NAICS code is 332912 and the size standard is 1000 Employees. Basis of award: The government anticipates awarding a firm-fixed price purchase order and it will be based on the lowest priced technically acceptable. STATEMENT OF WORK (SOW) 1. OBJECTIVE The contracting company will take all corrective actions in order to ensure the operation of the isolation valves for the Cooling Tower Cells is fully functional within industry standards also changing its current pneumatic controls over to electrical valves. 2. BACKGROUND The Cooling Towers requires the necessary cleaning in order to be 100% operational without having bacteria airborne without the proper maintenance being performed in a timely manner. This task is required in order to reduce operating costs, ensure good heat transfer, reduce downtime, eliminate legionella bacteria and reduce the usage of chemicals in the Cooling Towers. 3. SCOPE Work shall be performed within the VA facility at the Building 5 of the Long Beach VA Healthcare System located at: 5901 E. 7th Street. Long Beach, CA 90822 This work is required due to the fact that the current situation of the workplace has potential health hazards and mold issues. The contractor shall check in and coordinate with the HVAC Supervisor / COR prior to performing the following tasks: Repairs/Replacement of Isolation Valves for (3) Towers: o Lock out Tag out cooling tower cell o Drain cell and water feed line o Crane set up and street closure o Safety line set up around work area o Crane lift grade from work area o Crane life with man cage worker to work area o Secure, remove and replace valve o Remove and replace actuators for (3) cooling towers. Total of (6) Actuators o Provide new electrical conduit and wiring for the new electric valves o Re-install tower grades o Remove lock out tag out from cell o Open valve up, verify operation o Ensure with HVAC Supervisor that the operation of the valve is within required specifications. 4. PERFORMANCE MONITORING The Contracting Officer Representative (COR)/HVAC Supervisor will monitor contractor performance and certify the work was done in accordance with the SOW. COR/HVAC Supervisor Contact Information: Name: Julio Bernabe Section: Engineering/HVAC Shop Address: 5901 E. 7th Street Long Beach, CA. 90822 Phone Number: 562-305-8913 Fax Number: 562-826-5367 E-Mail Address: Julio.Bernabe@va.gov 5. SECURITY REQUIREMENTS N/A 6. PERIOD OF PERFORMANCE The period of performance will be two weeks from the date the purchase order is awarded. HOURS OF WORK: VA Long Beach Healthcare System 6:00 AM - 3:30 PM ** Excluding National holidays. NATIONAL HOLIDAYS: New Year's Day January 01 Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. OVERTIME & HOLIDAY PAY: Any overtime and/or holiday pay that may be entitled to the Contractor's employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for "availability" or "on-call" services unless otherwise provided herein. CONTRACTOR PERSONNEL BACKGROUND REQUIREMENTS The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows: Level of Sensitivity Background investigation level Approximate Cost Low Risk National Agency Check with Written Inquiries $ 231.00 Moderate Risk Minimum Background Investigation $ 825.00 High Risk Background Investigation $ 3,465.00 The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials. CONTRACTOR PERSONNEL The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor's Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. A. PROGRAM MANAGER Company Name: Address: Phone No: Contact Name: Email: CONTRACTOR EMPLOYEES The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). BADGE Contractor shall obtain a "Contractor I.D Badge" from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. SMOKING: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas. ADP SECURITY: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at all Healthcare Facilities are essential. Software installed on each PC is copyrighted and copy of software for use elsewhere is prohibited. In the event of a possible security violation, the Healthcare Center's ADP Security Committee shall investigate and recommend corrective action to the appropriate agency. INSURANCE COVERAGE The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee's Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. INVOICING & PAYMENT Contractor shall list in the space below the name(s) and Address(es) of customer service department with whom the Government facilities shall place orders: Company Name: Address: Phone No: Fax No: Contact Name: Email: The Contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions - Commercial Items via OB10 www.ob10.gov Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to issuance of payment. The invoice MUST be itemized to include the following information. 1. Facility name and address where service was provided 2. Contract number 3. Purchase order number 4. Quantity 5. Cost 6. Date No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required. Applicable Documents Vendors: Make sure to reference the following information in the quote: a. Dun & Bradstreet number b. Cage Code c. Business Size d. RFQ Number VA262-16-Q-1106 e. Requested Delivery date: 30 days after receipt of order (ARO) Place of Performance: Long Beach VA Healthcare System 5901 E. 7th Street Long Beach, CA 90822 This solicitation document incorporates provisions and clauses. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The following clauses shown below can be accessed in full text at www.farsite.hill.af.mil/: 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) 52.204-2, Security Requirements 52.204-6, Data Universal Numbering System (DUNS) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) 52.204-14, Service Contract Reporting Requirements (JAN 2014) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Concerns (OCT 2014) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222-26, Equal Opportunity (APR 2015) 52.222-35, Equal Opportunity for Veterans (OCT 2015) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37, Employment Reports on Veterans (FEB 2016) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.222-54, Employment Eligibility Verification (OCT 2015). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-5, Trade Agreements (FEB 2016) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015). 52.233-3, Protest After Award 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) 52.212-1, Instructions to Offerors Commercial Items 52.212-2, Evaluation Commercial Items 52.212-4, Contract Terms and Conditions - Commercial Items 52.212-5-Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Deviation 2013-O0019) (July 2014) 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2015) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70, Commercial Advertising (JAN 2008) 852.246-71, Inspection (JAN 2008) 852.232-72, Electronic Submission of Payment Requests (NOV 2012) 852.237-70, Contractor Responsibilities (APR 1984) This RFQ closes August 11, 2016 at 2:00 pm, Pacific Standard Time (PST). All quotes must be emailed to Randy Corry at Randy.Corry@va.gov The point of contact for this solicitation is Randy Corry at Randy.Corry@va.gov. Please include RFQ VA262-16-Q-1106 on all inquiries. All responding vendors must have a completed registration in the System for Award Management (SAM) program prior to award of contract. Information to register in SAM can be found at: https://www.sam.gov/portal/public/SAM/. A complete SAM registration means a registered DUNS and possession of an individual CAGE Code number.

K-- PIV Card Reader Installation

Department of Veterans Affairs, Long Beach VANLO | Published June 2, 2016  -  Deadline June 9, 2016
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Small Business Set-aside Solicitation The VA Long Beach Contracting Department has a requirement for Loma Linda VA Medical Center. Solicitation documents will be available June 2nd 2016 at the following website: www.fedbizopps.gov. Offers will search solicitation VA262-16-Q-0879 to access solicitation documents following clauses apply: 52.212-4, 52.212-552.217-8, 52.219-6, 52.219-14, 52.228-5, 52.246-1, 52.228-5, 852.203-70, 852.237-70, 52.212-1, and 52.212-2. Only electronic proposals will be accepted at marie.irvin@va.gov. NAICS: 561621 http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ Note: All questions must be submitted 6/6/2016, 10:00 AM PST via email only to marie.irvin@va.gov. All questions that are received after this date/time will not be entertained. All quotes must be received by 6/9/2016, 12:00 AM PST, quotes received after this date/time will not be entertained. Award will be based on the contractor's ability to provide services as outlined in the solicitations statement of work and LPTA. Contractor must be registered on the Sam website at the time of award to be considered. Statement of Work: 1. OBJECTIVE A. SCOPE OF WORK i. General Requirement: Provide all labor, materials, tools, equipment, engineering, and services for a small installation project of PIV Card Readers at the Jerry L. Pettis Memorial Veterans Medical Center (LLVAMC), Loma Linda, California. ii. Project Scope: Installation will consist of installing Lenel PIV Card Readers to include but not limited to conduit, junction boxes, recessed reader holders, CAT 6 wire and programming. In certain instances, the repair of finished wall and fire proofing of conduit runs through fire barriers maybe required. [Approximate work area will be confined to the immediate location of the PIV Card Reader and its respective IDF] B. GENERAL REQUIREMENTS i. General Installation Professional services: 1. Will include an Infection Control Risk Assessment and Control Implementation Plan. 2. Work Permit issued by VA prior to start of work. [ICRA & ILSM] 3. Certification of all work by licensed trades. ii. Location of work per area shown in Attachment 1. iii. Construction Waste Management, Specification 01 74 19 is to be followed. See References Section 2. C. CONSTRUCTION BID i. Bid will be itemized to include: 1. All line items will include materiel, labor and equipment broken out. 2. Line Items (Minimum): a. Material Quantity List b. Electrical Services c. Materials d. Labor e. Site remediation D. SPECIFIC REQUIREMENTS i. Primary Tasks: 1. Install per Attachment 1. a. VMU x 1 each Card Reader (1B-28G); 1 each Head end(1SB-2) 2. Installation will include recessed card reader holders (Boxes provided by VA) ii. ENDSTATE PERFORMANCE: 1. All install per VA Standards & Manufactures installation requirements 2. All installation per specifications. [Section D.iv.3.a) 3. Completed work will be inspected by a licensed installer in the appropriate trade. 4. All Infection Control and Interim Life Safety Measures removed. iii. CONSTRUCTION SCHEDULE 1. General Schedule: Notice to Proceed Day 0 (0 days) Initial Walk thru Day 1 (0 days) Installation Day 8 (7 days) Certification and Acceptance Day 9 (1 days) 2. Note: Installation timeline will begin at joint walk thru by client and contractor. iv. ENVIRONMENTAL/OCCUPATIONAL SAFETY AND HEALTH (EOSH) 1. EXPECTATION: Project shall comply with all applicable EOSH requirements. 2. Regulatory Compliance - EOSH requirements for work performed at the above location can be found in: a. Volume 29 of the Code of Federal Regulations, Part 1910 - Occupational Safety for General Industry b. Volume 29 of the Code of Federal Regulations, Part 1926 - Occupational Safety for The Construction Industry c. Volume 40 of the Code of Federal Regulations - Protection of The Environment d. Volume 49 of the Code of Federal Regulations, Part 397 - Transportation of Hazardous Materials 3. Specifications a. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. b. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Specifications which address EOSH requirements include, but are not limited to, the following: i. SECTION 01 00 00 - General Requirements ii. SECTION 01 57 19 - Temporary Environmental Controls iii. SECTION 01 74 19 - Construction Waste Management 4. Reports (See Attachment 6) a. Daily Inspection Report (Safety) b. Waste log 2. REFERENCES A. Attachments: i. Attachment 1: Site Locations ii. Attachment 5: IT Standards iii. Attachment 6: Reports (Daily) B. The contractor shall prepare all required documents for review and approval by the VA in accordance with standard professional practice and the Department of Veterans Affairs Statement of Work. Preparation of documents shall be in accordance with the latest editions of the following criteria. DIVISION 01 GENERAL REQUIREMENTS 01 00 00 General Requirements 10-14 01 35 26 Safety Requirements 10-14 01 42 19 Reference Standards 02-15 01 57 19 Temporary Environmental Controls 01-11 01 58 16 Temporary Interior Signage 08-11 01 74 19 Construction Waste Management 09-13 DIVISION 02 - EXISTING CONDITIONS 02 41 00 Demolition 02-15 DIVISION 03 - CONCRETE DIVISION 04 - MASONRY DIVISION 05 - METALS DIVISION 06 - WOOD,PLASTICS AND COMPOSITES DIVISION 07 THERMAL AND MOISTURE PROTECTION 07 84 00 Fire stopping 10-11 DIVISION 08 OPENINGS DIVISION 09 - FINISHES 09 29 00 Gypsum Board 11-14 09 91 00 Painting 07-13 DIVISION 10 - SPECIALTIES DIVISION 11 - EQUIPMENT DIVISION 12 - FURNISHINGS DIVISION 13 - SPECIAL CONSTRUCTION DIVISION 14- CONVEYING EQUIPEMENT DIVISION 21- FIRE SUPPRESSION DIVISION 22 - PLUMBING DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) DIVISION 25 - INTEGRATED AUTOMATION DIVISION 26 - ELECTRICAL 26 05 11 Requirements for Electrical Installations 12-12 26 05 19 Low-Voltage Electrical Power Conductors and Cables 07-13 26 05 26 Grounding and Bonding for Electrical Systems 12-12 26 05 33 Raceway and Boxes for Electrical Systems 05-14 DIVISION 27 - COMMUNICATIONS 27 05 11 Requirements for Communications Installations 11-09 27 05 26 Grounding and Bonding for Communications Systems 10-06 27 05 33 Raceways and Boxes for Communications Systems 12-05 DIVISION 28 - ELECTRONIC SAFETY AND SECURITY DIVISION 31 - EARTHWORK DIVISION 32 - EXTERIOR IMPROVEMENTS DIVISION 33 - UTILITIES DIVISION 34 - TRANSPORTATION DIVISION 48 - Electrical Power Generation C. Pertinent VA Criteria which can be downloaded from the Internet at http://www.cfm.va.gov/TIL including but not limited to: i. VA Master Construction Specifications ii. VA Construction Standards iii. VA Seismic Design Handbook iv. VA Space Planning Criteria v. VA Design Manuals vi. VA CADD Standards vii. NFPA 101, Life Safety Code viii. NFPA 70, National Electric Code ix. NFPA 99, Health Care Facilities x. NFPA 12, Installation of Sprinkler Systems xi. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide) xii. AIA Guidelines for Construction and Equipment of Hospital and Medical Facilities xiii. International Building Codes xiv. State and Local codes and guidelines (as applicable) 3. CONTRACT DURATION i. 9 days following NTP

G--Loma Linda Homeless Safe Haven

Department of Veterans Affairs, Long Beach VANLO | Published April 9, 2015  -  Deadline May 11, 2015
cpvs

1. Background Through the Health Care for Homeless Veterans Program (HCHV), the VA provides case management services to Veterans and facilitates their access to a broad range of medical, mental health and rehabilitative services. HCHV's goal is to engage homeless Veterans in treatment and facilitate their placement into a safe and secure environment that supports their rehabilitation goals. The HCHV - Safe Haven Contract Program is an essential and critical part of the Veterans Health Administration (VHA) and is vital for providing a gateway to VA and community supportive service for homeless Veterans eligible for VA Healthcare. The goal of this contract is to provide a secure, appropriately monitored, temporary placement for those Veterans needing emergency residential placement near the VA Loma Linda campus. Program transportation is crucial to ensure that Veterans are able to check into VA Loma Linda and return to temporary residential placement with minimal barriers. Veteran's length of stay within Safe Haven program should not exceed 180 day stay with monthly visits by VHA representative. The purpose of this contract is to enter into a Firm fixed-Price Contract with a community provider (contractor) who will provide transitional housing services to Veterans for the VA Loma Linda Healthcare System as specified herein. All services shall be provided in accordance with the terms and conditions, and provisions of this solicitation for a period of one year from the date of award with the Government's option to exercise four (4), one (1) year option periods. The contractor shall provide all facilities, labor, supervision, supplies, materials and transportation (where needed) as required in this solicitation and resulting contract. The goal of this HCHV Safe Haven is to temporarily house Veterans while appointments, services and referrals are in process to secure placement within VHA community based transitional housing programs or return to their residence. 2. Statement of Work The Contractor shall be expected to provide same day residential placement that enhances the stability of Veterans services by HCHV within sixty (60) days of award date. The Contractor will ensure the following; a) that participants are monitored 24 hours a day, 7 days a week to include all National, Religious, and Federal holidays; b) sufficient personnel to assure security; c) staffing available on-site24 hours a day, 7 days a week, 365 days a year including all national, federal, and religious holidays; d) wheelchair accessibility; e) planning and coordinating all activities associated with providing safe and appropriate residential care. The Contractor's facility must have a current occupancy permit or license, as required by the authority that has jurisdiction to issue such. The Contractor shall be expected to provide transportation to and from VA Loma Linda, due to Safe Haven being located off VA grounds. The Contractor must adhere to all applicable local, state and federal laws. 3. Safe Haven Housing Services: Contractor services will be furnished to beneficiaries for whom such care is specifically authorized by the Department of Veteran Affairs (VA), and are considered homeless or chronically homeless. Veteran participants may have serious mental health illness as defined by the VA or substance abuse issues. Contractor will provide Safe Haven residential care services under a Harm Reduction model of care as described: (1) Provide a Safe Haven facility that will offer 24-hour staffing. The facility will provide semi-private quarters that allow for participants to remain in the facility any time of the day. Target population served will include the hard-to-reach homeless Veterans who are on the streets and have been unable or unwilling to participate in VA funded services. Contractor shall provide supportive housing services as an alternative to shelter care. If serving female Veterans, will provide separate and secure quarters to ensure the safety of the participants. (2) Supportive services provided will assist homeless Veterans link to resources to increase income, obtain vocational training and/or employment, and to reduce or stop risky behaviors. Substance use will not be permitted on contractor premises however, continued use of substances and/or relapses will not be used as a sole condition for admission, continued stay, and/or discharge from placement. Program rules that address substance use should be outlined in ways that help homeless Veterans manage their addictions and health without abstinence of substance use being the only means measurement of success. Highly Individualized Service Plans (ISP) will be unique to each Veterans needs as well as the level of participation required form each resident in the program. It is understood that the type of participant to be cared for under this contract will require care and services above the level of room and board. The per diem rate established will be an all-inclusive rate. Upon VA approval absences up to 24 hours may be permitted, unexcused or AWOL absences in excess of 24 hours will not be reimbursable. Unexcused absences less than 48 hours will not be a basis for discharge alone. Care will include, but is not limited to: a. Supervised alcohol /drug free environment b. Supportive social services c. Structured group activities d. Physical activities e. Individual and group counseling in collaboration with VA program resources f. Basic Health and Personal Hygiene maintenance; including supplies as necessary g. Storage and monitoring of medications 4. Veteran Code of Conduct The contractor shall develop a Code of Conduct to be followed by program residents while receiving services under this contract or wile on facility premises. The Code of Conduct should be reviewed and approved by the VA Safe Haven Liaison and provided in writing to program Veterans upon admission. At minimum, the following acts are not permissible; (1) Acts or threats of violence to self, other participants, employees or the general public (2) The carrying of pistols, firearms or other concealed weapons (3) Gambling in any form (4) Use of intoxicating liquors, narcotics, or controlled substances of any kind on premises of program 5. Referral/Discharge & Coordination of Care The facility agrees to accept referrals of and to provide all services in this contract, for any person determined eligible by his/her designee, regardless of the race, color, religion, sex, or national origin of the person for whom such services are ordered. 1) All Veterans who are referred for services will have a letter of acceptance/referral from the VA with date and Veteran's identifying information. a. That letter will be documented in the Veterans chart for record keeping. 2) All Veterans who are referred will receive medical care by a VA facility/medical center while being provided services authorized by this contract. a. The VA will not reimburse outside medical providers for any services rendered to participating Veterans under this contract. 3) Orders, requests, or changes in the referral process shall only be made by the VA COR/VA Safe Haven liaison, or authorized party specified by the HCHV Coordinator. Under no circumstances shall there be any deviation by any other party. In addition, Contractor shall make no deviation and is responsible for providing direction to its staff. 4) VA reserves the right to remove any or all Veteran from the facility at any time without additional cost, when it is determined to be in the best interest of the VA or the Veteran. 5) Coordination of care provided by VHA staff and contractor for individual Veterans shall be maintained as such: a. Contractor shall maintain daily census. b. Contractor shall document Veterans progress, care plan, observations etc. minimum 2x weekly. c. Contractor shall document ongoing communications as it pertains to Veteran participant as needed. d. Contractor shall document discharge plans developed by Veteran and VA staff. e. Contractor shall participate in case consultations with VHA staff as needed. f. Discharge planning will be coordinated by an assigned VHA staff and/or Liaison. All unplanned exits must be reported to the VHA staff/Liaison immediately i.e., AWOL, death or entry to hospital. g. Relapse and unexcused absences will not be a basis for discharge alone. 6) Discharging a Veteran participant to the streets without coordinated services through the assigned VHA staff/Liaison and/or appropriate placement will not be permitted unless for reason such as: i. Acts or threats of violence to self, other participant, employees or general public. ii. The carrying of pistols, firearms or concealed weapons. 6. Staffing The Contractor shall designate one (1) employee who shall be responsible for the performance of the work under this contract. The liaison shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract. That employee may be a health care provider performing under this contract. An alternate may be designated, but the Contractor shall identify, in writing, those times when the alternate shall act as that employee. In addition, the Contractor must adhere to all applicable local, state, and federal laws. At minimum, there must be a (1) full-time administrative staff member or his/her staff designee on duty or on-call available for emergencies 24 hours a day, 7 days a week, 365 days a year. Responsibilities include but are not limited to: a. Management of the contract b. Ensures fidelity of services c. Ensures timeliness of billing d. Ensures timely submission of required documentation to VA e. Coordinating for annual inspection of services with VA staff f. Program will be staffed with the appropriate number of licensed healthcare professionals in accordance with the contract to provide for and meet standards based on state guidelines g. Current Basic Life Support (BLS) completed and current standing. The Contractor must provide an appropriate number of qualified staff to carry out the policies, responsibilities, and ensure the safety of Veteran participants in the program 24 hours a day/7days a week/365 days of the year. The Contractor shall ensure that employees meet and maintain the qualifications needed to perform their duties to service the identified Veteran population. 7. Direct Care/Paraprofessional Staff 1) During the provision of service, the minimum staffing ratios and health-related requirements shall be as follows: Staffing ratio will not exceed 20:2 (20 clients to 2 staff members). 2) Program will be staffed with the appropriate number of qualified healthcare professionals in accordance with the contract to provide for and meet the standards based on VA, State and federal licensing, and the Joint Commission guidelines 3) Contractor will provide a 24-hour staffed transitional residence with proper staff ratio for day and night supervision adequate for the safety and oversight of all participants a. At least one staff member on duty must be a direct care provider. 4) Any time there is only one direct care staff person on duty on the premises, another direct care staff person shall be on call and capable of responding within 30 minutes. 5) Staff behavior and interaction with residents convey an attitude of genuine concern and caring and respect. 6) Contractor shall ensure that employees meet and maintain the qualifications needed to perform their duties, and serve the identified Veteran population in accordance with this contract 7) Staff members on duty must be awake at all times. 8) Monitoring staff will have the appropriate training, included but not limited to: a. Monitor of safety b. Facilitate medication distribution c. Communication with Program staff where applicable 8. Supportive Housing Services Shall be provided in accordance with a plan of care and a trained program staff, Supervision shall be provided in accordance with VA policy and regulations: 1) The Contractor shall be responsible for admitting and assessing Veterans, including initial and ongoing assessments. The care-planning process shall include coordination, supervision, and evaluating the care and services provided and discharge planning. 2) The Contractor will encourage veteran to work towards transitional or permanent housing within 60 days of admission. 3) The Contractor will offer a low-demand environment with a minimum set of rules designed to re-establish trust in the chronically homeless Veteran and engage the Veteran in needed services. a. At minimum, once monthly random Urine Analysis (UA) screening will be required, and all positive results will be relayed to the VA liaison. b. Infraction of rules should be used as opportunities for engagement. 4) The Contractor shall provide telephone service on site free of local use charges. 5) Emergency exits must be marked with sufficient lighting in case of emergency. 6) Evacuation plans must be posted in common areas. 7) Facility shall be equipped with first aid, fire extinguishers fully charged non-expired, and fire/carbon alarms. 8) Veterans who enter the program inebriated shall be kept separately from other participants in the program until they have been cleared to enter the general participant population. This may require having a "safe room" where the Veteran can sleep separate from the other participants in the program. a) Inebriated individuals shall be closely observed and physically checked at least every 30 minutes during the first 12 hours. Close observation and physical checks shall continue beyond the initial 12 hour period for as long as the individual appears inebriated. Documentation and VA notification of such is required. b) In all cases relating to signs of withdrawal and/or acts of violence contact the local emergency response system then follow up with a phone call to the assigned liaison. 9) The Contractor's case management team shall meet the therapeutic and rehabilitative needs of each individual Veteran in accordance with a highly Individual Service Plan (ISP). 10) The ISP shall be developed by the qualified staff with the participation of the Veteran and shall remain consistent with the low-demand program goals. 11) Staff shall document each Veteran's progress on a weekly basis. Progress notes should include the following: a. Veteran's progress towards one or more goals in the Veteran's ISP; b. New issues or problems that affect the Veteran's ISP; or c. Types of support provided by the program or other appropriate healthcare providers. 12) Veterans shall be provided with opportunities to participate in spiritual worship, counseling, treatment, social skill enhancement, and knowledge of the process of illness and recovery. 13) Activities shall be designed to meet the goals and objectives for increased social responsibility, self-motivation, and integration into the larger community. Such activities may include: a. Individual/group counseling b. Social skills training, vocational counseling and physical activities as appropriate c. Supportive social services, in collaboration with VA staff and/or other community contract resources d. Assistance with housing needs and resources 9. Facility Maintenance and Supplies The term "facilities" shall include, but is not limited to rooms, sections, eating areas, entrances etc. It is agreed that VHA will have the right to inspection of the facility by an authorized representative(s) designated by the VHA to determine whether acceptable standards are maintained and that adequate care is being rendered. The Contractor shall ensure the following: a. One single bed per occupant with proper bedding; i.e., fitted sheets, blankets, pillows; b. Adequate and secured storage space for clothing and personal properties c. Efficient lighting; d. Linen and towels; e. Signs that identify female only rooms/restrooms; f. On-site adequate laundry facilities; (1) Veteran residents shall be required to do their own laundry but Contractor shall provide any supplies needed to do so. Supplies shall include but are not limited to: i. Tokens, coins, or funds to operate all machines; ii. Adequate amounts of laundry detergent Hypo-allergenic detergent may be required for medical reasons as prescribed. g. Restrooms and showers shall be provided with signs that designate men's facility separate from the female's facility. h. All toilets, hand washing, and bathing facilities shall be maintained in safe, fully functional, and sanitary condition. Additional equipment, aids, and/or conveniences shall be provided in facilities for accommodating American Disabilities Act (ADA) standards; i. Contractor will provide all toiletries at no additional cost; i.e., toilet paper, sanitary napkins, shampoo/conditioner, bath soaps, shaving equipment, facial tissues, toothpaste/brushes, combs/brush; j. Contractor will provide all kitchen supplies, utensils required to prepare and consume foods and drinks; k. Contractor shall be responsible to ensure that the facility is maintained clean, free of dirt/grime, mold, bed bugs or other hazardous substances and damage; l. Contactor shall take full responsibility for the Veterans well-being and safety once the individual enters the facility; m. Indoor recreation/lounging areas shall be provided with the following equipment: a. Chairs b. Reading materials; i.e. books, magazines, and newspapers c. Other types of entertainment, activities, and/or games that may be deemed appropriate. n. Designated smoking areas shall be provided in accordance with the laws of The State of California and/or additional local County law; o. Contractor shall provide a designated ongoing space and supply necessary to allow VHA staff and internal agency staff to conduct Veteran participant group meetings. p. Contractor shall provide a designated office space on an ongoing schedule to allow for VHA staff to meet privately to semi privately with Veteran participants. At minimum that space shall include: 1) At least two chairs 2) Small table or desk 3) Be handicap accessible q. VA Loma Linda will not incur any cost associated with the contractor providing, repairing, or replacing inadequate or faulty equipment. 10. Records The Contractor is a VHA contractor and shall assist in the provision of health care to patients seeking such care from or through VHA. As such, the Contractor is considered as being part of the department health care activity. The Contractor is considered to be a VHA contractor for purposes of the Privacy Act, Title 5 U.S.C. 552a, further, for the purpose of VHA records access and patient confidentiality. Contract is considered to be a VA contractor for the following provisions: Title 38 U.S.C. 5701, 5705 and 7362. Therefore, the Contractor will not have access, as would other appropriate components of VHA, to patient medical records including patient records pertaining to drug and alcohol abuse, HIV, and sickle cell anemia, to the extent necessary to perform its contractual responsibilities. The Contractor is subject to the same penalties and liabilities for unauthorized disclosures of any records as VHA. Contractors and any subcontractors must adhere to the provisions of Public law 104-191, Health Insurance Portability and Accountability (HIPAA) act of 1996. This includes both the HIPAA Privacy and Security Rules published by the Department of Health and Human Services protected health information by covered entities. The covered entity component of the Department of Veteran Affairs is the Veterans Health Administration Business Associate Agree (BAA). Contractor shall be responsible for maintaining the following: a. Contractor shall be responsible for the development of any necessary forms. b. Contractor shall maintain a file for each Veteran admitted to the program. c. Contractor will keep all Veteran files behind two locks at all times. d. Information will be provided following Veteran consent and completion of VA authorization to release information form. e. Contractor will not have access to VA computerized electronic systems. f. All Veteran files shall contain VHA referral, discharge and any other forms related to coordination of care. g. All Veteran files shall contain demographic information sufficient to identify the Veteran participant and to satisfy data collection needs of the program and funding agencies, to include but not limited to: 1) Veteran identifier (i.e., name, number, etc.); 2) Date of Birth; 3) Sex; 4) Race/ethnic backgrounds; 5) Address; 6) Telephone number; 7) Next of kin or emergency contact (include phone number and consent of kin); 8) VA verification of homelessness letter; 9) Date(s) of admission (i.e., new/readmission, etc.); 10) Admission agreement; 11) Authorization to release information, including, VA release of information (ROI) on most current VA form 10-5345; 12) Referral source and reason for referral; 13) Veteran rights document; 14) Medical referrals and clearances as needed; 15) Correspondence with or regarding the Veteran; 16) Discussions and actions to reengage Veteran for not complying with program rules and requirements; 17) Any type of supportive service(s) provided to Veteran i.e., personal hygiene, laundry, resource and referral, additional transportation service, clothing assistance etc. 18) Medications should be documented in records and/or incidences of medication noncompliance; 19) Major incidents involving Veterans will be documented with incident reports and any follow up/outcomes. h. It is agreed that the VA may readily have access to all medical records concerning the Veterans care in the facility. i. Contractor shall notify assigned VA COR/Liaison or designee within 24 hours of AWOL, Death or unanticipated discharge telephonically or Contractor shall fax information to 909.422.3186. j. Upon discharge or death of a patient, medical records on all VA beneficiaries will be retained by the facility for a period of at least three (3) years following termination of care at VHA expense. However, upon termination or completion of contract; the Contractor will surrender medical records on all VA beneficiaries to the VA COR/Liaison or designee k. Periodic reports will be provided to the VA (i.e., Fiscal Accountability) as required 11. Reports The Contractor shall notify the assigned VHA staff/Liaison/COR immediately of any medical emergency. If hospitalization of a Veteran is required, it is agreed that readmission will be evaluated by appropriate VA staff. In the event a Veteran participant dies, the Contractor shall promptly notify the VHA staff/Liaison/COR immediately and immediately assemble, inventory, and safeguard the patient's personal effects. Any fund deposits and effects left by the Veteran upon the premises of the facility shall be delivered by the Contractor for making disposition of funds and effects left by Veterans, unless the beneficiary died without leaving a will, heirs, or next of kin capable of inheriting. When disposition has been made, the itemized inventory, with a notation as to the disposition of funds, will be immediately forwarded to the VHA office. Should a deceased Veteran leave no will, heirs of next of kin, his/her personal property and funds, wherever located, vests and becomes the property of the United States in trust. In these cases the facility will forward an inventory of any such property and funds in its possession to the appropriate VA office and will hold them (except articles of clothing necessary for proper burial) under safeguard until instructions are received from the VHA concerning disposition. Contractor shall notify VHA staff immediately upon any changes to participants' health: Contractor shall contact local emergency services as needed during afterhours and weekends. The COR/VA Liaison shall monitor the services provided. Contractor shall cooperate with all VHA staff assigned to this contract, in providing information and answering questions in a timely manner when requested. Contractor shall refer complaints received directly from the customer(s) to the VHA staff/Liaison/COR. All complaints received by the VHA staff/Liaison/COR and forwarded to the Contractor shall be investigated promptly. After investigation and disposition, Contractor shall respond to the VHA staff/Liaison/COR within five (5) business days after receipt of the complaint by the Contractor. VHA staff/Liaison/COR will be provided with all information regarding complaints. 12. Medications Any medications that the Veteran brings into the contractor's facility or is prescribed while in the care of that facility will be managed in accordance with the following: a) Contractor shall have a written policy statement regarding the use of prescribed medications. Such a policy shall not necessarily preclude the licit use of prescribed medications. b) Medications including controlled substances shall be properly stored and controlled in a double locked storage unit. c) The proper issuance upon orders from physicians shall be provided by the VA and recorded in the Veteran's chart. The Veteran will initial that document upon self-administering medication to verify the count of medication. d) All medication will be self-administered by the Veteran. e) Contractor shall provide patient services for Veterans as requested Sunday through Saturday and recognized Holidays. f) Contractor shall maintain daily medication log. g) Contractor shall maintain updated medication records for Veteran participants who stay in the program more than 30 days. 13. Dietary Services The VHA will have the right to inspect the facility by an authorized representative(s) designated by the VHA to determine whether acceptable standards are maintained and that adequate care is being rendered. Dietary services shall include the following: a. Three (3) meals shall be served; breakfast, lunch and dinner; with no more than an 8 hour time span between each meal. b. In between meals, at least two (2) snacks shall be served to all Veterans unless limited by dietary restrictions prescribed by a medical provider. c. Food preparation, serving, and storage shall be in accordance with California Department of Public Health. http://www.cdph.ca.gov/programsPages/FDB%20Food%20Safety%20Program.aspx d. Sanitary procedures shall be established and maintained for washing dishes, cleaning equipment, and work areas and for proper waste disposal. e. Menus shall be written at least on week in advance and copies of the menus as served shall be dated and kept on file for at least 30 days; and shall be made available for review by the Veteran and/or VA staff. f. Some Veterans may have medical recommendations for specialized diets (i.e., cardiac, low sodium, or diabetic diets). The Contractor shall accommodate the individualized dietary needs of Veterans Residents, as specified by their medical providers. g. The dietary needs of all Veterans shall be met in accordance with sound nutrition consistent with USDA standards. USDA dietary guidelines may be found at: http://www.cnpp.usda.gov/dietaryguidelines.htm 14. Transportation Services The Contractor shall be required to provide transportation to and from VA Loma Linda Medical Center and outpatient clinics for Veterans participants only. The VHA will have the right to inspect any vehicles utilized for the transportation of Veterans by an authorized representative(s) designated by the VHA to determine whether safe operating conditions are being maintained. Transportation services are to be provided as follows: a. The manufacturer's rated seating capacity of the Contractor's vehicles shall not be exceeded; b. Motor vehicles shall be maintained in a safe operating condition, registered, and fully insured; c. Only drivers licensed and insured for the type of vehicle operated shall be permitted to transport Veterans; d. Emergency safety kits shall be maintained in the vehicle and updated on a quarterly basis at minimum; records of such shall be maintained for review; e. Motor vehicles shall be equipped with appropriate fire extinguishers. 15. Qualifications 1) Staffing: a. Case Manger i. Bachelor of Art (BA)/Bachelors of Science (BS) degree from an accredited university b. Counseling Staff i. Bachelor of Art (BA)/Bachelors of Science (BS) from an accredited university. c. All technical and professional staff shall be certified in Basic Life Support (BLS). 2) Facilities: This will be used to determine if the Contractor's facility meets the required safety, licensing, and health codes/certifications. For this factor, proposals shall provide proof of conformance to the following requirements: a. Contractor's facility conforms to the Life Safety Code, National Fire Protection Association (NFPA) #101 standards: http://www.nfpa.org/abouthecodes/AboutTheCodes.asp?DocNum=101&cookie%Ftest=1 b. Contractor shall possess a valid Business License/Certification for the state where contract performance shall occur; (i.e.) California c. Contractor facility must have current Certificate of Occupancy permit or license as required by the authority that has jurisdiction to issue and must adhere to all applicable local, state, and federal laws d. Contractor's facility shall be wheelchair accessible. e. Contractor must be in compliance with Americans with Disabilities Act Guidelines for Buildings and Facilities. http://www.access-board.gov/adaag/html/adaag.htm. f. Facility shall conform to the Safe Haven Model and shall not have more than 25 residents in the facility g. Contractor's facility shall have access to public transportation and it must be within reasonable walking distance h. Contractor's facility where services are to be provided shall be within the catchment areas of the VALLHS. 16. Standard of Conduct The Government reserves the right to refuse acceptance of contract personnel whose personal or professional conduct jeopardizes the Veteran care. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, abuse, dereliction or negligence in performing directed tasks, or other abuse, or other conduct resulting in formal complaints by the Veteran, COR or VA staff. Contractor shall maintain professional boundaries with Veteran. Contractor staff shall under no circumstances engage in sexual activities or sexual contact with Veterans or their family members, whether such contact is consensual or forced. Contractor and Contractor staff shall under no circumstances engage in any monetary transactions either in the form of lending or borrowing of money or purchasing goods with the Veteran. Contractor and Contractor staff shall under no circumstances take unfair advantage of any professional relationship or exploit Veteran or their family members to further their personal, religious, political, or business interests. Contractor staff should not engage in dual or multiple relationships with Veterans or their family members in which there is a risk of exploitation or potential harm to the Veteran or Veteran family. Contractor is responsible for taking steps to protect Veterans and their family members and is responsible for setting clear, appropriate, and culturally sensitive boundaries. Standards for conduct shall mirror those prescribed by current Federal Personnel Regulations. A review current Federal Personnel Regulations can be found at http://www.opm.gov/hr_practitioners/lawsregulations. Complaints concerning contract personnel's conduct with Government employees or Veteran patients shall be dealt with by the Contractor and COR. The Contracting Officer is the final authority on validating complaints. In the event that Contractor personnel are involved and named in a validated complaint, the Government reserves the right to refuse acceptance of the services of such personnel. This does not preclude refusal in the event of incidents involving physical or verbal abuse. The final arbiter on questions of acceptability is the Contracting Officer. 17. Subcontractors All individuals that provide services under this contract and are not employees of the Contractor will be regarded as Subcontractors. The Contractor shall be responsible and accountable for the quality of care delivered by any and all of its Subcontractors. The Contractor shall be responsible for strict compliance of all contract terms and conditions without regard to who provides the service. The parties agree that the Contractors, its employees, agents and subcontractors shall not be considered VA employees. Please reference clause "Limitation on Subcontracting" included in section C of this solicitation. 18. Substitution of Personnel The Contractor shall utilize the personnel named in its proposal to perform the services required under this contract. In the event that any of the personnel named in the proposal are unable to perform the duties of this contract, for any reason such as death, illness, resignation from the contractor's employ, the contractor shall promptly submit to the Contracting Officer and COR, in writing, a detailed explanation of the circumstances necessitating the substitution. The Contractor shall submit this request in writing, along with a resume for the proposed substitute, and any other information that may be needed to approve or disapprove the proposed substitution. Any substitution of personnel shall occur without any increase to the contract price and without delay in the performance or delivery of services to the Government. The Government shall have the right to require replacement of any contractor or subcontractor employee assigned to work on this contract, if the employee is determined not to possess the experience, education, credentials or ability required under the contract, or if said employee is for any other reason found to be unsuitable to perform the work required by the contract. The replacement shall meet the Personnel requirements stated in the contract.

H--Burner and SCR Tuning

Department of Veterans Affairs, Long Beach VANLO | Published August 4, 2016  -  Deadline August 11, 2016
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes only the solicitation. This is a Total Small Business Set Aside (FAR 52.219-6). Only quotes submitted by Small Business Concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a Small Business will not be considered for award. Competitive quotes are being requested under VA262-16-Q-1089. This requirement is set-aside for small businesses, NAICS code is 238220 and the size standard is $15 Million. Basis of award: The government anticipates awarding a firm-fixed price purchase order and it will be based on the lowest priced technically acceptable. STATEMENT OF WORK (SOW) 1. OBJECTIVE The contracting company will make all proper adjustments to Boiler #3 while conducting the burner and SCR tuning over a (6) six month period. The contracting company will conduct a bi-weekly tuning up to (6) six months for Boiler #3. They will also create an SOP for Boiler #3 and SCR, utilizing the VALB Engineering templates and existing SOP's for reference in order to complete a full understanding on how the newly installed Boiler operations are done. The purpose for the adjustments are to ensure that the Boiler is operating within manufacturer specifications, to also ensure that the Boiler is running efficiently within compliance of the AQMD. The SOP's being created will help all VALB Boiler Plant personnel to have a reference guide in troubleshooting or conducting in-house training on how to operate the boiler. 2. BACKGROUND Boiler tuning is necessary to maintain efficiency as well as to ensure reliability and safety. Tuning the burner during the spring and again in the fall is recommended because of the dramatic air temperature and density changes that occur during these seasons. Both steam and hot water boilers need to be tuned regularly. It is important that a boiler is hot before it is tuned. A cold boiler will throw off the actual operating O2 and CO readings. Below are the conditions for a natural gas-fired boiler, which is warm, has a load and has a zero pressure reading on the boiler's steam gauge.. 3. SCOPE Work shall be performed within the VA facility at the Building 5 of the Long Beach VA Healthcare System located at: 5901 E. 7th Street. Long Beach, CA 90822 This work is required due to the fact that the current situation of the workplace has potential health hazards and bacteria concerns. The contractor shall check in and coordinate with the HVAC Supervisor prior to performing the following tasks: All contractors are required to follow the proper protocols in order to be able to perform any work on the VA Healthcare Facility as follows; BADGING OR PROPER IDENTIFACTION: Contractor shall obtain a "Contractor I.D Badge" from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. REQUIREMENTS: Foreman: 30 Hour OSHA training in Construction Safety & Current TB test. Personnel: 10 Hour OSHA training in Construction Safety & Current TB test. Work to be performed: o Burner and SCR tuning over a (6) six month period o The boiler tuning is to improve the boiler operations o The act of reestablishing the air-fuel mixture for the operating range of the boiler o Oxygen and unburned fuel (carbon monoxide is generally the indicative measure) are balanced to provide safe and efficient combustion. o Carbon monoxide (CO) concentrations are also measured to ensure proper burner operation. o The primary goal of a boiler tune-up is to improve boiler efficiency with respect to combustion operations. o Create SOP's for Boiler #3 and SCR, using the VALB Templates and existing SOP's for reference. o Initial burner and SCR tuning o All boiler adjustments and modification should be completed by qualified, experienced technicians. ? Boiler operations in general and tune-up activities in particular are hazardous and require the skill and knowledge of experienced technicians. ? The tune-up technician should be skilled in the evaluation and adjustment of the specific coiler and burner equipment in use. o Bi-weekly tuning for 6 months o Engineering test for Ammonia slip in the final month. o A gaseous reductant, typically anhydrous ammonia, aqueous ammonia or urea, is added to a stream of flue or exhaust gas and is adsorbed onto a catalyst. Carbon dioxide, CO. 2 is a reaction product when urea is used as the reductant. Selective catalytic reduction of NO. Upon completion of all work the contracting company will need to notify the HVAC Supervisor for verification of job being performed in accordance to the SOW. 4. PERFORMANCE MONITORING The Contracting Officer Representative (COR)/HVAC Supervisor will monitor contractor performance and certify the work was done in accordance with the SOW. COR/Transportation Supervisor Contact Information: Name: Ryan Ordinario Section: Engineering/Production Control Address: 5901 E. 7th Street Long Beach, CA. 90822 Phone Number: 562-233-8304 Fax Number: 562-826-5367 E-Mail Address: Ryan.Ordinario@va.gov 5. SECURITY REQUIREMENTS N/A 6. PERIOD OF PERFORMANCE The period of performance will be two weeks from the date the purchase order is awarded. HOURS OF WORK: VA Long Beach Healthcare System 6:00 AM - 3:30 PM ** Excluding National holidays. NATIONAL HOLIDAYS: New Year's Day January 01 Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. OVERTIME & HOLIDAY PAY: Any overtime and/or holiday pay that may be entitled to the Contractor's employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for "availability" or "on-call" services unless otherwise provided herein. CONTRACTOR PERSONNEL BACKGROUND REQUIREMENTS The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows: Level of Sensitivity Background investigation level Approximate Cost Low Risk National Agency Check with Written Inquiries $ 231.00 Moderate Risk Minimum Background Investigation $ 825.00 High Risk Background Investigation $ 3,465.00 The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials. CONTRACTOR PERSONNEL The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor's Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. A. PROGRAM MANAGER Company Name: Address: Phone No: Contact Name: Email: CONTRACTOR EMPLOYEES The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). BADGE Contractor shall obtain a "Contractor I.D Badge" from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. SMOKING: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas. ADP SECURITY: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at all Healthcare Facilities are essential. Software installed on each PC is copyrighted and copy of software for use elsewhere is prohibited. In the event of a possible security violation, the Healthcare Center's ADP Security Committee shall investigate and recommend corrective action to the appropriate agency. INSURANCE COVERAGE The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee's Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. INVOICING & PAYMENT Contractor shall list in the space below the name(s) and Address(es) of customer service department with whom the Government facilities shall place orders: Company Name: Address: Phone No: Fax No: Contact Name: Email: The Contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions - Commercial Items via OB10 www.ob10.gov Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to issuance of payment. The invoice MUST be itemized to include the following information. 1. Facility name and address where service was provided 2. Contract number 3. Purchase order number 4. Quantity 5. Cost 6. Date No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required. Applicable Documents Vendors: Make sure to reference the following information in the quote: a. Dun & Bradstreet number b. Cage Code c. Business Size d. RFQ Number VA262-16-Q-1089 e. Requested Delivery date: 30 days after receipt of order (ARO) Place of Performance: Long Beach VA Healthcare System 5901 E. 7th Street Long Beach, CA 90822 This solicitation document incorporates provisions and clauses. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The following clauses shown below can be accessed in full text at www.farsite.hill.af.mil/: 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) 52.204-2, Security Requirements 52.204-6, Data Universal Numbering System (DUNS) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) 52.204-14, Service Contract Reporting Requirements (JAN 2014) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Concerns (OCT 2014) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222-26, Equal Opportunity (APR 2015) 52.222-35, Equal Opportunity for Veterans (OCT 2015) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37, Employment Reports on Veterans (FEB 2016) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.222-54, Employment Eligibility Verification (OCT 2015). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-5, Trade Agreements (FEB 2016) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015). 52.233-3, Protest After Award 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) 52.212-1, Instructions to Offerors Commercial Items 52.212-2, Evaluation Commercial Items 52.212-4, Contract Terms and Conditions - Commercial Items 52.212-5-Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Deviation 2013-O0019) (July 2014) 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2015) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70, Commercial Advertising (JAN 2008) 852.246-71, Inspection (JAN 2008) 852.232-72, Electronic Submission of Payment Requests (NOV 2012) 852.237-70, Contractor Responsibilities (APR 1984) This RFQ closes Aug 12, 2016 at 2:00 pm, Pacific Standard Time (PST). All quotes must be emailed to Randy Corry at Randy.Corry@va.gov The point of contact for this solicitation is Randy Corry at Randy.Corry@va.gov. Please include RFQ VA262-16-Q-1089 on all inquiries. All responding vendors must have a completed registration in the System for Award Management (SAM) program prior to award of contract. Information to register in SAM can be found at: https://www.sam.gov/portal/public/SAM/. A complete SAM registration means a registered DUNS and possession of an individual CAGE Code number.

47--Insulate Chiller Piping

Department of Veterans Affairs, Long Beach VANLO | Published July 20, 2016  -  Deadline July 27, 2016
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes only the solicitation. This is a Total Small Business Set Aside (FAR 52.219-6). Only quotes submitted by Small Business Concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a Small Business will not be considered for award. Competitive quotes are being requested under VA262-16-Q-1113. This requirement is set-aside for small businesses, NAICS code is 238290 and the size standard is $15 Million. Basis of award: The government anticipates awarding a firm-fixed price purchase order and it will be based on the lowest priced technically acceptable. STATEMENT OF WORK (SOW) 1. OBJECTIVE The contracting company will take all corrective actions in order to ensure that the insulation for the Chill Water piping will be corrected in order to prevent any further corrosion to the piping due to the accumulation of condensation on the piping. There are certain areas of the Chill Water piping throughout the Chiller Plant that will need to be addressed with an approximate amount of insulation equaling to about 100'. 2. BACKGROUND Uninsulated piping systems that transport fluids can create water temperature irregularities, which ultimately requires additional heating or cooling and associated energy costs to bring the water to operating temperature. Any piping that carries heated or cooled water, including piping Systems with external heating (e.g., heat trace or impedance heating), should be thermally insulated to reduce heat loss or gain, allowing the fluid to be delivered at the intended temperature. The addition of insulation can also improve the comfort of the occupants and reduce energy consumption by reducing heat losses (or gains) as the fluid moves throughout the building. Both ANSI/ASHRAE/IES Standard 90.1-2010 (90.1-10) and the 2012 International Energy Conservation Code (IECC) requires any piping associated with a heating or cooling system that carries fluids with an operating temperature of 105 °F or more or 60 °F or less to be insulated; 90.1-10 further specifies that the piping associated with constant temperature water storage systems must also be insulated (see "Code Citations" for additional detail). Any insulated piping in areas exposed to weather is required to be further protected from exposure to sunlight, moisture, and wind-all of which can damage the insulation materials over time, decreasing their effectiveness. This protection must shield the insulation from solar radiation. Additionally, if the piping will be conveying chilled water, Standard 90.1-10 requires that a layer of vapor retardant material be installed on the outside of the insulating material. The 2012 IECC prohibits the use of adhesive tapes as shielding. 3. SCOPE Work shall be performed within the VA facility at the Building 5 Chiller Plant of the Long Beach VA Healthcare System located at: 5901 E. 7th Street. Long Beach, CA 90822 This work is required due to the fact that the current situation of the insulation of the Chill Water piping has either deteriorated or fell off and is missing. The contractor shall check in and coordinate with the HVAC Supervisor prior to performing the following tasks: All contractors are required to follow the proper protocols in order to be able to perform any work on the VA Healthcare Facility as follows; BADGING OR PROPER IDENTIFACTION: Contractor shall obtain a "Contractor I.D Badge" from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. REQUIREMENTS: Foreman: 30 Hour OSHA training in Construction Safety & Current TB test. Personnel: 10 Hour OSHA training in Construction Safety & Current TB test. WORK PERFORMED: " Coordinate and schedule work upon acceptance of this proposal. " The contracting company will need to remove damaged Chill Water piping insulation and to apply fiberglass with ASJ finish to approximately 24" size piping. " There is an approx. amount of insulation in different areas throughout the Chiller Plant equaling to about 100' of insulation to be repaired. " The contracting company will apply paint to match existing to the damaged areas only. " The contracting company will be accountable for all debris to be hauled off site and disposed of, to also ensure the debris hauled out of workplace in an authorized receptacle and covered at all times. " The contracting company will also ensure the cleanliness of workplace. " All work will be performed during normal working hours unless otherwise instructed by HVAC Supervisor. Upon completion of all work the contracting company will need to notify the HVAC Supervisor for verification of job being performed in accordance to the SOW. 4. PERFORMANCE MONITORING The Contracting Officer Representative (COR)/HVAC Supervisor will monitor contractor performance and certify the work was done in accordance with the SOW. COR/Transportation Supervisor Contact Information: Name: Julio Bernabe Section: Engineering/HVAC Section Address: 5901 E. 7th Street Long Beach, CA. 90822 Phone Number: 562-305-8913 Fax Number: 562-826-5367 E-Mail Address: Julio.Bernabe@va.gov 5. SECURITY REQUIREMENTS N/A 6. PERIOD OF PERFORMANCE The period of performance will be two weeks from the date the purchase order is awarded. HOURS OF WORK: VA Long Beach Healthcare System 6:00 AM - 3:30 PM ** Excluding National holidays. NATIONAL HOLIDAYS: New Year's Day January 01 Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. OVERTIME & HOLIDAY PAY: Any overtime and/or holiday pay that may be entitled to the Contractor's employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for "availability" or "on-call" services unless otherwise provided herein. CONTRACTOR PERSONNEL BACKGROUND REQUIREMENTS The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows: Level of Sensitivity Background investigation level Approximate Cost Low Risk National Agency Check with Written Inquiries $ 231.00 Moderate Risk Minimum Background Investigation $ 825.00 High Risk Background Investigation $ 3,465.00 The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials. CONTRACTOR PERSONNEL The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor's Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. A. PROGRAM MANAGER Company Name: Address: Phone No: Contact Name: Email: CONTRACTOR EMPLOYEES The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). BADGE Contractor shall obtain a "Contractor I.D Badge" from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. SMOKING: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas. ADP SECURITY: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at all Healthcare Facilities are essential. Software installed on each PC is copyrighted and copy of software for use elsewhere is prohibited. In the event of a possible security violation, the Healthcare Center's ADP Security Committee shall investigate and recommend corrective action to the appropriate agency. INSURANCE COVERAGE The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee's Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. INVOICING & PAYMENT Contractor shall list in the space below the name(s) and Address(es) of customer service department with whom the Government facilities shall place orders: Company Name: Address: Phone No: Fax No: Contact Name: Email: The Contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions - Commercial Items via OB10 www.ob10.gov Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to issuance of payment. The invoice MUST be itemized to include the following information. 1. Facility name and address where service was provided 2. Contract number 3. Purchase order number 4. Quantity 5. Cost 6. Date No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required. Applicable Documents Vendors: Make sure to reference the following information in the quote: a. Dun & Bradstreet number b. Cage Code c. Business Size d. RFQ Number VA262-16-Q-1113 e. Requested Delivery date: 30 days after receipt of order (ARO) Place of Performance: Long Beach VA Healthcare System 5901 E. 7th Street Long Beach, CA 90822 This solicitation document incorporates provisions and clauses. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The following clauses shown below can be accessed in full text at www.farsite.hill.af.mil/: 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) 52.204-2, Security Requirements 52.204-6, Data Universal Numbering System (DUNS) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) 52.204-14, Service Contract Reporting Requirements (JAN 2014) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Concerns (OCT 2014) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222-26, Equal Opportunity (APR 2015) 52.222-35, Equal Opportunity for Veterans (OCT 2015) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37, Employment Reports on Veterans (FEB 2016) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.222-54, Employment Eligibility Verification (OCT 2015). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-5, Trade Agreements (FEB 2016) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015). 52.233-3, Protest After Award 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) 52.212-1, Instructions to Offerors Commercial Items 52.212-2, Evaluation Commercial Items 52.212-4, Contract Terms and Conditions - Commercial Items 52.212-5-Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Deviation 2013-O0019) (July 2014) 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2015) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70, Commercial Advertising (JAN 2008) 852.246-71, Inspection (JAN 2008) 852.232-72, Electronic Submission of Payment Requests (NOV 2012) 852.237-70, Contractor Responsibilities (APR 1984) This RFQ closes Jul 27, 2016 at 2:00 pm, Pacific Standard Time (PST). All quotes must be emailed to Randy Corry at Randy.Corry@va.gov The point of contact for this solicitation is Randy Corry at Randy.Corry@va.gov. Please include RFQ VA262-16-Q-1113 on all inquiries. All responding vendors must have a completed registration in the System for Award Management (SAM) program prior to award of contract. Information to register in SAM can be found at: https://www.sam.gov/portal/public/SAM/. A complete SAM registration means a registered DUNS and possession of an individual CAGE Code number.

H--Boiler Plant Services

Department of Veterans Affairs, Long Beach VANLO | Published August 5, 2016
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes only the solicitation. This is a Total Small Business Set Aside (FAR 52.219-6). Only quotes submitted by Small Business Concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a Small Business will not be considered for award. Competitive quotes are being requested under VA262-16-Q-1090. This requirement is set-aside for small businesses, NAICS code is 238220 and the size standard is $15 Million. Basis of award: The government anticipates awarding a firm-fixed price purchase order and it will be based on the lowest priced technically acceptable. Statement of Work 1. Introduction: A. Contractor to perform Semi-Annual and Annual boiler cleaning inspection, and fine tuning service at LLVAMC. B. Loma Linda Veterans Affairs Medical Centers (LLVAMC) has a central boiler plant that provides steam for heating and air conditioning, domestic hot water, kitchens and sterilization and laundry. C. Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of LLVAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns. D. This "Statement of Work" describes the requirements for the inspection, testing, repairs and calibration of the boiler plant burners, controls and instruments by qualified technicians. E. Vendor will work with Boiler Inspector and Boiler plant operators during all inspections. 2. Technician Qualifications: A. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the LLVAMC plant. The LLVAMC facility manager/engineer may define and accept equivalent qualifications. B. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references: NFPA 85, Boiler and Combustion Systems Hazards Code. VHA Boiler Plant Safety Device Testing Manual, 3rd Edition 2012 C. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this. 3. Inspection, Testing, Repairs and Calibration Requirements: A. Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, repairs and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every six months in accordance with a schedule provided by LLVAMC. LLVAMC may extend the schedule for burners in limited service. B. Instrumentation, monitoring and data management systems as listed below shall be calibrated every six months. C. Provide at least two days' notice to the Contracting Officer's Technical Representative (COTR) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the COTR or his designate boiler plant operator to monitor the work. The COTR is: Orlando Caalim orlando.caalim@va.gov Authorized Operators to monitor boiler inspection will be 1. Castaneda, F 2. Cunanan, R 3. Curl, J 4. Heredia, P 5. Hicks, H 6. Jones, V 7. Oliver, K 8. Madriaga, R. D. LLVAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable); boiler steam flow, stack temperature and flue gas oxygen instruments operating. E. LLVAMC will comply with any other requirements of the test personnel that are considered reasonable by LLVAMC and have been presented in writing at least two days prior to the scheduled testing. F. The inspections, testing and calibrations shall comply with: 1) The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual, 3rd Edition. 2) The written recommendations of the equipment manufacturers. 3) The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices. 4) Burner performance requirements in this document. 5) VA Boiler Operations Directive 2008-062. G. A summary of the work is as follows: " Inspect furnace and other internal surfaces, closures and accessories. " Inspect exterior of unit, casing, supports, closures, accessories, valves, controls. " Boiler fouling and combustion gas flow check. " Tube leak check. Note: Above items will be accomplished annually by certified boiler inspector and permit to operate the boilers will be issued when boilers passed their inspection. The following will also be accomplished annually: " Steam safety valves (accumulation test at high fire). " Clean waterside of boilers. " Clean fireside and repair refractory. " Deaerator: interior cleaning and visual inspection. " Calibrate pressure gages and thermometers. The following will be accomplished semi - annually: " Operational Testing of Boiler Safety Devices, such as: a. High-steam pressure cut-out (recycle) b. High-steam pressure cut-out (non-recycle) c. Steam safety valves (raise boiler pressure until valve pops). d. Check gas vent for leaks. e. High-gas fuel pressure cut-off. f. Low-gas fuel pressure cut-off. g. Gas fuel safety shut off valves proof of closure. h. Leak test gas fuel safety shut off valves. i. High-fuel oil temperature cut-off (heated fuel). j. Low-fuel oil temperature cut-off (heated fuel). k. Low-atomizing pressure for fuel oil. l. High-fuel oil pressure cut-off. m. Low-fuel oil pressure cut-off. n. Fuel oil safety shut off valves proof of closure. o. Leak test fuel oil safety shut off valves. p. Check operation of Liquid Petroleum Gas pilot. q. Low-pilot gas pressure cut-out. r. Forced draft fan motor interlock. s. Forced draft fan motor interlock. t. Boiler outlet damper wide open for purge. u. Purge air flow interlock. v. Timing for pre-purge. w. Timing for post-purge. x. Igniter timing. y. Low fire position interlock. z. Combustion air interlocks. aa. Main flame out; i.e., time to close valves. bb. Ignition flame out; i.e., it is time to close valves. cc. Minimum igniter flame test. dd. Scanner not sensing ignition spark. ee. Low-oxygen alarm and/or cut-out. ff. Pre-purge setting of flue gas recirculation damper. gg. Interlock of building outside air damper with burner control. hh. Check furnace pressure. ii. Check combustion gas leaks into boiler room. " Check operation and adjust boilers operating limit pressuretrols and running interlocks, adjust for maximum pressure control and minimal burner cycling. " Check operation and adjust low water and/or feed water pump controls - draw down water column and check low water controls and/or feed water pump control (steam generator only). " Check burner, pilot and main flame ignition. Also, verify and calibrate for smooth and reliable light. " Check and calibrate the boiler/burner for optimum air/fuel mixture for both fuels, burner firing to be fine-tuned and adjusted to its maximum efficiency level throughout entire modulation range. Flue gas analysis and monitoring of temperature, 02, CO2, smoke, CO, NOX and excess air, to be monitored. " Complete combustion and efficiency testing to be monitored and recorded at all firing rates of boiler/burner capacity. Combustion efficiency will be calculated and recorded at each position. " Upon completion of full testing, your field service representative will submit an engineering report for your review and records. The engineering report will summarize work completed, detail corrective actions required and recommended solutions. Your customer service representative will contact you regarding recommendations. Deaerator & Surge Tanks: " Drain and open tanks for inspection. " Visually inspect internals for corrosion or possible component failure. " Remove plugs from equalizing lines. Open high and low level alarm float bowls. Flush tank and control lines. " Inspect and thoroughly clean feed pump suction lines and strainers. " Inspect pump couplings for proper alignment and/or excessive wear. " Reassemble Deaerator tank and place in service. " Check pump motor amperage draws. " Reset pressure and temperature controls to obtain desired set point. Minimum setting will be at 227 deg F. H. All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment are contained in the VHA Boiler Plant Safety Devices Testing Manual, 3rd Edition, along with testing procedures. I. Required burner performance (natural gas and fuel oil): 1) Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification). 2) Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates. 3) Maximum carbon monoxide: 50 parts per million (ppm) 4) Maximum NOx: 9 PPM (Refer to original burner specification). 5) Flue gas oxygen: 2.5 - 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems). 6) Flue gas oxygen (low excess air burners): 1.0 - 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems). 7) on refractory or water walls J. List of instrumentation and controls to be inspected and calibrated: 1) Steam flow transmitters (all). 2) Steam flow recorders/computer readout. 3) Flue gas oxygen sampling, analyzing and recorder/computer readout. 4) Boiler and economizer stack temperature transmitters and recorder/computer readout. 5) Master steam pressure and combustion controllers. 6) Boiler outlet draft controllers. 7) Boiler water level controllers. 8) Feed water deaerator and condensate storage tank water level controllers including overflow. 9) All pressure and temperature sensors and transmitters. 10) All signal processing and readout devices. 4. Report Requirements: A. Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. B. Furnish report within one week of the facility inspection in "Microsoft Word" format by email to the COTR and to the Assistant Chief of FMS. Provide hard copies of data sheets and flue gas analyzer "strip" printouts to the COTR within one week of visit. C. All safety-related deficiencies shall be immediately reported to the COTR and/or Plant Supervisor during the inspection visit. Orlando Caalim Plant Operations Supervisor, FMS 5. PERIOD OF PERFORMANCE The period of performance will be two weeks from the date the purchase order is awarded. HOURS OF WORK: VA Long Beach Healthcare System 6:00 AM - 3:30 PM ** Excluding National holidays. NATIONAL HOLIDAYS: New Year's Day January 01 Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. OVERTIME & HOLIDAY PAY: Any overtime and/or holiday pay that may be entitled to the Contractor's employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for "availability" or "on-call" services unless otherwise provided herein. CONTRACTOR PERSONNEL BACKGROUND REQUIREMENTS The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows: Level of Sensitivity Background investigation level Approximate Cost Low Risk National Agency Check with Written Inquiries $ 231.00 Moderate Risk Minimum Background Investigation $ 825.00 High Risk Background Investigation $ 3,465.00 The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials. CONTRACTOR PERSONNEL The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor's Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. A. PROGRAM MANAGER Company Name: Address: Phone No: Contact Name: Email: CONTRACTOR EMPLOYEES The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). BADGE Contractor shall obtain a "Contractor I.D Badge" from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. SMOKING: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas. ADP SECURITY: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at all Healthcare Facilities are essential. Software installed on each PC is copyrighted and copy of software for use elsewhere is prohibited. In the event of a possible security violation, the Healthcare Center's ADP Security Committee shall investigate and recommend corrective action to the appropriate agency. INSURANCE COVERAGE The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee's Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. INVOICING & PAYMENT Contractor shall list in the space below the name(s) and Address(es) of customer service department with whom the Government facilities shall place orders: Company Name: Address: Phone No: Fax No: Contact Name: Email: The Contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions - Commercial Items via OB10 www.ob10.gov Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to issuance of payment. The invoice MUST be itemized to include the following information. 1. Facility name and address where service was provided 2. Contract number 3. Purchase order number 4. Quantity 5. Cost 6. Date No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required. Applicable Documents Vendors: Make sure to reference the following information in the quote: a. Dun & Bradstreet number b. Cage Code c. Business Size d. RFQ Number VA262-16-Q-1090 e. Requested Delivery date: 30 days after receipt of order (ARO) Place of Performance: Long Beach VA Healthcare System 5901 E. 7th Street Long Beach, CA 90822 This solicitation document incorporates provisions and clauses. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The following clauses shown below can be accessed in full text at www.farsite.hill.af.mil/: 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) 52.204-2, Security Requirements 52.204-6, Data Universal Numbering System (DUNS) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) 52.204-14, Service Contract Reporting Requirements (JAN 2014) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Concerns (OCT 2014) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222-26, Equal Opportunity (APR 2015) 52.222-35, Equal Opportunity for Veterans (OCT 2015) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37, Employment Reports on Veterans (FEB 2016) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.222-54, Employment Eligibility Verification (OCT 2015). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-5, Trade Agreements (FEB 2016) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015). 52.233-3, Protest After Award 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) 52.212-1, Instructions to Offerors Commercial Items 52.212-2, Evaluation Commercial Items 52.212-4, Contract Terms and Conditions - Commercial Items 52.212-5-Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Deviation 2013-O0019) (July 2014) 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2015) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70, Commercial Advertising (JAN 2008) 852.246-71, Inspection (JAN 2008) 852.232-72, Electronic Submission of Payment Requests (NOV 2012) 852.237-70, Contractor Responsibilities (APR 1984) This RFQ closes Aug 12, 2016 at 2:00 pm, Pacific Standard Time (PST). All quotes must be emailed to Randy Corry at Randy.Corry@va.gov The point of contact for this solicitation is Randy Corry at Randy.Corry@va.gov. Please include RFQ VA262-16-Q-1090 on all inquiries. All responding vendors must have a completed registration in the System for Award Management (SAM) program prior to award of contract. Information to register in SAM can be found at: https://www.sam.gov/portal/public/SAM/. A complete SAM registration means a registered DUNS and possession of an individual CAGE Code number.

H--EYE WASH TESTING Greater Los Angeles Healthcare System

Department of Veterans Affairs, Long Beach VANLO | Published December 1, 2014  -  Deadline December 18, 2014
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CERTIFICATION REQUIREMENTS AND PERSONNEL QUALIFICATIONS AND EXPERIENCE 13 B.7 INSURANCE COVERAGE 15 B.8 ORDERING ACTIVITIES & ORDERING OFFICERS 15 B.9 INVOICE & PAYMENT: 16 B.10 REQUIRED REGISTRATIONS: 17 SECTION C - CONTRACT CLAUSES 18 C.1 FSS RFQ INTRODUCTORY LANGUAGE 18 C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 18 C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 18 C.4 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) 18 C.5 52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN 1997) 18 C.6 52.232-18 AVAILABILITY OF FUNDS (APR 1984) 19 C.7 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) 19 C.8 52.216-18 ORDERING (OCT 1995) 19 C.9 52.216-19 ORDER LIMITATIONS (OCT 1995) 19 SECTION E - SOLICITATION PROVISIONS 21 E.1 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (APR 2014) 21 E.2 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) 24 E. 3 ADDENDUM 52.212-2 EVALUATION- COMMERCIAL ITEMS (JAN 1999) 25 E.4 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) 27 E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998) 28 E.6 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) 28 E.7 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 28 E.8 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(MAR 2012) 29 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [] 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration, or [] 52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly [] b. Semi-Annually [] c. Other [x] Monthly 4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be mailed to the following address: Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes . Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of Clause) ? B.3 PRICE/COST SCHEDULE VA GREATER LOS ANGELES HEALTHCARE SYSTEM WEST LOS ANGELES MEDICAL CENTER GLA-(WLA)-1 Eyewash 149 EACH $ $ GLA-(WLA)-2 Shower 2 EACH $ $ GLA-(WLA)-3 Potable 1 EACH $ $ GLA-(WLA)-4 Combination - Eyewash/Shower 34 EACH $ $ West Los Angeles Medical Center Base Year $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA SEPULVEDA AMBULATORY CARE CENTER GLA-(SEP)-1 Eyewash 17 EACH $ $ GLA-(SEP)-2 Shower 4 EACH $ $ GLA-(SEP)-3 Potable 0 EACH $ $ GLA-(SEP)-4 Combination - Eyewash/Shower 13 EACH $ $ VA Sepulveda Ambulatory Care Center Base Year $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA LOS ANGELES AMBULATORY CARE CENTER GLA-(LACC)-1 Eyewash 2 EACH $ $ GLA-(LACC)-2 Shower 0 EACH $ $ GLA-(LACC)-3 Potable 0 EACH $ $ GLA-(LACC)-4 Combination - Eyewash/Shower 4 EACH $ $ VA Los Angeles Ambulatory Care Center Base Year $ West Los Angeles Medical Center VA Sepulveda Ambulatory Care Center VA Los Angeles Ambulatory Care Center $ $ $ Base Year Aggregated Total $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM WEST LOS ANGELES MEDICAL CENTER GLA-(WLA)-1 Eyewash 149 EACH $ $ GLA-(WLA)-2 Shower 2 EACH $ $ GLA-(WLA)-3 Potable 1 EACH $ $ GLA-(WLA)-4 Combination - Eyewash/Shower 34 EACH $ $ West Los Angeles Medical Center Option Year One $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA SEPULVEDA AMBULATORY CARE CENTER GLA-(SEP)-1 Eyewash 17 EACH $ $ GLA-(SEP)-2 Shower 4 EACH $ $ GLA-(SEP)-3 Potable 0 EACH $ $ GLA-(SEP)-4 Combination - Eyewash/Shower 13 EACH $ $ VA Sepulveda Ambulatory Care Center Option Year One $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA LOS ANGELES AMBULATORY CARE CENTER GLA-(LACC)-1 Eyewash 2 EACH $ $ GLA-(LACC)-2 Shower 0 EACH $ $ GLA-(LACC)-3 Potable 0 EACH $ $ GLA-(LACC)-4 Combination - Eyewash/Shower 4 EACH $ $ VA Los Angeles Ambulatory Care Center Option Year One $ West Los Angeles Medical Center VA Sepulveda Ambulatory Care Center VA Los Angeles Ambulatory Care Center $ $ $ Option Year One Aggregated Total $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM WEST LOS ANGELES MEDICAL CENTER GLA-(WLA)-1 Eyewash 149 EACH $ $ GLA-(WLA)-2 Shower 2 EACH $ $ GLA-(WLA)-3 Potable 1 EACH $ $ GLA-(WLA)-4 Combination - Eyewash/Shower 34 EACH $ $ West Los Angeles Medical Center Option Year Two $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA SEPULVEDA AMBULATORY CARE CENTER GLA-(SEP)-1 Eyewash 17 EACH $ $ GLA-(SEP)-2 Shower 4 EACH $ $ GLA-(SEP)-3 Potable 0 EACH $ $ GLA-(SEP)-4 Combination - Eyewash/Shower 13 EACH $ $ VA Sepulveda Ambulatory Care Center Option Year Two $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA LOS ANGELES AMBULATORY CARE CENTER GLA-(LACC)-1 Eyewash 2 EACH $ $ GLA-(LACC)-2 Shower 0 EACH $ $ GLA-(LACC)-3 Potable 0 EACH $ $ GLA-(LACC)-4 Combination - Eyewash/Shower 4 EACH $ $ VA Los Angeles Ambulatory Care Center Option Year Two $ West Los Angeles Medical Center VA Sepulveda Ambulatory Care Center VA Los Angeles Ambulatory Care Center $ $ $ Option Year Two Aggregated Total $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM WEST LOS ANGELES MEDICAL CENTER GLA-(WLA)-1 Eyewash 149 EACH $ $ GLA-(WLA)-2 Shower 2 EACH $ $ GLA-(WLA)-3 Potable 1 EACH $ $ GLA-(WLA)-4 Combination - Eyewash/Shower 34 EACH $ $ West Los Angeles Medical Center Option Year Three $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA SEPULVEDA AMBULATORY CARE CENTER GLA-(SEP)-1 Eyewash 17 EACH $ $ GLA-(SEP)-2 Shower 4 EACH $ $ GLA-(SEP)-3 Potable 0 EACH $ $ GLA-(SEP)-4 Combination - Eyewash/Shower 13 EACH $ $ VA Sepulveda Ambulatory Care Center Option Year Three $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA LOS ANGELES AMBULATORY CARE CENTER GLA-(LACC)-1 Eyewash 2 EACH $ $ GLA-(LACC)-2 Shower 0 EACH $ $ GLA-(LACC)-3 Potable 0 EACH $ $ GLA-(LACC)-4 Combination - Eyewash/Shower 4 EACH $ $ VA Los Angeles Ambulatory Care Center Option Year Three $ West Los Angeles Medical Center VA Sepulveda Ambulatory Care Center VA Los Angeles Ambulatory Care Center $ $ $ Option Year Three Aggregated Total $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM WEST LOS ANGELES MEDICAL CENTER GLA-(WLA)-1 Eyewash 149 EACH $ $ GLA-(WLA)-2 Shower 2 EACH $ $ GLA-(WLA)-3 Potable 1 EACH $ $ GLA-(WLA)-4 Combination - Eyewash/Shower 34 EACH $ $ West Los Angeles Medical Center Option Year Four $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA SEPULVEDA AMBULATORY CARE CENTER GLA-(SEP)-1 Eyewash 17 EACH $ $ GLA-(SEP)-2 Shower 4 EACH $ $ GLA-(SEP)-3 Potable 0 EACH $ $ GLA-(SEP)-4 Combination - Eyewash/Shower 13 EACH $ $ VA Sepulveda Ambulatory Care Center Option Year Four $ VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA LOS ANGELES AMBULATORY CARE CENTER GLA-(LACC)-1 Eyewash 2 EACH $ $ GLA-(LACC)-2 Shower 0 EACH $ $ GLA-(LACC)-3 Potable 0 EACH $ $ GLA-(LACC)-4 Combination - Eyewash/Shower 4 EACH $ $ VA Los Angeles Ambulatory Care Center Option Year Four $ West Los Angeles Medical Center VA Sepulveda Ambulatory Care Center VA Los Angeles Ambulatory Care Center $ $ $ Option Year Four Aggregated Total $ West Los Angeles Medical Center Base through Option Year Four (4) Total VA Sepulveda Ambulatory Care Center Base through Option Year Four (4) Total VA Los Angeles Ambulatory Care Center Base through Option Year Four (4) Total $ $ $ Base through Option Year Four (4) Total Aggregated Total $ B.4 DELIVERY SCHEDULE To be scheduled with facility. Services are monthly and annual testing. Campus Bldg Eye Wash Shower Potable Eye Wash Combination Eye Wash/Shower WLA #12 1 #44 1 #46 1 #113 20 4 #114 24 2 #115 32 2 #208 1 #210 1 #212 1 #213 3 #220 1 #233 1 #258 1 1 #259 1 1 #295 1 #297 2 #300 1 #304 22 2 #306 1 #345 1 #500 39 11 #501 2 #508 3 Cemetery 1 1 Subtotal 149 2 1 34 SEP #7 5 3 11 #10 1 #20 1 #40 1 #44 1 #47 1 #200 9 1 Subtotal 17 4 0 13 LAACC 2 4 Subtotal 2 0 0 4 Grand Total = 452 336 12 2 102 B.5 STATEMENT OF WORK SCOPE: The purpose of this contract is to provide monthly and annual testing to ensure eyewash and showers are in accordance to ANSI Standard Z358.1 for the Department of Veteran Affairs Greater Los Angeles Healthcare System (VAGLAHS). The Government intends to award a single firm fixed contract with a base year and four (4) one year option to extend. GENERAL REQUIREMENTS: This is an inclusive contract, contractor shall provide all parts, labor, tools and materials required to perform testing of the emergency shower and eyewashes located throughout VAGLAHS. The testing shall be in accordance with the requirements of ANSI Z358.1 2009 standards for emergency eyewashes and shower equipment. Contractor shall abide by any updates to this standard and modify testing procedure accordingly EYEWASH TESTING: MONTHLY Contractor shall verify that the equipment installation meets the newest revision of ANSI Standard Z358.1. At a minimum contract shall: - Replace any missing or damage floating eyewash caps - Floating eyewash cap must be present and on the water spouts for the test and must be removed by the flow of the water. - Run for a minimum of 30 seconds, or until the water is running clear and free of debris - Verify that the correct signage is in place - Provide and install any lacking signage - Provide and install new weekly test tags when they have been filled up by testing and signing of the tag whether by the using service or the testing contractor. o Filled tags shall be turned over to Alan Silver, Building 63. o Tags shall be identified by: " Building and room number " Eyewash ID number " Tags documented that the monthly test has been performed, dated and with the technicians name. - Any spillage during testing is the responsibility of the contractor to clean up, dry the floor and to ensure the safety of others. - Testing shall be performed in the same period each month plus or minus 3 days. EMERGENCY SHOWER: MONTHLY Contractor shall verify that the equipment installation meets the newest revision of ANSI Standard Z358.1. At a minimum contract shall: - Shower shall run for a minimum of 30 seconds or until the water is running clear and free of any debris. - Any spillage during testing is the responsibility of the contractor to clean up, dry the floor and to ensure the safety of others. - Testing shall be performed in the same period each month plus or minus 3 days. EYEWASH TESTING: ANNUAL Contractor shall verify that the equipment installation meets the newest revision of ANSI Standard Z358.1. At a minimum contractor shall: - Inspect the unit and verify that the unit is in good condition, - The piping is sound, - The dust covers are present - Ensure valves are operating properly - Using an eyewash tester to ensure water flow meets all requirements for height, flow rate, and temperature. EMERGENCY SHOWER TESTING: ANNUAL Contractor shall verify that the equipment installation meets the newest revision of ANSI Standard Z358.1. B.6. CERTIFICATION REQUIREMENTS AND PERSONNEL QUALIFICATIONS AND EXPERIENCE Contractor is required to provide the following documentations: - Person(s) performing the testing must have a minimum of one (1) year experience in testing of eyewash and emergency shower within a like setting. - Personnel must be proficient in complying with ANSI Standard Z358.1 REPORTING: Contractor shall provide a full report each month containing a complete list of all emergency shower and eyewash units in the VAGLAHS that shows the Facility, Building, room and unit ID number and all deficiencies found and certification of the correction of those deficiencies. PARTICIPATING FACILITIES VA GREATER LOS ANGELES HEALTHCARE SYSTEM (WLA) 11301 Wilshire Blvd. Los Angeles, CA 90073 VA SEPULVEDA AMBULATORY CARE (SEP) 16111 Plummer St. North Hills, CA 91343 VA LOS ANGELES AMBULATORY CARE CENTER (LAACC) 351 E. Temple St Los Angeles, CA 9012 NATIONAL HOLIDAYS: New Year's Day January 01 Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. OVERTIME & HOLIDAY PAY: Any overtime and/or holiday pay that may be entitled to the Contractor's employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. CONTRACTOR PERSONNEL: The contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor's Program Manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. PROGRAM MANAGER Company Name: Address: Phone No: Fax No: Contact Name: Email: ALTERNATE PROGRAM MANAGER Company Name: Address: Phone No: Fax No: Contact Name: Email: CONTRACTOR EMPLOYEES: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company and/or wearing badges bearing the Contractor's and employee's name. Contractor Field Service Engineers shall be dressed to present a clean, neat appearance at all times when performing under this contract. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). The Contractor shall perform services in accordance with the ethical, professional and technical standards of the equipment repair industry as consistent with VA Policy, Regulations and Procedures. BADGE: Contractor shall obtain a "Contractor I.D Badge" from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. SMOKING: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas. B.7 INSURANCE COVERAGE The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee's Public Liability Insurance in accordance with Federal and State of California laws. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days' notice to the Contracting Officer. Contractor is required to provide copies of proof of Workers Compensation, Employee Public Liability Insurance, and vehicle insurance within fifteen (15) calendar days after notification of contract award. B.8 ORDERING ACTIVITIES & ORDERING OFFICERS The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative acting within the limits of his/her authority. Only those services specified herein are authorized. Before performing any service of a non-contract nature, the Contractor shall advise the Contracting Officer of the reasons for additional work. Changes to the resulting contract are not authorized, unless in writing by the Contracting Officer. Any commitment or changes, which affect the price, quantity and authority to amend, rendered decision on questions of fact in dispute and related contract administration problems are duties of the Contracting Officer and cannot be re-delegated. Upon award, the contractor will be notified of a designation of a Contracting Officer Representative (COR) and the responsibilities and limitations authorized. No oral statement of any person shall modify or otherwise affect the terms, conditions, or specifications stated in this contract. All modifications to the contract must be made in writing by the Contracting Officer. Contractors shall have the capabilities to accept credit card as method of payment when required. TRAVEL: Travel expenses are not authorized under this Contract. MISCELLANEOUS: Toll Charges: It is agreed and understood that the price quoted in the contractor's proposal includes any bridge or road toll charges. CHANGES: Changes to this original statement of work shall only be authorized and approved by the VA Contracting Officer. Changes determined by the Contracting Officer to be within the general scope of the contract shall be made in accordance with FAR 52.212-4(c), "Changes," and shall not necessitate new solicitation proceedings. B.9 INVOICE & PAYMENT: Company Name: Address: Phone No: Fax No: Contact Name: Email: Contractor shall list in the space below the name(s) and Address(es) of customer service department with whom the Government facilities shall place orders: Contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions - Commercial Items to: http://www.tungsten-network.com/us/en/ Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to remittance of payment. The invoice MUST be itemized to include the following information. Facility name and address where service was provided 1. Contract number 2. Purchase Order/ Obligation number 3. Date of service(s) No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required. ? B.10 REQUIRED REGISTRATIONS: a. SYSTEM FOR AWARD MANAGEMENT: WWW.SAM.GOV b. VETBIZ: Veteran-owned companies conducting business as Service Disabled and/or Veteran-Owned Small Businesses are required to register in the VetBiz.gov online database to be considered for contract award. This database is used to promote and market Veteran Owned Small Businesses (VOSBs) and Service Disabled Veteran Owned Businesses (SDVOSBs). The Contractor can register online at the following website: www.vip.vetbiz.gov For assistance with registration in VetBiz.gov, please contact the Center for Veterans Enterprise at 866-584-2344 or 202-303-3260. c. DATA UNIVERSAL NUMBERING SYSTEM (DUNS): In accordance with FAR Provision 52.212-1 paragraph (j), the Contractor shall provide the Dun and Bradstreet number assigned to his/her firm in the space provided below: DUNS#: - - d. FSS/ GSA # - - This solicitation incorporates one or more clauses by reference with the same force and effect as if they were given in full text. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. The full text of a clause and provision may be accessed electronically at this/these addresses; Federal Acquisition Regulation: http://farsite.hill.af.mil/vffar1.htm; Veterans Affairs Acquisition Regulation: http://farsite.hill.af.mil/reghtml/regs/other/vaar/852.htm#P753_117590 SECTION C - CONTRACT CLAUSES C.1 FSS RFQ INTRODUCTORY LANGUAGE The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence. C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed . (End of Clause) C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within . (End of Clause) C.4 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of . Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) C.5 52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN 1997) (a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract. (b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective- (1) For such period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. (c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request. (End of Clause) C.6 52.232-18 AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) C.7 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) Funds are not presently available for performance under this contract beyond . The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond , until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause) C.8 52.216-18 ORDERING (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from through . (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of Clause) C.9 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of ; (2) Any order for a combination of items in excess of ; or (3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) ? SECTION E - SOLICITATION PROVISIONS E.1 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (APR 2014) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show- (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L'Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST (https://assist.dla.mil/online/start/); (ii) Quick Search (http://quicksearch.dla.mil/); (iii) ASSISTdocs.com (http://assistdocs.com). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by? (i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS +4" followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://www.fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office. (k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov. (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of Provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: (End of Addendum to 52.212-1) E.2 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical capability of the item offered to meet the Government requirement; (ii) Past performance (see FAR 15.304); (iii) Price; METHOD OF EVALUATION: The Lowest Price Technically Acceptable (LPTA) - Offeror (s) whose response conforms to the solicitation requirements and provides the lowest price while meeting all technical requirements pursuant to FAR 15.101-2 (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) E. 3 ADDENDUM 52.212-2 EVALUATION- COMMERCIAL ITEMS (JAN 1999) PROPOSAL SUBMISSION: NOTE: All Requests for Information (RFIs) regarding this RFP must be submitted in writing using form provided and must be received at least 5 (five) calendar days in advance of the offer due date in order to allow replies to reach all prospective Offeror s in a timely manner, if that information is necessary in submitting offers or if the lack of it would be prejudicial to other prospective Offeror s. Oral explanations given before award are not binding. RFI FORM: Solicitation number: Company Name: Point of Contact & E-mail address: Question (reference page number if applicable) The Government intends to Award to the Lowest Priced Technically Acceptable proposal (FAR 15.101-2) without discussions, but reserves the right to enter into discussions if so determined to be in the best interest of the Government. Offeror(s) are to submit all requested documents, any missing documents and/ or questions not addressed CO may disqualify proposal. Offeror(s) shall prepare Technical Proposals with the Selection Criteria and Evaluation Factors in mind, in terms of both content and organization, to facilitate evaluation. An electronic proposal is mandatory and maybe submitted via e-mail or on CD in MS Word or PDF format only. Proposals maybe e-mailed to Tien.Nguyen@va.gov or sent to: Department of Veterans Affairs Attention: Tien Nguyen Airport Plaza Drive Suite 600 CA Long Beach 90815 Submission deadline: December 18, 2014 10:00 AM PST. NOTE: - Please be advised that e-mail size greater than 10 MB will be rejected by the VA E-mail System. - Hard copy is optional and shall not substitute electronic copy - It is the Offeror's responsibility to ensure that documents are complete and submission is viewable/ readable. PROPOSAL EVALUATION The Contracting Officer, with the assistance of a qualified Technical Evaluator, will evaluate Technical Proposals to determine the Offeror 's ability to accomplish the work as set forth in this solicitation, i.e. Technical Capabilities. Technical evaluation will be based solely on the evaluation factors and criteria defined below. It is intended that a best value award will be made to the lowest price, technically acceptable offer, as per FAR 15.101-2; therefore all Offeror s are advised that their best terms and conditions, both technical and price, should be presented in their initial proposals. Offeror s are advised that exchanges (including discussions/negotiations) may occur if deemed necessary. Any such exchanges shall be conducted in accordance with FAR 15.306. Offeror(s) are advised that in addition to information provided in Technical Proposals, Past Performance Evaluation will be conducted using information obtained from the Past Performance Information Retrieval System (PPIRS). Offeror s are advised that in accordance with FAR 15.305 (a)(iv) Offeror(s) without a record of relevant past performance may not be evaluated favorably or unfavorably. In addition, Offeror(s) may provide information on problems encountered in past performance and corrective actions taken, FAR 15.305 (a)(ii). 1. TECHNICAL CAPABILITIES: The technical factors consist of the following elements: experience, past performance, qualifications, and certifications. The overall technical proposal will be rated acceptable or unacceptable. To receive an overall Acceptable rating, and be considered for award, each element of the technical factor must also be rated acceptable. Acceptable rating is considered as meeting all the required criteria and documents requested. (1) TECHNICAL CAPABILITIES: A. PERSONNEL: This factor will indicate for each Offeror the qualifications of personnel that are to perform the services required of this contract, in accordance with Certification Requirements and Personnel Qualifications and Experience described in the Statement of Work. The Offeror shall have a minimum of two (2) qualified personnel available for work on this contract in order to be considered for award. All Personnel assigned by the Contractor to provide services must furnish the following: a. Provide documentation that personnel has at least one (1) recent year of experience working in testing of eyewash and emergency shower within a like setting. b. Provide documentation that personnel is proficient in complying with ANSI Standard Z358.1 B. MANAGEMENT: This factor will indicate the Offeror's ability to manage the contact and quality of service of personnel. a. Provide a quality assurance surveillance plan (QASP) for the contract 2. PAST PERFORMANCE: The overall Past Performance criteria will be rated acceptable or unacceptable. To receive an overall Acceptable rating, and be considered for award, Offeror must have references of similar scope, quantity, complexity and an overall satisfactory rating to be rated as acceptable. The Government may also use any relevant information in its possession or in the public domain. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance. (2) PAST PERFORMANCE: Provide a list of Federal, State, local government and private contracts under which the Contractor have provided similar services and quantity required in this solicitation within the last five years. (A minimum of two (2) facilities for which similar services have been furnished is required) Facility/ Company Name: Address: Phone Number: Point of Contact: Start/End of contract: Facility/ Company Name: Address: Phone Number: Point of Contact: Start/End of contract: Past performance must be relevant and recent. Relevant contracts include projects in a hospital environment with similar type of work, similar working conditions, comparable quantity of person(s) serviced, and same price range. Relevancy is defined as performance within the last five (5) years through the solicitation release date. The Contractor can identify contracts that include Federal, State, and local government and private for efforts similar to the Government requirement. A questionnaire will sent to the references and a rate of satisfactory or higher must be scored in all area to be considered as an Acceptable rating. 3. COST/PRICE: The Contracting Officer will conduct a price analysis or cost analysis in accordance with FAR Subpart 15.404-1(b) as appropriate. (3) COST/PRICE: The cost/price stated in the Section entitled Schedule of Supplies or Services and Price/Costs is to be inclusive of all required services for the period of the contract. Award will be made to the responsive and responsible Offeror whose quote conforming to the solicitation is determined Lowest Price Technically Acceptable to the Government.

Senior Aviation Advisor, Panama

Department of State, Bureau of International Narcotics and Law Enforcement Affairs | Published April 14, 2015  -  Deadline April 28, 2015
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You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. Senior Aviation Advisor Panama City, Panama Issuance Date: 04/14/2015 Closing Date: 04/28/2015 SOLICITATION NUMBER: PSC-15-033-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. HOW TO APPLY Offeror's proposals shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. PROPOSALS MUST INCLUDE THE FOLLOWING: 1) Form OF-612 (Completed and signed) To be considered responsive to the solicitation, you must submit a completed and signed OF-612. Otherwise, your submission is considered non-responsive and will not be considered. 2) Resume 3) Three (3) letters of recommendation OR three (3) references, including contact information Submit all proposals via e-mail to the attention of: INL/Vicki Stewart E-mail: StewartVV@state.gov Direct questions regarding this solicitation to: INL/Vicki Stewart Email: StewartVV@state.gov INL will not accept late proposals unless it can be determined DOS mishandled the proposal. 1. SOLICITATION NUMBER: PSC-15-033-INL 2. ISSUANCE DATE: 04/14/2015 3. CLOSING DATE: 04/28/2015 4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 5:00 PM, EST 5. POSITION TITLE: Senior Aviation Advisor 6. MARKET VALUE: $82,350 - $120,934 (FS 02) 7. PERIOD OF PERFORMANCE: One year from date of award and four option years 7. PLACE OF PERFORMANCE: Panama City, Panama 8. JOB DESCRIPTION: See below GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR: This position is located in the U.S. Embassy, INL Office - Central America (NAS-CA), Panama City, Panama, as Senior Aviation Advisor (SAA) in support of the Regional Aviation Program. The SAA provides planning, operational and logistical support and contract oversight for the in-country INL aviation support program. The program performs this mission using a fleet of rotary wing and fixed wing aircraft based in Panama. The program is responsible to respond to emerging threats in Central America of illicit drug flights; land based criminal activity, maritime criminal activity, apprehension and transportation of high value suspects, and approved support for humanitarian operations. Purpose: The SAA serves as the senior aviation advisor supporting participating countries, responsible to the U.S. Ambassador(s), for providing program implementation, direction, and execution oversight of Office of Aviation (INL/A) and INL provided aviation assets. The SAA facilitates high-level interagency coordination among the American Embassy, host nation police and military forces, other military services, aviation support services contractors, and other participating agencies as required. As a Government Task Monitor (GTM), performs contract oversight on all aspects of the INL/A Support contract resources and program, ensuring contractor meets contract required performance metrics, goals, and standards. The SAA monitors and evaluates aviation support services contractor's performance in regard to all contract metrics, maintenance, operations, safety, IT and logistics. Relationships: The SAA works under the direct supervision of the in-country INL Director; however, the individual exercises wide latitude for independent action, initiating projects and executing newly approved programs under general supervision. As a designated GTM for the INL/A Aviation Support contract, the SAA is responsible for contract oversight, compliance, and issuing direction to the aviation support contractors to ensure compliance with INL/A policies and procedures and USG mandated regulatory guidance for Federal Aviation Programs. In conjunction with subordinate Aviation Advisors, the SAA performs oversight duties at all INL/A contractor locations. Duties and Responsibilities: 1. Oversee and evaluate contractor operations, ensuring compliance with all aspects of the contractor statement of work in support of operations. Evaluate contractor performance against performance metrics, review and recommend approval of waivers to published directives, authorize use of INL/A aircraft, review contractor flight training procedures and host nation flight operations procedures if applicable. 2. Monitor contractor/host nation pilot proficiency, and contractor assistance to the host nation unit. Submit weekly written reports of the contractor's performance and activities to INL/A and INL Director 3. Provide comprehensive monthly award term input to the Contracting Officer's Representative (COR) regarding contractor performance related to performance under the aviation support contract. 4. Oversee the direction and coordination of aircraft and personnel deployments within Central America for the purpose of intercepting illegal drug shipments through aerial interdiction. 5. Act as a point of contact for facilities construction and O&M facility support coordination in support of aviation operations. 6. Develop, coordinate, organize, and implement comprehensive operational systems and procedures for the aviation program. These operational systems and procedures include, but are not limited to: the DOS Training Program, DOS Aviation Operations Directives, DOS Guide to Aviation Training and Standardization, DOS Aircrew Training Manuals, development of Standard Operating Procedures for counter-narcotics/terrorism operations, Deployment Operations procedures and the INL/A Safety Directives. 7. Develop operational tactics and new training procedures (through the contractor and INL/A training/standardization staff) for the purpose of enhancing aerial interdiction operations, and for expanding the capability of the Host Nation Law Enforcement authorities. Tactics and procedures will be based on the mission statement, and include, but are not limited to: Night Vision Goggle (NVG) operations and tactics, internal and external load operations, and if required, helicopter escort tactics/rules of engagement/aerial gunnery in support of interdiction missions. 8. Provide operational direction and guidance to the contractor and host nation aviation operations activities and personnel for the purpose of interdicting the flow of the finished narcotic products into the United States. This includes, but is not limited to, planning and coordination with various agencies such as: The U.S. DOD, SOUTHCOM, JIATF-SOUTH, DOS, DEA, Customs, other federal agencies, and host nation law enforcement agencies as dictated. 9. Implement INL/A flight regulations, aviation training and standardization, and aircrew training programs. Provide direction and oversight for contractor and host nation aviation training and standardization. Collect, review, and disseminate data on aviation tactics, techniques, and employment in support of INL. Maintain constant liaison with INL/A, DOS, NAS, DOD, FAA, and other U.S. Government agencies to keep abreast of current policies, procedures, and rules pertaining to INL operations. 10. Plan work, set or negotiate deadlines and completion dates, and review and accept or reject final work. Provide guidance and direction within scope of existing contract to the assigned in-country contractor management personnel. 11. Delegate work to subordinate aviation advisors based on priorities, assignment difficulty, and employee capabilities; provide advice and instruction on technical and administrative matters; identify developmental and training needs, determine ways to improve work quality, and enhance overall performance standards for both USG and contractor personnel. 12. May require extensive TDY to other countries. Minimum Requirements: 1. Must be U.S. citizen able to obtain/maintain a DOS Secret security clearance and medical clearance 2. Expert knowledge of aviation aircrew training and standardization programs, to include operating directives, training and standardization publications, aircrew training manuals, and related documents. 3. Demonstrated experience coordinating programs within the interagency or international community. 4. Knowledge of U.S. Federal Aviation Administration regulations, including, but not limited to FAR Part 1, 61, 67, 91, 135, 137, 141, 143, and NTSB 830. 5. Expert knowledge of the tactical employment of fixed and rotary wing aircraft in a CN operation, including capabilities, limitations and techniques of employment of aircraft used by INL/A. 6. Extensive experience as an aircraft operations officer/manager in a military or civil organization, involved in the training and standardization of rotary wing pilots, the tactical employment of aircraft in a high threat environment, and the deployment of aircraft in overseas locations. 7. Expert knowledge and experience in the formulation of plans and policies pertaining to operations and unit-level flight training activities. Should have a basic knowledge of command communications, government intelligence procedures, and flight operations procedures. 8. Specialized skill in the operation of aircraft as a pilot. 9. Knowledge of the Spanish language is required. 10. Demonstrated proficiency in Microsoft Office Suite. Preferred or Desired Knowledge and Skills: 1. Knowledge of U.S. Government contract administration procedures. 2. Successful completion of a military or civil senior officer/manager training program. 3. Previous experience within the DOS or in a joint or combined US military staff. Physical Demands: Work is physical and sedentary in nature and involves activity at both the main and field locations. May require some physical exertion and dexterity. Incumbent must be able to independently perform fieldwork in remote areas for extended periods without assistance. Work Environment: Work is conducted in an office or aircraft hangar with some travel to the field for meetings, conferences, activity reviews, and field inspections and or program evaluations. Some field sites have been declared hazardous duty locations by the DOS due to hostile activities of the narco-traffickers and therefore pose significant risk to the incumbent while at these sites. This position will require the carriage of weapons in conjunction with oversight duties. Personnel may be required to complete initial and recurrent weapons qualifications IAW Diplomatic Security requirements and must comply with the Post Firearms and Use of Force policies. Evaluation Criteria: Factor 1. Contract Oversight (20 Points) Demonstrated ability to oversee and evaluate a major aviation operation mission and develop, edit and publish evaluation reports on program progress or lack thereof. Ability to implement corrective actions. Factor 2. Direct and Coordinate Actions (15 Points) Demonstrated ability to direct personnel and coordinate the flight of aircraft for the purpose of aerial interdiction, maritime operations, general law enforcement support and aviation training and support for the institutionalization program. Factor 3: Planning and Organization (35 Points) Demonstrated ability to plan, organize, and implement aviation operations, training and standardization programs. Factor 4: Management (15 Points) Demonstrated experience in aviation program management practices, knowledge, and use of regulations and guidelines, budget development and monitoring. Factor 4: Experience/Past Performance (15 Points) Past performance that demonstrates the applicant's ability to perform under the contract. In conducting the evaluation, the US Government reserves the right to utilize all pervious professional evaluation information available at the time of evaluation, which is provided by applicant or obtained from other sources Pre-Award Ethical Responsibilities of PSC (JUN 2011) This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award. VETERAN'S PREFERANCE Veteran's Preference is not applicable to this position. COMPENSATION For award, INL will negotiate for this contract based on the following: • Entry-level salary is at Step 1 of the grade range assigned to solicitation • Consideration given for experience relevant specifically to the solicitation requirements • Level and extent of experience dictates the salary level within the grade range BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES BENEFITS - IF APPLICABLE • Employee's FICA Contribution • Contribution toward Health and Life Insurance (REIMBURSEMENT) • Annual Increase • Eligibility for Worker's Compensation • Annual & Sick Leave • 401K Plan (NO MATCHING) • MEDVAC REIMBURSEMENT ALLOWANCES - IF APPLICABLE • Temporary Quarters Subsistence Allowance (TQSA) • Post Allowance • Supplemental Post Allowance • Separate Maintenance Allowance • Education Allowance • Consumable Allowance • Educational Travel • Post Differential • Payments during Evacuation/Authorized Departure • Danger Pay

Florida Amny National Guard Yellow Ribbon

Department of the Army, National Guard Bureau | Published March 18, 2016  -  Deadline March 31, 2016
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  This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number assigned to this action is W911YN-16-T-0030. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Florida, Purchasing and Contracting Division, St. Augustine, Florida 32084.   The following provisions are included for the purposes of this Combined Synopsis/Solicitation and most current versions will be incorporated into any resulting order: Principle NAICS is 721110 and size standard is $32.5 million. The Florida Army National Guard (FLARNG) requirement is for a full service hotel/resort environment located in Daytona Beach, FL to host a Yellow Ribbon Event on 4-5 June 2016 in accordance with the Statement of Work. This acquisition is utilizing procedures in FAR part 13, Simplified Acquisition Procedures. The Government intends to place a single, Firm-Fixed Price order without discussions. Therefore, offers should submit their best offer up front. Do not assume you will be able to revise your offer.   General Requirement: In accordance with attached Statement of Work: CLIN 0001: LODGING REQUIREMENTS CLIN 0002: CONFERENCE SPACE FEES CLIN 0003: AUDIO/VISUAL REQUIREMENTS CLIN 0004: AM BREAK AND LUCH REQUIREMENTS CLIN 0005: ADDITIONAL REQUIREMENTS The following provisions are included for the purposes of this combined synopsis/solicitation: 52.212-1 -- Instructions to Offerors -- Commercial Items (Apr 2014); Evaluation in accordance with FAR 13.106 based on price, delivery schedule and suitability to meet Government need. 52.212-3 -- Offeror Representations and Certifications -- Commercial Items ALT I; 52.252-1-Provisions Incorporated by Reference (http://farsite.hill.af.mil) 252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law-Fiscal Year 2016 Appropriations   The following clauses are included for the purposes of this combined synopsis/solicitation and most current versions will be incorporated into any resulting order: 52.204-7- System for Award Management; 52.212-4 --  Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Dev.); 52.222-3-Convict Labor; 52.222-19-ChildLabor-Cooperation with Authorities and Remedies; 52.222-21-Prohibition of Segregated Facilities; 52.222-26- Equal Opportunity; 52.222-36-Affirmative Action for Workers with Disabilities; 52.222-50- Combating Trafficking in Persons; 52.223-5-Pollution Prevention and Right to Know Information; 52.225-13-Restrictions on Certain Foreign Purchases; 52.232-33-Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-3-Protest After award; 52.233-4-Applicable Law for Breach of Contract Claim; 52.252-2--Clauses Incorporated by Reference; 252.203-7002--Requirement to Inform Employees of Whistleblower Rights; 252.204-7004-Alternate A, System for Award Management; 252.232-7003--Electronic Submission of Payment Requests and Receiving Reports; 252.232-7010--Levies on Contract Payments;   Submittal Requirements: Submit the following in order to be considered for award. 1. Pricing of CLINS 0001 through 0005 as outlined on the Statement of Work. 2. Representations and Certifications, in accordance with FAR 52.212-3.   Submit offers in response to this synopsis/solicitation to: marcos.a.torres.mil@mail.mil; (USPS Mail) USPFO for Florida, PO Box 1008, St. Augustine, FL 32085-1008; (Delivery Address) USPFO for Florida, 189 Marine St., St. Augustine, FL 32084 by 3PM EST March 31 2016. Offers received after 3PM EST March 31 2016 may not be considered unless determined to be in the best interest of the government.

VEGETATION TREATMENT SERVICE AGREEMENT

Department of Homeland Security, United States Coast Guard (USCG) | Published May 23, 2016  -  Deadline May 31, 2016
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Instructions to offerors (Tailored for quotes under FAR part 13), evaluation criteria, and all applicable FAR Provisions and Clauses are attached.The solicitation number is HSCG27-16-Q-PPF229 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87. This acquisition is issued set-aside 100% for SMALL BUSINESS. Where Federal Acquisition Regulation clause language is inconsistent with FAR 13.004, Legal Effect of Quotations, that language is hereby tailored in accordance with FAR 12.302 to be consistent with a request for quotations. This tailoring includes, but is not limited to the following: In accordance with FAR 13.004, a quotation is not an offer, and any clause provision to the contrary is hereby modified to be consistent with FAR 13.004. Where the word "offer/offeror" or a derivative of that word appears, it is changed to "quote/quoter" or a derivative of that word. The associated NAICS code is 561730 and the small business size standard is $7.5 million. USCG Base Portsmouth has a requirement for: A Base plus 4 Option Year service agreement for pre and post emergent vegetation treatment as per below Scope of Work. Base Year: 06/01/2016 to 05/31/2017Option Year 1: 06/01/2017 to 05/31/2018Option Year 2: 06/01/2018 to 05/31/2019Option Year 3: 06/01/2019 to 05/31/2020Option Year 4: 06/01/2020 to 05/31/2021 SCOPE OF WORK 1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to Apply Vegetation Control at the Pungo Transmitter Site located at , 1900 Indian River Road, Virginia Beach, Virginia. 2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work within twenty (20) weeks after contract award or as negotiated with Contracting Officer and Facilities Engineering (FED). 3. SCOPE OF WORK: Apply pre and post emergent vegetation treatments to the Pungo Transmitter Site. The areas listed below are to have (2-3) treatments per season. Treatments are to control brush, vines, reeds, broad leaf weeds, and aquatic weeds. Applications are to promote naturally occurring warm season grasses that prevent erosion. The areas are as follows:a. Base Security Fence line- apply treatment to a 4 foot wide swath on each side of the fence (care is to be taken to not promote erosion).b. Buildings 1- apply treatment to the perimeter of the parking and a 4 foot swath around antenna base.c. Building 2- apply treatment around the building perimeterd. Building 4- apply treatment around the building perimeter and water tank perimetere. R21 Tent- apply treatment to the perimeter of the tent pad and perimeter fence line. f. Transformer Yard- apply treatment to the entire yardg. Main Gate Building Perimeter and Parking- apply treatment to the perimeter of the building and adjacent parkingh. (12) Antenna Sites- apply treatment around base compound, parking pads, and 8 foot radius around guy wire anchors.i. Drainage Ditches- +/- 2 miles of main and lateral drainage ditches, bank bottoms, and 4' on-grade treatments to control brush, vines, reeds, broad leaf weeds, and aquatic weeds. Applications are to promote naturally occurring warm season grasses that prevent erosion. Contractor applying vegetation treatments are required to have a Virginia Department of Agriculture and Consumer Services (VDACS) and Aquatic Pesticide License. A copy of this license must be presented prior to award of this contract. 4. SITE VISIT: All bidders are strongly encouraged to visit the site to field verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with Gene Leonard at 757-483-8503. 5. DESIGNATED CONTRACTING OFFICER'S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer's QAE representative and Point of Contact for all structural/facility work is Gene Leonard at 757-483-8503. Inquiries concerning any phase of the specification before or after award shall be made to Gene Leonard at 757-483-8503 . 6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents. 7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer's QAE representative of his intended start date. The work shall be done in accordance with the specification. 8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract. 9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer. 10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws. 11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner. 12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station's regular hours, he may submit his request in writing to the Contracting Officer's QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress. 13. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work. 14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee's full name, date and place of birth, current address and last four (4) of SSN. The Base Portsmouth Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor's name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair. 15. SAFETY REQUIREMENTS: 1. Responsibilities:a. All contractors working on CG Base Portsmouth shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.b. Written notification must be provided to the Base Safety Officer, Erick Biswell (757-638-2793) in their capacity as Base Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Base, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.c. Copies of the following must be provided to the Base Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit. The systems on Base Portsmouth are not limited to what the City of Portsmouth has on file. In order to ensure electrical safety and integrity of systems, a facility chit is required.d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on Base Portsmouth. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.2. Rights:a. Every employee working on Base Portsmouth has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE's and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations. 16. ENVIRONMENTAL PROTECTION REQUIREMENTS: a. All contractors working on CG Base Portsmouth shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, Adam Evans (757.483.8593) prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Base Portsmouth. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment. c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent. d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.#FAR 52.237-1 -- Site Visit (Apr 1984).Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Date and place of delivery and acceptance is on or before June 01, 2016 FOB Destination Delivery is to:US Coast Guard 1900 Indian River Rd.Virginia Beach, VA. 23456Attn: Gene Leonard All quotes are due at USCG Base Portsmouth, VA by 12:00pm, 31 May 2014. Submit quotes to the following mailing address, e-mail address, or fax number by the offer due date and time: United States Coast Guard Base Portsmouth4000 Coast Guard Blvd Portsmouth, VA. 23703Attn: SKC Mat MaloE-Mail Address: Mathew.A.Malo@uscg.mil Fax Number: (757) 483-8623 (Attn: SKC Mathew Malo) Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist at Mathew.A.Malo@uscg.mil no later than 26 May 2014, 4:00PM Eastern Time or the question may not be answered.

R--To provide lodging, meals, meeting space and materials mentioned on the Statement of Work attached

Department of the Navy, Naval Supply Systems Command | Published May 3, 2016  -  Deadline May 9, 2016
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STATEMENT OF WORK Commander, Navy Region Southeast (CNRSE) Chaplains Religious Enrichment Development Operation - Southeast MARRIAGE ENRICHMENT RETREAT (MER) Services for ONE (1) MER during the period 26 28 August 2016 conducted by Chaplains Religious Enrichment Development Operation - Southeast (CREDO SE) and sponsored by the Chief of Navy Chaplains (N0973) per US Code Title 10, SECNAVINST 1730.7D, OPNAVINST 1738.1. 1.0. BACKGROUND. 1.1. CREDO SE retreats provide specialized ministry and support services for military members (active-duty, and reservists in an active status) and their eligible dependents. CREDO SE retreats can strengthen the religious, moral, and spiritual well-being of participants. Additionally, participating in CREDO SE retreats can increase the readiness and resilience of participants in accord with the Department of the Navys (DON) Strategic Plan for Religious Ministry and the Chief of Naval Operations Sailing Directions. CREDO SE retreats are held at non-government locations (off-site of military installations) in order to create a relaxing environment for all participants. CREDO SE retreats are conducted from Friday evening through Sunday noon (approx. 48 hours in duration). 1.2. The purpose of this contract is to secure facilities, resources, and meals in order to conduct CREDO SE retreats. 2.0. RETREAT DATES, GUEST NUMBERS, AND ROOMS REQUIRED. 2.1. MER: Facilities for ONE (1) MER to be conducted: 26 28 August 2016 2.1.1. The MER will host 42 total people. Twenty-two (22) Guest Rooms are required: 20 rooms for participant couples; and 2 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible. 3.0. GENERAL SPECIFICATIONS. 3.1. The retreat site shall be located within two hours commuting time from: Fort Leonard Wood, Missouri. 3.2. The retreat site shall provide privacy for participants dealing with personal and/or confidential issues. 3.3. The retreat site shall have staff personnel available throughout the retreat who are authorized to take immediate action to resolve site problems. 3.4. All retreat facilities used by CREDO SE must be clean and neat upon arrival. 3.5. Heating and ventilation must have the capacity to maintain temperatures between 68 and 75 degrees in all indoor retreat facilities. 3.6. Recreational and/or fitness facilities. The retreat site shall have year-round inside and/or outside recreational and/or fitness facilities and equipment. 3.7. The contractor shall brief the retreat leader on resources for use in an emergency situation, such as fire extinguishers, first-aid devices, etc. 3.8. The contractor shall comply with all state and local fire and sanitation regulations. 3.9. Smoking shall be allowed in designated areas near the meeting rooms. Contractor shall provide receptacles for smoking materials. 3.10. Cellular Telephone Coverage. The contractor shall notify CREDO SE regarding current and anticipated cellular phone coverage in and around the retreat site, to ensure cellular phone coverage is available. 3.11. Wireless Internet Availability. The contractor shall notify CREDO SE regarding wireless internet availability, and cost per day if any charge. 3.12. A telephone shall be available at the retreat site for receiving incoming and making outgoing calls limited to the local area as approved by the retreat leader. 3.13. The contractor shall provide notification (verbal or written) to CREDO SE two weeks in advance of any disruption of retreat facilities or retreat atmosphere. See contact information, paragraph 10.1, below. 4.0. BERTHING SPECIFICATIONS. 4.1. Private Rooms. Contractor shall provide private rooms for each retreat participant family. 4.2. Bed Size. MER: Rooms shall be furnished with at least one Queen-size bed. 4.3. Toilet/Bathing. Each room shall have its own separate toilet and bathing/showering facilities. Facilities in each room shall be in sanitary and good working condition. 4.4. Telephone. Each room shall have a working telephone to receive calls and make local calls at no charge. Long-distance calls made by occupants shall be subject to contractor policy and rates. 4.5. Room Charges. Any charges to the room (long-distance phone calls, room service, etc.) are the responsibility of the occupant, and contractor shall bill the occupant directly. 4.6. Linen, Blankets, and Towels. The berthing spaces shall be furnished with blankets, linens, and towels. The towels shall be changed daily. 4.7. Smoking. The rooms shall be non-smoking only. 5.0. MEETING ROOM SPECIFICATIONS. 5.1. MER: A plenary meeting room shall be provided with a minimum of 1,000 square feet which can seat 35 people comfortably. See diagram, page 6, for general set up. 5.1.1. MER: Portable chairs. Thirty-five (42) portable chairs shall be provided in the plenary meeting room. 5.1.2. MER: Portable tables. Four (4) portable tables (approximately 3 feet by 6 feet) shall be provided. 5.2. The plenary meeting room shall be self-contained and separate from any other groups, etc. which may be using the retreat site. The room shall provide freedom from any outside distractions or interference during the retreat. Note: CREDO SE furnishes and plays recorded music throughout the retreat. Adequate distance from other facility users should be ensured in order to preclude potential disagreements between parties. 5.3. A projector screen and extension cord for plugging in a power strip shall be provided at no additional cost. If additional cost is required by the contractor, then it will NOT be included in the quote as CREDO SE will bring these items. 5.4. If the plenary room has windows (not required), either operable curtains or blinds shall be in place in order to provide relief from outside distractions. 5.5. Separate toilet facilities for males and females (maintained in sanitary and good working condition) shall be provided. These facilities shall be located within a one-minute walking distance of the plenary meeting room. THIS SPACE INTENTIONALLY LEFT BLANK MER PLENARY MEETING ROOM DIAGRAM SAMPLE A= Screen; B= Projector table; C= Admin table; D= Snack/drink tables; E= Chairs for participants; F= Chairs for staff; G= Door; H= Miscellaneous items table. 6.0. RETREAT TIMELINE 6.1. MARRIAGE ENRICHMENT RETREAT (MER) DAY TIME SESSION/MEAL/SNACK Friday 1730-1830 Dinner (private see Section 8.8) 1845-2100 Session One Saturday 0700-0830 Breakfast 0845-1130 Session Two 1145-1245 Lunch 1300-1530 Session Three 1730-1830 Dinner Sunday 0700-0800 Breakfast 0815-1030 Session Four 7.0. BEVERAGES AND SNACKS. 7.1. Beverages to be available at all times: Coffee, regular and decaffeinated o Sugar, and at least one sugar substitute o Cream and/or half-and-half, and a cholesterol-free cream substitute Tea and Hot chocolate Water, cold and hot Cups (hot and cold), napkins, and stir sticks. 7.2. Snacks shall be placed before the start of sessions (see Section 6.0) and shall consist of: Individually wrapped snacks (e.g. chips and cookies) which will be billed on a consumption basis (i.e. only what is consumed will be billed). Fresh fruit and/or a raw vegetable tray. Leftover fruit/veggies/etc. from meals may be used to supplement snack breaks 7.3. Beverages and snacks shall be served inside the plenary meeting room and shall be replenished during times and in ways that will keep interruptions at a minimum. 8.0. MEALS. 8.1. Meal times should be flexible within 30 minutes at the discretion of the retreat leader and shall last at least one hour, with all persons served within the first 30 minutes of that meal period. 8.2. The contractor shall not charge CREDO SE for any expense for alcoholic beverages or consumption of alcohol; any charge for alcohol is the responsibility of the individual purchasing it. 8.3. All meals shall be balanced meals; sample menus below. 8.4. Sample Breakfast Menu: Beverages all of the following: o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated), Cream and sugar, etc. Fruit -Selection of fresh strawberries, melon, grapes, etc. Carbohydrates - one or more of the following: o Cold Cereal o Potatoes o Toast (white and wheat) o Waffles, pancakes or French toast with syrup Protein - one or more of the following: o Eggs o Meat (bacon, ham or sausage) Condiments - all of the following: o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce, ketchup 8.5. Sample Lunch Menu: Beverages all of the following: o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated), Cream and sugar, etc. Fruit and Vegetables one of the following: o Green salad; regular and low fat dressings o Selection of fresh strawberries, melon, grapes, etc. Carbohydrates two of the following: o Soup and crackers o Bread (white and wheat, if doing sandwiches) o French fries or potato chips Protein one of the following: o Sandwich meat (beef, chicken, and/or turkey) o Meat selection of beef and chicken (hamburger, hot dog, grilled or fried chicken) Condiments all of the following: o For sandwiches, hamburgers, etc.: Cheese, lettuce, tomatoes, onions, pickles, relish, mustard, ketchup, mayo o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce 8.6. Sample Dinner Menu: Beverages all of the following: o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated), Cream and sugar, etc. Fruit and Vegetables one of the following: o Green salad; regular and low fat dressings o Selection of fresh strawberries, melon, grapes, etc. o Hot vegetables (corn, peas and carrots, etc.) Carbohydrates two of the following: o Soup and crackers o Bread (white and wheat) o Potatoes (baked, casserole, French fries, etc.) Protein hot entre, one or more of the following: o Meat selection of beef, and chicken or fish Condiments all of the following: o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce, ketchup Dessert 8.7. The above menus are general guidelines; therefore, specific menus shall be specified in the bid that the vendor provides. 8.8. The MER requires that the Friday dinner meal be a banquet-type meal conducted in a private or semi-private room other than the onsite restaurant, cafeteria or plenary meeting room. 8.9. Meal Vouchers. Billing for all meals (except Friday banquet dinner) will be on a voucher style system. Contractor shall issue, to the retreat host, vouchers for each participant for each meal, redeemable only at the hotels on-site restaurant. Voucher values will be agreed upon by CREDO Southeast and the vendor prior to the retreat. 8.9.1 Meal Voucher Example: Breakfast voucher value of $21.85 = $15 entre; $4 drink; $2.85 tip (15% tip) Lunch voucher value of $21.85 = $15 entre; $4 drink; $2.85 tip (15% tip) Dinner voucher value of $27.60 = $20 entre; $4 drink; $3.60 tip (15% tip ) 8.9.2 Meal Voucher Minimums. For each meal, CREDO Southeast will pay no less than 75% of the total value of all vouchers issued. For example, if 30 vouchers are issued for Saturday breakfast, with a total value of $655.50 then CREDO Southeast will pay at least $491.63 regardless of how few vouchers are redeemed. After the 75% minimum, all vouchers will be billed as they are redeemed. For example, if only twenty-five of the thirty vouchers are redeemed, then CREDO Southeast will only pay the $546.25 value of the twenty-five vouchers redeemed. Meal vouchers cannot be redeemed for alcoholic beverages, per para. 8.2. 9.0. ADDITIONAL NOTES. 9.1. The Government may cancel the scheduled retreat sessions at no cost providing that the cancellation notice is given not less than 60 days prior to the scheduled arrival time. If cancellation is required with less than 60 days notice, the Government may be assessed a $250.00 cancellation charge. This charge will not apply in the case of acts of God, or emergency military operations with a 24-hour notice given to the contractor prior to the scheduled arrival time. 9.2. The government will be allowed 10% shrinkage without cost based on the attendance shown in Section 2.0 above. The government may be assessed a charge of $10.00 per person per night reserved for any reduction in number greater than this 10% allowance. 10.0. POINT OF CONTACT. 10.1. The Government Point of Contact for technical questions for this retreat is: RP2 Abraham Dukuly Abraham.dukuly@navy.mil CREDO Southeast NAS Jacksonville, Building 751 Jacksonville, Florida 32212 904-542-3923 or fax 904-542-1223 11.0. INVOICING. 11.1. Invoices shall be submitted to CREDO SOUTHEAST and include: Contract Number Cost of Services Vendor Name from Contract Date of the invoice Vendors address 11.2. Upon completion of services, the contractor shall submit the invoice via Wide Area Work Flow (WAWF) and also to the Government POC listed in paragraph 10.1. 12.0. AVAILABILITY OF FUNDS. 12.1 Funds are presently available for this contract. The Governments obligation under this contract is contingent upon the availability of appropriated funds from which payment for the contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

R--Retreat Facilities

Department of the Navy, Naval Supply Systems Command | Published January 21, 2016  -  Deadline January 28, 2016
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STATEMENT OF WORK Commander, Navy Region Southeast (CNRSE) Chaplains Religious Enrichment Development Operation – Southeast (CREDO SE) MARRIAGE ENRICHMENT RETREAT (MER) PERSONAL RESILIENCY RETREAT (PRR) Services for ONE (1) MER, and ONE (1) PRR during the period 03 June 2016 to 30 September 2016 conducted by CREDO SE and sponsored by the Chief of Navy Chaplains (N0973) per US Code Title 10, SECNAVINST 1730.7D, OPNAVINST 1738.1. 1.1. BACKGROUND. 1.2. CREDO SE retreats provide specialized ministry and support services for military members (active- duty, and reservists in an active status) and their eligible dependents. CREDO SE retreats can strengthen the religious, moral, and spiritual well-being of participants. Additionally, participating in CREDO SE retreats can increase the readiness and resilience of participants in accord with the Department of the Navy’s (DON) Strategic Plan for Religious Ministry and the Chief of Naval Operations’ Sailing Directions. CREDO SE retreats are held at non-government locations (off-site of military installations) in order to create a relaxing environment for all participants. CREDO SE retreats are conducted from Friday evening through Sunday noon (approx. 48 hours in duration). 1.3. The purpose of this contract is to secure facilities, resources, and meals in order to conduct CREDO SE retreats. 2.1. RETREAT DATES, GUEST NUMBERS, AND ROOMS REQUIRED. MER PRR 19-21 AUGUST 2016 3-5 JUNE 2016 2.2. MER: Facilities for ONE (1) MER to be conducted: 19-21 AUGUST 2016 2.2.1. The MER will host 31 total people. Seventeen (17) Guest Rooms are required: 14 rooms for participant couples; and 3 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible. 2.3. PRR: Retreat facilities are required for ONE (1) PRR to be conducted: 3-5 JUNE 2016 2.2.1 The PRR will host 16 total people. Sixteen (16) Guest Rooms are required: 14 rooms for participant couples; and 2 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible. 3.1. GENERAL SPECIFICATIONS. 3.2. The retreat site shall be located within two hours commuting time from: Naval Construction Battalion Center Gulfport, Mississippi. 3.3. The retreat site shall provide privacy for participants dealing with personal and/or confidential issues. 3.4. The retreat site shall have staff personnel available throughout the retreat who are authorized to take immediate action to resolve site problems. 3.5. All retreat facilities used by CREDO SE must be clean and neat upon arrival. 3.6. Heating and ventilation must have the capacity to maintain temperatures between 68 and 75 degrees in all indoor retreat facilities. 3.7. Recreational and/or fitness facilities. The retreat site shall have year-round inside and/or outside recreational and/or fitness facilities and equipment. 3.8. The contractor shall brief the retreat leader on resources for use in an emergency situation, such as fire extinguishers, first-aid devices, etc. 3.9. The contractor shall comply with all state and local fire and sanitation regulations. 3.10. Smoking shall be allowed in designated areas near the meeting rooms. Contractor shall provide receptacles for smoking materials. 3.11. Cellular Telephone Coverage. The contractor shall notify CREDO SE regarding current and anticipated cellular phone coverage in and around the retreat site, to ensure cellular phone coverage is available. 3.12. Wireless Internet Availability. The contractor shall notify CREDO SE regarding wireless internet availability, and cost per day if any charge. 3.13. A telephone shall be available at the retreat site for receiving incoming and making outgoing calls limited to the local area as approved by the retreat leader. 3.14. The contractor shall provide notification (verbal or written) to CREDO SE two weeks in advance of any disruption of retreat facilities or retreat atmosphere. See contact information, paragraph 10.1, below. 4.1. BERTHING SPECIFICATIONS. 4.2. Private Rooms. Contractor shall provide private rooms for each retreat participant family. 4.3. Bed Size. MER and PRR: Rooms shall be furnished with at least one Queen-size bed. 4.4. Toilet/Bathing. Each room shall have its own separate toilet and bathing/showering facilities. Facilities in each room shall be in sanitary and good working condition. 4.5. Telephone. Each room shall have a working telephone to receive calls and make local calls at no charge. Long-distance calls made by occupants shall be subject to contractor policy and rates. 4.6. Room Charges. Any charges to the room (long-distance phone calls, room service, etc.) are the responsibility of the occupant, and contractor shall bill the occupant directly. 4.7. Linen, Blankets, and Towels. The berthing spaces shall be furnished with blankets, linens, and towels. The towels shall be changed daily. 4.8. Smoking. The rooms shall be non-smoking only. 5.1. MEETING ROOM SPECIFICATIONS. 5.2. MER: A plenary meeting room shall be provided with a minimum of 1,000 square feet which can seat 35 people comfortably. See diagram, page 6, for general set up. 5.2.1. MER: Portable chairs. Thirty-five (35) portable chairs shall be provided in the plenary meeting room. 5.2.2. MER: Portable tables. Four (4) portable tables (approximately 3 feet by 6 feet) shall be provided. 5.2. PRR: A plenary meeting room shall be provided with a minimum of 1,000 square feet which can seat 20 people comfortably. See diagram, page 7, for general set up. 5.2.1 PRR: Portable chairs. Twenty (20) portable chairs shall be provided in the plenary meeting room. 5.2.2. PRR: Portable tables. Four (4) portable tables (approximately 3 feet by 6 feet) shall be provided. 5.3. The plenary meeting room shall be self-contained and separate from any other groups, etc. which may be using the retreat site. The room shall provide freedom from any outside distractions or interference during the retreat. Note: CREDO SE furnishes and plays recorded music throughout the retreat. Adequate distance from other facility users should be ensured in order to preclude potential disagreements between parties. 5.4. A projector screen and extension cord for plugging in a power strip shall be provided at no additional cost. If additional cost is required by the contractor, then it will NOT be included in the quote as CREDO SE will bring these items. 5.5. If the plenary room has windows (not required), either operable curtains or blinds shall be in place in order to provide relief from outside distractions. 5.6. Separate toilet facilities for males and females (maintained in sanitary and good working condition) shall be provided. These facilities shall be located within a one-minute walking distance of the plenary meeting room. THIS SPACE INTENTIONALLY LEFT BLANK MER – PLENARY MEETING ROOM DIAGRAM – SAMPLE PRR – PLENARY MEETING ROOM DIAGRAM – SAMPLE 6.1. RETREAT TIMELINES 6.2. MARRIAGE ENRICHMENT RETREAT (MER) DAY Friday TIME 1845-2100 SESSION/MEAL/SNACK Session One Saturday 0700-0830 Breakfast 0845-1130 Session Two 1145-1245 Lunch 1300-1530 Session Three 1730-1830 Dinner Sunday 0700-0800 Breakfast 0815-1030 Session Four 6.3. PERSONAL RESILIENCY RETREAT (PRR) DAY Friday TIME 1845-2100 SESSION/MEAL/SNACK Session One Saturday 0700-0830 Breakfast 0845-1130 Session Two 1145-1245 Lunch 1300-1530 Session Three 1730-1830 Dinner 1845-2100 Session Four (snacks include popcorn for 16 people) Sunday 0700-0800 Breakfast 0815-1030 Session Five 7.1. BEVERAGES AND SNACKS. 7.2. Beverages to be available at all times: • Coffee, regular and decaffeinated o Sugar, and at least one sugar substitute o Cream and/or half-and-half, and a cholesterol-free cream substitute • Tea and Hot chocolate • Water, cold and hot • Cups (hot and cold), napkins, and stir sticks. 7.3. Snacks, shall be placed before the start of sessions (see Section 6.0) and shall consist of: • Individually wrapped snacks (e.g. chips and cookies) which will be billed on a consumption basis (i.e. – only what is consumed will be billed). • Fresh fruit and/or a raw vegetable tray. • Leftover fruit/veggies/etc. from meals may be used to supplement snack breaks 7.4. Beverages and snacks shall be served inside the plenary meeting room and shall be replenished during times and in ways that will keep interruptions at a minimum. 8.1. MEALS. 8.2. Meal times should be flexible within 30 minutes at the discretion of the retreat leader and shall last at least one hour, with all persons served within the first 30 minutes of that meal period. 8.3. The contract shall not charge CREDO SE for any expense for alcoholic beverages or consumption of alcohol; any charge for alcohol is the responsibility of the individual purchasing it. 8.4. All meals shall be balanced meals; sample menus below. 8.5. Sample Breakfast Menu: • Beverages – all of the following: o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated),  Cream and sugar, etc. • Fruit - o Selection of fresh strawberries, melon, grapes, etc. • Carbohydrates - one or more of the following: o Cold Cereal o Potatoes o Toast (white and wheat) o Waffles, pancakes or French toast with syrup • Protein - one or more of the following: o Eggs o Meat (bacon, ham or sausage) • Condiments - all of the following: o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce, ketchup 8.6. Sample Lunch Menu: • Beverages – all of the following: o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated),  Cream and sugar, etc. • Fruit and Vegetables – one of the following: o Green salad; regular and low fat dressings o Selection of fresh strawberries, melon, grapes, etc. • Carbohydrates – two of the following: o Soup and crackers o Bread (white and wheat, if doing sandwiches) o French fries or potato chips • Protein – one of the following: o Sandwich meat (beef, chicken, and/or turkey) o Meat – selection of beef and chicken (hamburger, hot dog, grilled or fried chicken) • Condiments – all of the following: o For sandwiches, hamburgers, etc.:  Cheese, lettuce, tomatoes, onions, pickles, relish, mustard, ketchup, mayo o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce 8.7. Sample Dinner Menu: • Beverages – all of the following: o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated),  Cream and sugar, etc. • Fruit and Vegetables – one of the following: o Green salad; regular and low fat dressings o Selection of fresh strawberries, melon, grapes, etc. o Hot vegetables (corn, peas and carrots, etc.) • Carbohydrates – two of the following: o Soup and crackers o Bread (white and wheat) o Potatoes (baked, casserole, French fries, etc.) • Protein – hot entrée, one or more of the following: o Meat – selection of beef, and chicken or fish • Condiments – all of the following: o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce, ketchup • Dessert 8.8. The above menus are general guidelines; therefore, specific menus shall be specified in the bid that the vendor provides. 8.9. The MER requires that the Friday dinner meal be a banquet-type meal conducted in a private or semi- private room other than the onsite restaurant, cafeteria or plenary meeting room. 8.10. Meal Vouchers. Billing for all meals (except Friday banquet dinner) will be on a voucher style system. Contractor shall issue, to the retreat host, vouchers for each participant for each meal, redeemable only at the hotel’s on-site restaurant. Voucher values will be agreed upon by CREDO Southeast and the vendor prior to the retreat. 8.9.1 Meal Voucher Example: • Breakfast voucher value of $21.85 = $15 entrée; $4 drink; $2.85 tip (15% tip) • Lunch voucher value of $21.85 = $15 entrée; $4 drink; $2.85 tip (15% tip) • Dinner voucher value of $27.60 = $20 entrée; $4 drink; $3.60 tip (15% tip ) 8.9.2 Meal Voucher Minimums. For each meal, CREDO Southeast will pay no less than 75% of the total value of all vouchers issued. For example, if 30 vouchers are issued for Saturday breakfast, with a total value of $655.50 then CREDO Southeast will pay at least $491.63 regardless of how few vouchers are redeemed. After the 75% minimum, all vouchers will be billed as they are redeemed. For example, if only twenty-five of the thirty vouchers are redeemed, then CREDO Southeast will only pay the $546.25 value of the twenty-five vouchers redeemed. Meal vouchers cannot be redeemed for alcoholic beverages, per para. 8.2. 9.1. ADDITIONAL NOTES. 9.2. The Government may cancel the scheduled retreat sessions at no cost providing that the cancellation notice is given not less than 60 days prior to the scheduled arrival time. If cancellation is required with less than 60 days’ notice, the Government may be assessed a $250.00 cancellation charge. This charge will not apply in the case of acts of God, or emergency military operations with a 24-hour notice given to the contractor prior to the scheduled arrival time. 9.3. The government will be allowed 10% shrinkage without cost based on the attendance shown in Section 2.0 above. The government may be assessed a charge of $10.00 per person per night reserved for any reduction in number greater than this 10% allowance. 10.1. POINT OF CONTACT. 10.2. The Government Point of Contact for technical questions for this retreat is: RP2 Abraham Dukuly Abraham.dukuly@navy.mil CREDO Southeast NAS Jacksonville, Building 751 Jacksonville, Florida 32212 904-542-3923 or fax 904-542-1223 11.1. INVOICING. 11.2. Invoices shall be submitted to CREDO SOUTHEAST and include: Contract Number Cost of Services Vendor Name from Contract Date of the invoice Vendors address 11.3. Upon completion of services, the contractor shall submit the invoice via Wide Area Work Flow (WAWF) and also to the Government POC listed in paragraph 10.1. 12.0. AVAILABILITY OF FUNDS. 12.1 Funds are presently available for this contract. The Governments obligation under this contract is contingent upon the availability of appropriated funds from which payment for the contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

R--Retreat facilities

Department of the Navy, Naval Supply Systems Command | Published December 23, 2015  -  Deadline December 31, 2015
cpvs

STATEMENT OF WORK Commander, Navy Region Southeast (CNRSE) Chaplains Religious Enrichment Development Operation - Southeast FAMILY ENRICHMENT RETREAT (FER) MARRIAGE ENRICHMENT RETREAT (MER) PERSONAL RESILIENCY RETREAT (PRR) Services for ONE (1) FER, ONE (1) MER, and ONE (1) PRR during the period 1 February 2016 to 30 September 2016 conducted by Chaplains Religious Enrichment Development Operation - Southeast (CREDO SE) and sponsored by the Chief of Navy Chaplains (N0973) per US Code Title 10, SECNAVINST 1730.7D, OPNAVINST 1738.1. 1.1. BACKGROUND. 1.2. CREDO SE retreats provide specialized ministry and support services for military members (active- duty, and reservists in an active status) and their eligible dependents. CREDO SE retreats can strengthen the religious, moral, and spiritual well-being of participants. Additionally, participating in CREDO SE retreats can increase the readiness and resilience of participants in accord with the Department of the Navy’s (DON) Strategic Plan for Religious Ministry and the Chief of Naval Operations’ Sailing Directions. CREDO SE retreats are held at non-government locations (off-site of military installations) in order to create a relaxing environment for all participants. CREDO SE retreats are conducted from Friday evening through Sunday noon (approx. 48 hours in duration). 1.3. The purpose of this contract is to secure facilities, resources, and meals in order to conduct CREDO SE retreats. 2.1. RETREAT DATES, GUEST NUMBERS, AND ROOMS REQUIRED. FER MER PRR 9-11 Sep 2016 22-24 Apr 2016 19-21 Feb 2016 2.2. FER: Facilities for ONE (1) FER to be conducted: 9-11 September 2016 2.2.1. The FER will host 52 total people. Twenty (20) Guest Rooms are required: 16 rooms for participant families; and 4 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible. 2.3. MER: Facilities for ONE (1) MER to be conducted: 22-24 April 2016 2.3.1. The MER will host 31 total people. Seventeen (17) Guest Rooms are required: 14 rooms for participant couples; and 3 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible. 2.3. PRR: Retreat facilities are required for ONE (1) PRR to be conducted: 19-21 February 2016 2.3.1 The PRR will host 16 total people. Sixteen (16) Guest Rooms are required: 14 rooms for participants; and 2 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible. 3.1. GENERAL SPECIFICATIONS. 3.2. The retreat site shall be located within two hours commuting time from: Naval Air Station Pensacola, Florida. 3.3. The retreat site shall provide privacy for participants dealing with personal and/or confidential issues. 3.4. The retreat site shall have staff personnel available throughout the retreat who are authorized to take immediate action to resolve site problems. 3.5. All retreat facilities used by CREDO SE must be clean and neat upon arrival. 3.6. Heating and ventilation must have the capacity to maintain temperatures between 68 and 75 degrees in all indoor retreat facilities. 3.7. Recreational and/or fitness facilities. The retreat site shall have year-round inside and/or outside recreational and/or fitness facilities and equipment. 3.8. The contractor shall brief the retreat leader on resources for use in an emergency situation, such as fire extinguishers, first-aid devices, etc. 3.9. The contractor shall comply with all state and local fire and sanitation regulations. 3.10. Smoking shall be allowed in designated areas near the meeting rooms. Contractor shall provide receptacles for smoking materials. 3.11. Cellular Telephone Coverage. The contractor shall notify CREDO SE regarding current and anticipated cellular phone coverage in and around the retreat site, to ensure cellular phone coverage is available. 3.12. Wireless Internet Availability. The contractor shall notify CREDO SE regarding wireless internet availability, and cost per day if any charge. 3.13. A telephone shall be available at the retreat site for receiving incoming and making outgoing calls limited to the local area as approved by the retreat leader. 3.14. The contractor shall provide notification (verbal or written) to CREDO SE two weeks in advance of any disruption of retreat facilities or retreat atmosphere. See contact information, paragraph 10.1, below. 3.15. FER Childcare Services. For FERs ONLY, Contractor shall provide or sub-contract for licensed childcare services on-site in at least one room separate from the plenary meeting room, distant enough that the plenary meeting room will not be affected by potential noise but within five minutes walking distance. Fourteen (14) day advance notice of potential sub-contractor to be used, and sub-contractor fee, shall be given to CREDO SE. CREDO SE reserves the right to refuse sub-contractor selected by retreat site, and in that event, CREDO SE will secure childcare services from another vendor, and the childcare fee portion of the retreat cost paid to the contractor shall be refunded to CREDO SE. Generally acceptable childcare fees are no more than $90 per child. Childcare service provider shall provide: a. On-site childcare workers and on-site staff supervisor to accommodate a maximum of 21 children b. Childcare services for 10 hours: Friday 6:30pm-9:30pm; Saturday 8:30am-12:30pm and 6:30pm- 9:30pm c. Secure arrival and departure of children to parents d. Child tracking procedures e. And assist with the disbursement of meals and snacks provided in the designated childcare rooms. f. Perform diaper changing, and provide sanitation stations g. Stations for: arts and crafts, reading, and toys h. Age specific care areas and provider assignments i. Activities and outdoor activities j. Notification to parents if any movie, etc. will be shown; and alternate activity for children whose parents do not want them watching a movie, etc. 4.1. BERTHING SPECIFICATIONS. 4.2. Private Rooms. Contractor shall provide private rooms for each retreat participant family. 4.3. Bed Size. MER and PRR: Rooms shall be furnished with at least one Queen-size bed. 4.2.1 Bed Size. FER: Rooms for families shall be furnished with at least two beds, one of which must be at least Queen-size. Rooms for CREDO SE staff shall be furnished with at least one Queen-size bed. 4.4. Toilet/Bathing. Each room shall have its own separate toilet and bathing/showering facilities. Facilities in each room shall be in sanitary and good working condition. 4.5. Telephone. Each room shall have a working telephone to receive calls and make local calls at no charge. Long-distance calls made by occupants shall be subject to contractor policy and rates. 4.6. Room Charges. Any charges to the room (long-distance phone calls, room service, etc.) are the responsibility of the occupant, and contractor shall bill the occupant directly. 4.7. Linen, Blankets, and Towels. The berthing spaces shall be furnished with blankets, linens, and towels. The towels shall be changed daily. 4.8. Smoking. The rooms shall be non-smoking only. 5.0. MEETING ROOM SPECIFICATIONS. 5.1. FER: A plenary meeting room shall be provided with a minimum of 1,800 square feet which can seat 55 people comfortably. See diagram, page 5, for general set up. 5.1.1. FER: In addition to the plenary meeting room, also required is at least one other room of at least 300 square feet able to accommodate 25 people. This room will only be used Saturday morning from approximately 1000-1130. 5.1.2 FER: Portable chairs. Fifty-five (55) portable chairs shall be provided in the plenary meeting room. 5.1.3. FER: Portable tables. Twenty (20) portable tables (approximately 3 feet by 6 feet) shall be provided. 5.2. MER: A plenary meeting room shall be provided with a minimum of 1,000 square feet which can seat 35 people comfortably. See diagram, page 6, for general set up. 5.2.1. MER: Portable chairs. Thirty-five (35) portable chairs shall be provided in the plenary meeting room. 5.2.2. MER: Portable tables. Four (4) portable tables (approximately 3 feet by 6 feet) shall be provided. 5.3. PRR: A plenary meeting room shall be provided with a minimum of 1,000 square feet which can seat 20 people comfortably. See diagram, page 7, for general set up. 5.3.1 PRR: Portable chairs. Twenty (20) portable chairs shall be provided in the plenary meeting room. 5.3.2. PRR: Portable tables. Four (4) portable tables (approximately 3 feet by 6 feet) shall be provided. 5.4. The plenary meeting room shall be self-contained and separate from any other groups, etc. which may be using the retreat site. The room shall provide freedom from any outside distractions or interference during the retreat. Note: CREDO SE furnishes and plays recorded music throughout the retreat. Adequate distance from other facility users should be ensured in order to preclude potential disagreements between parties. 5.5. A projector screen and extension cord for plugging in a power strip shall be provided at no additional cost. If additional cost is required by the contractor, then it will NOT be included in the quote as CREDO SE will bring these items. 5.6. If the plenary room has windows (not required), either operable curtains or blinds shall be in place in order to provide relief from outside distractions. 5.7. Separate toilet facilities for males and females (maintained in sanitary and good working condition) shall be provided. These facilities shall be located within a one-minute walking distance of the plenary meeting room. THIS SPACE INTENTIONALLY LEFT BLANK FER – PLENARY MEETING ROOM DIAGRAM - SAMPLE MER – PLENARY MEETING ROOM DIAGRAM – SAMPLE PRR – PLENARY MEETING ROOM DIAGRAM – SAMPLE 6.1. RETREAT TIMELINES 6.2. FAMILY ENRICHMENT RETREAT (FER) DAY Friday TIME 1730-1830 SESSION/MEAL/SNACK Dinner 1845-2100 Session One Saturday 0700-0830 Breakfast 0830-1130 Session Two 1145-1245 Lunch 1730-1830 Dinner 1845-2200 Session Three (snacks include popcorn for 52 people) Sunday 0700-0800 Breakfast 0815-1030 Session Four 6.3. MARRIAGE ENRICHMENT RETREAT (MER) DAY Friday TIME 1730-1830 SESSION/MEAL/SNACK Dinner (private – see Section 8.8) 1845-2100 Session One Saturday 0700-0830 Breakfast 0845-1130 Session Two 1145-1245 Lunch 1300-1530 Session Three 1730-1830 Dinner Sunday 0700-0800 Breakfast 0815-1030 Session Four 6.4. PERSONAL RESILIENCY RETREAT (PRR) DAY Friday TIME 1730-1830 SESSION/MEAL/SNACK Dinner (private – see Section 8.8) 1845-2100 Session One Saturday 0700-0830 Breakfast 0845-1130 Session Two 1145-1245 Lunch 1300-1530 Session Three 1730-1830 Dinner 1845-2100 Session Four (snacks include popcorn for 16 people) Sunday 0700-0800 Breakfast 0815-1030 Session Five 7.1. BEVERAGES AND SNACKS. 7.2. Beverages to be available at all times: • Coffee, regular and decaffeinated o Sugar, and at least one sugar substitute o Cream and/or half-and-half, and a cholesterol-free cream substitute • Tea and Hot chocolate • Water, cold and hot • Cups (hot and cold), napkins, and stir sticks. 7.3. Snacks, shall be placed before the start of sessions (see Section 6.0) and shall consist of: • Individually wrapped snacks (e.g. chips and cookies) which will be billed on a consumption basis (i.e. – only what is consumed will be billed). • Fresh fruit and/or a raw vegetable tray. • Leftover fruit/veggies/etc. from meals may be used to supplement snack breaks 7.4. Beverages and snacks shall be served inside the plenary meeting room and shall be replenished during times and in ways that will keep interruptions at a minimum. 8.1. MEALS. 8.2. Meal times should be flexible within 30 minutes at the discretion of the retreat leader and shall last at least one hour, with all persons served within the first 30 minutes of that meal period. 8.3. The contract shall not charge CREDO SE for any expense for alcoholic beverages or consumption of alcohol; any charge for alcohol is the responsibility of the individual purchasing it. 8.4. All meals shall be balanced meals; sample menus below. 8.5. Sample Breakfast Menu: • Beverages – all of the following: o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated),  Cream and sugar, etc. • Fruit - o Selection of fresh strawberries, melon, grapes, etc. • Carbohydrates - one or more of the following: o Cold Cereal o Potatoes o Toast (white and wheat) o Waffles, pancakes or French toast with syrup • Protein - one or more of the following: o Eggs o Meat (bacon, ham or sausage) • Condiments - all of the following: o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce, ketchup 8.6. Sample Lunch Menu: • Beverages – all of the following: o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated),  Cream and sugar, etc. • Fruit and Vegetables – one of the following: o Green salad; regular and low fat dressings o Selection of fresh strawberries, melon, grapes, etc. • Carbohydrates – two of the following: o Soup and crackers o Bread (white and wheat, if doing sandwiches) o French fries or potato chips • Protein – one of the following: o Sandwich meat (beef, chicken, and/or turkey) o Meat – selection of beef and chicken (hamburger, hot dog, grilled or fried chicken) • Condiments – all of the following: o For sandwiches, hamburgers, etc.:  Cheese, lettuce, tomatoes, onions, pickles, relish, mustard, ketchup, mayo o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce 8.7. Sample Dinner Menu: • Beverages – all of the following: o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated),  Cream and sugar, etc. • Fruit and Vegetables – one of the following: o Green salad; regular and low fat dressings o Selection of fresh strawberries, melon, grapes, etc. o Hot vegetables (corn, peas and carrots, etc.) • Carbohydrates – two of the following: o Soup and crackers o Bread (white and wheat) o Potatoes (baked, casserole, French fries, etc.) • Protein – hot entrée, one or more of the following: o Meat – selection of beef, and chicken or fish • Condiments – all of the following: o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce, ketchup • Dessert 8.8. The above menus are general guidelines; therefore, specific menus shall be specified in the bid that the vendor provides. 8.9. The MER and PRR require that the Friday dinner meal be a banquet-type meal conducted in a private or semi-private room other than the onsite restaurant, cafeteria or plenary meeting room. 9.1. ADDITIONAL NOTES. 9.2. The Government may cancel the scheduled retreat sessions at no cost providing that the cancellation notice is given not less than 60 days prior to the scheduled arrival time. If cancellation is required with less than 60 days’ notice, the Government may be assessed a $250.00 cancellation charge. This charge will not apply in the case of acts of God, or emergency military operations with a 24-hour notice given to the contractor prior to the scheduled arrival time. 9.3. The government will be allowed 10% shrinkage without cost based on the attendance shown in Section 2.0 above. The government may be assessed a charge of $10.00 per person per night reserved for any reduction in number greater than this 10% allowance. 10.1. POINT OF CONTACT. 10.2. The Government Point of Contact for technical questions for this retreat is: RP2 Abraham Dukuly Abraham.dukuly@navy.mil CREDO Southeast NAS Jacksonville, Building 751 Jacksonville, Florida 32212 904-542-3923 or fax 904-542-1223 11.1. INVOICING. 11.2. Invoices shall be submitted to CREDO SOUTHEAST and include: Contract Number Cost of Services Vendor Name from Contract Date of the invoice Vendors address 11.3. Upon completion of services, the contractor shall submit the invoice via Wide Area Work Flow (WAWF) and also to the Government POC listed in paragraph 10.1. 12.0. AVAILABILITY OF FUNDS. 12.1 Funds are presently available for this contract. The Governments obligation under this contract is contingent upon the availability of appropriated funds from which payment for the contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.