TMT Software Maintenance and Program Support
Defense Logistics Agency, DLA Acquisition Locations | Published September 3, 2015 - Deadline September 15, 2015
REQUEST FOR PROPOSAL (SP4701-15-R-9019)
•(1) Action Code: N/A
•(2) Date: Sept 3, 2015
•(3) Year: 2015
•(4) Contracting Office Zip Code: 19111
•(5) Classification Code: 541511
•(6) Contracting Office Address:
DLA Contracting Services Office Philadelphia
700 Robbins Avenue,
Building # 26/2, North Side
Philadelphia, PA 19111
(7) Subject: DLA Enterprise Media Task Management Tracker (TMT) along with Technical Support
(8) Proposed Solicitation Number: SP4701-15-R-0931
•(7) Closing Response Date: Sept 14 2015
•(8) Contact Point: Joseph Tierney Joseph.Tierney@dla.mil, 215-737-4714
•(9) Contract Award: NA
•(10) Contract Award Dollar Amount: NA
•(11) Contract Line Item Number: See section (16) below
•(12) Contract Award Date: NA
•(13) Contractor NA
•(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being
requested and a written solicitation will not be issued. Solicitation issued on a sole source basis to Accenture Federal Services and is supported by a Justification and Approval which will be posted prior to the closing date of this combined synopsis/solicitation.
•(ii) Solicitation Number: SP4701-15-R-0931
•(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-81.
•(iv) The North American Industrial Classification System (NAICS) code for this acquisition is 541511.
(v) BASIS FOR AWARD: The Defense Logistics Agency (DLA) Information Operations has a requirement for the continuation of software maintenance and technical support to Government owned Task Management Tracer software that is proprietary to Accenture Federal Systems award will be based upon a determination that the proposed price is both fair and reasonable.
(vi) SCHEDULE OF ITEMS/STATEMENT OF WORK:
Statement of Work
1. Introduction. The Defense Logistics Agency (DLA) Enterprise currently uses Accenture's Task Management Tracker to provide a framework for creating, tracking, and managing tasks significantly improving efficiency and maintaining data support of DLA's mission.
1.2. TMT Task Management Tracker Maintenance and technical support Requirement.
DLA Enterprise currently uses Accenture's Task Management Tracker (TMT) software to provide a framework for creating, tracking, and managing tasks significantly improving efficiency and maintain data in support of DLA's mission.
TMT utilizes a system identifier as a key mechanism [provided by an annual License / Maintenance Contract] to provide access to the DLA central repository, access to an online site, as well as access to new patches and updates and licenses..
TMT currently has 1500 issued licenses with the potential to support an additional 32,000 edge users. The web part add-in and corresponding copyright code from Accenture is stored in the eWorkplace database. It is critical for TMT to have this software in place in order for the application to function and updates that could place the system in a vulnerably state be patched. TMT is currently DLA's default task management system used by organizations as a direct link to senior level leaders. There is no product on the market at this time that is able to achieve this level of support without an entire system rebuild. Since TMT software is proprietary to Accenture, no indigenous technical support is available; thus requiring systems engineer support to augment DLA system administration.
1.4 GENERAL REQUIREMENTS:
The objective is to obtain technical support for Accenture's Task Management Tracker (TMT) software.
The PWS will cover the following agency requirements.
•a) Provide 12 months' worth of support
•b) Provide day-to-day operational support. This support can be either remote or on site. On Site support is required, at a minimum one week per month.
•c) Assist DLA with TMT support for Incident Management
•d) Assist DLA with TMT software patches
•e) Support DLA with DoD's DIACAP process
•f) Assist with STIG process
•g) Assist with POAMs
•h) Assist with creating procedures in support of DLA-based queries. Queries can be security or mitigating types
•i) Provide documentation that may include CM plans, CONOPS
•j) Assist with creating Change requests in support of TMT
•k) Provide and assist with the installation of TMT associated upgrades
•l) Provide monthly invoices to the Program Management Office
•m) Provide status report every two weeks to the program office
•n) Minimally acceptable Key Personnel Requirements criteria
The contractor must meet and maintain DoD approved baseline certifications outlined in DoD 8570.01-M at the IAT II level.
All work shall be compliant with Public Law, Federal Statutes, the Federal Acquisition Regulation (FAR), Department of Defense Federal Acquisition Regulation Supplement (DFARS), Department of Defense (DoD), and Defense Logistics Agency (DLA) Directives, Instructions and US Computer Emergency Readiness Team (CERT) tasking.
The delivery requirements of specific tasks are detailed in the "DELIVERABLE/DELIVERY SCHEDULE". The contractor shall provide support through the following tasks.
1.5.1 Task 1 - Daily Operational Support
Contractor will provide day-to-day operational support for TMT. This support can be either remote or On-Site. On-Site support is required, at a minimum one week per month.
At a minimum, the contractor will provide technical knowledge and analysis of application and operational environments, as well as implementation and troubleshooting advice on exceptionally complex problems of the Subject matter for effective implementation.
The following list constitutes daily operational support, but is not meant to be all inclusive.
•· Assist DLA with TMT support for Incident Management
•· Assist DLA with TMT software patches
•· Support DLA with DoD's DIACAP process
•· Assist with STIG process
•· Assist with POAMs
•· Assist with creating procedures in support of DLA-based queries. Queries can be security or mitigating types
•· Assist with creating Change requests in support of TMT
•· Provide and assist with the installation of TMT associated upgrades
1.5.2 Task 2 - Microsoft Dynamics CRM subject matter expert (SME)
The contractor serves as Microsoft Dynamics CRM subject matter expert, possessing in-depth knowledge of the CRM product and supporting technical architecture. In this capacity the contractor will direct dynamic CRM solution installation, configuration and troubleshooting activities. Under this task, the contractor is also responsible to provide and implement solutions for all user licensing, network and bandwidth issues.
1.5.3 Task 3 - Oversight
The contractor shall provide documentation as requested by the COR / COTR or PWS. The following list constitutes documentation support, but is not meant to be all inclusive.
•· CM plans or CONOPS.
•· Monthly invoices to the Program Management Office
•· Status report every two weeks to the program office
The contractor shall produce written biweekly and on request status reports. The reports will cover such things as specific accomplishments for the reporting period; problems/issues resolved; new problems/issues identified; resources utilized; anticipated resources to be utilized; status updates on each assigned project task, progress to be made in the upcoming reporting period. Each biweekly status report will cover the immediately preceding period. The status reports shall be delivered no more than five (5) working days after the biweekly period ends and at least five (5) working days before any invoice for that period is submitted for payment. The as requested status reports will cover the period of time indicated by the COR/COTR and will be due on the day and time indicated by the COR/COTR. The format for these status reports will be provided upon contract award and modified as needed and directed by the COR/COTR. The contractor shall at times present this information in any meetings relating to the projects.
1.5.4 Task 4 - Travel
Contract performance requires travel to Battle Creek, MI. Travel in support of this contract will be performed face-to-face, at least week per month and has been included as a fixed cost of the contract.
1.6 DELIVERABLE/DELIVERY SCHEDULE:
Biweekly Status Report
5 work days after the reporting period ends.
e-mail/ hard copy, as requested
COR, COTR, others as directed
3 and Paragraph 8
Monthly Invoices (Maintenance)
5 work days after month end
PDF and hardcopy
COR, COTR, and PMO.
4 and Paragraph 6.6
On-Site Work Performance
1 week per month
As specified by the COR / COTR
COR / COTR
Paragraphs 6.4, 6.7, 6.8
Signed Nondisclosure Statement.
All individuals working this contract must sign a nondisclosure statement prior to contract performance.
At start of contract and prior to any new employees starting on contract
Electronic or hardcopy, as determined by the COR / COTR.
COR / COTR
Contractor notification of full name, social security number and date of birth of all employees assigned to work on the contract.
Within a reasonable time, as directed by the Government and the Contractor following award of the contract
At start of contract and prior to any new employees starting on contract
Electronic or hardcopy, as determined by the COR / COTR.
COR / COTR
Government furnished property (to include IT equipment, IDs, parking decals) shall be returned
Once per employee departure
Prior to departure of any personnel
Contract Specialist, COR / COTR
Notification of Contractor personnel no longer requiring access to Government computers
Once per employee departure
Within 24 hours of personnel resignations, reassignments, terminations, or completion of portions of the contract
COR / COTR
The government will review and approve resumes prior to any contractors starting work.
Contractor shall provide support personnel who meet the minimum qualification requirements as outlined in paragraph 1.8.
The contractor must meet and maintain DoD approved baseline certifications outlined in DoD 8570.01-M.
No contractor shall start work before they get the appropriate security clearance. The government will provide each employee an identification badge. Contractor personnel will visibly display the badge in accordance with HDI Federal Center security requirements. Individuals performing under this contract must meet all DLA certifications, directives and regulations for an Access badge and access to the HDI Federal Center [or other sites where work is being performed] to continue to perform on this contract.
All individuals working this contract must sign a nondisclosure statement prior to contract performance.
The contractor personnel shall be professional (refraining from unprofessional conduct, verbal altercations, e-mail flame wars, etc.) They shall understand that DLA Enterprise Media is their customer and issues they may have are to be raised with DLA Enterprise Media or the COR/COTR, not DLA Enterprise Media's customer. Contractor personnel must treat DLA personnel in a professional manner.
Contract personnel shall comply with lawful orders of Law Enforcement personnel at the HDI Federal Center or other government sites.
The Contractor shall not employ any person whose employment will violate the requirements of DoD5500.7, Joint Ethics Regulation.
All Contractor personnel shall observe local policy and procedures provided by the Office of Information Resources governing the use of computer equipment and passwords. Violations of local policy shall include password sharing, performing personal work, file access violations or browsing files outside the scope of the contract. The Contracting Officer shall adjudicate each case and his decision shall be final.
Where the Government has requested removal of Contractor personnel, the Contractor shall provide an appropriately trained replacement. Individuals removed from this contract are removed for the duration of the contract. The Contractor shall notify the COR/COTR within 24 hours when for reasons of personnel resignations, reassignments, terminations, or completion of portions of the contract, named Contractor personnel no longer require access to Government computers.
Contractor personnel are only authorized to attend meetings, town halls, etc. as they relate to the performance of the tasks outlined in the PWS. The contractor shall excuse themselves from the gathering when funding and/or future requirements are discussed.
1.8 KEY PERSONNEL REQUIREMENTS
The government requires the following minimum requirements for TMT Technical support.
Senior IT Systems Engineer - IT experience resulting in at least 11 years of technical knowledge and experience with each of the following Microsoft products:
•· SQL Server
•· Active directory (AD)
•· Active directory Federation service (ADFS)
•· ISA Load balancing
The Senior IT Systems Engineer will also be required to perform the following duties:
a) Serve as Microsoft Dynamics CRM subject matter expert, possessing in-depth knowledge of the CRM product and supporting technical architecture.
•· Responsible for all user licensing issues
•· Responsible for network and bandwidth issues
b) Provide technical knowledge and analysis of application and operational environments, as well as implementation and troubleshooting advice on exceptionally complex problems of the Subject matter for effective implementation.
1.9 OFF-SITE ACCOMMODATIONS / GOVERNMENT FURNISHED EQUIPMENT (GFE):
The contractor will provide all necessary facilities to provide requested services.
The contractor will use DLA provided desktop hardware and software to provide web support to DLA and any time they touch the DLA network or drives or implement any changes to same. DLA will manage the imaging and support of the patches and anti-virus to include administrative access on all DLA provided machines.
All equipment assigned to specific contractor personnel will be documented in the J6 asset management system and signed for by the COR/COTR and the Contractor at the time of delivery. Prior to departure of any personnel, government furnished property (to include IT equipment, IDs, parking decals) shall be returned to the COR/COTR. Government provided equipment will only be used for government related work.
Any connection to DLA networks is subject to all DLA regulatory publications.
1.10NON-DISCLOSURE AND PRIVACY ACT REQUIREMENTS:
Performance of this contract may require the Contractor and, perhaps, sub-contractor to access data and information proprietary to the Government agency or of such a nature that its dissemination or use, other than in performance of this Performance Based Work Statement (PWS) would be adverse to the interest of the Government or others. The Contractor shall not divulge or release data or information developed or obtained in performance of this PWS. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as required in the performance of this PWS. The limitations above do not apply to data or information made public by the Government. Further, this provision does not preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor.
Contract personnel visiting any Government facility in execution of this contract shall be subject to the Standards of Conduct applicable to Government employees. Site-specific regulations regarding access to classified or sensitive materials, computer facility access, issue of security badges, etc. will be provided as required.
All products, partial products, and associated work papers produced in the course of fulfilling orders placed under this contract will be considered the property of the DLA. All contractor personnel shall sign the standard DLA Non-disclosure Agreement.
1.11 WORK HOURS
Core operation hours are 0600-1800 Monday through Friday. The contractor shall have regularly scheduled hours approved by the COR/COTR. On rare occasions, support may be required outside regularly scheduled work hours to reduce downtime or disruption to the user community.
The contractor shall provide an avenue for communication and quick response, especially during core work hours. On rare occasions, non-core work hour support may be required.
1.12 Security Procedures. All contractor personnel working on or managing this effort shall strictly adhere to DLA and DoD security policy guidelines.
Information Security. Information given to the Contractor during the life of this contract shall only be used for the purpose of carrying out the provisions of this contract. Agency information marked "For Official Use Only' or bearing other sensitivity markings shall be handled in accordance with Agency information security program regulations and shall not be divulged or disclosed without Agency permission. Requests for disclosure shall be addressed to the COR/COTR.
c) Direct dynamic CRM solution installation, configuration and troubleshooting activities.
1.13 CONTRACTING OFFICER REPRESENTATIVES
Contracting Officer Representative (COR)
Contracting Officer Technical Representative (COTR)
74 Washington Avenue North
Battle Creek, MI 49037
74 Washington Avenue North
Battle Creek, MI 49037
The contractor shall not go directly to any DLA customer to create requirements.At all times, conflicts of interest shall be avoided by vendors, subcontractors, or associated companies. Contractors shall comply with all laws and regulations governing contract conflicts of interest. Contractors shall not gain, share or make use of information on potential projects, plans, project requirements, evaluation criteria, policies, or internal policies in order to compete for work in DLA. They shall make the government aware of any relationship that may appear suspect.
Because of the nature of the work to be performed under this contract, a provision setting forth an obligation to prevent and report any potential organizational conflicts of interests (OCIs) and to protect from disclosure of proprietary and sensitive information is applied to this contract. The contractor is shall acknowledge this obligation before beginning performance of work under this contract. This acknowledgement will be provided in writing at the kick off meeting.
The contractor shall provide e-mail and hard copy invoices to the COR, COTR, and a designated contracting POC for each month worked. The invoice is considered received when the COR/COTR is able to open and review e-mail submission and has physically seen the hard copy invoice. It is not to be considered received on the weekend or holidays. The contractor will be required to submit invoices into Wide Area Work Flow (WAWF).
INVOICING AND PAYMENT (WAWF) INSTRUCTIONS (JUNE 2012):
•(a) Invoices for goods received or services rendered under this contract shall be submitted electronically through Wide Area Work Flow -- Receipt and Acceptance (WAWF):
•(1) The vendor shall have their cage code activated by calling 866-618-5988. Once activated, the vendor shall self-register at the web site https://wawf.eb.mil. Vendor training is available on the Internet at http://www.wawftraining.com. Additional support can be obtained by calling the NAVY WAWF Assistance Line: 1-800-559-WAWF (9293).
•(2) WAWF Vendor "Quick Reference" Guides are located at the following web site: http://www.acquisition.navy.mil/navyaos/content/view/full/3521.
•(3) Select the invoice type within WAWF as specified below. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Total limit for each file is not to exceed 2MB. Multiple attachments are allowed.
•(b) The following information, regarding invoice routing DoDAAC's, must be entered for completion of the invoice in WAWF:
Contracting Officer Notes
WAWF Invoice Type
Issuing Office DoDAAC
Admin Office DoDAAC
Ship To DoDAAC (for Combo), Service Acceptor DoDAAC (for 2 in 1), Service Approver DoDAAC (Cost Voucher)
Paying Office DoDAAC
•(c) Contractors approved by DCAA for direct billing will not process vouchers through DCAA, but may submit directly to DFAS. Vendors MUST still provide a copy of the invoice and any applicable documentation that supports payment to the Acceptor/Contracting Officer's Representative (COR) if applicable. Additionally, a copy of the invoice(s) and attachment(s) at time of submission in WAWF must also be provided to each point of contact identified in section (d) of this clause by email. If the invoice and/or receiving report are delivered in the email as an attachment it must be provided as a .PDF, Microsoft Office product or other mutually agreed upon form between the Contracting Officer and vendor.
•(d) For each invoice / cost voucher submitted for payment, the contractor shall include the following email addresses for the WAWF automated invoice notification to the following points of contact:
Trip reports, expense reports and status reports are due five (5) working days prior to invoice submission.
The contractor shall provide e-mail and hard copies of all status reports for that month, trip reports, trip expense reports, and a write up of expected contractor absences for the coming month, with any invoice submitted for payment. Additionally, the Contractor shall use this mechanism as a formal forum to raise issues of concern. The monthly status report format will be provided at Contract award.
The government (DLA) does not pay for the time and effort to write a proposal and cost estimate, nor its submission.
Any and all deliverables/reports shall not be separately invoiced above and beyond the FFP under the contract.
Only following the successful project completion, will the final contractor's invoice will be certified for payment. This means the project must: meet the requirements given; pass our J62ABJ (and their agents) review; conform to Federal, DoD DLA Policy; follow the life cycle process; pass the necessary board reviews and be accepted by the COR/COTR. So, the last invoice will not be paid until all requirements have been met.
3. TASK ORDER TYPE:
The type of contractual vehicle will be a Fixed Price Contract.
Under the provisions of the Rights in Data General Clause (FAR 52.227-14 and various DFARS clauses), the Government reserves all rights, including copyrights, distribution rights, and other rights for all work product like documents, data or software developed in the performance of this task.
5.INSPECTION AND ACCEPTANCE
Final inspection and acceptance of all work, performance, reports and other deliverables shall be performed at the location specified in the Statement of Work. The COR or COTR are responsible for inspection and acceptance as well as the basis for acceptance.
The basis for acceptance shall be in compliance with the requirements set forth in the Statement of Work and other terms and conditions of the contract. Deliverable items rejected under resulting task orders shall be corrected in accordance with applicable clauses.
The Government requires a period not to exceed thirty (30) calendar days after receipt of final deliverable item(s) for inspection and acceptance or rejection, unless otherwise specified in individual orders. Contract deliverables that receive neither a formal acceptance nor a formal rejection after thirty (30) calendar days post submission are considered to automatically be accepted.
Contract performance requires travel to Battle Creek, MI.
Travel in support of this contract will be performed face-to-face, at least week per month and has been included as a fixed cost of the contract.
At time of award and prior to new personnel starting work, the contractor will provide notification of full name, social security number, and date of birth for all employees assigned to work on the contract. Contractor personnel must possess Information Technology (IT) security credentials as directed by the COR/COTR. Reference documentation on IT security credentials is provided below and can be located on DoD and DLA publication web sites:
•a. DoD 5200.2-R, DOD Personnel Security Program
•b. DoD Directive 5200.2, DoD Personnel Security Program
•c. DLAI 4314, Personnel Security Program
There are typically three components to an individual's personnel security credentials and are listed below:
a. IT level - There are three IT sensitivity levels: IT-1 for privileged access, IT-2 for access to sensitive data, and IT-3 for lowest level system access/data sensitivity requirements. Please see policy documentation for complete IT-level definitions. Typical IT level for web developer in regards to this contract support is IT-2.
b. Security Clearance - Is required when access to classified information is necessary. Most typical clearance for a web developer is secret, but will not typically be required for this contract support.
c. Background Investigation - National Agency Check with Local Agency Check and Credit Check (NACLC) is the most common background investigation for web developers. It is possible that a more intensive background investigation called Single Scope Background Investigation (SSBI) will be required if the web developer will have elevated privileges or possible access to classified or sensitive information. If an SSBI investigation is required, the COR may request that the contractor initiate and pay for the investigation. Typical for background investigation requirement for this contract support will be NACLC.
Contractor personnel providing web development support will require minimum IT Level 2 credential throughout the performance period. If classified support is required, IT Level 1 credential will be required. Typical forms used in the Personnel Security process are DD Form 2875, System Authorization Access Request, DLAH Form 1728, Request for HQC Contractor Badge and/or Information Technology (IT) Access, Electronic Personnel Security Questionnaire (ESPQ), and Standard Form 85P (National Agency Check (NAC)).
If personnel need access to classified information (secret/below), a Secret clearance is required. An interim secret clearance may be considered.
DoD 5200.2-R requires DoD military and civilian personnel, as well as DoD consultants and contractor personnel, who perform work on sensitive automated information systems (AISs), to be assigned to positions which are designated at one of three sensitivity levels (IT-1, IT-2, IT-3). These designations equate to Critical Sensitive, Non-critical Sensitive, and Non-sensitive. The Contractor shall assure that their personnel meet personnel and IT security requirements as directed by the COR/COTR.
Within a reasonable time, determined by the Government and the Contractor following award of the contract, the contractor shall provide all security forms for each proposed contract individual as directed by the COR/COTR. The COR/COTR shall forward the provided information to the HQC Security Office. The HQC Personnel Security Officer will determine if the proposed individuals are appropriate candidates for contract support positions. If the Security Officer approves a candidate, the Security Officer will advise on the next steps in the process to obtain clearance to access DLA network and systems. No contractor personnel performing sensitive duties will be allowed to commence work until his or her trustworthiness has been favorably adjudicated.
The Contractor shall comply with all DLA security requirements pursuant to DLA Regulation 5200.17, Security Requirements for Automated Information and Telecommunications Systems. Contractor employees shall be required to meet all security and safety regulations pertinent to the work location and shall be required to undergo a National Agency Check (NACLC) at a minimum.
8 Contractor Generated Documents. Contract personnel will generate or handle documents that contain FOUO information, at both Government and contractor facilities. Contractor shall have access to, generate and handle classified material only at government facilities. All contract deliverables shall be marked at a minimum "For Official Use Only" (FOUO), unless otherwise directed by the Government. The contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables.
9. Period of Performance: 30 Sept 2015 - 29 Sept 2016
10. Technical Point of Contact (POC)
To be made at time of award
11 INVOICING INFORMATION
The Contractor will invoice on an annual basis through the Department of Defense Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.
Invoice Type: 2-in-1
Prime Contractor (Cage): TBD
Administered By: SP4701
Accepted By: SL4730
Payment Official: SL4701
Issued By: SP4701
NOTE: Wide Area Work Flow (WAWF) Service Acceptor Code DODAAC is SL4730 for submission of "2-in-1" invoices.
DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS
(a) Definitions. As used in this clause-
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall-
(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.©eb.mil/
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:
(1) Document type. The Contractor shall use the following document type(s).
(Contracting Officer: Insert applicable document type(s).
Note: If a "Combo" document type is identified but not supportable by the Contractor's business systems, an "Invoice" (stand-alone) and "Receiving Report" (stand-alone) document type may be used instead.)
(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
WAWF Invoice Type
Issuing Office DODAAC
Admin Office DODAAC
Service Acceptor DODAAC
Ship to /Extension
DCAA Office DODAAC
Paying Office DODAAC
(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.
(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.
Only following the successful project completion, will the final contractor's invoice will be certified for payment. This means the project must: meet the requirements given; pass our J6F (and their agents) review; conform to Federal, DoD DLA Policy; follow the life cycle process; pass the necessary board reviews and be accepted by the COR/COTR. So, the last invoice will not be paid until all requirements have been met.
12. CONTRACTING OFFICER'S REPRESENTATIVE
To Be Determined at time of award
Period of Performance: August 7, 2015 through August 6, 2016
Accenture TMT software maintenance in support of the DLA Enterprise (Enterprise license)
Accenture TMT support services, services IAW the PWS below
Travel in support of 0001
(vii) Base Year Period of Performance (POP): 30 Sept 2015 through 29 Sept 2016
(vii) The FAR provision, 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition and the following addenda are added to this provision:
14Addendum to 52.212-1(c) Period for acceptance of offers.
Period of acceptance is 30 days.
15Addendum to 52.212-1(e) Multiple offers.
Alternative commercial items may not be considered for award on this instant acquisition, however, may be utilized for market research on future requirements.
16Addendum to 52.212-1(h) Multiple awards.
The Government intends to make one award.
The Government may make more than one award.
Offers may be submitted for quantities less than those specified.
17Addendum to 52.212-1(j) Data Universal Numbering System (DUNS) Number
The requirement to provide a DUNS number with the offer applies at all dollar values if the offeror is required to register in the Central Contractor Registration (CCR) Database in accordance with DFARS clause 252.204-7004.
18. FAR 52.252-2
FAR, DFARS, and DLAD: http://farsite.hill.af.mil/
FAR 52.214-34 Submission of Offers in the English Language (APR 1991)
FAR 52.214-35 Submission of Offers in U.S. Currency (APR 1991)
DFARS 252.227-7015 Technical Data - Commercial Items (DEC 2011)
19 Add the following paragraph (m) to FAR 52.212-:
•(1) Proposal Organization:
•a. This RFP will be posted to the Federal Business Opportunities website under NAICS code 541511.
•b. Offeror's shall submit a proposal with a total price for all CLINs. Within the proposal, the offeror shall provide a breakdown of the unit prices for each item listed in Schedule of Supplies/Services for this this RFP.
•c. Proposals shall be submitted electronically to: Joseph.Tierney@DLA.Mil
•d. Offers are due no later than 12:00 PM (Eastern Time) on August 15, 2015
•(v) The FAR provision, 52.212-2, Evaluation - Commercial Items, applies to this acquisition. The evaluation criterion for the technical proposal and price proposal is set forth in paragraph below.
The Government will award a contract to the offeror who proposes all required items as noted within this solicitation, on a Fair and Reasonable Technically Acceptable basis.
•(vi) Offerors shall include a copy of the FAR provision at 52.212-3, Offeror Representations and Certifications - Commercial Items and DFARS 252.212-7000.
•(vii) The FAR clause, 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition and the following addenda are added to this provision:
20 52.212-4 -- Contract Terms and Conditions -- Commercial Items.
As prescribed in 12.301(b)(3), insert the following clause:
Contract Terms and Conditions -- Commercial Items (May 2015)
(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --
(1) Within a reasonable time after the defect was discovered or should have been discovered; and
(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.
(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.
(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.
(d) Disputes. This contract is subject to 41 U.S.C. chapter 71,Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.
(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.
(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.
(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --
(i) Name and address of the Contractor;
(ii) Invoice date and number;
(iii) Contract number, contract line item number and, if applicable, the order number;
(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;
(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;
(vi) Terms of any discount for prompt payment offered;
(vii) Name and address of official to whom payment is to be sent;
(viii) Name, title, and phone number of person to notify in event of defective invoice; and
(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.
(x) Electronic funds transfer (EFT) banking information.
(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.
(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer- System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.
(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.
(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.
(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.
(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.
(2) Prompt Payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.
(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.
(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.
(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-
(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-
(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);
(B) Affected contract number and delivery order number, if applicable;
(C) Affected contract line item or subline item, if applicable; and
(D) Contractor point of contact.
(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.
(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.
(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.
(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if-
(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;
(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or
(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).
(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.
(v) Amounts shall be due at the earliest of the following dates:
(A) The date fixed under this contract.
(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.
(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-
(A) The date on which the designated office receives payment from the Contractor;
(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or
(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.
(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.
(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:
(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or
(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.
(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.
(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.
(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.
(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.
(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.
(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.
(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.
(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.
(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:
(1) The schedule of supplies/services.
(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause.
(3) The clause at 52.212-5.
(4) Addenda to this solicitation or contract, including any license agreements for computer software.
(5) Solicitation provisions if this is a solicitation.
(6) Other paragraphs of this clause.
(7) The Standard Form 1449.
(8) Other documents, exhibits, and attachments.
(9) The specification.