CSC-16729 " Convert Fire Protection Antifreeze Loop to Dry System"
Defense Logistics Agency, DLA Acquisition Locations | Published April 11, 2016 - Deadline May 27, 2016
PR # 62692412FR# 200053313Construction RequirementMaterial Code: Z2AA-V00010975Unit of Issue: JOBCLIN's: 0001 through 0007Set-Aside 100% Small BusinessFirm- Fixed-Price Contract TypeDrawings availables and attached to the solicitation.Project Estimated Dollar Value: $500,000 - $1,000,000.00Period of Performance: 120 days after issuance of the Notice to Proceed. This performance period is NEGOTIABLE.Federal Acquisition Regulation (FAR) Part 36, "Construction and Architect -- Engineer Contracts" and (FAR) Part 15 "Contracting by Negotiation" is the acquisition authority for this procurement.Place of Performance: DLA Land and Maritime, 3990 E. Broad Street Columbus, OH 43218. Multiple Buildings throughout the base.FOB Inspection at Destination.WAWF Inspection DoDAAC# SC0707.
Description:Project CSC-16729; "Convert Fire Protection Antifreeze Loop to Dry System"
1.1 GENERAL: This project consists of removing anti-freeze loops and replacing with dry fire protection system. This consists of a total of 11 loops; 2 loops (loading docks in Sections 8, and 12) at Building 9, 2 loops (loading docks in Sections 6, and 11) at Building 10, 1 loop (loading dock in Section 1) at Building 11, 2 loops (loading docks in Section 3) in Building 17, 1 loop (loading dock in Section 11) in Building 27, 2 loops (loading docks in Section 8, and 12) in Building 30, and 1 loop at (loading dock North West side)Building 306 at the Defense Supply Center Columbus, Ohio, all removal and installation shall be done by contractor.
A. Scope: The Contractor shall furnish all plant, labor, material, supplies, equipment, tools, delivery, disposal and supervision required in performing all operations in conjunction with this project complete, in strict accordance with these specifications subject to the terms and provisions of this contract. This section of the specifications is applicable to all other sections herein.
B. Bid format: Contract award will be made to a responsive bidder based upon the overall cost of performing all the work, as proposed by the contractors on the attached cost estimate sheets.
220.127.116.11. Bldg 10 Special Requirements: Building 10 is a controlled access facility. Contractors must be escorted into and within the building at all times by authorized government personnel. Contractors will be met at the front door by government personnel at all times when building access is required. An escort will be provided by the government and will be present with the contractor at all times that the contractor is within Building 10.
1.2 CONTRACT DRAWINGS: The contract drawings indicate the extent and general arrangement of the existing facilities, new work, materials and equipment installations. If any departures from the contract drawings, other than minor adjustments, are deemed necessary by the Contractor, details of such departures and the reasons therefore shall be submitted to the Contracting Officer or their authorized representatives soon as practicable for approval. No such departures shall be made without the written approval of the Contracting Officer.
1.3 MATERIALS AND EQUIPMENT: Unless otherwise specified or indicated on the drawings, all materials used in this project shall be new and shall be in compliance with respective material specifications indicated. Materials shall be the standard products of a manufacturer regularly engaged in the manufacture of the product. Items of material/equipment shall essentially duplicate material/equipment that has been in satisfactory use at least two years prior to bid opening.
1.3.1 Materials and equipment shall be installed in accordance with the approved recommendations and instructions of the manufacturer for obtaining conformance with the contract documents.1.3.2 Materials delivered to the site shall be inspected for damage, unloaded, and stored with a minimum of handling. Storage facilities shall be provided by the contractor at the job site for maintaining materials at temperatures and conditions recommended by the manufacturer. Storage accommodations shall afford easy access for inspection and identification of each shipment.1.3.3 Warranty of Construction: Upon the completion of the project, the standard warranty of the material/equipment offered by the manufacturer which extends beyond the one year warranty of construction. 1.4 VERIFICATION OF DIMENSIONS: The Contractor shall familiarize himself thoroughly with all details of the work and working conditions, verify all critical dimensions and other data in the field, and advise the Contracting Officer or their authorized representative of any discrepancy before performing any work.1.5 MANDATORY CONTRACTOR QUALIFICATIONS: All contractors shall submit the following with their proposal:
1.5.1 Written qualification statement for the individual who will be functioning as the project manager, demonstrating 3 years of project management experience for fire protection projects similar in nature to work described in the statement of work.
1.5.2 Written qualification statement for the individual who will be functioning as the Fire Protection Specialist (FPS), demonstrating 3 years of FPS experience for projects similar in nature to work described in the statement of work. The FPS shall be a registered professional engineer and a Full Member of the Society of Fire Protection Engineers or who is certified as a Level IV Technician by National Institute for Certification in Engineering Technologies (NICET) in the Automatic Sprinkler System Layout subfield of Fire Protection Engineering Technology in accordance with NICET 1014-7.
1.5.3 Written qualifications statement for the individual who will be Sprinkler System Installer demonstrating 3 years of Sprinkler System Installer experience for projects similar in nature to work described in the statement of work. The Sprinkler System Installer shall be an individual who is certified as a sprinkler installer by a state/ territory in the United States of America.
1.5.4 Written qualifications statement for the individual who will be responsible for safety demonstrating 3 years of safety experience for fire protection projects similar in nature to work described in the statement of work. This individual must document a minimum of 40 hours of OSHA safety training.
1.6 COORDINATION AND COOPERATION: The Contractor involved in the performance of this project shall coordinate the work to eliminate delay and shall submit, in a format provided by the Contracting Officer, within five (5) days after date of Notice to Proceed, a schedule of operations to the Contracting Officer or their authorized representative, for approval. All work shall be performed in strict accordance with the schedule of work approved by the Contracting Officer, unless any delay is found excusable within the meaning of the default clause, referenced elsewhere herein. The Contractor's central point of contact on this project will be the Contracting Officer, who will be assisted by the government project engineer and the government construction inspector. The areas at which the work is to be performed may remain active and operational during the performance of this contract. It is imperative that all work performed under this contract be scheduled and phased to minimize disruption of utility systems, personnel, vehicular traffic and provide accessibility to the buildings at all times.1.7 DAILY ACTIVITY REPORTS: Shall be submitted by the Contractor to the Contracting Officer, or Government Inspector each day activity or work occurs at the job site. The daily report shall include the date, contract number and title, report number, contractor's name, weather conditions, work location, description of activity or work performed, safety actions, work hours, personnel, equipment, subcontractors, deliveries, and other pertinent information.1.8 INTERRUPTIONS OF UTILITIES:1.8.1 No utility services shall be interrupted or blocked off without approval of the Contracting Officer or their authorized representative.1.8.2 Scheduling for interruption, shutdown of services shall be submitted in writing to the Contracting Officer or their authorized representative not less than SEVEN (7) days prior to date of all proposed interruptions. The request shall give the following information:(1) Nature of utility or system (sewer, water, electrical, fire sprinkler system, etc.) (2) Size of line and location.(3) Buildings, Services, and Equipment Affected.(4) Hours and date, estimated length of time of interruption1.9 RECORD DRAWINGS: As part of the final inspection and acceptance, the Contractor shall furnish the Contracting Officer or Designee three (3) complete sets of reproducible record drawings size 24" x 36" with cad drawing file (.dwg format) shall be furnished. Record Drawings and CAD drawing file shall be keep up to date during the process of work and shall be made available to the Contracting Officer or Designee upon request. Record drawings shall be signed by the principle of the contracting firm. The
Contractor shall maintain record drawings on file at the project site. The contractor shall enter and keep an actual record at the job site of all completed work with changes, modifications, alterations and corrections that were not shown on the contract drawings. The contractor shall enter all completed work, changes and corrections promptly, but in no case later than on a weekly basis.
1.10 PROTECTION FROM DAMAGE: The contractor shall take all the necessary precautions to protect Government equipment and property at the job site, and shall be responsible for any damage to the equipment and property that may occur as a result of his negligence in connection with the prosecution of the work performed. Damage to Government equipment or property shall be repaired by the Contractor at his expense.1.11 DUST CONTROL: The amount of dust resulting from any work performed shall be controlled to prevent the spread of dust and to avoid creation of a nuisance in the surrounding area, or damage to government property. Use of water will not be permitted when it will result in, or create, hazardous or objectionable conditions such as ice, flooding and pollution.1.12 CLEAN-UP: The contractor shall comply with FAR 52.236-12, "Cleaning-Up" (Apr 84). In addition, upon completion of the work at the end of each work shift, the contractor shall leave the premises in a clean and neat condition satisfactory to the Contracting Officer. Drop cloths or other suitable methods shall be used as required to protect the equipment and the personnel. Contractor shall remove the rubbish and debris from Government property daily, unless otherwise directed.1.12.1 Remove and transport all debris and rubbish from the project site in a manner that will prevent spillage from streets and adjacent areas. The contractor shall comply with all applicable Federal, State and Local hauling and disposal regulations.1.13 FINAL INSPECTION AND ACCEPTANCE: Upon completion of the entire project a final inspection will be performed by the contractor, the Contracting Officer or designee and authorized representatives from the Facilities Engineering Division, DS-FCI (Construction Administration Office, Operations & Maintenance Office and Engineering Office..1.14 PROJECT SPRINKLER SYSTEM DESIGN REQUIREMENTS:1.14.1. APPLICABLE REFERENCES:1. National Fire Protection Association (NFPA) 13, "Automatic Sprinkler System Requirements", 2016 Edition2. National Fire Protection Association (NFPA) 72, "National Fire Alarm And Signaling Code", 2015 Edition3. Unified Facilities Criteria (UFC) 3-600-01,1.14.2 PROJECT SCOPE FOR EACH LOOP:1. Demolition:
A. The contractor shall remove and dispose of antifreeze system.
B. The contactor shall dispose of antifreeze solution from the existing system in accordance with all applicable law, regulations and polices that govern the Defense Supply Center of Columbus. The contractor shall provide documentation of the antifreeze disposal.2. New Work: A. This project consists of removing the old anti-freeze loops and installing new dry systems in the loading docks as noted in paragraph 1.1 of this section. B. The contractor shall provide extra sprinklers, cabinet, and wrench per NFPA 13C. The contractor shall coordinate the period of closure, of the fire protection system with the DSCC fire department. During the period of closure of the fire protection system, the contractor shall be responsible for providing a fire watch if the fire protection system is down for less than 8 hours. If the fire protection system is down for more than 8 hours the contractor shall be responsible for acquiring and placing fire extinguishers at the locations, requested by the DSCC fire department.1.14.3 Design Requirements:1. Occupancy Classification:
Ordinary Hazard Group 2; Per UFC 3-600-01 Section 6-11.1 "Sprinkler protection must be based on Class IV commodities" (For Warehouses), Per NFPA 13 Table 13.2.1 Class IV commodities are Ordinary Hazard Group 22. System Type:
For all locations noted in paragraph 1.1 of this section: Dry Pipe System3. Fire Hydrant Flows:
Contractor shall perform flow tests to determine; static pressure, residual pressure, hydrant flow at residual pressure, and any other data required for design.
1.14.4 Project Requirements:1. Systems shall be designed and installed per UFC 3-600-01. All materials used shall be as allowed or as required in UFC 3-600-01. Note: Only schedule 40 black pipes shall be used, schedule 10 pipe will not be accepted Per UFC 3-600-01 Section 4-2.3.2 for DLA.2. Water service to the Dry System shall be from a new separate feed provided by the contractor, originating in sprinkler system valve house rooms. 3. All attached sprinkler layouts are to give the contractor a rough estimate of what is existing in the locations noted in paragraph 1.1 of this section, contractor must field verify sprinkler layout4. Water service lines shall be sized by the contractor as necessary to provide adequate water flow at all points within the system. 5. Contractor shall provide hydraulic calculations for all new systems, and shall provide a hydraulic graph for water demand and available water supply, performed by a licensed Fire Protection Engineer or NICET IV Technician.6. All final fire protection drawings shall be submitted for final approval including sprinkler layout with pipe size, type of sprinkler, riser detail, and hydraulic calculations that meet the water flow demand. Contractor shall not install any sprinkler system components until the drawings and calculations are reviewed and approved by DLA HQ.a) A copy of all final fire protection drawings shall be submitted to DLA HQ for approval including sprinkler layout with pipe size, type of sprinkler, riser detail, and hydraulic calculations that meet the water flow demand.b) DLA HQ address is "Peter Kay, Acting Facility Fire Protection Manager" "Defense Logistics Agency" "8725 John J. Kingman Road Suite 3339" "Fort Belvoir, VA 22060-6221"
7. Sprinkler system installation shall be performed by a qualified sprinkler contractor licensed to install sprinkler systems in the state of Ohio, with a minimum of two or more years' experience in the sprinkler installation field.8. Perform a certified acceptance test in accordance with NFPA 25, current edition 2014. The tests must be witnessed by the Contracting Officer Representative (COR) and coordinated with the DSCC Fire Department.9. Provide safety factor of 10% or 10 Psi (whichever is larger) as part of sprinkler design.
Notes:(X) The solicitation will be available in FedBizOpps on its issue date of 04/11/2016.(X) The Small Business size standard is $15,000,000.00. (X) Specifications, plans or drawings are available and attached to the solicitation.(X) Synopsis posted for 15 days.(X) Solicitation will be posted at http://www.fedbizopps.gov for 30 days. Solicitation will be open on 04/27/2016 and close 05/27/2016.(X) Submittals "SUBMISSION PROCEDURES": The Contractor shall submit to the Contracting Officer, for approval, in quadruplicate, submittal items designated in each section of the contract specifications. Submittal items requiring Contracting Officer approval shall be submitted using transmittal forms AF Form 3000. Except as otherwise specified in Section 3 General Requirements or required due to the nature of the submittal, SUBMITTALS for this project will be submitted for approval as one complete package, within 14 days after receipt of the notice to proceed. Incomplete packages will be considered NOT in compliance with the specifications and returned without review. (X) Submittals "APPROVAL PROCEDURES": One (1) copy of each drawing or item submitted, requiring Contracting Officer approval action, will be returned to the Contractor within 30 days after receipt of the submittal and each copy will be identified as having received approval or disapproval by being so stamped and dated with pertinent comments. The Contractor shall make any corrections or resubmittals required by the Contracting Officer within 7 days. No work shall be started nor shall any materials be ordered until the Contracting Officer has returned all submittals to the Contractor marked approved(X) DLA Internet Bid Board System (DIBBS) quotations are no acceptable for this solicitation. Offeror's must complete the entire solicitation including amendments previous posted in http://www.fedbizopps.gov. Proposals must be submitted on hard copy of this Request for Proposal (RFP) and scanned and emailed to firstname.lastname@example.org. Construction Cost Estimate must be submitted with your company proposal to be considered complete. (X) This solicitation is issued in accordance with the Federal Acquisition Regulation Part 38 "Construction and Architect -- Engineer Contracts" and (FAR) Part 15 "Contracting by Negotiation" is the acquisition authority for this requirement. (X) Preferred method for proposal submission is email to Ricardo.email@example.com (Phone# 614-692-5296) or (Fax # 614-692-1572).(X) INFORMATION TO BE PROVIDED BY THE GOVERNMENT AND/OR THE VENDOR, AND CLAUSES/PROVISIONS THAT ARE REQUIRED TO BE PROVIDED IN PARTIAL OR FULLTEXT. IN ADDITION, DUE TO SYSTEM LIMITATIONS, SOME MANDATORY CLAUSES/PROVISIONS MAY BE DUPLICATED. IN THE EVENT DUPLICATED CLAUSES/PROVISIONS HAVE DIFFERENT DATES, THE MOST CURRENT IS APPLICABLE.
(X) FULL AND OPEN COMPETITION ACQUISITION AFTER EXCLUSION OF SOURCES (FAR 6.2)
(X) CONTRACT MUST BE REGISTERED ON; SYSTEM FOR AWARD MANAGEMENT (SAM) BEFORE QUOTE/PROPOSAL SUBMISSION. CHECK THE FOLLOWING SAM WEBSITE LINK FOR REGISTRATION AND/OR SAM EXPIRATION DATE, WWW.SAM.GOV
WIDE AREA WORKFLOWInformation for Wide Area Workflow (WAWF) Invoicing: Use 2 in 1 Document Invoice. To ensure timely payment the vendor should enter the required info in WAWF on the day the material ships from their facility. Contractors/vendors not using WAWF will need to register for WAWF in order to gain access to the new myInvoice functionality.
Wide Area Workflow (WAWF) is a secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.
WAWF is in accordance with the 2001 National Defense Authorization Act (DFARS 252.232-7003/252.232-7006 Electronic Submission of Payment Requests - January 2004) which requires claims for payment under a Department of Defense Contract to be submitted in electronic form.
As of March 03, 2008, DOD has issued a final rule amending the Defense Federal Acquisition Regulation supplement (DFARS) to require use of the Wide Area Workflow as the only acceptable electronic system for submitting requests for payment (invoices and receiving reports) under DOD contracts.
Government credit card would not be utilized for this acquisition. All payments will be processed and submitted through WAWF "only".
Below web link for Wide Area Workflow Reference Guidance for Vendors. (Note: this guidance would help the vendor the entire process of registration, submitting, void, and track invoices in WAWF).http://www.ncmbc.us/docs/WAWFHelpdesk.pdf DLA WAWF Assistance (General Questions) 703-767-1915 firstname.lastname@example.org
Better drawings resolutions are available upon request to Ricardo Blanco (email@example.com).
GREEN PROCUREMENTAll products proposed for use in, or requisitioned under this contract must conform to federal GreenProcurement regulations as they relate to the Environmental Protection Agency's (EPA) ComprehensiveProcurement Guidelines. These products include Energy Star or Federal Energy Management Program designated electronics; United States Department of Agriculture bio-based designated products; Electronic Product Assessment Tool designated electronics; alternative fuels and fuel efficiency; and non-ozone depleting substances. Such products must meet contract performance requirements, taking into consideration price, competition, and availability factors.
DLAD 52.237-9003 SITE VISIT COORDINATOR(a) Offeror are invited to attend an organized site visit by reporting to the DLA Installation Support-Columbus Engineering Services Branch , Building 308, Defense Supply Center (DSCC), Columbus, Ohio on May 17, 2016 at 1:30 PM eastern time. Please email Ricardo Blanco at firstname.lastname@example.org with a list of attendees' names. Email should be submitted no later than 48 hrs prior to the site visit. (b) Prospective offerors are notified that remarks or explanations provided during a site visit shall not qualify the terms of this solicitation. Unless and until this solicitation is amended in writing, terms of the solicitation and specifications remain unchanged.(c) Site visitors requiring interpretation or clarification of technical or contractual requirements included in this solicitation are encouraged to submit their questions and any information obtained during the site visit to the Contracting Officer, by contacting the individual identified on the face of the solicitation.
QUESTIONS & ANSWERSAll questions shall be asked via email. Questions must be asked no later than May 20, 2016 no later than 12:00 p.m. eastern time.
COMPLETE PROPOSAL INSTRUCTIONSAll contractors shall provide SF 1442 (including Section B/vendor fill-in provisions), written qualifications, work experience, and references for projects satisfactorily completed within the last two (2) years, demonstrating the contract is qualified and experienced to perform the specific work. The written qualifications statement shall be certified and signed by the principle of the contract firm.
CONTRACTOR QUALIFICATIONSThis project requires the use of specialized skills and equipment. Contractors submitting offers for this project shall have not less than a minimum of three (3) years of work experience in having satisfactorily performed work of the types required by this project.
FINAL INSPECTION AND ACCEPTANCEUpon completion of the entire project a final inspection will be performed by the contractor, the Contracting Officer or their authorized representative and authorized representatives from the Facilities Engineering Division, DS-FCIE (Construction Administration Office, Operations & Maintenance Office and Engineering Office).
The following provisions are applicable to this solicitation:Warranty of Construction (FAR 52.246-21).Preconstruction Conference (FAR 52.236-26).Contract Drawings, Maps, and Specifications (DFARS 252.236-7001).Site Visit (52.236-27).Liquidated Damages- Construction (52.211-12).Site Investigation and Conditions Affecting the Work (FAR 52.236-3).Cleaning-Up (FAR 52.236-12).Protection of Existing Vegetation, Structure, Utilities, and Improvement (FAR 52.236-9).Limitation of Government Liability (FAR 52.216-24).Contract Definitization (FAR 52.216-25).Contractor Personnel Security Requirements (FAR 52.204-9000).
Material Cost Reduction InitiativeTo ensure DLA continues delivering products and services at the most economical costs, DLA ContractingServices Office has initiated a Material Cost Reduction Initiative. To support this initiative, please be advice, the Government is seeking to reduce material pricing by as much as 10% per CLIN on this solicitation. Please consider the Government's objective when supplying your company's offer.